Service Delivery Committee Agenda

Transcription

1 Service Delivery Committee Agenda Time: 9.00am Date: Tuesday 19 September 2017 Venue: Council Chambers, Waipa District Council, 101 Bank Street, Te Awamutu INDEX PAGE NO. Agenda 19 September Minutes of Previous Meeting 15 August 2017 Community Facilities Quarterly Report Heritage Report Cambridge Pool Grant Funding from Gaming Trusts Contracts Signed Under Delegation Veteran and Vintage Car Club Kairangi Hill Climb Road Closure Report Targa New Zealand 2017 Road Closure Report Te Awamutu Light Party Road Closure Report Replacement of Filters at Livingstone Aquatics Centre 3 (13 18) 4 (19-32) 4 (33-40) 4-5 (41-42) 5 (43) 6 (44-47) 6-11 (48-58) 11 (59-62) 12 (63-67)

2 Service Delivery Committee Agenda INDEX Workshops: Provision of entitlement for benefit lots cycleways PAGE NO. (no papers)

3 Service Delivery Committee Agenda 3 AGENDA ITEMS 1 MEMBERS Chairperson GRP Webber Members His Worship the Mayor JB Mylchreest, EM Andree-Wiltens, JM Bannon, EH Barnes, AW Brown, M Gower, SC O Regan, SDC Milner, EM Stolwyk, CS St Pierre, BS Thomas, GRP Webber, VT Wilson 2 APOLOGIES 3 DISCLOSURE OF MEMBERS INTERESTS 4 VISITORS 5 MINUTES OF PREVIOUS MEETING Pages: Recommendation That the minutes of the Service Delivery Committee meeting held 15 August 2017 be taken as read and confirmed as a true and correct record. 6 LATE ITEMS 7 CONFIRMATION OF ORDER OF MEETING Recommendation That the order of the meeting be confirmed.

4 Service Delivery Committee Agenda 4 8 COMMUNITY FACILITIES QUARTERLY REPORT File: /2 Pages The purpose of the staff report is to provide information on the activities pertaining to the Community Facilities Unit s Activities from 1 May to 31 July The staff report contains matters that are of a purely administrative nature or information that does not require a decision from Council. As such, the staff report does not address any matters that are significant in terms of Council s obligations as set out in the Local Government Act Recommendation That the information contained in the report of Bruce Airey, Manager Community Facilities be received. 9 WAIPA HERITAGE AND MUSEUM REPORT File: Pages The purpose of the staff report is to provide information on the activities pertaining to the Heritage activity 1 July 2017 to 31 August The staff report contains matters that are of a purely administrative nature or information that does not require a decision from Council. As such, the staff report does not address any matters that are significant in terms of Council s obligations as set out in the Local Government Act Recommendation That the information contained in the report of Tony Roxburgh, Manager Waipa Heritage & Museum, be received. 10 CAMBRIDGE POOL GRANT FUNDING FROM GAMING TRUST File: /8 Pages Council is continuing its fundraising strategy for the new Cambridge pool. To date $910,000 has been raised via a grant from Trust Waikato, Brian Perry Charitable Trust, Cambridge Lions and other contributors. It is hoped to raise a significant proportion of the remaining funds required from grants from gaming trusts. In general most gaming trusts require evidence of a resolution to request funds of the gaming trust from the committee or other governance body of the organisation making the application. This is purely an audit

5 Service Delivery Committee Agenda 5 measure to ensure the intention to request funds is minuted and the full committee is aware of the intended application. Similar resolutions were passed in June 2016, however Council was not eligible for grants from these organisations because a resource consent had not been obtained at that point. Staff now intend to reapply to Grassroots Trust, Trillium Trust and the Lion Foundation for funding for the Cambridge Pool project. Gaming Trusts generally require that these resolutions of intent to apply for funds be no older than three months from the date of application, hence the need for new resolutions. The following resolutions cover the gaming trusts that Council will request funds from. The adopted resolutions will form part of any application. Approval is sought to proceed with applications from the listed parties. Recommendation That a) The report of Gary Knighton Manager Strategic Partnerships be received; b) The Committee resolves to apply to the Grassroots Trust Limited for $200,000 grant funding towards the cost of the Cambridge Pool development; c) The Committee resolves to apply to the Lion Foundation for $50,000 grant funding towards the cost of the Cambridge Pool development; d) The Committee resolves to apply to the Trillian Trust Incorporated for $200,000 grant funding towards the cost of the Cambridge Pool development; 11 CONTRACTS SIGNED UNDER DELEGATION File: /1/1 Page 43 Council policy and delegated authority provides for tender and contract documents to be signed by Council Staff on behalf of Council, subject to financial limits. Recommendation That the information contained in the Monthly Schedule of Contracts Signed under Delegated Authority (Document ) be received.

