Soil & Water Conservation COST: $135 Scouts $85 Adults. Emergency Preparedness

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1 Animal Science Management Soil & Water Conservation COST: $135 Scouts $85 Adults Automotive Basketry Home Repairs Horsemanship Space Exploration Surveying CONTACT: Gracie Quintela Camping Communications Cooking Indian Lore Leatherwork Medicine Sustainability Truck Transportation Veterinary Medicine DATE: December Electricity Emergency Preparedness Metal Work Music Welding Woodcarving LOCATION: Buffalo Trail Scout Ranch End of the Ranch Road 1832 Fort Davis, TX Environmental Science Farm Mechanics Fire Safety Pottery Rifle Shooting Safety First Aid Search & Rescue Last Update: 11/29/2017 Pag

2 Base Camp Schedule... 2 December 27th... 2 December 28 th -30th... 2 December 31st... 2 Important Notes:... 2 Requested Payment Schedule... 2 BTSR Reservation Form:... 3 High Adventure... 4 Cavalcades... 4 Program... 5 Directions to Camp... 5 Volunteer Instructors Attend for Free!... 5 Policies & Procedures!... 5 Arrival... 5 Departure... 6 Advancement... 6 Table of Contents Refunds... 6 Telephone Policy... 6 Insurance... 6 Physicals... 6 Youth Protection... 6 Showers and Latrines... 6 Uniform... 6 Trading Post... 6 Guests... 6 Flag Ceremonies... 6 Alcohol, Illegal Drugs or Controlled Substances... 6 Fireworks... 6 Firearms... 6 Fires... 6 Tobacco... 7 Tents and Cot Rentals... 7 Suggested Packing List... 7 Recommended Individual Equipment.. 7 Recommended Troop Equipment:... 7 Merit Badge Classes... 7 Winter Camp Inspection Form BTSR Winter Camp Evaluation Overview Office/Headquarters Camp Maintenance Dining Hall/Food Service Trading Post Health Lodge Base Camp Schedule December 27th 3:00 pm 5:30 pm Check-In & Campsite Setup 6:00 pm 7:00 pm Dinner & SM/SPL Meeting 7:00 pm 8:00 pm Youth Protection Training (YPT) 8:00 pm 10:00 pm Troop Time / Down Time 10:30pm Lights Out December 28 th -30th 5:30 am 7:00 am (29 th ) Optional Sunrise Hike 7:00 am 7:50 am Flag Ceremony & Breakfast 7:50 am 8:00 am SM/SPL Meeting at Coffee Pot 8:00 am 12:15 am Merit Badge Classes 12:30 pm 1:00 pm Lunch 1:00 pm 2:00 pm Troop Time / Down Time (28 th ) Branding (29 th ) Coals 2 for cobbler (30 th ) SM Shoot-off 2:00 pm 6:30 pm Merit Badge Classes 7:00 pm 8:00 pm Flag Ceremony & Dinner 8:30 pm (28 th ) Chapel & Camp Show (29 th ) SM Dinner and Movie Night (30 th ) Camp Show 10:30pm Lights Out December 31st 7:00am 8:00am Breakfast/Clean-up Camp 8:00am Head for home Important Notes: v Winter Camp Registration Deadline: December 1 st. (Late registration may be possible depending on available space) v Merit Badge Registration Deadline: December 15 th. v Program availability subject to demand, weather conditions, time restraints, and program changes. v Merit Badge programs subject to change as counselors are located and yearly program reviews take place. Please watch for additional Pre-Requisites from Merit Badge Counselors as we get closer to camp! v As planning and staffing for winter camp continues, information in the Leader s Guide will be updated. Visit our website for updates: v We are still looking for staff and volunteers. For interested individuals please contact Zackary Mullins at (432) v Deposit of $100/Troop and $25/camper. Deposits counts towards total fees and is non-refundable (but can be transferred toward other scouts.) Requested Payment Schedule October 1 st November 1 st December 1 st December 27 th Troop and Camper Deposits $50 per camper Pay in full Any remaining balance paid at camp Last Update: 11/29/2017 Page 2 of 14

