AHS Board and Executive Expense Report
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- Kory Henderson
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1 Name Todd Gilchrist Title VP People, Legal & Privacy Location Edmonton Expenses submitted during the month of November 2017 AHS Board and Executive Expense Report MMM-YY Travel (1) Source Document Purpose Airfare Meals Accommodation Other Travel Total Travel Professional Development (2) Working Sessions Hosting and Hospitality (3) Other (4) Nov-17 Expense Claim Meetings ,350 Nov-17 Direct Billing Meetings 1,049 1,049 Total $ 1,049 $ 93 $ 707 $ 550 $ 2,399 $ - $ - $ - Total for the Month $ 2,399 Maximum daily single meal expense claimed in the month $ 24 Maximum daily base hotel rate claimed in the month $ 314 Non economy air travel in the month $ - 1) Travel expenses Includes local and out of province/country travel expenses. Other travel includes items such as taxis, parking mileage, car rental and other expenses related to travel. 2) Professional Development Includes conference, seminar and course registration fees and material 3) Hosting and Hospitality expenses Hospitality and Hosting expenses may be incurred to advance AHS' mission, vision and values. For example, may include working lunches with staff and prospective employees meetings with government officials, dignitaries, public interest groups, donors other public or private organizations. 4) Other Other expenses include expenses incurred in the normal course of business that are required for work purposes. May include small item technology purchases, books, etc. 5) Remuneration, Allowances Reported in the Financial Statements Car allowance, honoraria, meeting fees, and any other employment benefits reported in the annual financial statements are excluded from this report.
2 Claimant Name GILCHRIST, TODD Claimant Title Claimant Location Expense Claim Total VP, People, Legal & Privacy Edmonton $ 1, AHS Public Disclosure Expense Claims Expense Date Business reason Expense Location Expense Type Amount From Location 11/5/2017 MILEAGE from home to Edmonton Mileage-Local- $ Home Edmonton Airport for travel to Calgary & Toronto Home Zone International (Kanai Board visit & Top 100 Awards) Airport To Location Justification # of days MILEAGE from home to Edmonton Airport for travel to Calgary & Toronto (Kanai Board visit & Top 100 Awards) # of Attendees Attendee Name(s) Trip Distance 11/5/2017 HOTEL - Travel to Calgary for Kanai Board Visit AB - Other Zones Accommodations $ HOTEL - Travel to Calgary for Kanai Board Visit on November 6 11/5/2017 MEALS - Travel to Calgary for Kanai AB - Other Meals Per Diem $ MEALS - Travel to Calgary for Kanai Board visit (Carpooled from Calgary to Zones Board visit (Carpooled from Calgary to Standoff, AB) Standoff, AB) Dinner $ /5/2017 TAXI from Calgary Airport to Delta AB - Other Taxi $ Calgary Calgary South (Kanai Board Visit) Zones Airport Delta Calgary South Hotel TAXI from Calgary Airport to Delta Calgary South (Kanai Board Visit) /6/2017 MEALS - Travel to Calgary for Kanai Board visit (Carpooled from Calgary to Standoff, AB) AB - Other Zones Meals Per Diem $ MEALS - Travel to Calgary for Kanai Board visit (Carpooled from Calgary to Standoff, AB) Bfast $10.50 Dinner $ /6/2017 TAXI from Delta Calgary South to Southport Tower - Met Carpool group AB - Other