6 Service Delivery Committee Agenda 6 12 VETERAN AND VINTAGE CAR CLUB KAIRANGI HILL CLIMB EVENT File: /9/7/6 Page The Veteran and Vintage Car Club has applied to Council to temporarily close the following roads in Waipa District under the Local Government Act 1974 for the Veteran and Vintage Car Club Kairangi Hill Climb event: Kairangi Road between the southern end of Robinson Road and Griggs Road. Griggs Road between Kairangi Road intersection and the entrance to 62 Griggs Road. On Sunday 1 October 2017, 7.00am to 3.30pm. Recommendation That a) The information from Callum Wilson, Transportation Engineer be received; and b) In accordance with sections 319(h) and 342, and section 11 of Schedule 10 of the Local Government Act 1974, Council approve the temporary road closures for the events detailed as follows: i) Kairangi Road between the southern end of Robinson Road and Griggs Road ii) Griggs Road between Kairangi Road intersection and the entrance to 62 Griggs Road. On Sunday 1 October 2017, 7.00am to 3.30pm for the Veteran and Vintage Car Club Kairangi Hill Climb event. c) Notice of the road closures be publicly notified in accordance with the provisions of the Local Government Act TARGA NEW ZEALAND 2017 ROAD CLOSURE REPORT File: /9/7/6 Page Club Targa Incorporated has applied to Council to temporarily close the following roads in Waipa District under the Local Government Act 1974 for the Targa New Zealand 2017 event taking place on Wednesday 25 th October 2017: 8.00am to 12.30pm (Stage 3 Te Miro) Aspin Road starting from property 191 Aspin Road to Te Miro Road intersection. Te Miro Road from Flume/Aspin Road intersection to Waterworks Road intersection. Waterworks Road from Te Miro Road intersection to Chepmell Road intersection.

7 Service Delivery Committee Agenda 7 Note: Includes intersections with: Flume Road, Harbutt Road no exit, Maungakawa Road, Gray Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 9.35am to 2.05pm (Stage 5 Hobbiton) Buckland Road starting from outside The Hobbiton Movie Set, to Todd Road intersection. Todd Road from Buckland Road intersection to Taotaoroa Road intersection. Note: Includes intersections with: Mathieson Road no exit, Dunning Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure am to 2.50pm (Stage 6 Maungatautari) Maungatautari Road starting from Hicks Road intersection to finish at Head Road intersection Head Road from Maungatautari Road intersection to finish at Stokes Road intersection Stokes Road from Head Road intersection to finish at Maungatautari Road intersection Maungatautari Road from Stokes Road intersection to Plantation Road intersection Plantation Road from Maungatautari Road intersection to Oreipunga Road intersection Oreipunga Road from Plantation Road intersection, to finish at Arapuni Road intersection Note: Includes intersections with: Taane Road no exit, Hill Road no exit, Finlay Road no exit, Makgill Road no exit and Westlea Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure pm to 4.35pm (Stage Aotearoa) Aotearoa Road starting from Waipapa Road intersection to finish at Kahorekau Road intersection Kahorekau Road starting from Aotearoa Road intersection to finish at Waipapa Road intersection Note: To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure.