3 Participants Participants Base Camp Youth x $ = Adults X $ = Volunteer X $ 0.00 = High Adventure Youth Adults x $ X $ = $ = $85.00 Totals Totals BTSR Reservation Form:

4 Winter Camp High Adventure Cavalcades TWO CAVALCADES PER WEEK! Cavalcade is a week-long guided horse ride in and around Buffalo Trail Scout Ranch. Riders see the best of the Davis Mountains from the saddle, riding over the ridge tops, past box canyons, down narrow trails lined with Alligator Juniper and Pinion Pine, sometimes scraping stirrups on rugged rhyolite outcrops. Led by trained Wranglers, Cavalcade can cover over 20 miles on narrow trails or jeep roads. Riders can expect very full days in the saddle, riding mountain-trained horses or sure-footed mules. Each rider must be at least 13 years old by check-in, be in good physical condition; weigh less than 250 lbs. dressed to ride; provide a current, filled out BSA physical; bring a signed Hold-Harmless Agreement, and have adequate horseback-riding experience, at least equivalent to earning the Horsemanship merit badge. (The merit badge is NOT required, nor offered as part of the program). The program is designed to be a unit activity for Boy Scouts, Girl Scouts, and Venture crews. However, individual riders frequently join the primary Cavalcade unit when there is room; minimum size for each Cavalcade is 10 paid; maximum is 12 riders. There must be a minimum of two YPT-trained adults (at least one over 21 years old) among the paid riders. There must be at least one YPT-trained female adult over 21 years old among the paid riders if there are youth female participants. Cavalcade begins with REQUIRED weigh-in, then safety and skills training, followed by individual ability testing. After the training, and before ANY RIDER leaves Headquarters, each rider must pass the following: Unaided, catch and correctly halter, bridle, and saddle a designated horse or mule, then mount without assistance and clearly demonstrate the ability to control that animal, to the satisfaction of the Head Wrangler. Participants who do not qualify as above may not ride outside of the Headquarters area. All riders are required to wear approved helmets at all times astride a horse. BTSR provides trained wranglers, saddles, tack, safety helmets, cookware, food, and all the horses and mules. Cavalcades ride point to point, single file, at a walk, and stay overnight in cabins, under the stars or established camps where food, feed, water, and cooking gear are cached. Adequate shelter will be provided and there are primitive latrines near all overnight stops. Cavalcades travel light to maximize trail time, so all loose personal gear (not including bedroll, rain gear, jacket, and water bottles) carried must fit into one saddle bag about the size of a gallon zip-lock bag. Riders may not wear backpacks or bladder-packs while astride an animal. Drinking water may be carried on the saddle horn, in the saddle bags, or as the wrangler directs. There are opportunities to refill water bottles and primitive latrines along the trail. Participants may bring their own saddles and/or saddle bags; however, personal tack must be approved for suitability to the program by the Head Wrangler. BTSR will not be responsible for any private or personal belongings damaged, destroyed, or lost. Each rider will be responsible for care and feeding of his or her mount, and must pitch in to accomplish necessary camp chores. Selfdiscipline is required, the Scout Oath and Law are the rule of the camp. Wranglers carry a First Aid Kit, keep in touch with Headquarters by radio, and receive daily weather reports. Emergency vehicles and support from headquarters are on call 24 hours a day. At least one Cavalcade wrangler on every trek is trained in Wilderness First-Aid and CPR. Last Update: 11/29/2017 Page 4 of 14

