21-25 SEPTEMBER 2009 AsiaWorld-Expo Hong Kong EXHIBITOR MANUAL

Transcription

1 A realm of the world's most extraordinarily fine jewellery, diamonds, gemstones and pearls generates an irresistible allure SEPTEMBER 2009 AsiaWorld-Expo Hong Kong EXHIBITOR MANUAL

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3 1. READ PART I : General guide to exhibitors R E A D M E F I R S T 2. Please COMPLETE and RETURN before July 24, Part II PART & FORM CONDITION RETURN TO UBM Asia Ltd EXHIBITION SERVICE 17/F China Resources Building, In this Manual: Compulsory 26 Harbour Road, Wanchai, Hong Kong Form A... P.18 Tel: (852) B... P.19 Fax: (852) Form C... P.21 D... P.22 E... P.23 F... P.24 G... P.26 K... P.30 Form H... P.27 Adecco Personnel Limited Rm 1402, China Insurance Group Building, 141 Des Voeux Road, Central, Hong Kong Tel: (852) Fax: (852) Form J... P.29 Farrington American Express Travel Services Ltd. Mice Operations & Inbound Department 17/F, Millennium City 6, 392 Kwun Tong Road, Kwun Tong, Kowloon, Hong Kong Tel: (852) / Optional Fax: (852) / Form L1... P.31 ISS Adams Secuforce Ltd. G/F and M/F, Nanyang Plaza, 57 Hung To Road, Kwun Tong, Kowloon, Hong Kong Tel: (852) Fax: (852) Form L2... P.32 OutSmart Hong Kong Ltd Tel: (852) / 9657 Fax: (852) / 9457 Form M... P.33 Future Telecom Ltd Unit I, 4/F, Wang Kwong Ind. Bldg., 45 Hung To Road, Kwun Tong, Kowloon Tel: (852) Fax: (852) Form N... P.34 AsiaWorld-Expo Operations Department Hong Kong International Airport, Lantau, Hong Kong Tel: (852) Fax: (852) Full payment must accompany all Order Forms to the relevant parties by cheque or bank draft before July 24, Please KEEP ONE COPY OF THE RETURNED FORMS for your own future reference. Should you have any queries, please contact Ms Amy So or Ms Cora Chan at telephone : (852) or fax: (852) for further details.

4 C O N T E N T S PART DESCRIPTION PAGE I GENERAL GUIDE TO EXHIBITORS A) General Fair Information 3 1. Fair Title 5. Organiser 2. Venue 6. Advisory Board 3. Date and Opening Hours 7. Sponsors 4. Admission 8. International Sponsors B) Exhibition Related Services Official Contractor 8. Official Travel Agent 2. Official Forwarders 9. Fair Directory & Visitor Guide Advertising Enquiry 3. Official Safes Rental Company 10. Official Mobile Phone Rental Supplier 4. Official CCTV System Rental Service Company 11. Special Airfares from Cathay Pacific Airways 5. Official Temporary Personnel Agency 12. Official Florist 6. Official Hotel 13. PR Newswire Asia News Distribution Services 7. Recommended Hotels C) Exhibition Hall Specifications and Regulations 8 1. Venue Specification 5. Storage 2. Construction Constraints 6. Fire Precaution Measures 3. Electrical Supplies 7. Smoke-Free Venue 4. Electrical Installation 8. Loading / Unloading D) Freight Forwarding 9 E) General Information Security & Insurance 5. Sound Level / Amplifier 2. Intellectual Property Rights 6. Stand Cleaning 3. Film / Audio-Visual Demonstration 7. Photographing / Video Shooting 4. Performance of Music 8. General Regulations F) Security Room Service Information 14 G) Decoration Guide Fair Schedule (Move-in/out Time Table) 3. General Regulations 2. Official Contractor II EXHIBITION SERVICE FORMS Form A : Exhibitor Badges 18 Form B : Security Room Service 19 Form C : Additional Exhibitor Badge & Invitation Cards 21 Form D : VIP Buyer Service 22 Form E : Forwarder Badges 23 Form F : Advertisement in Fair Directory Digital Advertisement Submission Guidelines Form G : Standing Advertising Lightbox 26 Form H : Temporary Personnel Service Official Travel Agent & Official Hotel Information Form J : Recommended Hotel Booking 30 Form K : Direct Mailing Application 31 Form L : CCTV System Rental Service 32 Form M : Mobile Phone Rental & Prepaid Sim Card 33 Form N : Telecom Service Rental 34-35

5 PART I : GENERAL GUIDE TO EXHIBITORS (A) GENERAL FAIR INFORMATION 1. Fair Title September Hong Kong Jewellery & GEM Fair 2. Venue Hall 9, AsiaWorld-Expo, Hong Kong International Airport, Lantau, Hong Kong 3. Date and Opening Hours September 21-24, :30 hrs - 18:30 hrs September 25, :30 hrs - 17:30 hrs * All booths have to remain open and all goods have to be displayed until the end of the exhibition. 4. Admission a. For Jewellery Trade Only. b. Free admission for jewellery trade visitors with personal ID/Passport and relevant business card or invitation card. c. Person under the age of 18 is NOT allowed to enter the exhibition hall nor be booth attendant. d. The Organiser reserves the right to refuse admission to the Fair of any visitors, exhibitors or their agents who are at the absolute discretion of the Organiser regarded as in any way likely to create disturbance or discomfort to the Fair, other exhibitors or visitors. 5. Organiser UBM Asia Ltd 17/F China Resources Building, 26 Harbour Road, Wanchai, Hong Kong Tel : (852) Fax : (852) amyso@cmpasia.com, corachan@cmpasia.com Contact : Ms Amy So, Ms Cora Chan Website : 6. Advisory Board - The Hong Kong Jewellers' and Goldsmiths' Association - The Hong Kong Jewellery & Jade Manufacturers Association - Hong Kong Jewelry Manufacturers' Association - Diamond Federation of Hong Kong, China 7. Sponsors - The Gemmological Association of Hong Kong - Hong Kong Gold & Silver Ornament Workers & Merchants General Union - The Kowloon Pearls, Precious Stones, Jade, Gold and Silver Ornament Merchants Association 8. International Sponsors - Gemological Institute of America - Antwerp World Diamond Center Remark: Please be noted that exhibitors' contact details will be forwarded to official parties e.g. contractor, forwarder, etc for contact purpose.

6 (B) EXHIBITION RELATED SERVICES 1. Official Contractor : (For booth construction & decoration enquiries) OutSmart Hong Kong Ltd. 3/F, Midas Plaza, 1 Tai Yau Street, Kowloon, Hong Kong Contact: 1. Ms Fiona Chan Tel: (852) Fax: (852) fionachan@outsmart.com.hk 2. Ms Blue Larm Tel: (852) Fax: (852) bluelarm@outsmart.com.hk The following parties (No.2-14) are recommended by Organiser to handle related services. All exhibitors reserve the right to choose any other parties. 2. Official Forwarders For Ordinary Items: a. Schenker International (HK) Ltd (Fairs, Events & Relocations) 21/F, Skyline Tower, 39 Wang Kwong Road, Kowloon Bay, Hong Kong Tel: (852) Fax: (852) garrick.leung@dbschenker.com Contact: Mr Garrick Leung b. BALtrans Exhibition & Removal Ltd Unit 1510, 15/F, Ocean Centre, No 5 Canton Road, Tsimshatsui, Kowloon, Hong Kong Tel: (852) Fax: (852) chris.chan@exhibition.baltrans.com / eric.che@exhibition.baltrans.com Contact: Mr Chris Chan / Mr Eric Che For Valuable Items: a. Brink's Hong Kong Limited 8/F, Printing House, 6 Duddell Streeet, Central, Hong Kong Tel: (852) Fax: (852) ella.lo@brinksinc.com Contact: Ms Ella Lo 3. Official Safes Rental Company Safelock Limited 23/F, Hang Wai Commercial Building, Queen's Road East, Wanchai, Hong Kong Tel: (852) Fax: (852) saferental@safelock.com.hk Contact: Ms Amy Lam or Ms Janice Leung 4. Official CCTV System Rental Service Company ISS Adams Secuforce Ltd G/F and M/F, Nanyang Plaza, 57 Hung To Road, Kwun Tong, Kowloon, Hong Kong Tel: (852) / Fax: (852) billy.cheuk@hk.issworld.com Contact: Mr Billy Cheuk 4