8 Service Delivery Committee Agenda 8 Wednesday 25 th October 2017, 12.25pm to 4.55pm (Stage 8 Mangare) Pukewhau Road starting from Arohena School to finish at Mangare Road intersection Mangare Road starting from Pukewhau Road intersection to finish at Rotongata Road intersection Note: Includes intersections with: Huirimu Road and Landing Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 1.35pm to 6.05pm (Stage 9 Wairehi/Bayley Road) Wairehi Road starting from Waipapa Road intersection to finish at Ngaroma Road intersection Ngaroma Road starting from Wairehi Road intersection to finish at Bayley Road intersection Bayley Road starting from Ngaroma Road intersection to finish at Newman Road intersection Note: Includes intersections with: Lake Road, Taupaki Road, Aotearoa Road, Waipari Road, Mangawhio Road, Tolley Road no exit, Hingaia Road, Loop Road and Seafund Road. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 2.20pm to 6.50pm (Stage 10 Parawera) Parewera Road starting from Arapuni Road intersection to finish at Puahue Road intersection Puahue Road starting from Parewera Road intersection to finish at Long Road intersection Long Road starting from Puahue Road intersection to finish at Chamberlain Road intersection Note: Includes intersections with: Glasson Road no exit and Kay Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. Recommendation That a) The information from Callum Wilson, Transportation Engineer be received; and b) In accordance with sections 319(h) and 342, and section 11 of Schedule 10 of the Local Government Act 1974, the Service Delivery Committee approve the temporary road closures for the events detailed as follows on Wednesday 25th October 2017 for the Targa New Zealand 2017 event.

9 Service Delivery Committee Agenda am to 12.30pm (Stage 3 Te Miro) Aspin Road starting from property 191 Aspin Road to Te Miro Road intersection. Te Miro Road from Flume/Aspin Road intersection to Waterworks Road intersection. Waterworks Road from Te Miro Road intersection to Chepmell Road intersection. Note: Includes intersections with: Flume Road, Harbutt Road no exit, Maungakawa Road, Gray Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 9.35am to 2.05pm (Stage 5 Hobbiton) Buckland Road starting from outside The Hobbiton Movie Set, to Todd Road intersection. Todd Road from Buckland Road intersection to Taotaoroa Road intersection. Note: Includes intersections with: Mathieson Road no exit, Dunning Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure am to 2.50pm (Stage 6 Maungatautari) Maungatautari Road starting from Hicks Road intersection to finish at Head Road intersection Head Road from Maungatautari Road intersection to finish at Stokes Road intersection Stokes Road from Head Road intersection to finish at Maungatautari Road intersection Maungatautari Road from Stokes Road intersection to Plantation Road intersection Plantation Road from Maungatautari Road intersection to Oreipunga Road intersection Oreipunga Road from Plantation Road intersection, to finish at Arapuni Road intersection Note: Includes intersections with: Taane Road no exit, Hill Road no exit, Finlay Road no exit, Makgill Road no exit and Westlea Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure.

10 Service Delivery Committee Agenda pm to 4.35pm (Stage Aotearoa) Aotearoa Road starting from Waipapa Road intersection to finish at Kahorekau Road intersection Kahorekau Road starting from Aotearoa Road intersection to finish at Waipapa Road intersection Note: To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. Wednesday 25 th October 2017, 12.25pm to 4.55pm (Stage 8 Mangare) Pukewhau Road starting from Arohena School to finish at Mangare Road intersection Mangare Road starting from Pukewhau Road intersection to finish at Rotongata Road intersection Note: Includes intersections with: Huirimu Road and Landing Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 1.35pm to 6.05pm (Stage 9 Wairehi/Bayley Road) Wairehi Road starting from Waipapa Road intersection to finish at Ngaroma Road intersection Ngaroma Road starting from Wairehi Road intersection to finish at Bayley Road intersection Bayley Road starting from Ngaroma Road intersection to finish at Newman Road intersection Note: Includes intersections with: Lake Road, Taupaki Road, Aotearoa Road, Waipari Road, Mangawhio Road, Tolley Road no exit, Hingaia Road, Loop Road and Seafund Road. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 2.20pm to 6.50pm (Stage 10 Parawera) Parewera Road starting from Arapuni Road intersection to finish at Puahue Road intersection Puahue Road starting from Parewera Road intersection to finish at Long Road intersection Long Road starting from Puahue Road intersection to finish at Chamberlain Road intersection Note: Includes intersections with: Glasson Road no exit and Kay Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure.

