ANNUAL ANNUAL M E E T I N G 2018 MEETING HILTON SANDESTIN BEACH GOLF RESORT & SPA, DESTIN, FLORIDA. Exhibitor s Brochure

Transcription

1 82 ND M T I N G ANNUAL ANNUAL M T I N G F B FBRUARY R U A R Y 26-27, 25-27, , MTING HILTON SANDSTIN BACH GOLF RSORT & SPA, DSTIN, FLORIDA xhibitor s Brochure

2 ND M 82 ANNUAL T I N G FBRUARY 25-27, 2018 INDOOR X H I B I T O R I N F O R M AT I O N The 2018 Trailways Annual Meeting & Conference will be held Sunday, February 25 through Tuesday, February 27, 2018 in Destin, Florida. It is the major international meeting of the owners of Trailways bus and coach transportation companies located throughout the U.S. and parts of Canada and urope. If you seek to reach the key decisionmakers at these exclusive Trailways ground transportation companies, this is your prime opportunity. Trailways companies account for more than $380 million in charter, ticket and tour sales annually. Bus suppliers, manufacturers and travel companies are invited to attend and to exhibit. Space is limited at the trade show so, please sign up today. To view the conference schedule, please visit (Annual Meeting). WHO SHOULD XHIBIT? Any provider of products and services to the bus and coach industry as well as travel industry businesses: Vehicle Sales & Manufacturing Safety & Training Finance & Leasing Travel & Leisure Companies Destinations, Hotels & Attractions Vehicle Lift quipment Automotive Parts & Supplies Software Programs Insurance Services Fuel & Lubricant Products Legal Services Tire Sales & Leasing Programs Uniforms & Laundry Services GPS, Camera & lectronic Devices mployee Background Services Medical Services ducation & Driver Training Programs / H.R. Services Fire Suppression Products Cleaning Supplies & Products INDOOR XHIBITION TUSDAY, FBRUARY 27, :30-5:30 PM Indoor Tabletop xhibition Fees Price(s) per 6 x 30 Draped Tabletop xhibit Space Tier I: $1,650 Outside Wall lectrical & Table Pop-ups Allowed Tier II: $1,375 Inside Space Key Aisles & ntrances Near Various Food & Beverage Stations No lectrical or Table Pop-ups Allowed Tier III: $1,175 Inside Space Key Aisles & ntrances No lectrical or Table Pop-ups Allowed PAYMNTS & RSRVATIONS MAD AFTR FBRUARY 7, 2018, WILL B ASSSSD A LAT F OF $150. Note: Trailways Corporate reserves the right to (re)position any exhibitor table location to avoid conflict among industry competitors. PAG 2

3 ND M 82 ANNUAL T I N G FBRUARY 25-27, 2018 OUTDOOR X H I B I T O R I N F O R M AT I O N Providers of vehicles and equipment such as buses, vans, trolleys, minicoaches, wash systems, vehicle lifts and other heavy/industrial equipment are invited to exhibit at this special outdoor event and lunch. All outdoor exhibition equipment must be in its staged position [To Be Assigned]. Outdoor vehicle and equipment and registration fees listed below include one full conference registration and two (2) pieces (maximum) of equipment such as full-size buses, minicoaches, shuttles, trolleys, etc. Only one (1) piece of industrial equipment such as a wheelchair or vehicle lift or wash system may be exhibited. OUTDOOR XHIBITION MONDAY, FBRUARY 26, :00-2:15 PM VHICL/BUS XHIBITION (2 PICS OF QUIPMNT) $2,500 HAVY/INDUSTRIAL QUIPMNT (1 PIC OF QUIPMNT) $1,500 Note: Trailways Corporate reserves the right to (re)position any exhibitor table location to avoid conflict among industry competitors. SPONSORSHIP Logo on Website TrailwaysConference.com Logo in the official Trailways conference program Logo on signs displayed in the conference registration area Logo on signs displayed at each sponsored event Registration bag stuffer ($250 due to hotel by 2/22/18) Complimentary full registration commensurate with certain sponsorships (Ask for details) Official host of sponsored event: Welcome and self-introduction at event VNT CO-SPONSOR FS $10,000 to $14,999: Maximum of one (1) co-sponsor $15,000 to $24,999: Maximum of two (2) co-sponsors $25,000 and above: Maximum of three (3) co-sponsors PAG 3