Zones Taxi $ 7.80 Delta Calgary South traveling to Standoff, AB for the Kanai Board Visit 11/7/2017 TAXI from Toronto Airport to Marriott ON Taxi $ Toronto hotel in Toronto (Top 100 Employer Airport Awards) Southport Tower, Calgary TAXI from Delta Calgary South to Southport Tower - Met Carpool group traveling to Standoff, AB for the Kanai Board Visit Toronto TAXI from Toronto Airport to Marriott Marriott Hotel hotel in Toronto (Top 100 Employer Awards) 11/7/2017 MEALS - Travel from Calgary to Toronto AB - Other Meals Per Diem $ MEALS - Travel from Calgary to for Top 100 Employer Awards Zones Toronto for Top 100 Employer Awards Bfast $10.50 Lunch $ /7/2017 HOTEL - Travel to Toronto for Top 100 ON Accommodations $ HOTEL - Travel to Toronto for Top 100 Employer Awards Employer Awards. 1
3 Claimant Name GILCHRIST, TODD Claimant Title Claimant Location Expense Claim Total VP, People, Legal & Privacy Edmonton $ 1, AHS Public Disclosure Expense Claims Expense Date Business reason Expense Location Expense Type Amount From Location To Location Justification # of days 11/7/2017 TAXI from Delta Calgary South Hotel to AB - Other Taxi $ Delta Calgary Calgary TAXI from Delta Calgary South Hotel to 1 Calgary Airport for the Top 100 Zones South Airport Calgary Airport for the Top 100 Employer Awards in Toronto Employer Awards in Toronto 11/8/2017 PARKING at the Edmonton Airport for AB - Local Parking - Lot or $ PARKING at the Edmonton Airport for 1 Travel to Calgary & Toronto (Kanai Parkade Travel to Calgary & Toronto (Kanai Board Visit & Top 100 Awards) Board Visit & Top 100 Awards) # of Attendees Attendee Name(s) Trip Distance 11/15/2017 MILEAGE from Edmonton Airport to Home (various meetings in Calgary including an OPS Sponsorship Meeting Mileage-Local- Home Zone $ Edmonton International Airport and 1:1 Mtgs with direct reports) 11/8/2017 TAXI - From Toronto Marriott Hotel to the Toronto Airport (Top 100 Employer Awards) ON Taxi $ Toronto Marriott Toronto Airport TAXI - From Toronto Marriott Hotel to the Toronto Airport (Top 100 Employer Awards) 1 11/8/2017 MEALS - Travel to Toronto for Top 100 Employer Awards ON Meals Per Diem $ MEALS - Travel to Toronto for Top Employer Awards Bfast $ /8/2017 MILEAGE from Edmonton Airport to Home for (Calgary & Toronto Travel for Kanai Board visit & Top 100 Awards) Mileage-Local- Home Zone $ Edmonton International Airport Home MILEAGE from Edmonton Airport to Home for (Calgary & Toronto Travel for Kanai Board visit & Top 100 Awards) /15/2017 PARKING at the Edmonton Airport for various meetings in Calgary including an OPS Sponsorship Mtg and 1:1's with direct reports AB - Local Parking - Lot or Parkade $ PARKING at the Edmonton Airport for various meetings in Calgary including an OPS Sponsorship Mtg and 1:1's with direct reports 1 MILEAGE from Home to Edmonton Airport for various meetings in Calgary including an OPS Sponsorship Meeting and 1:1 Mtgs with direct reports /15/2017 MILEAGE from Home to Edmonton Airport for various meetings in Calgary including an OPS Sponsorship Meeting Mileage-Local- Home Zone $ Home Edmonton International Airport and 1:1 Mtgs with direct reports Home MILEAGE from Edmonton Airport to Home (various meetings in Calgary including an OPS Sponsorship Meeting and 1:1 Mtgs with direct reports)
