Stowe Cemetery Commission Meeting APPROVED July 5, Memorial Hall

Transcription

1 Stowe Cemetery Commission Meeting APPROVED July 5, Memorial Hall The regular meeting of the Stowe Cemetery Commission was held Tuesday, July 5, 2016 in Memorial Hall starting at 8;00 A.M. Members present: Skeeter Austin, Gerry Griffin, Peter Smith, Donna Adams, Karin Gottlieb and Barbara Allaire. Absent: Judy Demeritt as well as Bruce Godin, Superintendent. Minutes of June 7, 2016: Gerry moved to accept the minutes as corrected, seconded by Peter with all in favor. Barbara did not vote. WORK ORDERS Nisenholtz, Sandra: Sec. 27, Lots 32 & 33 Riverbank. Memorial, foundation and flush markers done by Curtis & Swenson with the CONDITION that the flush markers are to be no larger than 10 x15 x4. Chase, Clyde & Esther: Sec. 12A Lot 37 Riverbank. Cleaning to be done by Bruce Godin. Schmidt, Gerhard Sec. 23 Row C lots 36 & 37. Cleaning to be done by Bruce Godin. On a motion by Gerry and seconded by Skeeter the work orders were approved with the condition on the Nisenholt one. All in favor. Treasurer s Report: Skeeter reported the sale of lots is down and burials are up so far this year. She will clarify with Cindy, Finance Director how the items were put in the budget and she needs to make certain that only the final payment for Heritage Memorials comes out of the Capital budget approved by the voters for repairs in Old Yard. Scott Bianchi, Heritage Memorials will be finishing up Old Yard next week. Remembrance Program: Discussion about this program and Karin suggested the possibility of donating towards a tree in Riverbank when the ones there now are taken down and new ones planted. Donna said trees are presently on the list in the Remembrance brochure. Gerry asked if pet cremains are allowed to be buried with someone and the answer is the Rules & Regs say no. Gerry reported the Vt. Cemetery meeting he attended was very informative and felt some of their meetings could be beneficial for Bruce. We discussed the gateway at Riverbank and the issue of getting some concrete figures to work with. Now we have two estimates, one for $7,000 and one for $14,000. It was suggested we get a third bid so Peter will take the plans to Spreda here in the village and see if he is interested. Harry Shepard, Public Works Director for the Town will be asked to attend our August meeting and give us some guidance as to how we proceed and also and about getting bids for the foundation. We will discuss the project at the next meeting.

2 The meeting was adjourned at 9:00 AM for those who wished to go to Old Yard and see what repair work has been completed and what memorials need to be repaired. Donna, Peter, Karin and I went and we all agreed the cemetery needs to be completed by starting at the driveway and do those that were not previously done. Donna will ask Bruce which ones he intends to repair and then we will ask Scott for an estimate on the rest.

3 Stowe Cemetery Commission Meeting August 2, Memorial Hall DRAFT The regular meeting of Stowe Cemetery Commission was held Tuesday, August 2, 2016 starting at 8:00 A.M. in Memorial Hall. Members present: Skeeter Austin, Karin Gottlieb, Donna Adams, Gerry Griffin, Peter Smith and Barbara Allaire. Also present: Bruce Godin (8:15), Scott Bianchi, Heritage Memorials at 8:30 and Harry Shepard, Public Works Director at 9:10 AM. Minutes of July 5, 2106: Karin moved to approve as amended, seconded by Gerry with all in favor. Barbara does not vote. Treasurer s Report: Skeeter questioned if the $7,000 taken out of Union Bank account and put in Bruce s had previously been transferred. Barbara will follow up on this. Presently $31,856 in Union account. Morgan Stanley up about $4,000. Bruce s Report: Bruce didn t have much to report. He said Farr s Tree Service will be taking down the large tree at the entrance to Riverbank this date as well as 2 along the road immediately inside the cemetery. It had been brought to our attention that there are limbs on trees near the entrance to the Quiet Path which need trimming and Bruce will do that. WORK ORDERS Peterson, John & Wilma Sec. 24 Lots 47 & 47 Riverbank. New foundation and memorial with work done by Clegg Memorials. Shaw, M. Janet & Gale Jr. Sec. 16 Lot 79 East Riverbank : New foundation, new memorial, cleaning existing memorial and change date on existing Cabrera stone from Jan to Dec. Work by Clegg Memorials. Lancaster, Thomas Sec. 19 Lot 9 Riverbank: Cleaning to be done by Clegg Memorials Loveland, Edward & Gladys Sec. 4A Lot 4 B West Branch: grass marker ordered by grandson Kenneth Parker. Work to be done by Clegg Memorials. Nisenholtz, Bernie & Sandy Sec. 27 Lots 32 & 33 Riverbank: Foundation done by Heritage Memorials, (Scott BianchI). Memorial (rock) was previously approved and being done by Chris Curtis. Baird, Frederick & Ruth Sec. 9 Lot 15 Riverbank: Cleaning to be done by Scott Bianchi, Heritage Memorials. Ordered by Beverly Woods. After discussion and the suggestion from Steve Benoit at Rock of Ages, we approved the u se of acid crystals to do the cleaning. Scott was present and explained the process he uses and said the grass will not be burned. tape 1 side 2 On a motion by Gerry and seconded by Pete the work orders were unanimously approved.

