NJADONA/LTC, INC The NJ Association of Directors of Nursing

Transcription

1 NJADONA/LTC, INC The NJ Association of Directors of Nursing Administration/LTC, Inc. the WaVe0 ~Q.0?/'-l-rC 'bilities '" An Ocean of posst 23rd Annual Convention April 22-24, 2012 Trum.p Taj Mahal, Atlantic City, NJ

2 NJADONA 2012Annual Convention Index Invitation to Exhibit Page 3 & 4 Exhibitor Application & Contract Page 5 Sponsorship Form Page 6 Sponsorship Opportunities.. Page 7 & 8 Convention Advertisement Page 9 Educational Sessions Registration Page 10 Important Numbers Page 11 '. '. ~.. ~

3 INVITATION TO EXHIBIT NJADONA's 23rdAnnual Convention The New Jersey Chapter of NADONA/LTC proudly announces its 2012 Convention. We would like to invite you to exhibit. The dates are April 22-24, 2012 and will be held at the Trump Taj Mahal in Atlantic City, NJ. The theme for the convention is c c Ride the Wave of LTC...An Ocean of Possibilities. Come and Sea." A few reasons to attend include: We will be inviting directors of nursing, assistant directors of nursing, staff nurses, assisted living and residential nurses, nursing supervisors, wellness directors and administrators from long term care facilities in the state of New Jersey. An audience with decision making authority that will generate leads and sales. Your company will be listed in the syllabus that is distributed to all registered attendees. Lastly, we diligently promote attendance! SIGN UP TODAY Secure your exhibit space today through one of two ways: 1. Fax your completed application with credit card payment to NJADONA at (856) Mail your completed application with a check or credit card payment to: NJADONA/LTC 195 Carriage Hill Circle Mantua, NJ PAYMENT TERMS Full payment of the contracted amount is required with submission of the Exhibitor Application or exhibit space is not guaranteed. No vendors will be permitted in the exhibit hall with an outstanding balance. Exhibit Space will NOT be assigned without payment. EXPO HOURS Vendor Set Up Sunday, April 22 Exhibit Hours Monday, April 23 Tuesday, April 24 12:00-6:00 pm 9:00 am -3:00 pm 10:00 am -12:00 pm CANCELLATION FEE All payments are due on or before March 1,2012, or the higher fee will be charged. No refunds will be made after March 1,2012. A $ administrative fee will be deducted for written cancellations prior to March 1, After that date the entire fee will be forfeited. Exhibit Breakdown Tuesday, April 24 12:00 noon (Early breakdown is not permitted and could affect attendance at our next convention.) EXHIBIT SPACE FEE Your exhibit space fee includes: Two complimentary vendor representative registrations per contracted display. Additional vendor representatives may be added at the rate of $ per person/per day. One 6' table and two side chairs One wastebasket Carpeting throughout the Exhibit Hall Continental Breakfast Monday & Tuesday Monday Lunch Vendor Reception to honor and thank vendors attended by registrants. Unlimited networking opportunities EXHIBIT SPACE OCCUPANCY Exhibit space will be occupied by no more than two people (additional persons will be charged $30.00 I per person I per day). Only representatives from the exhibiting company will occupy exhibit space. Exhibit space may not be subleased, or occupied by any other company. This includes manufacturer's representatives. Any company breaking this rule will be asked to leave the exhibit hall immediately and will jeopardize your company's attendance at all NJADONA functions. THIS WILL BE STRICTLY ENFORCED. ADVERTISING Advertising in our convention syllabus is a perfect way to make attendees aware of your company and its benefits. This book is a wonderful reference for all attendees and a great source for them to stay connected with the exhibitors throughout the year. ASSIGNMENT OF SPACE Exhibit space is assigned on a first come, first served basis, giving priority to sponsors. NJADONA reserves the right to make and/or change location assignments at any time. 3