7 5. Official Temporary Personnel Agency Adecco Peronnel Limited Rm 1402, China Insurance Group Building, 141 Des Voeux Road, Central, Hong Kong Tel: (852) Fax: (852) Contact: Ms Wendy Fee 6. Official Hotel Hong Kong SkyCity Marriott Hotel Room rate: US$150 per night 7. Recommended Hotels Attractive Hotel Rate Between US$ NETT! a. Rambler Oasia Hotel Room rate: US$61 per night b. Hotel Jen Room rate: US$68 per night c. Metropark Hotel Kowloon Room rate: US$83 per night d. Dorsett Olympic Hotel Room rate: US$91 per night e. L hotel Nina ET Convention Centre Room rate: US$94 per night f. Island Pacific Hotel Room rate: US$94 per night g. The Cityview Room rate: US$95 per night h. The Royal Pacific Hotel and Towers Room rate: US$104 per night i. Harbourview Room rate: US$113 per night Hotels Near AsiaWorld-Expo a. Novotel City Gate Hong Kong Room rate: US$128 per night b. Regal Airport Hotel Room rate: US$182 per night All room rates are inclusive of 10% service charge. * Please refer to P.30 for reservation details. 8. Official Travel Agent: (hotel accommodation, tickets reservation and tour arrangement) Farrington American Express Travel Services Ltd MICE OPERATIONS & INBOUND DEPARTMENT 17/F Millennium City 6, 392 Kwun Tong Road, Kwun Tong, Kowloon, Hong Kong Tel: (852) / Fax: (852) / jwf@farringtonamex.com / hkexhibitions@farringtonamex.com Contact: Mr Billy Tsoi Website: 9. Fair Directory & Visitor Guide Advertising Enquiry Advertisement booking or related matter: Jewellery Exhibition - Sales Department Tel: (852) / Fax: (852) salesjwf@cmpasia.com Enquiry for Specification on Advertisement Production: (Details on P.21) Production Department Contact: Ms Rita Ng Tel: (852) Fax: (852) ritang@cmpasia.com subject as: < FGP ADV / YOUR CO NAME > 5

8 10. Official Mobile Phone Rental Supplier Future Telecom Ltd Unit I, 4/F, Wang Kwong Ind. Bldg., 45 Hung To Road, Kwun Tong, Kowloon, Hong Kong Tel: (852) Fax: (852) Attn: Mr Andy Shin Special Airfares from Cathay Pacific Airways Cathay Pacific Airways, together with her sister airline Dragonair, is pleased to offer exclusive business and economy class airfares for exhibitors attending September Hong Kong Jewellery & Gem Fair Login to and input your confirmed MICE Event Code to book your flight now! MICE Event Code: MICE Official Florist Ambassador Flowers & Gifts Design B-816C Sea View Estate, 4-6 Waston Road, North Point Hong Kong Tel: (852) Fax: (852) Contact: Mr Patrick Chan Website: 6

9 13. SELL YOUR WAY OUT! PR Newswire Asia news distribution services for September Hong Kong Jewellery & Gem Fair exhibitors Dear Exhibitor, Market conditions in all regions of the world are at significant and historic lows and everyone is looking for a bright spot. But this is not going to materialise by magic. One of the ways to get out of this gloom is to "sell our way out" through aggressive and innovative marketing services. PR Newswire Asia, sister company to UBM Asia, brings you another proven marketing option - press release distribution services - at significantly reduced prices before, during and after the September Hong Kong Jewellery & Gem Fair. About PR Newswire Asia PR Newswire ( is the largest corporate news distribution firm in the world. Established in 1954 and headquartered in New York, it serves more than 40,000 clients globally. PR Newswire s Asia operation ( has offices in Beijing, Shanghai, Shenzhen, Hong Kong, Taiwan and Singapore, with 60 professionals across the region where it has established a strong media distribution network. For instance, in Mainland China, its distribution network currently consists of more than 10,000 journalists from across the country, representing 3,000+ media outlets that include: general media - 2,200 trade publications - More than 300 websites, including major web portals like Sina, Sohu & Tencent, etc. - Over 30 major financial information provider like Thomson-Reuters, Bloomberg, Factiva, Dow Jones - 60 million wireless Internet users and 9 million Chinese smart phone user Your Special Privilege As an September Hong Kong Jewellery & Gem Fair exhibitor, you can enjoy a special 10% discount off the news distribution rate: 2009 Pricing for Greater China news release distribution (US$, pre-discount) Region Distribution Description One-off Package 10-release 20-release Greater China Mainland China, Hong Kong, Taiwan $900 $8,100 $15,300 Mainland China Two industries plus general news $560 $4,760 $8,400 Hong Kong Two industries $200 $1,900 $3,600 Taiwan Two industries $240 $2,160 $3,840 Greater China Photo Distribution $160 per photo Mainland China Print Clipping $105 per release - Please note translation charges are not included. - Clipping refers to a post distribution monitoring service where the exhibitor is provided a scan of the published news where it appears in print media. - PRN also provide distribution to other Asian and non-asian regions. Price quotation for these and other customized distribution packages available upon request. This special privilege is available to you up to one month after the September Hong Kong Jewellery & Gem Fair. Act now to ensure even better market coverage and strengthen your participation in the September Hong Kong Jewellery & Gem Fair! For enquiries, please contact: Mr Michael Tse Tel: (852) Fax: (852) michaeltse@cmpasia.com 7

10 (C) EXHIBITION HALL SPECIFICATIONS AND REGULATIONS 1. Venue Specification Ventilation : Central air conditioning Hall 9 Floor Loading 30KN/m 2 Ceiling Height 10m 2. Construction Constraints No booth or temporary structure and exhibits should exceed 2.5m in height. Any constructions which exceed 2.5m in height or which stand across the gangways should have prior approval from both the Organiser and the AsiaWorld-Expo. 3. Electrical Supplies Basic hall lighting will be provided by the Organiser. Standard electricity supplies are: volt 50 Hz for single phase volt 50 Hz for three phase Supplies to stand will be switched off at source 30 minutes after the end of the exhibition each day. 24-hour supplies can be provided by the Official Contractor by prior arrangement. Such supplies cannot be arranged at short notice and additional payment is necessary. 4. Electrical Installation To ensure maximum safety, all electrical installation must be carried out by the Official Contractor. Exhibitors must indicate the position of their electrical installation in Decoration Form for both standard electrical items supplied and any additional order. 5. Storage No storage area will be provided for the empty cartons, wooden crates, etc., at the venue. Exhibitors should make prior arrangement with their forwarders or agents for storing their properties and packing cases. 6. Fire Precaution Measures No materials are allowed to be placed on all passageways, corridors, staircases, staircase landings and smoke lobbies. Any article found unattended in escape routes will be disposed of by the Centre without prior notice. All costs of removal will be born by the owner of the article. 7. Smoke Free AsiaWorld-Expo is a "non-smoking" building. Smoking in the building's indoor area is prohibited. 8. Loading / Unloading Exhibitors may transport hand-carried items, light exhibits or displays that can be delivered to the exhibition stand(s) by 2-wheel trolleys/dollies. However, no trolleys or dollies with metal wheels are allowed. 4-wheel trolley is prohibited in the public area. Loading/Unloading activities shall only be carried out in the Loading/Unloading Area adjacent to Hall 9. 8

11 (D) FREIGHT FORWARDING 1. Goods to the fairground Please send to the address below and mark the following information on the boxes Exhibiting Company Name : Booth No.: Attn : Mr / Ms Re : September Hong Kong Jewellery & Gem Fair Address : AsiaWorld-Expo: Hall 9 Hong Kong International Airport, Lantau, Hong Kong 2. Exhibitors must consign their own exhibits/goods to forwarders. The Organiser will not be responsible for any forwarding matters. Do not consign exhibits to UBM Asia Ltd or the AsiaWorld-Expo. 3. Arrival of Goods Goods should arrive at the AsiaWorld-Expo on September 20, 2009, not earlier or later. Make sure you are at the booth when your goods arrive. The Organiser will not take responsibility for any loss of or damage to unattended goods. 4. Goods Vehicle Pass a. For vehicles entering the loading dock must have the authorized GOODS VEHICLE PASSES issued by the AsiaWorld-Expo which are required to be displayed on the vehicles windshield. b. Goods Vehicle Passes will be mailed to the exhibitors 2 weeks before the fair. Each pass is for one vehicle in the specific time period and for single use only. c. Please note that GOODS VEHICLE PASSES ARE NOT PARKING PERMITS. All vehicles must leave the loading area after loading of their exhibits. d. Maximum loading and unloading time is limited to 45 minutes.charges for overtime: 1st hour or part thereof/ HK$300/hr; every subsequent hour or part thereof/ HK$500/hr, lost ticket/hk$1,000/pc. e. Private car is not allowed to enter the loading dock. 5. Move-in/out Procedure a. All vehicles without the Goods Vehicle Pass will be denied admittance into the AsiaWorld- Expo (AWE) Marshalling Area. Before proceeding to the Marshalling Area, all vehicles must first proceed to the Expo Goods Staging Area according to the date specified on this goods vehicle pass. b. Upon arrival at the Expo Goods Staging Area, the driver must present the Goods Vehicle Pass, queue up and wait for further instructions from the security. c. An Entry Pass will be issued by the security, the driver must then proceed to the AWE Marshalling Area within 30 minutes with the Goods Vehicle Pass and the Entry Pass. d. All vehicles must have electric platform (tail lift) to unload the goods. e. Organiser and AWE's staff has the right to refuse entry of the vehicle with the vehicle pass without prior notice. f. All drivers must stay inside the vehicles at all time. g. 4-wheel trolley is prohibited to use at public areas in AWE. 6. There is a public outdoor car-park opposite to the exhibition complex. Users have to pay the current hourly rate. 9