4 82 ND ANNUAL M T I N G FBRUARY 25-27, 2018 SPONSORSHIP & XHIBITION Application The company name as listed below will be used for tabletop signage, directory, etc. On-site key exhibitor s name is the person to whom all important conference materials will be sent. Please advise our office immediately of any changes via ditrails@trailways.com; call (703) xt. 3; fax (703) and copy sabina@trailways.com. Thank you. Company Name: On-site Key xhibitor s Name: Title: Phone: Badge Name: Full Company Address: Phone: -mail for Main Contact: Second Company xhibitor Rep Name: Badge Name: Title: Phone: -mail: Third Company xhibitor Rep Name: Badge Name: Title: Phone: -mail: (Need more space for additional reps? Please attach page with individual name(s) and requested info. Please check a all opportunities being contracted. Indoor xhibit Space: (See pricing grid on Page 2) Tabletop Cost: $ Table Space Requested: 1st Choice: 2nd Choice: (See floor plan on Page 9) Please do NOT position my tabletop booth within two table spaces of or. Outdoor xhibit Space: (See pricing grid on Page 3) Outdoor xhibit Cost: $ Please do NOT position outside space near: Number of Outdoor xhibit Items: (one or two) and Type: (Please enter all exhibitor information on the Payment Form on page 5.) Conference Sponsorship (Please specify your sponsorship(s) from those outlined herein. If co-sponsoring, rates must comply with co-sponsorship fee scale. All sponsorship benefits are subject to availability and printing deadlines. Please enter all sponsorship information on the Payment Form on page 5.) I realize that by signing this application, I must comply with the terms/costs stated in this registration above. My company is or will become an Affiliated Partner or a Preferred Partner in good standing. Signature of xhibitor and/or Sponsor: Date: / / PAG 4

5 82 ND M T I N G ANNUAL FBRUARY 25-27, 2018 SPONSORSHIP & XHIBITION Registration & Payment Form Requested Sponsorship (see page 8): Will co-sponsor event with: xhibit Representative: (First representative included in exhibitor fee is complimentary.) Indoor xhibitor Space Fee: (See Page 1) (Outdoor exhibitors receive one indoor exhibitor tabletop included in outdoor vehicle space fee.) Additional xhibit Representative(s): $350 X Persons Sunday Golf Tournament: Raven Golf Course $200 X Persons (2/25/2018) Golfer s Name(s): For Fees Contact Diane Walden $ $ $ $ Sunday Sightseeing Tour: Beach Shopping/Celebrity Chef Cooking Class with Lunch $150 X Persons (2/25/2018) Name (s) $ Sunday Fishing Trip: Includes Box Breakfast and Cooking the Catch Lunch $350 X Persons (2/25/2018) Name (s) $ Total Due: All items on Application Page and above: Will attend the Annual Safety Awards Dinner on Tuesday evening 2/27/2018 Y N If YS, # in party: $ $ INCLUDD Payment information (Full payment must accompany this Registration Form) MasterCard * VISA * American xpress * xpiration Date: / Company Check #: Address Below Credit Card Number: Name on Card: Signature: *All credit card payments will be assessed a processing fee. Mail Checks to: 3554 Chain Bridge Road #202, Fairfax, VA Fax Registration: (703) (Attention: Diane) mail: ditrails@trailways.com Questions: (703) (Diane Walden) Conference Registration & Cancellation Information If registering more than two (2) Affiliated Partner attendees, please make an extra copy of page 4 (xhibitor Form). Cancellations received on or before February 10, 2018, will be eligible for a full refund, minus a $100 administrative fee. Cancellations received on or after February 11, 2018, will not be eligible for a refund. ALL cancellations must be received in writing via fax: (703) or ditrails@trailways.com. Hilton Hotel Registration: February 25-27, 2018 The resort will confirm directly to registrants. To assure our group discount hotel rate, attendees must indicate that they are attending the Trailways Annual Meeting. All attendees are responsible for making their own hotel reservations (see page 7). PAG 5