4 Rules & Regs Changes: An updated copy of the proposed changes was given members and because we had not had the opportunity to review and no the time at this meeting, they will be taken up at the September meeting. 8:45 Site Walk in Old Yard with Bruce and Scott Bianchi for the purpose of deciding which stones need to be repaired in order to get the cemetery repairs completed and which ones Bruce feels he and his men can repair. We returned to the meeting at 9:10. Bruce stated at the site that he will not have time to do any of the repairs so we suggested to Scott that he go thru the cemetery, flag the ones he feels need to be done and give us a price prior to our September meeting. Harry Shepard, Public Works Director present to answer questions and give us guidance on how to proceed with the archway at Riverbank. The suggestion had been made to include the date in which the cemetery was created. Harry felt it could be put in the middle of the arch in the scroll part. Barbara will look up the exact date. Harry said we could do the foundations first and the arch later on. He also suggested we have someone create the arch who does ornamental work and ask to see pictures of some of their work. Pete will go to the Metal Arts place in Morrisville and the one in Waterbury and get detailed estimates and ask for pictures of some of their work. Pete will take the plan to Walker Construction and ask for an estimate for the foundation work. Barbara will check with Robertsons to find out what the height is they need to get their vault truck in the cemetery. September 6 th the next meeting. There being no further business to come before the Commission, the meeting adjourned at 10:00 A.M.

5 Stowe Cemetery Commission Meeting DRAFT September 6, Memorial Hall The regular meeting of the Stowe Cemetery Commission was held Tuesday, September 6, 2016 in Memorial Hall starting at 8:00 A.M. Members present: Peter Smith, Gerry Griffin, Donna Adams, Judy Demeritt, and Barbara Allaire. Absent: Skeeter Austin and Karin Gottlieb. Minutes of August 2, 2016: Gerry moved to approve the minutes as written, seconded by Judy with Gerry, Judy, Donna and Pete voting to approve. Barbara abstained. Proposed Rules & Regulation changes and proposed changes to the Fee Schedule: It was agreed that Donna will ask to be put on the Selectboard s agenda seeking their approval for the changes being proposed. Heritage Bid for remaining Stones in Old Yard: The bid is for $9,500 to straighten approximately 67 tablets and approximately 20 small markers. Work will be completed in 2016 weather permitting and if not, no later than June 30, Pete felt the work needs to be all done after several years of trying to complete the repairs and others agreed. Discussion followed regarding the payment and Gerry moved to take the money for the repairs out of this year s budget, seconded by Pete with all in favor. There is presently a large marker with several small ones for a Morrill family in Old Yard. There is one marker missing and Barbara has a relative who may wish to have a stone placed there. The process would be the same and it was suggested since it is a historic cemetery a new stone should be compatible with the others. Barbara will contact Scott Bianchi for his suggestions. Riverbank Archway: Pete said he had been to the contractor in Morrisville and they will get him exact figures. He went to Walker Construction re: the cement work required but since the exact height isn t known yet, he will wait to go back to them for an exact proposal. Discussion took place about the height with Harry Shepard thinking 14 will look out of place, and recommends the arch be 12 at midpoint of the arch at the top. Robertson, the vault dealer recommend not less than 12. After continued discussion it was agreed that Barbara will ask Steve from the Highway Dept. to provide a 14 pole with a 2-3 cross bar so that Commission members can put it up to observe what 14 would look like. The October 4, 2015 meeting will start at 8:00 A.M. at Riverbank for a site visit. There being no further business to come before the Commission, the meeting adjourned at 9:10 AM