12 7. For heavy exhibits, exhibitors are not allowed to use their own mechanical transportation means (such as hoist, crane, forklift, truck, jack lift, trolley... etc.) to deliver their exhibits into the stand. They have to appoint the forwarders approved by the Organiser to make onward delivery to their stands. 8. If exhibitors employ their own forwarders to transport goods, please complete Exhibition Form E (P.23) 9. Empty Crates / Boxes There is no storage space for empty crates / boxes or packing material in the exhibition hall. Exhibitors are responsible for removing them. Any goods or packing material left at the corridor may be disposed of without prior notice and extra removal charges will be incurred. Should you require temporary storage, please contact the official forwarders for rates. 10. Move-out Permit At the completion of the Fair, exhibitors must complete and return questionnaires in the afternoon of the last fair day, i.e., September 25, 2009 in order to obtain a move-out permit for departure. The information will be kept confidential and used for statistic purposes. It will not be disclosed to third parties without prior approval of the exhibitors concerned, with the exception of collective figures which may be released without prior consultation. No exhibit is allowed to be taken into the booth once the fair has been officially opened and no exhibit can be removed from the booth before the end of the Fair, except with the special permission from the Organiser. Exhibitors must present the move-out permit to security guards at exit upon every departure. 10

13 (E) GENERAL INFORMATION 1. Security & Insurance a. Exhibitors must have valid and adequate insurance cover against theft, fire, public liability, damage to property, personal injury, third party loss, accidents, natural calamities, acts of God and such other risks normally insured against by exhibitors and/or as the Organiser may require. Such insurance must cover, inter alia, an Exhibitor's property and its activities (including those of its employees, agents, contractors, sub-contractors and sub-licensees) at the Exhibition venue (including the moving in and moving out periods). Unless otherwise agreed in writing with the Organisers, each exhibitor should have a valid and adequate insurance cover of no less than US$500,000 against public liability. b. The Organiser is not responsible for ensuring that an Exhibitor's property is securely stored or is in safe custody during the Exhibition (including the moving in and moving out periods). The Organiser will not accept any delivery of any property on behalf of any Exhibitor. The Organiser shall not be liable for any losses (including consequential losses), damages, demands, costs, claims, charges or other expenses of any kind suffered or incurred by the Exhibitor or any other person in connection with the Exhibition including, without limitation, any theft, fire, use of the Security Room Service, defect in the Exhibition Centre howsoever caused, any cancellation or early closure of, or delay in opening or closing of the Exhibition for whatever reason outside the control of the Organiser or any natural calamity or act of God, howsoever arising. c. Exhibitors are responsible for the safety of their own property at all times during the Exhibition (including the moving in and moving out periods). To prevent any loss or damage occurring, exhibitors may hire security guard services provided by Hong Kong Convention and Exhibition Centre, if necessary, at exhibitors' own expense. d. Exhibitors should ensure that all valuable property and exhibits are kept in a locked and secure place at all times including the moving in, moving out and overnight periods.it is exhibitors' own responsibility if exhibitors leave their property at booth unattended overnight. Organiser reserves the right to claim any loss incurred in this event. e. Exhibitors should ensure that they have adequate staff cover to monitor their property and booths, especially during the lunch-time period. f. For any special high value Jewellery/Gems, please inform the Organiser beforehand and make appropriate safety arrangement. g. Exhibitors must issue a document, such as an invoice or receipt, to any third party to whom any of their property is either sold or otherwise handed over during the Exhibition. h. If any Exhibitors suspect that any theft, loss or other untoward event has occurred, they must report the incident to the Organiser or the security guards in the Exhibition hall immediately or call the crime reporting hotline at i. Details about the Security Room Service for overnight storage during the Exhibition, please refer to the Exhibition Form B (P.19). 2. Intellectual Property Rights The Organiser shall have the right to require exhibitors to remove exhibits which are alleged of violating intellectual property rights. Any exhibitor found guilty of infringement of intellectual property rights shall be banned from participating in all future fairs organised by UBM Asia Ltd. Please refer to the following detail: PROTECTION OF INTELLECTUAL PROPERTY RIGHTS AT THE FAIR The Organisers have a procedure in place at fairs and exhibitions organised in Hong Kong ("Fairs") to address complaints that products on display at the Fairs infringe someone else's intellectual property rights. The procedure is aimed at assisting individual exhibitors to protect their intellectual property rights and to respect the intellectual property rights of others. 11

14 In this respect, the attention of all exhibitors is drawn to the following paragraphs from Clause 7 of the Standard Rules & Regulations: "The Exhibitor agrees to indemnify and hold the Organisers harmless, on demand, against all claims, liabilities, losses, suits, proceedings, damages, judgments, expenses, costs (including legal fees) and charges for any kind howsoever incurred by or on behalf of or made against the Organisers arising out of any infringement or other claim relating to or arising out of the IPR or the Images howsoever caused." The rules and regulations set out in this brief are supplementary regulations in addition to the Terms & Conditions of the Standard Rules & Regulations and form part of the exhibition Contract signed by exhibitors with the Organisers. Outline Procedure 1. If you would like to make a complaint involving infringement of your intellectual property rights, your complaint should be referred to the Exhibition Organiser's Office. 2. If you receive a complaint at your stand, you should refer the complainant to the Exhibition Organiser's Office. 3. The complainant should, at the time of filing their complaint with the Exhibition Organiser's Office, provide one or more of the following documentary evidence to substantiate their claim:- a) Trade Mark - original or certified copy of a valid Certificate of Registration of Trade Mark that is enforceable in a Hong Kong Court, including any renewal certificates or proof of renewal. b) Registered Design - original or certified copy of a valid Certificate of Registration of Design that is enforceable in a Hong Kong Court, including any renewal certificates or proof of renewal. c) Patent - original or certified copy of a valid Certificate of Grant of Patent that is enforceable in a Hong Kong Court, including any renewal certificates or proof of renewal. d) A Court Order issued by a Hong Kong Court against the Infringing Goods. 4. If the Organisers are satisfied that there is a case to answer, they will, together with the complainant, visit the Exhibitor involved. 5. The Exhibitor will be asked to remove the disputed product or material immediately from their stand and for the remainder of the exhibition, unless they can provide evidence to the satisfaction of the Organisers that they have the right to display the product or material in question. If the Exhibitor refuses to cooperate under the guidelines set out in paragraph 5 above, the Organisers expressly reserve their right to close the Exhibitor's stand for the remainder of the exhibition. The Organisers expressly reserve their right to amend the rules and regulations set out in this brief from time to time. 3. Film / Audio-Visual Demonstration All films or any other audio-visual demonstration to be shown at the exhibition must be presented to the following party for censorship clearance at least 4 weeks before the fair opens. Television and Entertainment Licensing Authority 39/F, Revenue Tower, 5 Gloucester Road, Wanchai, Hong Kong. Tel: (852) Fax: (852) Website: 4. Performance of Music All sound performances, such as making by any means copies of sound recordings; causing sound recordings to be heard in public; and broadcasting sound recordings, used in the fair should have the prior public performance license and permission first. For licenses application and more information, please contact : a. Composers and Authors Society of Hong Kong Ltd. 18/F, Universal Trade Centre, 3 Arbuthnot Road, Central, Hong Kong. Tel : (852) Fax : (852) Website: b. Phonographic Performance (South East Asia) Ltd. 16/F, Guardian House, 32 Oi Kwan Road, Wanchai, Hong Kong. Tel : (852) Fax : (852)