11 Service Delivery Committee Agenda 11 c) Notice of the road closures be publicly notified in accordance with the provisions of the Local Government Act TE AWAMUTU LIGHT PARTY ROAD CLOSURE REPORT File: /9/7/6 Page The Te Awamutu Light Party is an alternate event to Halloween funded by the Te Awamutu Combined Church Leaders Association (TACCLA). This is a fun family evening with games, food and the like. This will be the sixth road closure for this event. The previous road closure for this event has not caused any notified problems or unreasonable inconvenience to traffic. TACCLA has applied to Council to temporarily close the following roads in Waipa District under the Local Government Act 1974 for the Te Awamutu Light Party event: Selwyn Lane from a point on Selwyn Lane 35 metres from the centreline of Mahoe Street to Gorst Avenue, and Gorst Avenue from Selwyn Lane to Arawata Street, Te Awamutu on Tuesday 31 October 2017 from 3.00pm to 9.00pm. Recommendation That a) The information from Callum Wilson, Transportation Engineer be received; and b) In accordance with sections 319(h) and 342, and section 11 of Schedule 10 of the Local Government Act 1974, Council approve the temporary road closures for the events detailed as follows: i) Selwyn Lane from a point on Selwyn Lane 35 metres from the centreline of Mahoe Street to Gorst Avenue; and, ii) Gorst Avenue from Selwyn Lane to Arawata Street, Te Awamutu on Tuesday 31 October 2017 from 3.00pm to 9.00pm for the Te Awamutu Light Party event. c) Notice of the road closures be publicly notified in accordance with the provisions of the Local Government Act 1974.

12 Service Delivery Committee Agenda REPLACEMENT FILTERS AT LIVINGSTONE AQUATICS CENTRE File: Page As outlined at last month s presentation to the Service Delivery Committee by the Waipa Community Facilities Trust (the Trust), it has recently been recognised that the pool filters at the Livingstone Aquatics Centre (Events Centre) require replacement. An independent review of the Business Case for the purchase of the replacement filters has been carried out by Opus International Consultants Ltd (Opus), which concludes that the best course of action is to replace the existing filters with pressure DE filters, using perlite as a filter media (see TRIM document ). In addition, there is the opportunity to install UV units at the time of the filter replacement, which will allow the plant to have secondary disinfection and improved pool hall air quality. The cost of replacement of the filter system, along with the supply and installation of new UV units and associated works is estimated at $600,000. The Trust has asked Council to fund this. Approval is sought to provide funding to the Trust to carry out this asset renewal and capital improvement work. Because the work is capital in nature and for a key piece of plant that is integral to the functioning of the pool, the asset once installed will be recognised on Council s balance sheet, rather than the Trust s. On this basis loan funding is an appropriate mechanism to meet this cost, and the relevant cost of this item going forward equates to around $60,000 per annum of loan servicing and repayment costs. If the work is approved by the Service Delivery Committee these costs will be included in the draft Year Plan. Recommendation That a) The report of Barry Bergin, Group Manager Service Delivery, be received; and b) The Committee approves funding of up to $600,000 (SIX HUNDRED THOUSAND DOLLARS) excluding GST, for the Waipa Community Facilities Trust, for the replacement of the pool filters and installation of UV units at the Livingstone Aquatics Centre, with this funding to be loan funded and payment to the Trust made only on evidence of paid invoices relating to these works.

13 Service Delivery Committee Minutes 13 Time: 9.00am Date: Tuesday 15 August 2017 Venue: 1 PRESENT Chairperson GRP Webber Members Council Chambers, Waipa District Council, 101 Bank Street, Te Awamutu His Worship the Mayor JB Mylchreest, EM Andree-Wiltens, JM Bannon, EH Barnes, AW Brown, M Gower, SC O Regan, SDC Milner, EM Stolwyk, CS St Pierre, BS Thomas, GRP Webber, VT Wilson In attendance Group Manager Business Support B Bergin; Manager Heritage T Roxburgh; Manager Road Corridor B Hudson; Manager Strategy & Community Relationships J Ireland; Manager Project Delivery (Major Capital Works) L Kendrick; Road Engineer (Planning & Design) P Strange; Technical Engineer A Pellew; Senior Projects Manager R Walker; Museum Director A Blyth; Museum Administrator R Miller; Senior Communications Advisor J Tyrell; Senior Communications Advisor N Nooyen; Strategic Projects Team Leader C Magill; Governance Support Senior C Shaw 2 APOLOGIES There were no apologies. 3 DISCLOSURE OF MEMBERS INTERESTS There were no new disclosures. 4 VISITORS There were no visitors.