6 Stowe Cemetery Commission Tuesday, October 4, 2016 APPROVED The regular meeting of the Cemetery Commission started at 8:00 A.M. at Riverbank Cemetery for a discussion i.e. the proposed archway and the height. Steve from the highway department had made a 14 pole so we could observe the height as the proposed archway would be 12 high. We also observed the Warren stone as we had received correspondence from a relative after observing the new violation notice. Those present were Judy Demeritt, Gerry Griffin, Pete Smith, Karin Gottlieb and Barb Allaire. Donna Adams joined us for the meeting at the Memorial Building at 8:45 which took place in the office on the 3 rd floor. Skeeter absent. Minutes of September 6, 2016: On a motion by Gerry and seconded by Karin, the minutes were approved as written. Burial Transit Permits: Bruce said he does not always get this permit which he needs in order to bury someone. He spoke of Tomlinson and Lewis that he didn t get so I will follow up on those. Skeeter had provided financials which we reviewed regarding the payment of Scott Bianchi for work he will be doing in Old Yard. It was voted on at the September meeting to pay him the $9500 for the remaining work out of our operating budget. VCA Meeting to be held at Resurrection Park in So Burlington on Tuesday, October 18, 2016 starting at 8:30 AM. Donna, Pete, Gerry and Bruce plan to attend. The $25 dues will be paid at the same time as payment for registration. Total of $ Archway Discussion: a lengthy discussion took place re: the proposed archway and its height. Pete will follow up by getting height/width measurements from the Fire Department, a town truck with a wing, Farr Tree people and,the tree person and Robertson (vault) and we will continue discussion. We agreed that when the proposal is ready, we will submit it as a capital project for the year Warren Memorial : Donna had previously had a discussion by with a relative of the Warren family who are buried in Riverbank, Sec. 5. Bruce had put a notice near their stone and Jayne was upset so we, as a commission looked at it. It was determined that the lilies in the rear of the memorial and those on the sides will need to be removed. The rose bush can remain. Donna will send her a letter explaining our reasoning. There being no further business to come before the Commission, the meeting adjourned at 9:15 AM Gerry left the meeting at 8:45.

7 Stowe Cemetery Commission Meeting DRAFT Tuesday, October 11, 2016 A special meeting was held in the office upstairs in Memorial Hall on Tuesday, October 11, 2016 for the specific purpose of reviewing/approving three Work Order applications. These applications were received prior to the last meeting but due to the fact Clegg sent them and we did not receive them here in the building, we felt it appropriate to call a special meeting at 8:15 AM.. Those present: Donna Adams, Karin Gottlieb, Barbara Allaire and Pete Smith. Hosmer, Charles & Orilla Sec. 6 Lot 33 Riverbank. Flush marker and cleaning of existing markers by Clegg Memorials. Tomlinson, Suzanne & Alan Sec. 27 Lots 38 & 39 Riverbank: New foundation and memorial by Clegg Memorials. On a motion by Pete and seconded by Karin all present approved. Morrill, Paul Sec. 11 Lot 13 Riverbank: Flush marker for Esther with work to be done by Clegg Memorials. Donna stated Arthur Morrill had contacted her and it appears the marker for Paul may be located too far to the left therefore there could be a problem for this one. CONDITIONS: (1) Bruce Godin, Superintendent will be present for the installation in case of positioning the marker correctly (per phone conversation with Arthur) and (2) the Commission receives a to-scale drawing of the marker. A motion was made by Pete to approve, seconded by Karin with all in favor. The meeting adjourned at 8:35 AM