15 5. Sound Level/Amplifier The audio/audio-visual equipment of the exhibitors must not generate any noise which causes any nuisance or inconvenience to other exhibitors or visitors. The Organiser reserves the right to stop the demonstration immediately if the noise causes any nuisance or inconvenience to other exhibitors or visitors. The Organiser shall not be liable for any losses for such cases. Exhibitors are obligated to monitor the operation of the audio/audio-visual equipment in their booth by all visitors or employees. 6. Stand Cleaning The Organiser will arrange for the general cleaning of the exhibition hall and stands prior to the opening of the exhibition and daily thereafter. 7. Photographing/Video Shooting Unauthorized photo/video shooting and sound recording in the venue is not allowed. Commercial photographers representing the appropriate media may wish to photograph your stand or an individual exhibit which you are showing. Exhibitors wishing to restrict photographs for any reason should place a notice to the affected exhibit and are advised to hire their own security guard to enforce the restriction. 8. General Regulations a. No booth shall be left unattended at any time during the opening hours of the Fair. Exhibiting companies' staff have to be present at least 30 minutes before the opening hour and leave the exhibition hall within 30 minutes of the closing time. b. All exhibitors are responsible for the good conduct of all their staff or agents. Exhibitors and their staff are prohibited from entering other exhibitor's booths unless invited. c. No business or promotional activity shall be conducted by any exhibitor and/or his staff outside the allocated booth area. No exhibitors are permitted to distribute any publicity materials, like product catalogues and brochures, souvenirs and the like outside their own booth area and in public area of the exhibition venue. d. No advertising signs are permitted outwith the boundaries of individual stands or pavilions. The Organiser reserves the right to remove signage or posters that does not comply with this regulation and/or which in the opinion of the organiser do not conform to the purpose and image of the Fair. e. No activity which, in the opinion of the Organiser amounts to a nuisance or annoyance to the visitors or other exhibitors, shall be conducted by exhibitors within the vicinity of the Fair. f. Non-exhibitors are strictly forbidden to affect sales or any form of promotional activity in the fairground which will be prejudicial to the interests of exhibitors or of the Fair. Exhibitors are requested to report such activities to the Fair management at once. g. All precautions must be taken by exhibitors against fire and to protect the public. h. Each exhibitor is responsible for any damage done to other stands, the Fair's property or to the property of third parties. i. The site operation time schedule must be strictly adhered to; repairs or alterations by removal or addition of materials must only be carried out outside the opening hours of the fair and with the prior consent of the Organiser. j. Exhibiting companies' staff or their contractors or their agents must wear the official badges issued by the Organiser or no admittance into the venue will be entertained. All Badges are strictly non-transferable. k. The PA system is used by the organiser for official announcements only. Neither paging service nor Exhibitors' announcements can be made. l. No outside food or beverages are allowed in the AsiaWorld-Expo. Exhibitors may have food and beverages at the cafeteria inside the Exhibition Hall(s) or at the Centre's restaurants. 13

16 (F) SECURITY ROOM SERVICE INFORMATION (For Valuable Exhibits Only) Overnight storage of valuable exhibits can be arranged through UBM ASIA LTD (the "Organiser"), free of charge, during the exhibition period at the AsiaWorld-Expo. All property of an exhibitor stored in the Security Room at any time is stored at that exhibitor's own risk. Each exhibitor is responsible for the safety of its property at all times. Each exhibitor must have, at all times, valid and adequate insurance cover against theft, fire, public liability, damage to property, personal injury, third party loss, accidents, natural calamities, acts of God and such other risks normally insured against by exhibitors and/or as the Organiser may require including, without limitation, use of the Security Room. Details of certain insurance companies which can arrange cover are set out below. To enjoy such service, please COMPLETE and RETURN the Exhibition Form B. Exhibitors are reminded that only two of their authorized staff with names, passport/i.d. card no., and signature specimens shown on the Form B will be allowed to enter the security room area for deposit and withdrawal of exhibits. The recent photos are required for making storage pass. 1. Storage Period : September 20-25, Location : AsiaWorld-Expo 3. Size : All exhibits should be locked and sealed in a case not larger than 70cm x 60cm x 40cm. Cases must be provided by exhibitors themselves. 4. Cost : Free of charge 5. As the storage space in the Centre is limited, only valuable exhibits should be stored. NO PERSONAL BELONGINGS AND FURNITURE are allowed. 6. Only TWO CASES per a 9m 2 booth will be allowed. If an exhibitor has more than two cases of valuable items for overnight storage, the exhibitor must ensure that the appropriate storage arrangements of the excess items are made in advance. The organiser has the right to reject providing this service. # If exhibitors require overnight storage before September 20, please kindly contact the official forwarder (for valuable items) in advance for details. 7. Time : Schedule for Deposit and Withdrawal from the Security Room Date Withdrawal Deposit September 20, :00-18:00 hrs September 21, :00-10:30 hrs 18:30-20:30 hrs September 22-24, :30-10:30 hrs 18:30-20:30 hrs September 25, :30-10:30 hrs 17:30-19:000 hrs * September 26, :30-10:30 hrs* --- * Security Room service on September is for overseas exhibitors only. 8. Please note that the applications to use the Security Room Service are handled on a first-come-firstserved basis. No exhibits can be deposited or withdrawn beyond the time schedule stated above. No exhibits can be kept in the security room during the exhibition opening hours as the room will be closed. 9. Exhibitors are reminded that only TWO of their authorized staff members with names, passport / I.D. card nos, signature specimens shown on the Exhibition Form B will be allowed to apply for deposit and withdrawal of exhibits. Deposit and Withdrawal of exhibits should be handled by the same person. 10. Exhibitors are not allowed to queue up in advance without all exhibits ready. Otherwise, the Organiser and the security guards reserve the right to refuse admission to the security room. 11. The Organiser (including their employees, directors, officers and agents) shall not be liable for any losses (including consequential losses), damages, demands, costs, claims, charges or other expenses of any kind suffered or incurred by any exhibitor or any other person arising in connection with the Exhibition including, without limitation, and theft, fire, use of the Security Room Service or defect in the Exhibition Centre howsoever caused. It is recommended that exhibitors have their own security guards to escort their exhibits in and out of the Exhibition Centre during the moving in and moving out periods. 12. Exhibitors must insure their exhibits. For insurance arrangements, exhibitors may contact the following suggested company: Aon Hong Kong Limited 21st Floor, Aon China Building, 29 Queen's Road Central, Hong Kong. Tel : (852) Fax : (852) Contact : Mr Albert Leung 13. Exhibitor who would like to employ security guard for his booth during fair period, please contact : AsiaWorld-Expo Management Ltd Hong Kong International Airport, Lantau, Hong Kong Tel: (852) Fax: (852) Attn: Operations Department * Request must reach AWE at least 3 weeks before the fair. 14

17 (G) DECORATION GUIDE 1. FAIR SCHEDULE (Move In/Out Time Table) : Description Date and Time a. Exhibitors may decorate their booths Sept 20, :00-23:00 hrs b. All booths to be completely dressed and exhibits displayed by Sept 21, before 09:00 hrs c. Removal of exhibits commences Sept 25, :30-19:00 hrs d. Dismantling of all booths Sept 25, :00-23:00 hrs The exhibition hall will be opened for exhibitors at 8:00am on Sept 21 and 8:30am from Sept 22-25, 2009 for preparation work. Exhibitors are required to wear exhibitor badges during the whole fair period. Person under the age of 18 is not permitted to enter the exhibition hall. 2. OFFICIAL CONTRACTOR: OutSmart Hong Kong Ltd 3/F, Midas Plaza, 1 Tai Yau Street, Kowloon, Hong Kong 1. Ms Fiona Chan Tel: (852) Fax: (852) fionachan@outsmart.com.hk 2. Ms Blue Larm Tel: (852) Fax: (852) bluelarm@outsmart.com.hk METHOD OF PAYMENT (Bank Details for Telegraphic Transfer: Payment can be made by either: 1) Cheque should be crossed made payable to "OutSmart Hong Kong Ltd", send to 3/F, Midas Plaza, 1 Tai Yau Street, Kowloon, Hong Kong 2) Telegraphic Transfer to the following bank account. Account Name: OutSmart Hong Kong Ltd Bank Name: DBS Bank (Hong Kong) Limited Bank Address: Ground Floor Johnston Road, Wanchai, Hong Kong A/C No: (HKD or Other Multi-Currencies, except RMB) Swift Code: DHBKHKHH Please quote your booth or invoice number on payment or return copy of remittance advice Remarks: If you have paid, please send notification (Bank statement / receipt / remittance advice) to us for our easy checking. 15

18 3. GENERAL REGULATIONS : a. Provision of facilities and services not indicated on the forms are subjected to quotation on individual job basis. b. No hammering of nails, drilling or making holes on wall partitions is permitted. All items are on rental basis only and exhibitors must make good any damage/loss during the period of rental. c. Any stickers applied to the shell scheme panels have to be removed at the end of the fair. Official contractor reserves the right to claim the cleaning and damage cost if stickers are not removed. d. All electrical works are to be carried out by the official contractor. e. If exhibitors or non-official contractors bring their own spotlights / fluorescent tubes for booth decoration, they must submit all lighting distribution details and pay the lighting connection charges or lighting power socket to the official contractor. f. NO MULTIPLUGS ARE ALLOWED TO BE USED WITHIN THE VENUE. g. All orders must be accompanied by full payment made payable to the Official Contractor. Orders without payment will not be entertained. h. Electrical items: a. Any on-site changes requested by the exhibitors will be subjected to surcharges and the availability of time and manpower. b. If no instruction is received on the location of electrical items, the Official Contractor will install them according to the standard shell scheme position. Any on-site changes will be subjected to surcharge. i. There is NO REFUND OR EXCHANGE OF ITEMS ORDERED ON-SITE. j. All items are not transferable among exhibitors. k. A 20% surcharge will be imposed on all late orders (after July 24, 2009) and 30% surcharge will be imposed on all orders made after August 14, l. Cancellation of orders will only be accepted in writing before the stipulated deadline for placing orders. All cancelled orders will be subjected to a 30% cancellation charge. 16