14 Service Delivery Committee Minutes 14 5 MINUTES OF PREVIOUS MEETING RESOLVED 15/17/58 That the minutes of the Service Delivery Committee meeting held 18 July 2017 be taken as read and confirmed as a true and correct record. Cr Gower/Cr Brown 6 LATE ITEMS There were no late items. 7 CONFIRMATION OF ORDER OF MEETING RESOLVED 15/17/59 That the order of the meeting be confirmed. Cr Brown/Cr Gower 8 ROAD CORRIDOR QUARTERLY REPORT File: /1 Manager Road Corridor Bryan Hudson presented the Road Corridor Quarterly Report and answered questions from the Committee. Considerable discussion was held regarding the Hanlon Road/SH1 Roundabout and Mr Hudson said a Community Open Day will be held in September at the Avantidrome and consultation would close on 12 October. Discussion was held on whether Total Mobility, while a good thing to aim for, is it actually affordable and will the people who have been identified as potential users, can they afford it. In response, the Chief Executive said staff can look at the project and funding for total mobility as part of the consideration for the 10-year plan. RESOLVED 15/17/60 That the information contained in the report of Bryan Hudson, Manager Road Corridor be received. Ct St Pierre/Cr Thomas

15 Service Delivery Committee Minutes 15 9 TE AWAMUTU ADDITIONAL WATER SUPPLY File: /5 Waters Activity Manager Tony Hale and Senior Project Manager Robin Walker presented the report on the additional water supply tor Te Awamutu. Discussion was held around the potential to secure the current abstraction quantities post 2030 when Councils take reduces so that enough additional water from Pirongia is supplied to Te Awamutu. Therefore the additional cost of bringing the water from the Parallel Road Water Treatment Plant be wasted. Consideration was also sought on whether increasing the capacity at the bore from Taylors Hill would be a better solution. In response, Mr Bergin said Taylor s Hill was not the preferred option when presented to Councillors at the recent workshop. The preferred option being to upgrade the Parallel Road water treatment plant and pump water to Te Awamutu. However, if Council was to delay the prospect of piping the water from Parallel Road then this could be a short term option. Essentially delaying the Parallel Road connection until 2030 at which time the Te Tahi water source is restricted. Mr Bergin said regardless of the reduced abstraction due to the consent conditions, the stream did not produce sufficient supply for summer demand. He said the Taylor s Hill bore option would provide Ta Awamutu with additional short term supply reducing current risk, however with projected growth the risk returns to pre-frontier Rd levels by mid 2020 s. The Chief Executive Garry Dyet advised Councillors to wait for the draft LTP to allow consideration of all projects, and inform Council ability to fund the preferred option to connect to Parallel road or the option to progress Taylors Hill bore to defer capital. RESOLVED 15/17/61 That a) The report of Robin Walker, Senior Project Manager, be received; b) The Committee approves preliminary work to commence the preferred water supply option to Te Awamutu this financial year, and bring forward $500,000 from the financial year for PR2022, to fund this work, Cr Brown/Cr Thomas 10 HERITAGE FUND ROUND 9 File: /6 Museum Administrator Rowan Miller and Museum Director Ann Blyth presented the working group recommendations for the Heritage Fund Round 9. RESOLVED

16 Service Delivery Committee Minutes 16 Torchbearer Trust St John s Trust Board 15/17/62 That a) The report of Rowan Miller, Museum Administrator, be received; b) The Service Delivery Committee considers the recommendations provided by the Working Group set up by the Committee to assess applications to the Heritage Fund (Round Nine), as detailed below: Monavale Homestead St Johns & St Pauls Churches Earthquake strengthening $38,524 Fire protection $6, Waipa DC Lake Ngaroto Pest Control $9, $5000 $0 $0 Mangahoi Stream Care Trust J & G Davis Pirongia Playcentre Anglican Parish of Andrews MEIT Tyer Trust St Family Pirongia Heritage & Info Centre National Wetlands Trust Richard & Robyn Glenn Ian Brennan Rotongata Dairies Mangahoi Stream Restorative Planting $1,515 Gully Fencing Pirongia Playcentre 1899 Organ, St Andrews Church Sanctuary Mountain 4652 Ohaupo Rd 798 Franklin St, Pirongia Lake Rotopiko Lake Milicich 815 Manugakawa Rd Fencing around restorative planting Painting heritage building Earthquake restraints for pipe organ Assistance with pop up camping facilities Restoration of wetland area and riparian strip New computer for centre Reintroduce brown teal to Waikato peat lakes Planting and restoration of wetland $2875 $10,000 $7000 $6000 $ $2468 $21,275 $13,500 Native planting $20,000 Lake Rotongata Weed control $10,994 $1515 $500 $7000 $5000 $2000 $1500 $0 $5000 $1000 $0 $5000 Cr Barnes/Cr Milner 11 CONTRACTS SIGNED UNDER DELEGATION

