N2RBPGB1 WestJet Convention Travel Code YXFZZQ7, YXY01

Transcription

1 N2RBPGB1 WestJet Convention Travel Code YXFZZQ7, coupon YXY01 June 9, 2015

2 WELCOME TO WHITEHORSE FOR THE 2015 ADDITIONAL WESTERN REGIONAL FORUM, SEPTEMBER 11 to 13, 2015 On behalf of the Forum host committee in District 52, we would like to extend a warm welcome to all who are planning on attending this great event. To introduce you to Whitehorse would take up a lot of time and this is not about Whitehorse, this is about enjoying the forum. To familiarize yourself with our city before you show up, just go to the link below and have fun. (Whitehorse, looking to the south over the Yukon River) For those of you traveling by air, we have attached promo codes for all three airlines servicing Whitehorse to help with a 10% discount on the airline of your choice (please review the conditions). When arriving at the airport, the Westmark Hotel does have a shuttle service to their location. This hotel is the venue hotel and can be booked when you register on line at We will be attaching more hotel, hotel shuttle, and restaurant information to this info package as time goes on so please keep checking the web site as more is revealed! Billeting will be available ( For those travelling by road, we have attached some information that you may find helpful for your travels. The Territorial campgrounds and RV Parks are still open in September and can be researched on line for their locations. We now have a general enquiry address so feel free to contact us and we will do our best to respond promptly. Almost forgot, no PST in the Yukon! Also, we are looking for volunteers from all participants for the Greeting Committee so please get involved (.) Yours in Service, Host Committee Chair for the 2015 Additional Western Regional Forum, Dan K

3 TRAVEL INFORMATION: AIR TRAVEL (Three Airlines to Choose From); Booking your Forum Travel is easy with Air North: Choose Air North for your event travel and enjoy the following benefits: A 10% discount off of the best Go Yukon, Saver or Optimum fare available at time of booking will be given for each booking made, when the promotion code is applied. Seat sale fares do not apply. The discount is valid for 2 weeks prior and 2 weeks after the convention / meeting dates so delegates can extend their stay. Your participants will need to apply the promotion code, WESTFOR15, at the time of booking to receive the discount off our everyday low fares. Change Policies: Name Changes are permitted, at no charge, up to 2 hours prior to departure. Name changes less than 2 hours prior to departure are subject to the applicable change fee of the fare purchased, per name change. Itinerary (flight) changes are permitted up to 2 hours prior to departure and are subject to the applicable change fee of the fare purchased and any difference in fare, per person. Cancellation Policies: Cancellations are permitted up to 2 hours prior to departure. The applicable cancellation fee of the fare purchased will apply on a per person basis. The balance of the funds will be placed in a credit file, valid for 1 year. Any cancellations made less than 2 hours prior to departure are both non-refundable and non- creditable. No shows forfeit the total fare. Thank you for choosing Air North, Yukon s Airline, where we are committed to providing legendary northern hospitality! NOTE: Two daily direct flights to Whitehorse from Vancouver return (except Saturday and Tuesday). Direct flights from Calgary and Edmonton to Whitehorse return on Fridays, Mondays, and Wednesday. Direct flights from Kelowna to Whitehorse return on Thursdays and Sundays.

4 Booking your Forum Travel is easy with Air Canada: Choose Air Canada for your event travel and enjoy the following benefits: With Air Canada's Meetings and Conventions program, you can benefit from discount for travel throughout the network. The unique Promotional Code (PC), N2RBPGB1, will identify your event and applicable discount. Just go to Air Canada s web site to book your flight. FAQ s; What is the minimum number of participants required to qualify for Meetings / Conventions discounts? A minimum of 10 participants is required per event. What happens if the minimum requirement of 10 participants is not met? The full fare will apply. How long is the contract valid for? The contract is valid for the event dates registered. Participants can travel 7 days prior to the event and up to 7 days after. Do discounts apply on code share flights? Yes, on Air Canada 4 digit flights operated by Air Canada regional partners and Star Alliance carriers (e.g. AC* operated by UA). Can changes or cancellations to Meetings / Conventions booking be made online? Yes. Are all itinerary types permitted? No, Open Jaw, Circle Trip, Multi City, and Interline Space are not permitted. How will I be notified in the event of a schedule change? The participant will be notified of the schedule change via . If the web is down, will the Meetings / Conventions Desk make reservations and provide participants with the discounted fares? No, participants will have to try again later. Who can I contact for support? For questions about the bookings, contact the Meetings / Conventions desk at (toll free, 8am to 8pm daily). NOTE: Two daily flights to Whitehorse via Vancouver return.

5 Booking your Forum Travel is easy with WestJet: Choose WestJet for your event travel and enjoy the following benefits: Discount codes for the upcoming Additional Western Regional Forum being held September 11 13, 2015, are promo code YXFZZQ7 and coupon code YXY01. Discount codes require a minimum of 20 participants. -10 per cent off our Econo, Flex and Plus fares at the time of booking. Taxes, fees, and charges are extra. Promo codes not applicable to code share partners. -Discounted rates for travel up to seven days before and after your event (some exceptions and blackout periods apply blackout period of Sept. 3 8, flights during these dates will be offered at our best available fare). -Easy online bookings. -Itinerary changes and cancellations up to two hours before departure at no charge, including name changes. If you need to cancel, we offer transferable travel credits. Please note that convention travel must be requested a minimum of 30 days before the first date of travel, and may be requested up to a maximum of 330 days before travel. Also, the maximum convention duration is seven days. WestJet reserves the right to refuse any meeting and convention requests that do not satisfy these guidelines. NOTE: Flights to Whitehorse via Vancouver return operate on Thursday, Saturday, and Monday only.