19 PART II : EXHIBITION SERVICE FORMS Please COMPLETE and RETURN all related forms, WITH FULL PAYMENT, to the related parties directly. DEADLINE : July 24, 2009 All payment should be made payable to related parties. Please indicate your company name and invoice number with each remittance to ensure proper credit to your account. 17

20 EXHIBITION FORM A - Exhibitor Badge DEADLINE : July 24, 2009 Post or fax to : UBM Asia Ltd 17/F China Resources Building, 26 Harbour Road, Wanchai, H.K. Tel : (852) Fax : (852) Compulsory A. Each representative of an exhibiting company must wear his own badge issued by the Organiser as identification at all time within the fairground. B. All exhibitor badges are strictly non-transferable. The security guards and the Organiser's staff have the right to check the badge holder's identification during the fair. C. Exhibitors should NOT disclose the staff names on exhibitor badges and ID/passport numbers to other parties (except the Organiser). D. Each company is entitled to apply 5 complimentary exhibitor badges PER BOOTH. For example, exhibitor who has 2 booths is entitled to apply for 10 complimentary badges, and etc. Please complete the following table and return before deadline. Please photocopy this form if necessary. Badges will be issued at the check-in counters located at the entrance of the Fairground on September 20, 2009 from 10:00 to 18:00hrs. E. Exhibitors must bring along the company stamp / name card and ID card when collecting exhibitor badges. The collector must be one of the applicants. The Organiser may keep record of the collectors' name and ID/passport number for security reason. F. If an exhibitor's badge is damaged, forgotten or exhibitor needs an extra badge during the fair, he/she should apply a new badge at Badge Office IN PERSON and be accompanied by a colleague who already has a badge. The price of each badge applied ON-SITE is HK$50 (US$7). G. Exhibitors must ensure that all information below is true and correct. Exhibitor badge will not be issued if the following information has not been completed. The information provided should be identifiable from the ID card/passport. H. NO ADMISSION for person under the age of 18. I. No alternation will be accepted after August 14, J. All payment is non-refundable and non-transferable. Please fill in the followings in BLOCK LETTERS Surname Staff Name (as printed in ID/Passport) ID/Passport No. Position Given Name * The identity card/passport number is requested for security and crime prevention purposes. It will not be disclosed to third parties without your prior approval, unless requested by the police. Booth No.: Tel: Company Name: Fax: Contact Person: Mr/Ms Date: Company Stamp & Signature: 18

21 Photos can be saved in jpg format and to: # Please use the staff s name as file name and indicate the company name in the . EXHIBITION FORM B - Security Room Service DEADLINE : July 24, 2009 Post or fax to : UBM Asia Ltd 17/F China Resources Building, 26 Harbour Road, Wanchai, H.K. Tel : (852) Fax : (852) Compulsory Company Name: A. We will NOT use the Security Room Service and NO need to apply for the Storage Pass B. We will USE the Security Room Service and complete the followings Total No. of Storage Pass required: (Max. 2) No. of Cases: Estimated value of exhibits: We authorize the following staff as Storage Pass Holder. Name (as printed in ID / Passport): *ID / Passport No: Signature Specimen: Please send with this form: 1 recent passport photo Copy of applicant s ID/passport Please write down your company and staff name on the photo and copy By : Post We authorize the following staff as Storage Pass Holder. Name (as printed in ID / Passport): *ID / Passport No: Signature Specimen: Please send with this form: 1 recent passport photo Copy of applicant s ID/passport Please write down your company and staff name on the photo and copy By : Post Letter of Authorisation a. We confirm that we have and shall maintain valid and adequate insurance cover against, inter alia, theft, fire, damage or destruction in respect of all of our property and activities (including those of its employees, agents, contractors, sub-contractors and sub-licensees) at the Exhibition venue, including, without limitation, our property stored in the Security Room and we acknowledge that such property is stored in the Security Room at our own risk. b. We, the company named below, confirm and agree that UBM Asia Ltd (including its employees, directors, officers and agents) shall not be liable for any losses including any consequential losses), damages, costs, claims, charges or other expenses of any kind suffered or incurred by us or any other person in connection with our use of the Security Room Service. c. We note that space in the Security Room is limited and understand that only valuable property should be placed in that room. We will make our own arrangements for overnight storage of any valuable property which cannot be stored in the Security Room due to lack of space. d. We have read through Part I Point F in the Exhibitor s Manual and fully understand the condition of using security room service before submitting this form. ONLY persons named above are authorised by us to deposit and withdraw all and any of our property from the Security Room. A copy of ID/Passport and photo is attached. *Identity card/passport number is requested for security and crime prevention purposes. It will not be disclosed to third parties without your prior approval, unless requested by the police. Booth No.: Contact Person: Tel: Fax: Date: Company Stamp & Signature: 19

22 Application of Storage Pass for Security Room Service DEADLINE : July 24, 2009 Exhibitor who will use the Security Room Service must apply for the Storage Pass. Application detail is as follow. 1. Documents Required: - 1 WHITE background recent passport size photo (37 mm x 51 mm). Please write down the name at the back of the photo - a copy of applicant's ID/passport - completed copy of Form B - Security Room Service (P.19) Please send us the above documents through the online system or by post before July 24, Attention to: Mr Jordan Chan UBM Asia Ltd. 17/F China Resources Building 26 Harbour Road, Wanchai Hong Kong or by to: storagepass@cmpasia.com Please save the file in jpg format and use the staff name as file name and do not compress the files. Remember to mention your company name in the and use the company name as the subject. 2. In case of any change of applicant, please provide us an authorization letter with new applicant's name, ID/Passport no. and signature specimen, which is signed and chopped by the company together with the aforesaid required documents before August 14, No deposit or withdrawal of exhibits will be entertained without the storage pass. On-site application is not recommended. HK$50 (US$7) per pass will be charged by the Organiser for on-site application. * To avoid duplication, please send all required documents at the same time either through the online system or by post or . 20

23 EXHIBITION FORM C - Additional Exhibitor Badge & Invitation Cards Post or fax to : UBM Asia Ltd 17/F China Resources Building, 26 Harbour Road, Wanchai, H.K. Tel : (852) Fax : (852) Attn: Ms Amy So Optional Additional Exhibitors Badges DEADLINE : July 24, 2009 No. of Additional Badge(s) Cost / Piece Total Amount x HK$50(US$7)/piece Staff Name ( as printed in ID / passport ) Surname Given Name ID/Passport No. Position Additional Invitation Cards All exhibitors are entitled to 100 complimentary invitation cards per booth. For additional invitation cards, please complete the following: No. of Additional Invitation Cards Cost/Hundred Total Amount x HK$250(US$33)/hundred Payment Method: Full payment must accompany with this order form. All cheques should be made payable to "UBM ASIA LTD". Invitation cards will be mailed within two weeks after the cheque is received. All payment is non-refundable and non-transferable. Booth No.: Tel: Company Name: Fax: Contact Person: Mr/Ms Date: Company Stamp & Signature: 21

24 EXHIBITION FORM D - VIP Buyer Service For Trade Buyers Only Post or fax to : UBM Asia Ltd 17/F China Resources Building, 26 Harbour Road, Wanchai, H.K. Tel : (852) Fax : (852) / Attn : Exhibition Information Services Department Optional DEADLINE : August 7, 2009 We strongly encourage you to register your own VIP buyers in order to ensure they visit your booth and the fair. VIP Buyers will be entitled to enjoy pre-registration and complimentary fair directory, etc.. Your company name will also be listed on the VIP Buyer Invitation Letter and admission badge will be sent to the VIP buyers directly. VIP badges will not be issued if there is no individual's address or only exhibitor's address is provided. Please copy this form or provide us additional list if you would like to invite more buyers. (1) Name of Buyer : Position : Surname Given name Company Name : Company Address : City : State : Country : Postal Code: Telephone : ( )_( ) Fax : ( )_( ) Country City Country City Mobile : Personal Business (2) Name of Buyer : Position : Surname Given name Company Name : Company Address : City : State : Country : Postal Code: Telephone : ( )_( ) Fax : ( )_( ) Country City Country City Mobile : Personal Business (3) Name of Buyer : Position : Surname Given name Company Name : Company Address : City : State : Country : Postal Code: Telephone : ( )_( ) Fax : ( )_( ) Country City Country City Mobile : Personal Business (4) Name of Buyer : Position : Surname Given name Company Name : Company Address : City : State : Country : Postal Code: Telephone : ( )_( ) Fax : ( )_( ) Country City Country City Mobile : Personal Business Booth No.: Tel: Company Name: Fax: Contact Person: Mr/Ms Date: Company Stamp & Signature: 22

