2017 Gyro International & District IV Convention

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1 2017 Gyro International & District IV Convention June 9 - June14 Plus Alaska Cruise Option June 14 - June 20

2 2017 Gyro International & District IV Convention The plan is to hold a four-day convention in a downtown hotel in Beautiful Vancouver, British Columbia, to be followed by an Alaskan Cruise offering. Convention details are to be found on the Gyro website. Cruise details are now firm and the information is on the following pages. Such an offering requires early planning - hence this notice. No official Gyro functions will take place on the cruise, it is being offered only for your convenience and pleasure - and the opportunity to share the cruise with your Gyro friends. Vancouver is truly a gem among Canadian cities, very metropolitan, with diverse cultures and immense beauty within the city and the province

3 Gyro International 2017 Convention Vancouver, BC Step 1: Learn More About the Convention The Greater Vancouver Gyro Clubs are excited to be hosting the 2017 Gyro International Convention! We ve also lined up the convention to coincide with an optional Alaskan Cruise! We ve got all the information you ll need to register and book. It s all right here in our 5-step process: Step 1: Learn More About the Convention Step 2: Registration Step 3: Book Your Hotel Step 4: Book Your Cruise (Optional) Step 5: Explore Vancouver The most important thing to remember Vancouver s peak tourism season is the summer. The hotel will sell out well in advance of the convention. The cruise will likely sell out or have very limited options well before the end of the year. Now is the time to book! Cruise cabins can be secured with a USD$100 or CAD$130 deposit which is fully refundable up to March 31, Start by reviewing the schedule below to determine your arrival and departure dates.

4 Gyro International 2017 Convention Vancouver, BC Step 3: Book Your Hotel Room Our Host Hotel is the Coast Plaza Hotel & Suites located at: 1763 Comox Street in the heart of Downtown Vancouver We have secured a block of rooms with a negotiated rate of CAD$199 per night. You can book under the Gyro rate directly by using this link: The Gyro rate is available 3 days before and after the convention dates

5 Gyro International 2017 Convention Vancouver, BC Step 2: Register for the Convention Please use our online registration form to let us know you re coming! The registration Fee is CAD$540 or USD$430 (half price for singles) Please make your cheque payable to: The Vancouver Gyro Club Please mail your cheque to: Doug Mackenrot Cambie Street Vancouver, BC V6P 3H3 Canada There will be an early bird registration draw for those who have registered and paid before November 30 th

6 2017 Vancouver Convention Schedule (Preliminary) FRIDAY JUNE 9 SAT JUNE 10 SUNDAY JUNE 11 MONDAY JUNE 12 TUESDAY JUNE 13 WED JUNE Gyro Interna onal and District IV Conven on DRAFT OF INTINERARY SEPTEMBER 20, :30 am 5:00 pm Executive Council Meeting [President s Suite] 12 noon Executive Council Ladies Luncheon [Local Restaurant] 3:00 pm 5:00 pm Past District Governors Meeting [Pacific Room] 5:00 pm 7:00 pm Hospitality Room Open [President s Suite] 7:00 PM Dine-around (EC & Governors/ Lt Governors) [Local Restaurant] 9:30 pm 11:30 pm Hospitality Room Open [President s Suite] 8:30 am 12:00 pm Board of Governors Meeting [Barclay Room] 1:30 pm 5:00 pm Board of Governors Meeting [Barclay Room] 5:00 pm 7:00 pm Hospitality Room Open [President s Suite] 7:00 PM Dine-around (EC & Governors/ Lt Governors) [Local Restaurant] 9:30 pm 11:30 pm Hospitality Room Open [President s Suite] 8:30 am 12 noon Board of Governors Seminar/Leadership Training [Barclay Room] 12 noon 1:00 pm Hospitality Room Open [President s Suite] 12:30 Ladies Luncheon (EC, Governors etc) [local restaurant] 1:30 pm 4:00 pm Board of Governors Seminar/Leadership Training [Barclay Room] Afternoon Sight-seeing on your own 12 noon 4:00pm CONFERENCE REGISTRATION 5:00pm 7:00 pm Hospitality Room Open [President s Suite] Evening Open to all dine around(s) (sign-up at registration) [local restaurants ] 8:30 pm 10:30 pm Hospitality Room Open [President s Suite ] 7:30am 9:00am Ladies Breakfast [HOLT RENFREW Vancouver store ] 9:30am 12:00 noon Ladies Fashion Show [HOLT RENFREW Vancouver store ] 9:00am 11:30 am District IV Business Meeting [Barclay/Guilford Room] 10:30 AM EC meets with ladies 12:00 noon - 3:00 pm PIP lunch and nominating committee [Location TBA] 2:00pm 4:00 pm Harbour Cruise (additional charge) afternoon Golf Sight-seeing 5:00pm 6:30 pm Hospitality Room Open [President s Suite] 6:30 pm 10:30 pm District IV Installations [INFORMAL with BLING BABY!!] 10:30 pm 11:30 pm Hospitality Room Open [President s Suite] 9:00am 12 noon GYRO INTERNATIONAL AGM [Barclay Room] 9:00am 12 noon afternoon Ladies Seawall Walk (open to all) guided by Susan Matheson Sight-seeing tours Golf (?) 5:00 pm 6:30 pm Hospitality Room Open [President s Suite] 6:30 pm 10:30 pm International Presidents Ball & Installation [Barclay Room ] FORMAL 10:30 pm 11:30 pm Hospitality Room Open [President s Suite] Morning Check out/departures MOOSE MILK BREAKFAST 1:00 PM Cruise Embarkation

7 This Special Alaska Cruise for Gyro s and Friends departs the day after the conclusion of the 2017 Gyro International & District IV Conventions in Vancouver, BC.