5 Winter Camp Program Your Wranglers will greet you at check-in. A brief orientation, medical check, and weigh-in will follow. Training begins the first night, after supper. The trek will be discussed at this time, and your questions and concerns will be addressed. Training will continue past dusk down at the corrals. Your Cavalcade meets again with the wranglers, at the corrals, at 5:30 am the next morning to feed, and resume training. Saddling, packing, knots, riding, bridling, grooming, and many other skills will be taught the first part of the day. Expect a thorough shake-down by the Wranglers of your personal gear around lunch; see the list of what to bring that follows. Unnecessary personal belongings should be left at camp. After individual rider testing, the Cavalcade will hit the trail. In the course of the week, riders will cover over 20 miles horseback, starting at an elevation of 4,400 ft. and topping out at over 6,000 ft. Cavalcades change camps daily and the group will be expected to pitch in with chores at each night s stop. Some of the camps visited are staffed and may offer additional program opportunities. Your wrangler can tell you all about the history and ecology of the Davis Mountains as you travel along the trail. There are side hikes to areas too rough for horses. Days will be full of riding and exploring, so sleep will come easily to most. Necessary Individual Equipment Long durable pants, properly fitted Baseball cap SMALL Flashlight or headlamp Blanket Bed roll* Long-sleeved Shirt 4-1 Liter narrow Water Bottles Western-style boots or hiking boots (Broken in & comfortable!) Leather Gloves Pocket knife or multi-tool Rain Gear (Close fitting, not floppy) Bandana or neckerchief Mess Kit Optional Individual Equipment Camera (Be careful with valuable digital cameras!) Directions to Camp The Buffalo Trail Scout Ranch (BTSR) is located in the heart of the Davis Mountains between Ft. Davis & Balmorhea State Park. The camp is easily accessed off of Interstate 10 by exiting onto State Hwy. 17 South (Balmorhea State Park-Ft. Davis Exit). Follow Hwy. 17 through Balmorhea to the State Park in Toyahvale, TX. Turn south after the state park to continue on Hwy. 17. Follow Hwy. 17 for 7 miles and turn west onto Ranch Road BTSR is located at the very end of RR 1832, only 12 miles to the end! Volunteer Instructors Attend for Free! Requirements: Pocket hammock Camp Map Snacks that don t melt Pocket First Aid Kit Shared and carried by one rider in 1 gal. Plastic bag: Hand Soap/ Towelettes Bug repellent Toothpaste Sunscreen Wrangler Carries: Comprehensive First Aid Kit, Radio, Horseshoeing Supplies Leave in Camp: Billfold & valuables Scout Uniform Changes of clothes Shampoo, conditioner Towels Extra Shoes Cowboy hat for closing campfire Don t Bring: Privately owned horses Cell phones Sheath Knives Floppy rain gear Radios, IPod or noisemaking devices Thermarests Big Sleeping Bag Bladder type water canteens Last Update: 11/29/2017 Page 5 of 14 ALL RIDERS WILL WEAR BTSR RIDING HELMETS Registered within BSA Completes Winter Camp Staff Application prior to November 1 st Must be approved by camp director prior to November 15 th Must instruct minimum of 4 class periods Notifies camp director of any material/classroom needs prior to December 1 st Policies & Procedures! Arrival Check-In is between 3:00-5:30 pm on December 27 th. All paperwork will be handled in Buffalo Hall. We ask that