25 EXHIBITION FORM E - Forwarder Badge Post or fax to : UBM Asia Ltd 17/F China Resources Building, 26 Harbour Road, Wanchai, H.K. Tel : (852) Fax : (852) Optional DEADLINE : July 24, 2009 A. Exhibitors who employ non-official forwarders to transport display materials can apply badges for them. The forwarders' badges are valid on: Date Time Move-In Sept 20 10:00am - 11:00pm Sept 21 8:00am - 10:30am Move-Out Sept 25 5:30pm - 11:00pm B. All forwarding workers must wear badges issued by the Organiser as identification at all time within the Fairground. C. Exhibitors should request a new badge if their forwarder worker's badge is lost or damaged. The price of each replacement badge is HK$50(US$7), including any badges requested on-site. D. Exhibitors must ensure that their forwarding workers have valid HKID Card and age over 18. E. Security guards or the Organiser's staff have the right to check the identification of the workers when they enter the halls during move-in and move-out periods. F. All badges are non-transferable. G. No alternation will be accepted after August 14, 2009 H. Forwarders' Badges will be distributed together with exhibitor badges. Forwarding Company Name: Forwarding Company Contact Person: (Mr/Ms) Tel: No. of badges: (Maximum 5 badges) Booth No.: Tel: Company Name: Fax: Contact Person: Mr/Ms Date: Company Stamp & Signature: 23

26 EXHIBITION FORM F - Advertisement in Fair Directory Post or fax to : UBM Asia Ltd 17/F China Resources Building, 26 Harbour Road, Wanchai, H.K. Tel : (852) Fax : (852) Optional Free Official catalogue will be published and available for visitors during and after the fair. Advertisement is welcome. Please read the technical details on the following page Please fill in the following for space required. DEADLINE : July 24, 2009 Fine Gem Pavilion Guide Cost (US$) No. of page(s) Required Total Cost Full Page Color 2,530 Fair Directory Cost (US$) No. of page(s) Required Total Cost # Full Page Color 1,148 Visitor's Guide Cost (US$) No. of page(s) Required Total Cost Full Page Color 3,360 * For advertising material specification and other production information. Please refer to the following page for detail. * Full payment must accompany with this order form. All cheques should be made payable to "UBM ASIA LTD", and sent to the Organiser. * Advertising position will be offered on first-come-first served basis and subject to space availability. * Other special positions are available upon request. # 25% discount is applied for exhibitors. Booth No.: Tel: Company Name: Fax: Contact Person: Mr/Ms Date: Company Stamp & Signature: 24

27 Digital Ad Submission Guidelines - Fair Directory and Visitor Guide We accept only digital files. Submission of digital file is August 21, Ad Size: Full Page Trim: 206mm(W) x 275mm(H) Full Page Bleed: Suggested Text Area: 212mm(W) x 281mm(H) 186mm(W) x 265mm(H) Double Page Trim: 412mm(W) x 275mm(H) Full Page Bleed: 418mm(W) x 281mm(H) Suggested Text Area: 372mm(W) x 265mm(H) NOTE: All Live matter must be 10mm away from spine. 2. Specifications for Digital File Format: 2.1) Material Required: a. Compulsory Digital files (Details in below 2.2). b. Digital Color Proof This is for content reference only. EPSON, IRIS or KODAK approval copy is preferred. c. Please submit your advertisement material using the software below (listed in 2.2 section). Save in CD-Rom and send to us by post. State clearly on parcel your Company Name and attention to your sales representative. * All materials are non-returnable and will be destroyed after print. 2.2) We support MAC format files ONLY. A. Adobe Acrobat PDF/X (PREFERRED) As of its stability and reliability, highly appreciate PDF/X file. Moreover, only distilled PDF and created by Adobe Acrobat is acceptable. Otherwise, no guaranteed on any lost of data. All files should be in CMYK and MAC formats. All high-resolution images and fonts are needed to be embedded or outlined. In addition to the PDF/X file, it is recommended to provide together with the original layout files (as stated in B to D below) in case of any error occur in PDF/X file. We would do the conversion for your company. Please submit as stated below if PDF/X file cannot be provided. Conversion would be handled by us accordingly but UBM Asia accepts no responsibility if any problem occurs. B. Adobe Illustrator (version CS2 or lower) C. Adobe Indesign (version CS2 or lower) D. Adobe Photoshop (version CS2 or lower) Remarks: * No Freehand and CorelDraw are accepted * Images should be in format as: EPS (Illustrator); TIFF (300dpi); JPG (300dpi) * Fonts (embedded) 2.3) Production Charge No production charge is needed if the above format is provided by advertiser correctly. Production charge may occur on any amendent. Please note that UBM Asia Ltd accepts no responsibility for errors, omissions or misinterpretation of any information relating to individual advertiser contained in printed matter(s). Information relating to advertisement has been provided by the advertiser concerned. For enquiry, please contact Sales Department Tell: (852) /

28 Standing Lightbox Lighted Area: 1425mm (H) x 925mm (W) *Not in scale, for reference only. *Lightbox design and colour are subjected to change.

29 EXHIBITION FORM G - Hanging Advertising Banner & Standing Advertising Lightbox DEADLINE : July 24, 2009 Post or fax to : UBM Asia Ltd 17/F China Resources Building, 26 Harbour Road, Wanchai, H.K. Tel : (852) Fax : (852) Exhibitors are welcome to further publicize your companies by hanging overhead advertising banners and/or standing advertising lightboxes at the prime locations at the fairground. (A) Hanging Overhead Advertising Banner: Dimension Unit Price Quantity Total Maximum 2.4m (W) x 1.2m (H) Maximum 3m (W) x 2m (H) Maximum 3m (W) x 3m (H) Maximum 3m (W) x 4m (H) US$600 US$1,250 US$1,880 US$2,500 Remarks: a. Minimum overhead advertising banner fee is US$600. b. Advertising fee of banner in other sizes will be calculated by proportion. Maximum banner size is 4m x 4m. Actual price is subject to quotation. c. Unit price includes hanging charges (2 hanging points) and advertising fee only, banner production charge and accessories are NOT included. d. The width of banner must not exceed the width of the booth. e. Banners are restricted to 2-dimension only. f. The banner must reserve a pocket at both top and bottom for the hanging tube. g. If the hanging tubes are not properly installed, the Official Contractor will punch holes on the banner for firmly attaching the tube. h. Banner with accessories (hanging tubes, hooks, wires etc) should be delivered to the Official Contractor on or before Aug 14, i. Exhibitors are welcome to use the Official Contractor to make the banner. The price of one doubled sided PVC banner (3mx1m) is around US$180 to US$400. Please contact our Official Contractor for further details. (B) Standing Advertising Lightbox: Material Size Unit Price Quantity Total 1455mm (H) x 955mm (W) US$1,540 Remarks: a Includes rental cost (with 4 nos. of fluorescent tubes inside) and advertising fee (exclude duratran production). b The price of one duratran production is around US$160 (material size: 1455mmHx955mmW). For details, please contact: OutSmart Hong Kong Ltd 3/F, Midas Plaza, 1 Tai Yau Street, Kowloon, Hong Kong Tel: (852) Fax: (852) Attn: Ms Becky Ip c Lightbox material: Wooden panels with acrylic panel and 1425mm(H) x 925mm(W) display area. d Exhibitors should deliver self-prepared duratran to the Official Contractor ON OR BEFORE August 14, 2009 Full payment must accompany with this order form. Order without full payment and site order will not be entertained. All cheques should be made payable to "UBM ASIA LTD" and send back to the Organiser. Owing to the limited space, all the above orders are provided on first-come-first-served basis. The organiser reserves the absolute right to determine the location or to reject the application for any banner or lightbox. Exhibitors who wish to collect the advertising banner / durotran after the fair, please "4" below. And please contact official contractor for collecting within a week after the fair. Any materials left uncollected after then will be disposed. Yes, we will collect the banner / duratran after the fair Booth No.: Tel: Company Name: Fax: Contact Person: Mr/Ms Date: Company Stamp & Signature: 26