4 NJADONA's 23rdAnnuai Convention LUNCH/DINNER TICKETS: Lunch tickets for Monday are included in the badge envelopes you receive at registration. Sponsors of $1, or more, by an exhibiting company, will receive two complimentary dinner tickets for the Awards Dinner on Monday, April 23, Additional tickets may be purchased for $65.00 per ticket. Dinner tickets must be ordered by April 6, The number of seats for the awards dinner is limited. If you are unable to use your tickets, please bring them to Marge Reese at the NJADONA Registration Desk. There will be no refunds under any circumstances. SCHOLARSHIP AUCTION: We are encouraging all of our vendors to bring an item for our Scholarship Auction that will be held during the Awards Dinner on Monday, April 23. (Suggested items include electronic devices, gift cards, gift baskets). All proceeds from the auction benefit NJADONA's Scholarship Fund, which enables qualified nurses to continue their nursing education. Donations should be brought to Marge Reese at the NJADONA Registration Desk no later than noon on Monday, April 23. EXHIBITOR CONTEST: Exhibitors are invited and encouraged to decorate their booth in conjunction with NJADONA's Convention theme. The theme for the 2012 Convention is "Ride the Wave of LTC... An Ocean of Possibilities. Come and Sea!" We invite you to decorate your booth with this in mind. Members of NJADONA's Board of Directors will be judging for the Best Themed Booth. The winner will receive a free booth at the 2013 Convention. Four ads to be included in the 2013 Syllabus will be awarded to the exhibitor deemed to have the Most Original Booth, Funniest Booth, Best Theme Give - A - Way and Best Theme Dressed Vendor. DOOR PRIZES Door prizes are especially popular with convention attendees and draw large crowds. Vendors are encouraged to bring a door prize to use at your exhibit. The drawing for door prizes will be held on Tuesday, April 24, in the exhibit hall at 11:30 am. A representative ofnjadona will be in the exhibit hall to supervise the awarding of the door prizes SPONSORSHIPS: Sponsors are the foundation of our convention and will receive prime exhibit space. In addition, sponsors of $1, or more, receive two complimentary tickets for the awards dinner. We invite you to participate as a sponsor of our annual convention. We offer a variety of sponsorship opportunities. LODGING To make room reservations, call the Taj Mahal at Reservations can also be made online at Enter the code ADONAI2. Identify that you are attending the NJADONA convention to assure the group rate of $85.00 / night in the standard tower, $ / night in the Chairman's Tower on Sunday and Monday and $ / night in the Standard Tower and $ / night in the Chairman's Tower on Saturday. You must make reservations prior to March 22, 2012, to receive the convention rate and assure getting a room. After this date, rooms are difficult if not impossible to obtain. CONVENTION SERVICES:. VISTA CONVENTION SERVICES will provide drayage services. Each vendor will receive a vendor packet from Vista. Electric hook-up is handled through Vista. All packages, deliveries, etc. must be mailed through Vista. The Taj Mahal will not accept any deliveries for the exhibit hall. Vista Convention Services 6400 Delilah Rd., PO Box 3000 Pleasantville, NJ Contact: Kevin King ; Fax REGISTRATION: At registration each exhibitor will receive a packet of vendor information; name badge; lunch ticket; dinner tickets (if applicable) and other pertinent notices. Every exhibitor must have an official NJADONA name badge. This must be displayed in the exhibit hall and at all NJADONA functions. You will not be allowed in the exhibit hall or any NJADONA functions without your name badge. 4

5 EXHIBITOR APPLICATION NJADONA's 23rdAnnuai & CONTRACT Convention A. Exhibiting Company Information (This information will appear in convention material and booth sign. Please type or print clearly. Company Name Mailing Address City/State/Zip Phone: Fax: Contact Person to Receive Confirmation Name: Address: City/State/Zip: Materials Phone: Fax: B. Type ofcompany: *c. Exhibit Space Preferences: In an effort to keep competitors from being located next to or near you, list companies that you would prefer not be close. FAILURE TO PROVIDE THIS INFORMATION COULD RESULT IN YOUR BOOTH BEING NEXT TO A COMPETITOR, INCONVENIENCING BOTH OF YOU. D. Exhibit Agreement I have read the rules and regulations and understand that all representatives from our company will abide by these rules. E. Exhibit Space Fees Prior to March 1,2012 After March 1, 2012 Sponsor of$1, Additional Booth F. Payment or more $1, $1, $ $1, () () () () Visa Master Card American Express Check Credit Card Number Amount of Charge $ Expiration Date Billing Zip code Cardholder's Name Cardholder's Signature Please make checks payable to NJADONA/LTC, 195 Carriage Hill Circle, Mantua, NJ (856) * (856) Fax * njadona@aol.com * Tax ID # (,)..