4 AHS Public Disclosure Expense Claims Claimant Name Claimant Title Claimant Location Expense Claim Total GILCHRIST, TODD VP, People, Legal & Privacy Edmonton $ 1, Expense Date Business reason Expense Location Expense Type Amount From Location 11/15/2017 TAXI from the Calgary Airport to AB - Other Taxi $ Calgary Southport Tower for various mtgs Zones Airport including OPS Sponsorship & 1:1's with direct reports To Location Justification # of days Southport Tower, Calgary TAXI from the Calgary Airport to 1 Southport Tower for various mtgs including OPS Sponsorship & 1:1's with direct reports # of Attendees Attendee Name(s) Trip Distance 11/15/2017 TAXI from Southport Tower to the Calgary Airport for various mtgs including OPS Sponsorship & 1:1's with AB - Other Zones Taxi $ Southport Tower, Calgary direct reports Calgary Airport TAXI from Southport Tower to the 1 Calgary Airport for various mtgs including OPS Sponsorship & 1:1's with direct reports Approver(s) for the claim Approval Status Approval Date YIU, VERNA Approve 18-Dec-17
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6 $52.21 $7.80
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11 $54.80
12 Expense Report Direct Bill Summary Purpose of This Form: The purpose of this form is to report expenses incurred on behalf of a designated Executive or an AHS Board Member and paid for by a third party vendor. The information will be used for public disclosure reporting. Expenses Paid Directly to Third Party Vendors: AHS may have established accounts with certain vendors used to book travel and other expenses that are billed directly to AHS. Examples include but are not limited to hotels, travel agencies, car rental agencies, conferences, courses and expenses reimbursed from a petty cash fund. It is mandatory to include in monthly reports these expenses that pertain to each member. AHS is required to disclose expenses for all applicable receipts and back up must be attached. Direct Bill Report Enter all items related to expenses incurred while conducting AHS business and paid for via a third party vendor (i.e. accommodations, airline tickets, car rentals, hosting events and working sessions) Enter all expenses pertaining to professional development such as conferences and courses, etc. Enter all expenses paid by AHS not mentioned above. Copies of invoices and other relevant back up must be attached, approvals for hosting events/working sessions that exceeds $600 must be provided. Information will be used for reporting purposes only. A personal cheque must be attached to cover expenses deemed ineligible. Indicate whether you have expenses to report in this section for this reporting period: YES Name : Todd Gilchrist Reporting Period for the Month of : Nov-17 DD-MMM-YYYY Payment Method Category Description/Purpose of the Expense Name of Vendor Amount Paid 5-Nov-2017 Direct Billing Airline Ticket Airfare - Edmonton to Calgary & Toronto - Kanai Board Visit & Top 100 Employer Awards Marlin Travel Nov-2017 Direct Billing Airline Ticket Airfare - Edmonton to Calgary - Face-to-Face Meetings & OPS Sponsor Meeting Marlin Travel Nov-2017 Direct Billing Airline Ticket Flight CHANGE - from Calgary to Toronto (Top 100 Employer Awards) Marlin Travel Total Paid in the Month $ 1,048.97