30 EXHIBITION FORM H - Temporary Personnel Service Post or fax to: Adecco Personnel Limited Rm 1402, 14/F, China Insurance Building, 141 Des Voeux Road, Central, Hong Kong Tel: (852) Fax : (852) wendy.fee@adecco.com DEADLINE : August 19, 2009 Services available to exhibitors are as follows Category of Personnel Hourly Rate Booth Assistant (Cantonese/Mandarin & English) HK$ 85 Sales Assistant (Cantonese/Mandarin & English, handle product promotion) HK$ 95 Exhibition Male Assistant (office helper) HK$ 65 Exhibition Interpreter: - English + Mandarin HK$ English + Japanese / Korean / Thai HK$ English + European HK$ Tri-lingual HK$ 360 Category of Personnel Language (for Interpreter) Date From - To Time In Time Out Number of Staff required Total Cost (HK$) Terms of Employment: 1. Minimum period of employment is 8 consecutive hours per day. Hours will be charged to the nearest 1/4 hours. Overtime will be charged at flat rate. 2. The transportation allowance for temporary staff woking at AsiaWorld-Expo is HK$60 per day. 3. Direct Bank Transfers are subject to a handling charge of HK$200 per transaction. 4. Please contact Adecco Personnel Ltd. for terms & conditions. 5. On-site order is subject to the availability of staff. If order is confirmed, all charges will be applied upon arrival of temporary staff. Method of payment: Upon confirmation exhibitors are required to remit full payment to the following account: Payee Name : ADECCO PERSONNEL LTD. Bank Name : The Hong Kong and Shanghai Commercial Bank Limited Bank Address : 1 Queen's Road Central, Hong Kong Swift Code : HSBCHKHHHKH Bank Account No. : Payment in full must be received 2 weeks prior to the Event. Booth No.: AWE Tel: Company Name: Fax: Contact Person: Mr/Ms Date: Company Stamp & Signature: 27

31 OFFICIAL TRAVEL AGENT Licence No For those attendees who wish to reserve hotel accommodation or have other travel requirements, please also contact the official travel agent. We suggest that your booking should be made as soon as possible, as hotels in Hong Kong are usually heavily occupied during exhibition periods. Contact : Farrington American Express Travel Services Ltd. - Mr Billy Tsoi 17/F, Millennium City 6, 392 Kwun Tong Road, Kwun Tong, Kowloon, Hong Kong Tel : (852) Fax : (852) jwf@farringtonamex.com Website : Farrington American Express Travel Services Ltd. - MICE INBOUND, as the Official Travel Agent for September Hong Kong Jewellery & Gem Fair, can also arrange the following travel related services: Airtickets Hotel Reservations Package Tours Worldwide Cruise Reservations Travel Insurance Travelers Cheques Ferry / Train Tickets Sightseeing Car Rental For more information of official hotel reservation regarding the updated room rates and room availability, please refer to the web-site: 28

32 EXHIBITION FORM J - Recommended Hotel Booking Post or fax to: Farrington American Express Travel Services Ltd. - MICE OPERATIONS & INBOUND DEPT 17/F Millennium City 6, 392 Kwun Tong Road, Kwun Tong, Kowloon, Hong Kong Tel: (852) Fax: (852) jwf@farringtonamex.com For booking Official Hotel and enjoy recommended hotel rates, reservation should be made by returning this completed form to Farrington American Express Travel Services Ltd - MICE OPERATIONS & INBOUND Official Hotel Rate of Single/Twin room (per night) in US Dollars Location Transportation Optional Hong Kong SkyCity Marriott Hotel US$150 Airport Connected to AWE, 1 min walking distance Hotel Name Rate of Single/Twin room (per night) in US Dollars Location Transportation Rambler Oasis Hotel US$61 Tsing Yi, Kowloon 5 mins taxi from Tsing Yi AEL Station Hotel Jen US$68 Western District, HK Island 10 mins Shuttle bus to HK AEL Station Metropark Hotel Kowloon 2,3,8,9 US$83 Mongkok, Kowloon 10 mins walking dist. from Mongkok MTR Station Dorsett Kowloon Hotel 7 US$91 Tai Kok Tsui, Kowloon 1 mins walking dist. from Olympic MTR Station Island Pacific Hotel US$94 Western District, HK Island 10 mins taxi from HK AEL Station L'hotel Nina ET Convention Centre 2,6,7,8,9 US$94 (Superior Room) Tsuen Wan, Kowloon Provide Shuttle Bus to AWE (20 mins only) The Cityview 9 US$95 Yau Ma Tei, Kowloon 1 min walking dist. from Yau Ma Tei MTR Station Exit Harbourview US$113 (Premier Room) Wanchai, HK Island 2 mins walking dist. HKCEC Shuttle Bus Station The Royal Pacific Hotel and Towers US$104 Tsim Sha Tsui, Kowloon 7 mins walking dist. from Tsim Sha Tsui MTR Station or Tsim Sha Tsui Ferry Pier 1. "Shuttle Bus" service between the hotel and HKCEC 6. Discount on laundry & dry cleaning services 2. Free local call 7. Breakfast in special price 3. Discount on IDD call service charge 8. Discount on selected restaurants 4. Discount on outgoing fax 9. Free Broadband Internet Access 5. Late check out subject to availability Hotels near AsiaWorld-Expo Rate of Single/Twin room (per night) in US Dollars Location Transportation Novotel Citygate Hong Kong US$128 Tung Chung 10 mins taxi from AWE Regal Airport Hotel US$182 Airport 3 mins taxi or 1 min AEL from AWE * Rates are inclusive of 10% service charge. All rates are subject to individual booking deadline at the hotels and room availability. I would like to reserve the following accommodation at: RambleR Oasis Hotel Dorsett Kowloon Hotel The Cityview Novotel Citygate Hong Kong Hotel Jen Island Pacific Hotel Harbourview hong kong skycity marriott hotel Metropark Hotel Kowloon L'hotel Nina ET Convention Centre the royal pacific hotel and towers Regal Airport Hotel Mr/Ms Surname Given Name In Date / Flight No. Out Date / Flight No. Single/Twin Room Cost Total * Attach separate sheet if necessary Signed for and on behalf of:- Exhibiting Company: Booth No: Contact Person: Position: Address: Tel: Fax: Payment by American Express/Visa/Master Card: (Return with card copy in front & back side is a must) Expiry : No. : Card holder's name : Card holder authorised signature : Payment by bank transfer : Farrington American Express Travel Services Ltd Bank : Hong Kong and Shanghai Banking Corporation Ltd 1 Queen's Road Central, Hong Kong Account : * Payment must be made 21 days prior to arrival or booking cannot be guaranteed. 29

33 EXHIBITION FORM K - Direct Mailing Application Post or fax to : UBM Asia Ltd 17/F China Resources Building, 26 Harbour Road, Wanchai, H.K. Tel : (852) Fax : (852) / Attn : Exhibition Information Services Department DEADLINE : July 17, 2009 Now you can use the jewellery database of UBM Asia Ltd. to promote your products or services at the 2009 Hong Kong Jewellery & Gem Fair. This mailing services is only available to fully committed exhibitors and approved service suppliers to the 2009 Hong Kong Jewellery & Gem Fair. UBM Asia Ltd is making no charge for the use of its database to the Jewellery Fair. JUST SEND YOUR MAILINGS TO US AND WE WILL DO THE REST FOR YOU Please tick your option: *TOTAL WEIGHT 20g *TOTAL WEIGHT 30g *TOTAL WEIGHT 40g No of pieces mail US$ US$ US$ PACKAGE A 3,000 mails 1,694 2,832 3,467 PACKAGE B 4,000 mails 2,223 3,732 4,592 PACKAGE C 5,000 mails 2,752 4,631 5,703 PACKAGE D 6,000 mails 3,281 5,542 6,827 To target the mailing to your prospective customers, please select one of the categories available: Jewellery traders, wholesalers, retailers only Jewellery manufacturers Only *TOTAL WEIGHT : The weight of the entire mailing piece with an address label. STANDARD SIZE : 1/ 230mm x 120mm 2/ 330mm x 228 mm (about A4 size) MAILING PROFILE: 50% ASIA AND 50% NON-ASIA. All recipients are professionals in the jewellery trade. PAYMENT : Air postage and handling charges is included FULL payment must accompany with this order form. All cheques should be made payable to "UBM ASIA LTD". OPERATING PROCEDURES 1. All promotion material must promote visiting the Hong Kong Jewellery & Gem Fair All Mailing pieces should be in STANDARD SIZE with "Air Mail "printed on the envelope. Any other sizes will not be accepted unless with prior approval by UBM Asia Ltd. 3. NO RETURN ADDRESS should be on outside of the envelopes. This is to meet HK postal regulations 4. All promotion material should be inserted in the envelopes and sealed. Please note that no insertion services will be provided by UBM Asia Ltd. 5. Two Samples should be attached with this order form for review by UBM Asia Ltd before proceeding with the order. 6. All mailing pieces should be delivered to the UBM Asia Ltd appointed destination by 15 working days after confirmation of the order by UBM Asia Ltd. 7. Random checks of the mailing pieces will be made. 8. UBM Asia Ltd reserves the right to reject the order. Further information will be given after receiving the order form. Booth No.: Tel: Company Name: Fax: Contact Person: Mr/Ms Date: Company Stamp & Signature: 30