17 Service Delivery Committee Minutes 17 File: /1/1 RESOLVED 15/17/63 That the information contained in the Monthly Schedule of Contracts Signed under Delegated Authority (Document ) be received. Cr Barnes/Cr St Pierre 12 RESOLUTION TO EXCLUDE THE PUBLIC File: No papers (Section 48, Local Government Official Information and Meetings Act 1987) RESOLVED 15/17/64 That the public be excluded from the following part of the proceedings of this meeting: The general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Item No. Minutes/ Report of: 13 Road Maintenance Team Leader General subject of each matter to be considered Extension of Contract Kerbside Reason for passing this resolution in relation to each matter Good reason to withhold exists under section 7 Ground(s) under section 48(1) for the passing of this resolution Section 48(1) This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows: 13 Enable the local authority holding the information to Section 7(2)(i) carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). Mayor Mylchreest/Cr Gower 13 EXTENSION OF CONTRACT KERBSIDE This item was taken with the public excluded.

18 Service Delivery Committee Minutes 18 The public were readmitted at 10.37am There being no further business the meeting closed at 10.37am CONFIRMED AS A TRUE AND ACCURATE RECORD OF PROCEEDINGS CHAIRPERSON: DATE: Out of public Clare/Vern Public readmitted at 10.37am Close of meeting 10.37

19 Service Delivery Committee Report 19 To: The Chairperson and Members of the Service Delivery Committee From: Manager Community Facilities Subject: COMMUNITY FACILITIES QUARTERLY REPORT Meeting Date 19 September 2017 File Reference: /2 1 Executive Summary The purpose of this report is to provide information on the activities pertaining to the Community Facilities Unit s Activities from 1 May to 31 July This report contains matters that are of a purely administrative nature or information that does not require a decision from Council. As such, this report does not address any matters that are significant in terms of Council s obligations as set out in the Local Government Act Recommendation That a) The information contained in the report of Bruce Airey, Manager Community Facilities be received. Community Facilities Report Page 1 of

20 20 3 District Libraries 3.1 District Libraries: Levels of Service & Performance Measures Walk in visitors for July: CB TA July 10,906 11,566 Number of Library Collection items for July-August: 16/17 17/18 141, ,689 Walk in numbers for the new TA library for the first 10 months of operation have increased by 31,391. Community Facilities Report Page 2 of

21 21 Items issued by the new TA library for the first 10 months of operation have increased by 21,542. Items issued May June July Cambridge 24,088 26,343 25,525 Te Awamutu 15,911 16,112 17, District Libraries: Operational Activities Our District librarian finished with us on 23 June The vacancy has been advertised and staff hope to make an appointment by mid-september. One of the first tasks the new incumbent will focus on is reviewing the vision and goals of the library service to ensure they are still current and meet the community s needs. Programmes and activities: Programmes & Number of Comments Activities attendees Wriggle & Rhyme 491 children Weekly programme held during term time only. Toddler Time 364 children Weekly programme held during term time only. Friday family fun night 61 children Weekly event (Cambridge) Visits from classes/groups 2 (Te Awamutu) 29 (Cambridge) School and pre-school groups Visits to classes/groups 6 (Cambridge) Visits to Resthaven Resthome and St Kilda Classic movie night 52 Lost Super people Village Community Facilities Report Page 3 of

22 22 Programmes & Number of Activities attendees Holiday Programme CB 734 TA Comments CB numbers ranged from for the activities and then 200 at the magic show TA 120 children attended the magic show TA Jenny Magee 50+ attended Wed 5 th July CB Camera club 60 th event with CB Historical Society 30 CB also had an exhibition in the library to promote the photos of historical CB from the camera club TA Space Dave th July Music Month four 195 people Cambridge Viva sessions two in each Stringendo and library Riverside Ukes Te Awamutu Rosetown Choristers and Beginners Ukulele Workshop 4 District Pools 4.1 District Pools: Levels of Service & Performance Measures Visitors number for July 2015/ / / Community Facilities Report Page 4 of