6 SPONSORSHIP FORM NJADONA's 23rdAnnual Convention The generosity of our convention sponsors is a large part of what makes our program such a tremendous success. The advantages of being a sponsor include recognition in the convention program, syllabus and NJADONA's newsletter. Your company name will be prominently displayed at the event, two complimentary tickets for and recognition at the Awards Dinner and a sponsor plaque at your exhibit booth. To participate as a sponsor at the 2010 convention, please complete this sponsorship form. If you have questions, please contact Sherry Robb in the NJADONA Office at (856) X Tote Bags ($2,500) Sold - Caring Hospice Services Sunday - Breakfast and Lunch (All day sponsor $4,000) (Call office for information) Monday Continental Breakfast ($2,500) Tuesday Continental Breakfast ($2,500) Award Winner Dinners ($1,500) Award Winner Plaques ($1,500) After Dinner Reception Monday Boardwalk Lunch ($1,500) ** Monday Lunch Beverages ($1,500) Tuesday Registrant Only Lunch ($4,000) ** Keynote Speaker ($3,000) (Call office for information) Badge Holders with Sponsors Name ($1,5DO) Engraved Note Pads ($1,500) NJADONA Board Dinner ($1,500) NJADONA Executive Board Meeting Dinner ($1,500) Centerpieces for Awards Dinner ** Multiple sponsors are acceptable. Please call the NJADONA office for more information. Please type or print all information Name of Sponsoring Company: ContactPerson: Address: City / State / Zip: Phone: Fax: 6" O ~.

7 SPONSORSHIP OPPORTUNITIES NJADONA's 23rdAnnuai Convention TOT~ BAC8 * $2,500 - SOLD Conference participants will carry your company's logo everywhere they go during and after the convention for years to come! Company logo on Convention tote bag promotional material. SUNDAY BREAKFAST/LUNCH * $4,000 promotional material Sponsoring company may set up a table at educational sessions on Sunday MONDAY BREAKFAST * $2,500 TUESDAY BREAKFAST * $2,500 AWARD WINNER DINNERS * $1,500. AWARD WINNER PLAQUES * $1,500 AFT~R DINNER RECEPTION MONDAY LUNCH * $1,500 (Multiple sponsors are acceptable)

8 SPONSORSHIP OPPORTUNITIES NJADONA's 23rdAnnual Convention MONDAY LUNCH BEVERAGES * $1,500 TUESDAY LUNCH.;,$4,000 (Multiple sponsors are acceptable) Sponsoring company may set up a table outside of room where educational session is held. ENGRAVED NOTE PADS * $1,500 The business card holders are distributed to all convention registrants and will carry your logo during and after convention. Company name on card files CENTERPIECES AWARDS DINNER KEYNOTE SPEAKER * $3,000 Every sponsor of $1, or more will receive two complimentary tickets to the Awards Dinner. Every sponsor will also receive recognition and a plaque acknowledging their sponsorship at the Awards Dinner on Monday, April 23, BADGE HOLDERS * $1,500 Neck wallets will be given to every convention participant to be used as a name badge holder throughout the event. Company logo on neck wallets

9 CONVENTION ADVERTISEMENT APPLICATION NJADONA's 23rdAnnuai Convention APRIL 22, 23 & 24, 2012 Our company would like to place an advertisement in the Convention Book/Syllabus for the 23rd Annual NJADONA Convention, to be held April 22, 23 & 24, 2012 at The Trump Taj Mahal, Atlantic City, NJ. I will provide camera ready copy of our advertisement by March 1, I understand that NJADONA will charge for additional artwork not meeting this requirement. To insure better quality ads, youradtomarden37@comcast.net. Cover $ S x Inside Front Inside Back Back Cover Full Page $ S x 11 (Please call Sherry Robb at for cover availability.) Please print or type all information: Name of Advertising Company: Address: City / State / Zip: f i Phone: Fax: Contact Person: All camera ready artwork must be received with payment for the appropriate March 1, camerareadyartworktomarden37@comcast.net amount by Make checks payable to: NJADONA/LTC 195 Carriage Hill Circle Mantua, NJ

10 EDUCATIONAL SESSIONS REGISTRATION NJADONA's 23rdAnnual Convention (Vendors must register to attend educational sessions) Name: Company Name: Address: City / State / Zip: Phone: Fee (fee covers the cost of educational credits for non-registered attendees): Sunday, April 22 Monday, April 23 Tuesday, April 24 TOTAL: $ $ $ $--- PAYMENT Check# METHOD: Credit Card: Visa Master Card American Express Credit Card Number: Expiration Date: Billing Zip Code: Cardholder Name:

11 IMPORTANT NUMBERS New Jersey Association of Directors of Nursing Administration/LTC, Inc. Sherry Robb, Director of Association Affairs (856) (856) Cell (856) Fax Vista Convention Services Kevin King (609) (609) Fax Trump Taj Mahal Dress for convention is casual. Room temperatures vary, so we recommend dressing in layers to avoid discomfort.