34 EXHIBITION FORM L1 - CCTV System Rental Service Post or fax to : ISS Adams Secuforce Limited Tel : (852) Fax : (852) DEADLINE : August 14, 2009 Plan System Package 1 includes: 4-way Digital Video Recorder c/w power loss buzzer 2 x Colour Cameras with Mounting Bracket 1 x 14" LCD Monitor Installation & Testing System Package 2 includes: 4-way Digital Video Recorder c/w power loss buzzer 4 x Colour Cameras with Mounting Brackets 1 x 14" LCD Monitor Installation & Testing System Package 3 includes: 8-way Digital Video Recorder c/w power loss buzzer 8 x Colour Cameras with Mounting Brackets 1 x 14" LCD Monitor Installation & Testing Rate HK$2, hours power socket must be ordered separately (Refer to Form L2) HK$3, hours power socket must be ordered separately (Refer to Form L2) HK$5, hours power socket must be ordered separately (Refer to Form L2) Please put a in appropriate box Notes Rental period is September 21-25, Terms & Condition 1. Please fill in this form and fax back to us with the booth layout clearly showing the location for installation of the colour cameras, LCD monitor and power outlet on or before August 14, Order will only be entertained upon receiving full payment before the deadline. All payment is non-refundable. 3. The installation will take place on September 20, 2009 from morning onwards. Exhibitors must allow the technicians to enter their respective booths for installation. 4. The recorded files will be kept for 14 days after the exhibition closes. Exhibitors can purchase the record with "ISS Adams Secuforce Limited" (Tel: ). The prices are shown as below: Purchase of 120G hard disk (excluding installation fee) 5. This is an added security measure only. Exhibitors should take care of their valuables at all times and cover their exhibits with insurance whenever necessary. The Organiser is not responsible for the performance & service quality of "ISS Adams Secuforce Limited" Payment Method ( )By cheque [Payable to "ISS Adams Secuforce Limited"} Cheque No.: Amount:HK$ ( )By Telegraphic Transfer - Your Banker Name : - Bank Name:Hong Kong & Shanghai Banking Corporation Bank address:1 Queen's Road Central, Hong Kong Payee Name:ISS Adams Secuforce Limited Bank A/C No.: (HKD) * Please /fax the copy of remittance form to us for our record. Booth No.: AWE Tel: Company Name: Fax: Contact Person: Mr/Ms Date: Company Stamp & Signature: 31

35 EXHIBITION FORM L2-24 Hours Power Socket Rental (For CCTV Only) Post or fax to: OutSmart Hong Kong Ltd Tel: (852) / 9657 Fax: (852) / 9457 Optional DEADLINE : August 14, 2009 ITEM RENTAL / UNITE QUANTITY AMOUNT HK$ US$ 13 Amp/220V square Pin Socket (24 hours power supply) % Late Surcharge: Total Amount: *Please indicate the location of socket on the LOCATION PLAN below: Square pin socket (24 hours power supply) Remarks: *30% SURCHARGE for all orders made after August 14, *Any abuse of power points usage will cause immediate termination of electricity supply. Booth No.: AWE Tel: Company Name: Fax: Contact Person: Mr/Ms Date: Company Stamp & Signature: 32

36 EXHIBITION FORM M - Mobile Phone Rental & Prepaid Sim Card DEADLINE : September 4, 2009 Post or fax to : Future Telecom Ltd Unit I, 4/F, Wang Kwong Ind. Bldg., 45 Hung To Road, Kwun Tong, Kowloon Tel : (852) Fax : (852) reservation@futuretelecom.com.hk Attn: Mr. Andy Shin Mobile Phone Service in Hong Kong ORDER YOUR LOCAL MOBILE PHONE NUMBER AND SERVICES NOW Our Official Mobile Phone Service Provider Future Telecom Limited, will fax or you your local phone number 1 week before your arrival date in Hong Kong indicated below. Future Telecom Limited Mobile Phone Service Package 1. Basic Package: Rechargeable Prepaid SIM Card - you may purchase Rechargeable Prepaid SIM card package from Future Telecom Limited at HK$100 for 100 minutes or HK$200 for 200 minutes respectively. Mobile Handset Rental - you may also rent a mobile handset from Future Telecom Limited at a rate of HK$50 per day per handset or $200 per week per handset. A deposit of HK$500 is required per mobile rental. If the handset is not returned within the date specified in the mobile rental agreement, the handset will be deemed to have been purchased and the deposit of HK$500 will be taken as the purchase price. 2. Recharge Card: You may recharge your Rechargeable Prepaid SIM Card by purchasing a Recharge Card from Future Telecom Limited at HK$ Delivery: Rechargeable Prepaid SIM Card, handset and Recharge Card will be collected by you at the Future Telecom Ltd stand at the entrance of the exhibitions or delivered to your stand in the exhibitions free of delivery charge. However, delivery to local hotels will be charged at HK$100 per phone set per trip. Remarks: A) You may make IDD calls via the Rechargeable Prepaid SIM Card and handset at competitive rates prescribed in our list available upon request. B) You may use your own handset with Future Telecom Limited Rechargeable Prepaid SIM Card but please note that our services are provided via GSM network, hence handset of other systems will not be compatible. Please complete the order form and fax to (852) for prompt reservation. Payment should be settled upon delivery in Hong Kong by cash only. The company below hereby order Mobile Phone Service from Future Telecom Limited as follows: Surname: Given Name: Name of Company: Tel Number: Fax Number: Address: No./Building/Road/District: City: State/Province: Country: Zip/Postal Code: Hotel in Hong Kong: No. of Rechargeable Prepaid SIM Cards Needed: HK$200 (pcs) HK$100 (pcs) No. of Handset Needed: daily rental (days) one week rental No. of Recharge Card Needed (HK$50 each): Starting Date/Arrival Date in Hong Kong: Booth No.: AWE Tel: Company Name: Fax: Contact Person: Mr/Ms Date: Company Stamp & Signature: 33

37 EXHIBITION FORM N - Telecom Service Rental DEADLINE : August 21, 2009 Post or fax to: AsiaWorld-Expo Management Ltd Operations Department, Hong Kong International Airport, Lantau, H.K. Tel: (852) Fax: (852) No Item Qty HK$ / Event Telephone Line with Handset Through PABX system Local Calls Only (Analogue Telephone) Telephone Line with Handset Through PABX system with International Access (Analogue Telephone) Telephone Line with Handset Through PABX system with International Access (Digital Feature Telephone) Telephone Line with Handset Through PABX system with International Access (IP Feature Telephone) IP Facsimile Transmission Line Through PABX system Local fax only (Fax Machine Excluded) Facsimile Transmission Line Through PABX system with International Access (Fax Machine Excluded) HK$ / Deposit , , , , , , , , Total (HK$) 307 Fax Machine (supplied with 500 sheets A4 size paper) , Dial-up Modem Direct Dial-up Modem Line V.90 Standard Local Only (Modem and ISP Excluded) 1, Direct Dial-up Credit Card Authorization Line (Card Machine and Bank A/C Excluded) 1, EPS Line (Card Machine and EPS A/C Excluded) 1, Broadband Internet Service (Network connection to the Centre's Shared Internet Line) 1, Wireless Internet Service (802.11g) 1, Special package with 100 mins free IDD including 1 telephone line with handset with international access (Analogue telephone) and 1 wired internet line Remarks: 1. Free IDD mins for the following destinations only: China, Taiwan, Japan, South Korea, Singapore, Australia, Canada, France, Germany, Italy, UK, USA. 2. This plan does not apply to calls made to mobile numbers registered in Australia, France, Germany, Italy, Japan, South Korea, Taiwan and UK. All calls made to telephone numbers in UK with prefix "4456","447","448","449" and Japan with prefix "50" are not included. IDD calls under this plan are charged on a per-minute basis. 3. Subsequent IDD minutes will be charged at AsiaWorld-Expo IDD call plan. Hirer Details Please indicate on the plan for the position of the ICT requiremnt Left 2, , Total Without Adjustment Late Order Surcharge 20% Site Order Surcharge 30% Back Front Total Amount HK$ Right Booth No.: Company Name: I declare that I am a duly authorized signatory of the company: Address: Signature: Tel: Fax: Title: Address: Date: Payment Bank Transfer: Date Cheque / Bankdraft: No. Please charge my credit card for the total sum of HK$ for the above ordered items. VISA MASTER DINERS FOR OFFICE USE ONLY Authorization Code Date Card Holder s Name: Card Issuing Bank: (Printed Name) Card No: Expiry Date: Signature: m m / y y Please return this form with photocopies of front and back of your credit card to: Operations Department, AsiaWorld-Expo Management Ltd. Address: AsiaWorld-Expo, Hong Kong International Airport, Lantau, Hong Kong. Tel: Fax: For other payment methods: Please refer to clause 16 of the Terms and Conditions. * Remarks, Terms and Conditions printed overleaf apply to this order. 34