Pekin Saddle Club Meeting Minutes Friday, March 9, 2018

Transcription

1 Friday, March 9, :30 pm meeting was called to order with the pledge of allegiance of the flag, followed by prayer. The meeting was turned of to DNR to discuss the trails. DNR also ask that why we are out on the trails and we come up on a down trees, or any other problems to let them know, by contacting Clark State Forestry or Deam s Lake. So, they can get somebody on them. Open house this year will be Clark State Forestry on September 14, 2018 from 3 to 6 pm. There is one bicycle trail. The Secretaries report was read by Alberta, voted and passed, George seconded The Treasures report was read by Michelle, voted and passed, Marsha, Randall, Karl seconded Membership: two deposits have been made this year so far. Trail Ride: The board will handle that Fun Show and Publicity, is Becky, the first fun show will be April 28 Campsite: Sharon, nothing to report Maintance: AJ, Larry, Scott, George, Lois, Randall, Kelly, Marsha, Susie, Michelle Security: AJ Unfinished Business: Marsha was talking about some new timers for the fun show. New Business: Meeting on a new schedule for the year. A motion was made by Marsha to revise the by-laws. Voted and Passed, Sharon and Barb seconded A committee is being formed for the by-laws: Sharon, Kim, Barbara, Susie, Michelle, Alberta, Rhonda John wanted to thank everybody for the cards and prayers during his recovery. Meeting was adjourned

2 Meeting Mintues April 13, 2018 Meeting was called to order at 7:39 pm with the pledge of allegiance to the flag, followed by prayer Secretary Report was read and approved, 1 st Ben, 2 nd Becky Treasures Report was given by Kim, Michelle was absent. The water bill, electric and trash has been paid in advance. A motion was made by Barbara that the next years P.O. Box be paid automatically off the credit card. 1 st Sharon, 2 nd Ben, voted and approved. Membership: Sue nothing to report Trail Ride: Board is handling the arrangements Fun Show: 1 st show is April 28 th with registration at 1:00 pm and show starting at 2:00 pm, we have a judge for this show. Have contacted 4H clubs and FFA in area for a judge. Campsites: May have a few campsites available. Maintenance: AJ not present Security: AJ not present Unfinished Business: Timers for the fun show. Nancy is going to check with Old Capital Saddle Club to see if they still have old timers. Spring Fling is May 11, 12 & 13, with a pitch in dinner, with a dish to pass, corn hole, silent auction, 50/50 and raffle items and euchre tournament. Fun show registration will start at 4:00 pm and show at 6:00 pm Board meeting is still July 14 at 1:00 pm New Business: Chestina made a motion to change the meetings to the 2 nd Tuesday of every month at 7:00 pm, voted and passed. Ben made a motion to adjourn the meeting, 1 st unknow, 2 nd Marsha, voted and passed

3 May 8, 2018 Meeting was called to order at 7:00 pm with the pledge of allegiance to the flag, followed by prayer. Secretary Report, was read and approved, 1 st Charlie, 2 nd Ben, all in favor Treasure Report, was read with a dispute over the gravel fund. The President asked that all paper work on the gravel fund be brought to the club, so that gavel fund can be straightened out. So they can put the gravel fund in its own account, so that this does not happen again. The treasures report was than approved and accepted as read, 1 st John, 2 nd Ben, all in favor Trail Ride: Talked about what food would be BBQ, and we are to bring a dish to pass. The silent auction, raffles, 50/50 pot and corn hole, and fun show. Fun Show: Registration at 2:00, show to follow Campsite: May have a couple of camp sites available Maintenance: AJ was absent Security: AJ was absent Unfinished Business: Need to refund Gary & Pam Chesser their membership money, because they are now lifetime members. New Business: Nothing to discuss Motion was made to adjourn the meeting

4 Peking Saddle Club June 12, 2018 Meeting was called to order at 7:01 pm with the pledge of allegiance to the flag, followed by prayer. Secretary Repot, was read and approved 1 st Barb, 2 nd Phillis, all in favor Treasures Repot, was read by Kim, Michelle was absent with a lot of discussion on the gravel fund and agreed on a total amount of $3, for A motion was made on that amount 1 st AJ, 2 nd Larry all in favor, voted and passed. A gravel fund of $3, will be put in a savings account by its self. Membership: we have some new members Maria & Gary Fugate Trail Ride: The one day event of the Spring Fling did really well Fun Show: June was rained out, rain date June 30 th Campsite: Sharon was absent Maintenance: AJ reported that the restroom has been repaired and two trees where cut down. The sign has been put back up on building and other work has also been done. Security: AJ nothing to report Unfinished Business: AJ would like to get together with other maintenance members on gravel for campsites. New Business: Barb made a motion asking if we were going to sponsor the Deam s Lake fund raiser in November. With some discussion about using the clubs insurance certificate it was tabled until July. Will have answer than. Meeting was adjourned at 8:40 pm 1 st AJ, 2 nd Kelly, all in favor