13 Invoice STREET EDMONTON AB T5J 3E4 Trip #: Booking Date: 18 Oct 17 Client: Agent: Agents File Locator: PASSENGERS: MR REFERENCE/ DESCRIPTION FARE HST/GST PST OTHER TAXES PENALTY TOTAL WESTJET Ticket # WESTJET Ticket # $ $ CAD CAD Total: CAD PAYMENTS Balance Due CAD Currency 0.00 CAD CORPORATE UNIT 101 REASON FOR TRAVEL TOP 100 AWARDS Total GST 0.00 Total HST $0.00 AIR FLIGHT ACCIDENT INSURANCE IS PROVIDED AT NO COST TO OUR CLIENTS FOR THE PRINCIPAL SUM $ UNDER GROUP POLICY GTRMM UNDERWRITTEN BY MANULIFE FINANCIAL *************************************************** AFTER HOURS EMERGENCY HELP DESK WITHIN CANADA OR UNITED STATES CALL OUTSIDE OF TOLL FREE AREA CALL COLLECT PLEASE QUOTE ACCESS CODE 2EC0 *************************************************** ***PLEASE REVIEW YOUR ITINERARY FOR ACCURACY*** PLEASE INFORM US WITHIN ONE BUSINESS DAY SHOULD YOU FIND ANY DISCREPANCIES. DEPENDING ON THE NATURE OF THE DISCREPANCY COSTS ASSOCIATED WITH MAKING CORRECTIONS MAY BE YOUR RESPONSIBILITY WESTJET AIRLINE RULES TICKET IS NON REFUNDABLE CHANGES PERMITTED UP TO 2 HOURS PRIOR TO FLIGHT TIME CHANGE FEES PLUS ANY FARE INCREASE WILL APPLY TICKET MUST BE CANCELLED AT LEAST 2 HOURS PRIOR OR NO CREDIT WILL APPLY 24 HOURS IN ADVANCE GO TO TO CHECK IN AND PRINT YOUR BOARDING PASS. v14 GOVERNMENT CENTRE MAIN FLOOR, TH ST, EDMONTON, AB T5K1G8 Tél.: Page 1 of 3
14 STREET EDMONTON AB T5J 3E4 Trip #: Booking Date: 18 Oct 17 Client: Agent: Agents File Locator: MY ITINERARY Passengers Citizenship Not Specified Required Travel Documents Not Specified All passengers need to ensure that correct documentation requirements are met for entry to the applicable destinations as well as for their return to Canada AIR Passengers: Booking Date: File Locator/Ticket #: 16 Oct 17 Airline Flight From Terminal To Class/Seat Stops WESTJET EDMONTON INTL CALGARY INTL X/ 05 Nov 17 6:00PM 05 Nov 17 6:58PM Passengers: Booking Date: File Locator/Ticket #: 17 Oct 17 Passengers: Booking Date: File Locator/Ticket #: 16 Oct 17 Airline Flight From Terminal To Class/Seat Stops WESTJET CALGARY INTL TORONTO PEARSON D/ 07 Nov 17 8:30AM 07 Nov 17 2:13PM Passengers: Booking Date: File Locator/Ticket #: 17 Oct 17 v14 GOVERNMENT CENTRE MAIN FLOOR, TH ST, EDMONTON, AB T5K1G8 Tél.: Page 2 of 3
15 STREET EDMONTON AB T5J 3E4 Trip #: Booking Date: 18 Oct 17 Client: Agent: Agents File Locator: AIR Passengers: Booking Date: File Locator/Ticket #: 16 Oct 17 Airline Flight From Terminal To Class/Seat Stops WESTJET TORONTO PEARSON EDMONTON INTL D/ 08 Nov 17 9:00AM 08 Nov 17 11:14AM Passengers: Booking Date: File Locator/Ticket #: 17 Oct 17 v14 GOVERNMENT CENTRE MAIN FLOOR, TH ST, EDMONTON, AB T5K1G8 Tél.: Page 3 of 3
16 Invoice STREET EDMONTON AB T5J 3E4 Trip #: Booking Date: 18 Oct 17 Client: Agent: Agents File Locator: PASSENGERS: MR REFERENCE/ DESCRIPTION FARE HST/GST PST OTHER TAXES PENALTY TOTAL WESTJET Ticket # WESTJET Ticket # $ $ CAD CAD Total: CAD PAYMENTS Balance Due CAD Currency CAD Payment Due Date: 18 Oct 17 CORPORATE UNIT 101 REASON FOR TRAVEL PLP MEETING Total GST 0.00 Total HST $0.00 AIR FLIGHT ACCIDENT INSURANCE IS PROVIDED AT NO COST TO OUR CLIENTS FOR THE PRINCIPAL SUM $ UNDER GROUP POLICY GTRMM UNDERWRITTEN BY MANULIFE FINANCIAL *************************************************** AFTER HOURS EMERGENCY HELP DESK WITHIN CANADA OR UNITED STATES CALL OUTSIDE OF TOLL FREE AREA CALL COLLECT PLEASE QUOTE ACCESS CODE 2EC0 *************************************************** ***PLEASE REVIEW YOUR ITINERARY FOR ACCURACY*** PLEASE INFORM US WITHIN ONE BUSINESS DAY SHOULD YOU FIND ANY DISCREPANCIES. DEPENDING ON THE NATURE OF THE DISCREPANCY COSTS ASSOCIATED WITH MAKING CORRECTIONS MAY BE YOUR RESPONSIBILITY v14 GOVERNMENT CENTRE MAIN FLOOR, TH ST, EDMONTON, AB T5K1G8 Tél.: Page 1 of 2