23 23 Water quality target 85% of tests meeting compliance District Pools: Operational & Maintenance Activities The new café at the TA Events Centre is now open and receiving lots of positive comments. o Now that the new Café is open the Waipa Community Facilities Trust has banned food being taken onto the pool side for larger groups. Customers can still take in snack food. The TA Events Centre was closed for the first two weeks of May for maintenance. The spa pool heater failed in June and has been replaced with a plate heater exchanger incorporated into the existing heating system. Community Facilities Report Page 5 of

24 24 Visitor numbers Month Livingsto ne Aquatics Swim Waipa Te Awamutu Events Centre 16/17 & 17/18 Swim Waipa Swim Club Swimmin Holiday Swim 4 Waipa Waipa - g Sub- Program Life Total Aquatic Total me ASB Stadium Club Waipa - Non- Aquatic TAEC 15/16 TAEC 16/17 TAEC 17/18 May 3,773 1, , ,089 3,674 3,781 12,544 10,698 12,544 June 6,895 1, , ,923 4,208 3,811 16,942 14,817 16,942 July 8, , ,557 4,305 4,546 18,408 13,812 16,667 18,408 TAEC Total Grand Total Grand Total Grand Total 5 Parks & Reserves 5.1 Parks & Reserves: Levels of Service & Performance Measures July toilet complaints 2015/ / / Total complaints received in the 2016/17 FY is down 21% on the previous financial year The drop in graffiti complaints for the 16/17 year is due to the engagement of a contractor who regularly checks for, and removes graffiti, in the TA Hub area. Community Facilities Report Page 6 of

25 25 Appearance complaints for July 2015/ / / Total appearance complaints CRMs is down 5% for 16/17 FY compared to 15/16 FY. 5.2 Parks & Reserves: Risk Management Health & Safety Audits One external audit was completed in July. An additional resource has been appointed to focus on contactor management for the Parks Team. This will result in meeting audit targets. Community Facilities Report Page 7 of

26 26 For July 2017 there were no internal audits completed. All audits will now be recorded in Council s electronic health and safety system (TRAX) Health & Safety Injuries and Incidents -YTD H&S Event 2016/ /18 Number of Injuries (Lost Time Injury -LTI) 6 0 Total number of LTIs hours: Total number of Medical Treatment Injuries 4 0 Total number of Minor Incidents 45 0 Total number of Near Misses Reported Parks & Reserves: Operational & Maintenance Activities Tree Management Contract The tree maintenance contract with Treescape has met all KPIs, with work completed to a high standard. West Mowing Contract This contract is being carried out to a satisfactory standard. A number of variations have been added to this contract to meet growth and demand. East Mowing Contract The contractor has improved their maintenance and is now keeping on top of the mowing and meeting KPI targets. East Toilet Cleaning Contract The contract for this recently expired. A new contractor has been appointed to carry out this contract (Metallic Sweeping), effective from 1 July Community Facilities Report Page 8 of

27 27 West Toilet Cleaning Contract This contract is being carried out to a satisfactory standard and all KPIs have been met. Te Awamutu Hub Projects Bike Skills Park Following feedback from the community regarding the impact of the Bike Skills Park on the rose gardens, staff were asked to review the plans to see if the impact could be reduced. As a result, the revised plans for the Bike Skills Park and playground have been adjusted so the fan shape of the existing rose gardens can remain, and a further three rose beds are not going to be affected. This revised plan has been shared with the Rose Town Trust and other concerned residents. The Rose Trust has confirmed they accept the proposed plan, however there are a small group of residents who still do not support these plans. The revised plans are still to be shared with the funders as they have been unavailable. It is hoped to meet with the funders and get their agreement in September. The Cultural Impact Assessment for the area in question has been completed and approved and there were no objections received. Playground Expansion This project will be carried out in conjunction with the Bike Skills Park; scheduled for completion by December this year. This will now also included a fenced under 5s area. Lake Ngaroto Public toilets and car parking A new block of toilets have been completed along with the development of sealed carpark areas. Due to inclement weather, the marking and opening of the carparks have been delayed. The toilets will be opened for use once the carparks are commissioned. Lake Ngaroto Board Walk Staff are aware that the board walk is currently unstable in some sections. Possible long term solutions are currently being investigated. Slips An engineering and design solution is being developed for the slips below the Te Awamutu Netball Courts adjacent to Pioneer Walk, below the Te Awamutu Squash Club and below No 4 Le Quesnoy Place, Cambridge. Centennial Park The half basketball court has been completed and the car park has been enlarged and sealed. Community Facilities Report Page 9 of