6 82 ND M T I N G ANNUAL FBRUARY 25-27, 2018 MTING Schedule* FRIDAY, FBRUARY 23, :00AM 5:00PM Trailways Business Council Meeting (Spader Group, Private**) SATURDAY, FBRUARY 24, :00AM 6:00PM Registration Desk Open 8:00AM 11:30AM xecutive Committee Breakfast Meeting (closed) 12:00PM 9:00PM Board of Directors Meeting & vents (closed) DAY 1: SUNDAY, FBRUARY 25, :00AM 10:00AM/2:00PM - 6:00PM Registration Desk Open Off-site Activities: Fees Apply (ALL) 6:00AM 3:00PM: Fishing Trip Includes box meal, snacks and beverages on the boat (ALL) Shuttle leaves at 6AM for Marina 8:00AM 3:00PM: Golf Outing Raven Golf Course Tee-Time: 9AM Shuttle leaves at 8AM/Boxed Lunch, Drinks included 10:00AM 3:00PM: Sightseeing Tour Beach Shopping followed by Celebrity Chef Cooking Class and lunch Bus leaves at 9:30 AM 12:00PM 3:00PM Outdoor xhibit Vehicle Setup #1 Parking Lot 4:00PM 6:00PM Open House Reception (ALL) 6:30PM Dinner on Own (ALL) 9:00PM 11:00PM Late Night Desserts (ALL) DAY 2: MONDAY, FBRUARY 26, :30AM 3:30PM Registration Desk Open 7:30AM 10:00AM Outdoor xhibit Vehicle Final Setup Parking Lot 8:00AM 10:45AM Opening Breakfast, General Session & Panels (ALL) Introductions of All Affiliates & Members by Trailways CO, va Hotard Session #1: Panel Session #2: Panel Coffee Break 10:45AM 12:00PM Preferred Partners Only with Members Part I (Services & Products) 12:00PM 2:15PM Outdoor Luncheon Bus Models & quipment to Tour (ALL) 2:30PM 3:45PM Affiliated Partners Only with Members Part II (Bus Manufacturers ) DAY 2: (continued) 4:00PM 5:45PM Info Motion Concurrent One-on-One xhibitors with Trailways Members (ALL) 7:00PM 9:30PM Opening Reception: Annual Costume and Karaoke Contests (optional). DJ for Dancing; Reception Food & Drinks (ALL) 9:00PM 11:00PM Indoor Tabletop xhibitors Setup DAY 3: TUSDAY, FBRUARY 27, 2018 (WAR RD DAY) 8:00AM 12:00PM Registration Desk Open 6:00AM 12:00PM Indoor Tabletop xhibitors Setup 8:00AM 10:00AM Buffet Breakfast WAR RD ALL Annual Trailways Owners Meeting, Roll Call & Committee Reports (ALL) 10:15AM 11:15AM Affiliated & Preferred Partners Committee Meeting 10:15AM 11:15AM Regional Meetings Trailways Members-Only (ast, West, Central) 11:30AM 12:30PM ducation Workshops (ALL) 12:30PM 2:00PM Trailways Awards Luncheon (ALL) 2:00PM 5:00PM xhibitor Tradeshow (Indoor Tabletops-only) (ALL) 6:30PM 7:30PM Cocktail Reception (ALL) 7:30PM 9:30PM Closing Dinner Gala & Awards (ALL) 9:30PM 10:30PM Desserts (ALL) **Friday Trailways Business Council interest? Contact va@trailways.com for more information (Fee. Members only) (ALL) indicates open to ALL registrants, including Trailways Members, Speakers, Affiliates & Preferred Partners, xhibitors, and Sponsors unless otherwise noted. Trailways prides itself on hosting an annual conference open to all of our industry partners! Attire recommendations: All Conference Meetings are business casual attire (no tie) Monday vening Opening Reception: informal attire for ALL (jeans, shorts, sundress) Pirate s Cove theme party with costume contest & prizes (optional) Tuesday Breakfast/Annual Meeting (wear red day & tie for Members) (ALL) Tuesday Dinner (tie); dressy for ladies (ALL) *For hotel and travel information please see page 10. SUBJCT TO CHANG 8/31/2017 PAG 6

7 ND M 82 ANNUAL T I N G FBRUARY 25-27, Attendees: Trailways Sponsors & Affiliated Partners Thank you! Your Support Helps to Make Trailways a Success. ABC Companies* ACS Creative Services Advantage Funding AIM Hospitality (Pillar Hotels) Alliance Bus Group/CAIO* Amaya/Astron Seating* AMBST Ark nounter Awash Systems Corp. Bauer s Intelligent Transportation Betterez, Inc. Branson IMAX Branson McFarlands Restaurant Braun Ability Bridgestone* Budget Truck & Auto* Bus and Coach America Bus Graphics bushive Software Century McMynn CH Bus Sales, LLC (TMSA)* Circle Wisconsin Corporate Finance Associates (CFA) CPACX Corporation Creative Bus Sales* Davey Coach Sales De Leo Transportation Fabrics* Detroit Diesel* Distinctive Systems DMC Insurance* Doran Manufacturing, LLC Duty Free Americas dson Financial lreg Fleet Financing Resources Great Day! Tours Grech Motors* INA Bus Sales (Irizar) Infanti Bus & Coach Upholstery *Special Sponsors Please call Diane Walden at (703) to Sponsor! PAG 7 IS Fleet Services Key Finance LaFrance Lancer* Lantal Textiles, Inc. Legacy Capital LLC* LIL Systems MCI* Motor Coach Council Motor Coach Movies Motorcoach Tire Sales National Interstate* Newport Beach CVB* Prevost* Protective Insurance* RI RLI Safety Vision Sardo Bus & Coach Upholstery* Saucon Technologies* Sight & Sound Stertil Koni TCF quipment Finance* Team Coach Imaging* The Tenney Group TIB Insurance* Transcor Data Services Transit Sales International Translease TRP Bus Parts Turbo Graphics* Unit Chemical United Bus Technology Vernon & Maz* Visit Clarksville Volvo Financial Services Wells Fargo quipment Finance Worldwide Monochem ZF Openmatics