17 STREET EDMONTON AB T5J 3E4 Trip #: Booking Date: 18 Oct 17 Client: Agent: Agents File Locator: MY ITINERARY Passengers Citizenship Not Specified Required Travel Documents Not Specified All passengers need to ensure that correct documentation requirements are met for entry to the applicable destinations as well as for their return to Canada AIR Passengers: Booking Date: File Locator/Ticket #: 17 Oct 17 Airline Flight From Terminal To Class/Seat Stops WESTJET EDMONTON INTL CALGARY INTL I/ 15 Nov 17 7:30AM 15 Nov 17 8:28AM WESTJET CALGARY INTL EDMONTON INTL P/ 15 Nov 17 6:15PM 15 Nov 17 7:10PM Passengers: Booking Date: File Locator/Ticket #: 17 Oct 17 Airline Flight From Terminal To Class/Seat Stops WESTJET EDMONTON INTL CALGARY INTL I/ 15 Nov 17 7:30AM 15 Nov 17 8:28AM WESTJET CALGARY INTL EDMONTON INTL P/ 15 Nov 17 6:15PM 15 Nov 17 7:10PM v14 GOVERNMENT CENTRE MAIN FLOOR, TH ST, EDMONTON, AB T5K1G8 Tél.: Page 2 of 2
18 Invoice STREET EDMONTON AB T5J 3E4 Trip #: Booking Date: 26 Oct 17 Client: Agent: Agents File Locator: PASSENGERS: MR REFERENCE/ DESCRIPTION FARE HST/GST PST OTHER TAXES PENALTY TOTAL WESTJET Ticket # $ CAD Total: CAD PAYMENTS Balance Due CAD Currency 0.00 CAD CORPORATE UNIT 101 REASON FOR TRAVEL THE TOP 100 AWARDS Total GST 0.00 Total HST $0.00 AIR FLIGHT ACCIDENT INSURANCE IS PROVIDED AT NO COST TO OUR CLIENTS FOR THE PRINCIPAL SUM $ UNDER GROUP POLICY GTRMM UNDERWRITTEN BY MANULIFE FINANCIAL *************************************************** AFTER HOURS EMERGENCY HELP DESK WITHIN CANADA OR UNITED STATES CALL OUTSIDE OF TOLL FREE AREA CALL COLLECT PLEASE QUOTE ACCESS CODE 2EC0 *************************************************** ***PLEASE REVIEW YOUR ITINERARY FOR ACCURACY*** PLEASE INFORM US WITHIN ONE BUSINESS DAY SHOULD YOU FIND ANY DISCREPANCIES. DEPENDING ON THE NATURE OF THE DISCREPANCY COSTS ASSOCIATED WITH MAKING CORRECTIONS MAY BE YOUR RESPONSIBILITY WESTJET AIRLINE RULES TICKET IS NON REFUNDABLE CHANGES PERMITTED UP TO 2 HOURS PRIOR TO FLIGHT TIME CHANGE FEES PLUS ANY FARE INCREASE WILL APPLY TICKET MUST BE CANCELLED AT LEAST 2 HOURS PRIOR OR NO CREDIT WILL APPLY 24 HOURS IN ADVANCE GO TO TO CHECK IN AND PRINT YOUR BOARDING PASS. v14 GOVERNMENT CENTRE MAIN FLOOR, TH ST, EDMONTON, AB T5K1G8 Tél.: Page 1 of 2
19 STREET EDMONTON AB T5J 3E4 Trip #: Booking Date: 26 Oct 17 Client: Agent: Agents File Locator: MY ITINERARY Passengers Citizenship Not Specified Required Travel Documents Not Specified All passengers need to ensure that correct documentation requirements are met for entry to the applicable destinations as well as for their return to Canada AIR Passengers: Booking Date: File Locator/Ticket #: 25 Oct 17 Airline Flight From Terminal To Class/Seat Stops WESTJET EDMONTON INTL CALGARY INTL X/ 05 Nov 17 6:00PM 05 Nov 17 6:58PM WESTJET CALGARY INTL TORONTO PEARSON P/ 07 Nov 17 7:00AM 07 Nov 17 12:44PM WESTJET TORONTO PEARSON EDMONTON INTL D/ 08 Nov 17 9:00AM 08 Nov 17 11:14AM v14 GOVERNMENT CENTRE MAIN FLOOR, TH ST, EDMONTON, AB T5K1G8 Tél.: Page 2 of 2
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