6 Winter Camp you send an adult to take care of Check-In while your Troop is setting up camp. Departure You may depart after classes at 5:30 p.m. on Dec. 30th or stay for Breakfast on Dec. 31st. Plan to depart by 10:00am. Advancement Most merit badges can be completed at camp. Start planning now for a successful advancement program at camp. Camp is dependent on the weather, equipment, staff, and various other factors that may cause a change in schedule. Please be patient and understanding if those situations arise. Refunds A letter from the Scoutmaster explaining the reason for not attending 1) Serious illness of Scout prevents his attendance. 2) Emergency family matters prevent him from attending making it impossible for him to attend Deposit fee is non-refundable but may be transferred to another Scout who has not yet paid and wishes to attend camp. No refunds will be issued after January 15 th. Telephone Policy One telephone is located at the camp. It is a business phone so calls must be restricted to those of an urgent nature and should be made by an adult. Discourage parents from calling their sons unless it is a family emergency. EMERGENCY CAMP PHONE (432) Insurance Troops and provisional campers from other councils will need to provide proof of insurance prior to attending camp. Physicals All campers and leaders must bring a completed BSA Annual Health and Medical Record form signed within the past 12 months by a licensed Medical Practitioner. Health and Medical Record Form can be found at: BSA Health Form Youth Protection All adults must have a face to face classroom Youth Protection Training, per state guidelines, within the last two years. For those not meeting this requirement, there will be a class offered at camp. Please bring a copy of YPT certificate on all adults. Showers and Latrines Separate facilities are available for youth and adult leaders in the campsite area. Groups will be assigned clean-up duty throughout the camp duration. Information on clean-up and usage schedule will be discussed at the Camp Leader's Conference. Uniform The full, official youth and adult uniforms are to be worn at appropriate times. Scout T-shirts, trousers, and shoes will be the uniform of the day for breakfast, lunch and classes. Trading Post The Jersey Lily is the place for merit badge books, camping supplies, soft drinks, Candy, and camp memorabilia. Guests Good dining hall food will be served at scheduled times and guests are welcome to purchase meals. But please tell us prior to arriving at camp so that enough food can be prepared (432) ). Guests meals will be $7.00 per meal, purchasable from the Trading Post. Flag Ceremonies Troops will be scheduled to lead flag ceremonies prior to breakfast and dinner on the parade grounds each day. Alcohol, Illegal Drugs or Controlled Substances The consumption, use, possession or distribution of these is not permitted at Buffalo Trail Scout Ranch. PERIOD. Violators will be reported to the appropriate local authorities and required to leave camp immediately. Fireworks Have no place in camp. Please do not bring them. Firearms Personal firearms have no place in camp. Please do not bring them. Fires Fires are to be built only in designated fireboxes and under proper supervision with the fireguard plan in place. Liquid or propane fuels are to be used only under adult supervision. Bulk liquid fuels (one quart or more) must be stored under lock and key by the Camp Ranger. Empty cylinders and containers must be given to him for proper disposal. National BSA policy prohibits use of open flames in tents. This includes mosquito coils, catalytic Last Update: 11/29/2017 Page 6 of 14

7 Winter Camp heaters, gas lanterns, stoves, candles, and smoking material. Tents must be marked NO FLAMES IN TENT. Refer to camp ranger regarding potential burn bans. Tobacco National and local council policy prohibits the use of tobacco products in all buildings on camp. Campers and staff under 18 may not use tobacco products at camp. Adults who must use tobacco products are asked to do so in designated areas and away from youth. Tents and Cot Rentals Tents can be rented if needed. There is a $20/week per tent charge. Tents are standard BSA wide wall tents, and no wooden platforms are available. Tents are not set-up for you, so please be aware that your Troop will be pitching tents upon arrival to your site. Please bring a couple of heavy-duty hammers or minisledges. Please be aware that we have a VERY limited # of tents and cots. Reservations are strictly on a firstcome-first-serve basis. Make reservations by contacting Gracie Quintela (432) Suggested Packing List Recommended Individual Equipment Review the list in the Boy Scout Handbook, page 292 & 293. Completed medical form (REQUIRED) Merit badge books Merit badge gear Merit badge work done in advance Gloves Toiletries Flash light Spending money Scout T-shirts Poncho Winter / Bad Weather Gear Tent Cot Lockable storage for valuables (a must) Recommended Troop Equipment: Gateway Materials Tentage (ropes, poles, stakes) Flagging Tape for Tent Lines Troop flag US flag/state Flag Troop first aid kit Lockable storage Patrol flags Fire Safety Equipment Water Cooler Trash Can/Bags Patrol Duty Roster BSA Medical Record (required for everyone on camp property) Lantern(s) Dining fly (ropes, poles, stakes) Sledge Hammer Merit Badge Classes # Class 8:00 9:30 11:00 2:00 3:30 5:00 Pre-Requirements 1 Animal Science XXX 2 Archery XXX XXX XXX XXX Kits available at trading post 3 Astronomy Evening Program Only 4 Automotive XXX XXX 5 Camping XXX #: 7b & 9 6 Chess XXX XXX XXX 7 Climbing Advanced XXX 8 Climbing - Merit Badge XXX XXX Last Update: 11/29/2017 Page 7 of 14