8 Gyro International & D-IV Convention June 2017 Post Convention Alaska Cruise Holland America s Volendam 2017 Itinerary for a Seven Day Inside Passage Cruise Ports of call Vancouver, Tracy Arm, Juneau, Skagway, Glacier Bay, Ketchican, Vancouver Day 1: Embarkation commences approximately 1:00PM Wed June 14: Lunch is available on the Lido Deck after boarding Volendam sails from the Cruise Ship Terminal in Vancouver, BC 5:00PM Champagne Sail Away on specified outside deck (one bottle provided per cabin). Welcome Cocktail Party Hosted Crowsnest Lounge 6:45PM 7:45 PM Day 2: At sea cruising the Inside Passage First Formal Night Thu June 15: Gyro Ladies Afternoon Tea location tba Men s Joke Telling (If desirable) One Hour location tba Captains Cocktail Party 3:00PM 4:00PM 3:00PM 4:00PM 6:45PM 7:45PM Day 3: Cruising in Tracy Arm 10:00AM 10:30AM Fri June 16: Juneau, AK Alaska s Capitol City & home of the Red Dog Saloon 1:00PM 10:00PM Ship is in port all day, hence No onboard Gyro Activities this day Day 4: Skagway, AK Gateway to the Klondike & the White Pass & Yukon railroad 7:00AM 9:00PM Sat June 17: Ship is in port all day, hence No onboard Gyro Activities this day Day 5: Glacier Bay, AK Cruising in this magnificent natural wonder 7:00AM 4:00PM Sun June 18: Naturalists on board to describe this glacier and its evolution Cocktail Party No Host- Crowsnest Lounge 6:45PM 7:45PM Day 6: Ketchican, AK Second Formal Night 10:00AM 6:00PM Mon June 19: Ship is in port all day, hence No onboard Gyro Activities this day Day 7: At sea cruising the Inside Passage Tue June 20: Farewell Cocktail Party Hosted Crowsnest Lounge 6:45PM 7:45PM Day 8: Volendam arrives at the Cruise ship Terminal in Vancouver 7:00AM Wed June 21: *Gyro Dinner each night is in the Rotterdam Dining Room -

9 M.S. VOLENDAM 7 DAY ALASKA INSIDE PASSAGE CRUISE JUNE 14-21, 2017 Pricing available in your choice of Canadian or U.S. Dollars CATEGORY CDN DOLLARS U.S. DOLLARS L (inside stateroom) $ $ K (inside stateroom) $ $ I (inside stateroom) $ $ FF (outside unobstructed view) $ $ EE (outside unobstructed view) $ $ E (outside unobstructed view) $ $ D (outside unobstructed view) $ $ C (outside unobstructed view) $ $ BB (Vista suite with balcony) $ $ B (Vista suite with balcony) $ $ A (Vista suite with balcony) $ $ *port taxes are additional: $ $ *deposit required per person: $ $ (fully refundable up to March 21, 2017) Above pricing based on two people sharing a stateroom single rates available upon request (other categories available upon request) EXCLUSIVE COCKTAIL PARTIES, SHIPBOARD CREDIT & OTHER GYRO ACTIVITIES ONLY AVAILABLE TO THOSE WHO BOOK THROUGH TRAVEL MASTERS. TRAVEL MASTERS To book, please call Gail or Filomena W. Broadway Vancouver BC V6K 2G3 Phone: 604: or toll free BC REG #3256

10 TERMS & CONDITIONS: PRICES INCLUDE: ocean transportation, stateroom accommodation, all meals and entertainment on the ship, lectures, sports and spectacular shows. Private Gyro activities such as cocktail parties, joke telling, and ladies afternoon tea are also included. NOT INCLUDED: items of a personal nature, such as alcoholic beverages, soft drinks and mineral water, unless included in specified receptions, laundry, dry cleaning and optional on-board activities such as bingo. Port charges and any taxes, insurance, shore excursions and additional conveniences or conveyances not specified in the itinerary, will be charged separately. PAYMENT: a deposit will be required upon confirmation, which is fully refundable up to final payment deadline of March 31, Holland America will hold all deposit and payments in trust. CANCELLATION INSURANCE: information on optional, but highly recommended cancellation insurance will be forwarded to you as part of our acknowledgement of your cruise registration. The premium will vary depending on the price of your stateroom accommodation. PRE OR POST CRUISE STOPOVERS: we would invite Gyros to visit our beautiful Province of British Columbia before or after the convention/cruise. We would welcome the opportunity to provide information on fabulous Whistler Resort, or a luxurious train ride through the Rocky Mountains to name but a few. RESPONSIBILITY: this flyer includes limited information as to the products of Holland America. Please refer to an applicable Holland America brochure, or the Holland America web-site. A cruise contract will be sent to you, together with your confirmation. While highly unlikely, the cruise date, itinerary, ports of call and the ship are subject to change.

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