8 Stowe Cemetery Commission Meeting Tuesday, November 1, 2016 APPROVED The regular meeting of the Stowe Cemetery Commission was held Tuesday, November 1, 2016 In Memorial Hall starting at 8:00 A.M. Members present: Gerry Griffin, Pete Smith, Barbara Allaire, Skeeter Austin and Donna Adams. Absent: Judy Demeritt. Also present: Bruce Godin Minutes of October 4, 2016: Gerry moved to approve with minor corrections, seconded by Karin with all in favor. Minutes of October 11, Special Meeting. On a motion by Gerry and seconded by Pete the minutes were approved as written. Correspondence. Donna told members of the correspondence between Jayne Marsh and the Commission re: the decorations around her lot in Riverbank. There will be a small notice in the paper thanking the taxpayers for the money to repair memorials in Old Yard and suggesting they may wish to tour the cemetery to look at the repairs. Security at the Hearse House: Donna had spoken with a representative from SunRay who felt a fire alarm would make no sense, but suggested adding a heat detector. There will be no added monthly charge and he felt it could be installed for not more than $200. Bruce suggested both buildings should be protected and we agreed. On a motion by Gerry and seconded by Karin, it was voted to have the installation done and Bruce will make the arrangements time wise with Sun Ray. All were in favor of the motion. Donna said she had an from Mr. Safford telling us there is $888 left in the capital fund. We discussed where and how there could be any money left and she will review this with Mr. Stafford to determine how it may affect our proposed budget. Budget Discussion: We discussed the budget in detail, questioning what goes where. We received the time line and Skeeter will make out the forms as best she can not having the October figures. We agreed to raise office expense to $250; lower general expense to $500, increase stone restoration from $10,000 to $15,000 and put $3500 in cemetery ground maintenance. December meeting will be on the 6 th at which time we will discuss in more detail the proposed archway at Riverbank. There being no further business to come before the Commission, the meeting adjourned at 9:30

9 Stowe Cemetery Commission Memorial Hall- Tuesday, December 6, 2016 APPROVED The regular meeting of the Cemetery Commission was held Tuesday, December 6, 2016 in Memorial Hall starting at 8:00 AM with members Donna Adams, Skeeter Austin, Gerry Griffin and Karin Gottlieb along with Barbara Allaire present. Absent: Peter Smith who was in the hospital after a serious fall on the ice and Judy Demeritt. Also present: Bruce Godin. Minutes of November 1, 2016: Karin moved to approve, seconded by Gerry with all in favor. Barbara did not vote. WORK ORDERS Towle, Harold E. & Ethel M. Sec. 19 Lot 11 Riverbank. Memorial done by Barre granite and provided by Jim Scanlon, son of Helen. Bruce Godin will install. Need a photo of stone for the record as a condition. Lintilhac, Claire Sec. 13 Lot 51 W Riverbank: Densmore Memorial supplied marker. For Mary Malcolm (aunt of Philip Lintilhac). Bruce Godin will install. Gerry moved to approve both work orders with the condition on the Scanlon application that a photo of the memorial be supplied for the record. Skeeter seconded the motion with all in favor. Treasurer s Report/Budget Discussion: Skeeter had prepared a detailed 2018 budget for us to review. It appears there is $880 left in our capital project out of the $35,000 for Old Yard. Scott will be asked to come back and do some of the small stones. Added $15,000 for Memorial repair and $3500 for fencing at WB (did not have an estimate at that time) An estimate from Vt Tennis Courts for 230 of fencing and 5 double gates has been received for the remainder of the fence work at West Branch. Bruce felt it possible we would only need 3 gates but will be able to decide in the spring. The question was asked about vinyl coated fencing and the cost? Karin asked about the possibility of selling the old fencing. Donna said she would like to see memorial work done at West Branch and Bruce said there are a few in the old cemeteries, i.e. Topnotch and Luce Hill to be repaired which he and his crew could repair. Bruce said he will be replacing the shingles on the garage located in the rear of the Memorial Building. Discussion about what needs to be done to open up the land we were given by the town- clearing the hedgerow out etc. We discussed what would be needed to bring the white house and the area where it could be used for people to gather before or after a service in the cemetery. Bruce didn t think it would be that difficult. It is an historic building so would be required to go thru the Historic Preservation review. We could have an awning over the patio in the rear of the building. Donna stated there would be parameters involved, i.e. who would manage the money, overtime pay, cleaning the building, buildings would need to be brought up to standards etc. We recognized the requirements prior to developing that area.

10 Bruce reported that there is water running across the road near Section 12 in Riverbank which he needs to address in the spring. Donna felt we need to discuss the possibility of a columbarium and ask Steve Benoit to attend a meeting. There being no further business to come before the Commission, the meeting adjourned at 9:30 A.M.