8 ND M 82 ANNUAL T I N G FBRUARY 25-27, SPONSORSHIP OPPORTUNITIS* GNRAL MONDAY Hotel Room Keys Pocket Conference Schedule vent Signage Attendee Tote Bag Conference Photographs Daily Registration Refreshments w/snacks or no snacks Meal Centerpieces TUSDAY SUNDAY Opening Breakfast Morning Coffee AM Panel Sessions (I, II) Afternoon Refreshment Break INFO-MOTION Opening Night Reception Annual Golf Tournament Sponsorship Annual Golf Tournament Refreshments Sightseeing Tour & Lunch Deep Sea Fishing Trip Open House/Reception Desserts General Breakfast & Annual Meeting Morning Coffee 82nd Annual Special Awards Luncheon xhibition Center Tradeshow Gala Dinner Dance Annual Gala Cocktail Hour Driver-of-the-Year Award *For Fees, please contact Diane Walden at (703) INDOOR XHIBITOR BNFITS* 1. 6 x 30 Draped Tabletop xhibit, two chairs, wastebasket, and an exhibitor identification sign with booth number. 2. Admission for one (1) Representative to attend Annual Meeting sessions, daily meals, special events and receptions. (Additional xhibit Representatives may attend for extra fee of $350 each person.) 3. Trailways CO Introduction at Monday Opening Breakfast. 4. xhibitor Listing in the Annual Meeting Program. 5. Recognition as an qual Sponsor of Sunday s Open House. 6. Personal face-to-face time with attendees throughout. 7. Advance Attendee Roster. *For Fees, please contact Diane Walden at (703) PAG 8

9 82 ND ANNUAL M T I N G FBRUARY 25-27, 2018 COASTAL BALLROOM BAR BAR 6 FOOD FOOD COASTAL BALLROOM NTRANC Tables 1-33 FIRST LVL: $1,650 Tables SCOND LVL: $1,375 Tables THIRD LVL: $1,175 APPLY LAT F OF $200 TO ALL RGISTRATIONS AFTR FBRUARY 2, 2018 PAG 9

10 82 ND ANNUAL M T I N G FBRUARY 25-27, 2018 TRAVL INFORMATION Hotel & Travel About the Location Destin, Florida In 2018, Trailways returns to Destin, Florida in the Panhandle area with its famous sugar-white sand beaches. On the Gulf of Mexico, the Hilton Sandestin Beach Golf Resort & Spa is within easy access to Interstate 10 and Highway 98. The full-service Resort is on the beach and features the Serenity Sea Spa, large meeting event space; recently refreshed guest rooms, a private beach cove, swimming, restaurants and bars; golf, tennis, sailing, biking, putt-putt and more at Hilton Destin Hotel $ Group Code TTC Deadline January 29, 2018 The Trailways special room rate is $169 for a standard room and is offered Feb. 24 through Feb. 27, 2018 (Group Code TTC) and is exclusive of taxes. A daily $10 resort fee applies per room. HiltonHonors points still apply. Should you book outside of the special negotiated group block for Trailways (Group Code TTC), $100 will be added your Trailways Conference Registration. Reservations can be made by calling Hilton Hotels Toll-Free (Group Code TTC) or online at (Group Code TTC). Hotel Registration deadline for Trailways is January 29, Hotel Address Hilton Sandestin Beach 4000 Sandestin Blvd. South Miramar, FL (Destin) Tel: Fax: Ride Services at Destin-Fort Walton Beach Airport (Code VPS Flyvps.com) The hotel does not provide airport shuttle service. Please plan ahead on your own: 850) (850) Uber (as of 3/16, Uber serves Destin) Lyft (No, only serves Pensacola) Flight Information Airport Code: VPS Website: Destin-Fort Walton Beach Airport is 27 miles from the Hilton Sandestin Beach Golf Resort & Spa. It is served by affiliates of American Airlines, Delta Air Lines and United Airlines; as well as Allegiant Air. Allegiant Air has new, nonstop service to/from St. Louis Airport, MO; Cincinnati, OH; and Las Vegas, NV. The host hotel does not have shuttle service. (Note: the Panama City, FL airport CP is 40 miles from the Resort, about 1 hour by rental car.) Page 10