5 July 10, 2018 Meeting was called to order at 7:02 pm with the pledge of allegiance to the flag and followed by prayer. Secretary Report: was ready and approved, 1 st by John, 2 nd by Sharon Treasure Repot: was read by Kim, basic bills for the month and 3 loads of gravel where purchased, and approved, 1 st by Scott, 2 nd by John Membership: no new members Trail Ride: Nothing to report. Scott might have a hog for Fall Fling. Will discuss more at next meeting Campsites: site 45 was assigned to Devin Jones. Sites available 22, 23, 53, 43 & 51. Sites may also be renumbered. Fun Show: June 30 th show had a lot of kids came out. July 28 th is the next fun show, the rest of shows are on schedule Unfinished Business: Gravel fund now has its own account New Business: Board meeting was held on June 20 th Bruce Elder from Diversified Ins. advised us not to hand out our certificate of insurance. We will make a donation of $100 to the Friends of Deam horse trails in November. John made a motion and it was 2 nd by Scott. Maintenance and Security: AJ was absent A motion was made to adjourn the meeting at 7:33 pm 1 st Sharon, 2 nd Scott

6 Peking Saddle Club August 14, 2018 Meeting was called to order at 7:06 pm with the pledge of allegiance, with prayer following. Secretaries Report was read and approved, 1 st Susie, 2 nd Sharon Treasures Report was read and approved, 1 st Susie, 2 nd Charlie Membership: Nothing to report Fun Show: Had a good show with a $200 donation from Double D Farms to place a banner on the arena fence for a year. Campsite: Nothing to report Maintenance: Nothing to report, AJ absent Security: Nothing to report, AJ absent Unfinished Business: Need a receipt from Barb for the web site. It was brought up about timer for the arena, Ray made a motion to purchase a time for $900. Then with much discussion there was an amendment from $900 to $1000, voted and passed. 1 st Charlie, 2 nd Rhonda New Business: Sharon made a motion to get new toilet seats for the restrooms, voted and passed, 1 st Sharon, 2 nd Marsha October 12, 13, 14 is the Fall Fling we will be having a pig and pitch in dinner. All club members to bring a cover dish to pass Euchre Tournament Friday at 8 pm Corn Hole Saturday at 10 am Fun Show Registration at 2 pm show at 3pm Dinner will be at 5pm Ticket charge $7.00 adult meal $ and under $5.00 donation for entertainment Will have ticket for Gift Basket Raffle 1 ticket $ tickets $ tickets $20.00 Motion was made to adjourn meeting at 8:16 pm, 1 st Susie, 2 nd Rhonda

7 September 11, 2018 Meeting was called to order at 7:00 pm with pledge of allegiance, followed by prayer. Secretaries Report was read and approved, 1 st Susie, 2 nd Sharon Treasures Report was read and approved, 1 st Sharon, 2nds George Membership: nothing to report Campsites: Sharon asked that everybody needs to clean up campsites before the Fall Fling Maintenance: AJ absent Security: AJ absent Fun Show: Rain out, might reschedule. Received the new ribbons and badges and new microphone Unfinished business: Fall Fling, starts Friday at 6:30pm, camping is $10.00 per person, arm badges required. 18 and under are free if they are participating in the fun show. Euchre Tournament is Friday at 8 pm. May be corn hole Saturday, DJ Saturday night at 9 pm for $ Sharon made a motion to spend $ for the DJ, with a donation jar. 1 st?, 2 nd Barb, vote passed. Will have theme baskets raffle, 50/50. Drawings will be done during entertainment and you must be present to win. Susie made a motion to adjourn the meeting at 7:19 pm, 1 st George, 2 nd Jammie, voted and passed.

8 October 9, 2018 The meeting was called to order at 7:00 pm Three officers and three board members were present. Went over bank statement for September and October. The following items where talked about: Shower house the shower floor has a crack in it. Will try and repair for the weekends event, may have to replace in the spring. Mower mower deck has been broken. George has been mowing club grounds and knows how he returns mower to the shed. Club grounds where mowed on 10/6, it was reported that the mower was in shed different then how George replaces it. Two cans of fuel that was purchased in July where empty and should have lasted the remainder of the year. Timer has been received. Timer works for 10 runs then malfunctions, company has been called, they are reshipping a new control unit Monday, should have before weekend event.