6 HIGHWAY TRAVEL; Alaskan Highway The engineering marvel of the Second World War, and major adventure road to drive to Alaska. To many, this trip represents a lifetime of planning and thought, while to others it is an annual journey. Whether this is your first time driving to Alaska or you're a seasoned traveller of the Alaska highway, we hope the following information will be an asset. Stretching 2,288 km/1422 miles from Dawson Creek, British Columbia to Delta Junction Alaska. The Alcan Highway is mostly paved in Canada and all paved in Alaska. From Dawson Creek, the Alaska Highway extends almost 968 km/595 miles to Lower Post where it enters the Yukon. The highway winds through the Yukon for about 885 km/550 miles and crosses into Alaska at mile 1221/km Continuing on to Delta Junction at mile 1422/km 2288, the Alaska Highway joins the Richardson Highway for the remaining 98 miles/158 km to Fairbanks AK. Some services listed are not open all year. Fill your tank at all opportunities and you will have no problems. Stewart Cassiar Highway Cassiar Highway 37 is a 724 km/450 mile long road which provides an excellent alternate route for visitors traveling to or from the Yukon or Alaska. The Cassiar Highway knives through mountain-river-lake-glacier country. There are several communities enroute. Time should be allowed for a visit to the neighboring towns of Stewart BC and Hyder Alaska, reached by a 65 km/40mile highway which opens up some of the North's most spectacular glacier and mountain scenery. This area of British Columbia and Alaska is one of the most beautiful you will visit on your trip north. Long renowned for its glaciers and waterfalls, one of the top attractions still has to be the friendly people. The Cassiar Highway 37 originally was a combination of logging and mine haul roads. The highway has been improved, however, and for the most part has been realigned. Although there are some sections still under construction, the road is fine for campers, motorhomes and vehicles towing trailers. The road joins the Alaskan Highway just north of Watson Lake, YT., for the final segment into Whitehorse. Some services listed are not open all year. Fill your tank at all opportunities and you will have no problems.

7 Alaskan Highway Route / Stewart Cassiar Highway Route June 9, 2015

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9 Whitehorse Hotels and Motels HOTEL ADDRESS CONTACT INFO DISTANCE COMMENTS Best Western Gold Rush Inn Edgewater Hotel Coast High Country Inn Days Inn Whitehorse Yukon Inn River View Hotel SKKY Hotel Billeting available 411 Main St., (Main & 5 th ) 101 Main St., (Main & 1st) th Ave (Lowe & 4 th ) nd Ave (2 nd & 4 th Ave) th Ave 102 Wood St (at 1 st Ave) Alaska Highway block walk Courtesy shuttle to airport 4 block walk No shuttle 10 block walk block walk block walk Courtesy shuttle to airport Courtesy shuttle to airport Courtesy shuttle to airport 2 block walk No shuttle Requires car or taxi Courtesy shuttle to airport The above list includes only a small sample of what Whitehorse has to offer, please check the Whitehorse Tourist info web site for a more comprehensive list.

10 Restaurants and Coffee Shops NAME ADDRESS CONTACT INFO DISTANCE COMMENTS Antoinette s 4 th & Steele block walk Lunch & dinner G & P Steak Casual fine dining 209 Main St block walk House & Pizza Pizza delivery Earl s Spook St By Walmart Restaurant Station (taxi) Casual dining Giorgio s 206 Jarvis St Cucina (202 Hotel) block walk Italian fine dining Burnt Toast nd Ave block walk Lunch & dinner Sanchez 211 Hanson (reservations Authentic 6 block walk Cantina St recommended) Mexican Klondike Rib & 2 nd (line up after 5 Yukon specials & Steele ½ block walk Salmon PM) (still open) Cork & Bull Steakhouse 103 Main St block walk Casual fine dining New Asia Restaurant 407 Steele St block walk Chinese sit down Tokyo Sushi 204B Main St block walk Japanese menu Chocolate 305 Soup & sandwich, block walk Claim Strickland St sweets Baked Cafe Main St block walk Organic bakery Alpine Bakery 411 Organic, block walk Alexander St. vegetarian, soups Starbucks 2 nd (two in town, second one & Main near Walmart) 3 block walk Tim Horton s 2 nd & Main (two in town, second one at Ray and 2 nd ) 3 block walk Boston Pizza nd Ave block walk Casual dining The Deck High Country Inn 10 block walk Casual dining Legends Smokehouse Yukon Inn 9 block walk Casual family Edgewater Grill Edgewater Hotel 4 block walk Casual family & pub The above list includes only a small sample of what Whitehorse has to offer, please check the Whitehorse Tourist info web site for a more comprehensive list.