8 9 Climbing Intro XXX 10 Communications XXX #: 5 & 7 11 Cooking XXX #: 4 12 Cowboy Action Shooting XXX Additional fee in trading post 13 Electricity XXX 14 Emergency Preparedness XXX #: 6c, 8b, & 9 15 Environmental Science XXX XXX 16 Farm Mechanics XXX #: 5 17 First Aid XXX 18 Fish & Wildlife Management XXX #: 8 19 Free Ride XXX 20 Home Repairs XXX 21 Horsemanship XXX XXX XXX Additional fee in trading post 22 Indian Lore XXX Kits available at trading post 23 Leatherwork XXX XXX Kits available at trading post 24 Medicine XXX #: 7 & Metal Work XXX XXX 26 Pottery XXX XXX Kits available at trading post 27 Rifle Shooting XXX XXX Additional fee in trading post 28 Safety XXX Bring a News Paper 29 Search & Rescue XXX 30 Shotgun Shooting XXX XXX Additional fee in trading post 31 SM Ride XXX Additional fee in trading post 32 Soil & Water Conservation XXX 33 Space Exploration XXX 34 Sustainability XXX #: 2 "Stuff" & 5 35 Truck Transportation XXX #: 4 36 Veterinary Medicine XXX 37 Welding XXX XXX 38 Wilderness Survival XXX 39 Woodcarving XXX XXX Totin Chip (must bring card) Last Update: 11/29/2017 Page 8 of 14

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10 Winter Camp Inspection Form Troop #: City: Campsite: Camp Entrance Camp Appearance Health Fire Safety Tents Campsite Improvement Camp Gadget Troop & Patrol Activities Criteria Score 28th 29th 30th 3 Day Average Gateway 10 American Flag 5 Troop Flag 5 Patrol Flag(s) 5 Troop Gear Stowed 10 Table Area Neat & Clean 5 Campsite Neat & Clean 5 Duty Roster Filled Out & Posted 5 First Aid Kit (Accessible on Table) 10 Water Cooler Filled 5 Trash Stowed Properly 5 5 Flammables Stowed Properly 10 Fireguard Chart Posted & Filled In 5 No Flames in Tent Signs Posted 5 5 Personal Gear Stowed 10 SM Tent Properly Marked (YPT) 5 Tents Staked 5 Tent Ropes Flagged Flag Duty 10 Latrine Duty 10 Pondweed Award 10 Sunrise Hike 10 Chapel Service 10 Cobbler #1: Adult Prepared (Served on 29 th ) 10 Cobbler #2: Youth Prepared (Served on 29 th ) 10 5 Grand Total: Last Update: 11/29/2017 Page 10 of 14

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13 BTSR Winter Camp Evaluation Please provide any comments you may have. We can only improve BTSR when we have your honest comments and suggestions. Should you need more room, please feel free to attach additional pages. We appreciate all you did for our Scouts this week and hope you had a great experience here at Buffalo Trail Scout Ranch! Unit: Position: 1 Unsatisfactory 2 Below Average 3 Average 4 Above Average 5 Excellent Overview Staff Services Daily Programs Night Programs Health & Sanitation Mealtime Procedures Class Schedules Merit Badges Offered Comments Office/Headquarters Staff Facilities Comments Camp Maintenance Staff Facilities Comments Dining Hall/Food Service Staff Facilities Food Quality Food Quantity Comments Trading Post Staff Facilities Variety Comments Health Lodge Staff Facilities Comments Last Update: 11/29/2017 Page 13 of 14

14 Was there a staff member you witnessed having a positive impact on a troop or the staff? If so, who was it and what did they do? What did you like best about your week at BTSR? What did you like least about your week at BTSR? What Merit Badges would you like to see in the future? How can we best improve the BTSR experience? Do you know anyone who might be interested in working Summer or Winter Camp at BTSR? Name: Age: Phone: Name: Age: Phone: Name: Age: Phone: Name: Age: Phone: Name: Age: Phone: Comments/Suggestions Please return all camp evaluations to our Midland Office: 1101 W Texas Ave, Midland, TX Last Update: 11/29/2017 Page 14 of 14