28 Waipa Playground survey In October 2016 a Waipa playground survey was carried out. The purpose of this survey was to help indentify, inform and support proposed playgound projects for the 2018/28 Long Term Plan. The survey was available Council web site, local papers and hard copies were available at Council offices and libraries. The results of the survey were as follows: 430 responses were received. 92% of respondents use Waipa playgrounds and 6.3% do not (four respondents did not answer the question). 25% of respondents go to the playgrounds all the time, 28% often and 5% occasionally; (43% had not completed this part of the survey). Majority of playground users (68.7%) would stay minutes at the playground, while 15.2% stay just under 30 minutes and 16.1% would stay more than one hour. 47.6% of respondents travel to the playground by car, 36% by walking, 15.4% by bike and 1% by other means (scooter, buggy etc.). Playgrounds that are in the district but were not mentioned: Cambridge Town Bath Reserve Hiskens Place Reserve Rewi Maniapoto Reserve Russell Park Community Facilities Report Page 10 of

29 29 What the respondents like about the Waipa playgrounds they visit: Equipment: spinning and climbing equipment, flying fox, swings, slides, monkey bars, good and interesting selection of equipment, big, exercise machines, train rides and equipment for all ages. Environment: nature, trees and the shade from them, open spaces and landscaping. Facilities: safe and setback from the road, picnic areas, toilets, BBQS, tables, parking, clean and good facilities. General: family friendly, location, close to home, convenience, not crowded, community feel, and to meet people. What would help the respondents enjoy the playgrounds more: Equipment: bigger and better equipment for all age groups, something for kids under three and for older kids/teenagers to hang out, more variety, scooter/bike tracks, lager slides, trampoline, water area, climbing wall, basketball hoops and nets for ball sports, interactive play, sandpit, flying fox, natural play and walks, outdoor gym, playhouse, well maintained and tidy and clean equipment. Environment: Trees, mowed lawns, no mud at end of slides during winter months, playgrounds to be safe and fenced areas. Facilities: rubbish bins, shade, water fountains, more seating, picnic tables and BBQs, toilets, baby changing facilities, seating for elderly, café, regular maintenance and usable and clean facilities. Other than play equipment, what do the respondents expect to see at a playground: More picnic tables, seating and BBQs Rubbish bins Toilets and baby changing facilities Community Facilities Report Page 11 of

30 30 Shade Trees Safe and fenced areas Drinking fountains Grass areas Street vendors and ice-cream Easy pram access Accessibility for children with disabilities. DESTINATION PLAYGROUNDS 71.6 % of respondents visit a destination playground and 27.7% do not (received three blanks). Destination Playground Visits Hamilton Lake Parana Park Claudelands Minogue Park Hamilton Gardens Rotorua Tauranga Auckland Others The main Destination Playground that the respondents visit is Hamilton Lake, which is mainly due to the variety and proximity to Waipa District. The percentage of respondents that visit a Destination Playground: All the time: 37.1% Often: 34% Occasionally: 28.9% What the respondents mainly like about Destination Playgrounds: The variety of equipment and the size of the playground, something for all ages, fenced toddler area, water features, different and modern, built in trampolines, playhouse, skate tracks, big slides, sand play, more learning games and bike and scooter tracks. café and ice-cream close by, shade, good facilities like plenty of toilets, seats and parking and lake walk close by. Community Facilities Report Page 12 of

31 31 Due to the size of the playgrounds can spend a long time there and there is something for the whole family to do. The percentage of respondents that would like to see a Destination Playground in Waipa: 62.3% advised yes 16.5% no 19.5% are not fussed Three respondents did not answer the question. Comments around: Destination Playgrounds: No destination playground at the expense of the neighbourhood playgrounds as you can easily walk or bike to them, they are not overcrowded and is more community orientated. Current playgrounds need to be updated. Need to have a destination playground in Te Awamutu and Cambridge. Destination playground can be used to promote the towns for families thinking about moving to Waipa District, it will also have economic benefits for the area. Playground equipment: Cater for all ages, need variety, make it educational and the playgrounds should be disability friendly and accessible Fenced area for toddlers and make sure that young kids will not have to compete with the older kids Water and sand play Beach or pirate theme Big slides More exercise equipment Natural play area Skate/scooter tracks. Facilities: More seating, picnic areas, BBQs and rubbish bins Good parking and toilets Ice cream and café nearby Open space and trees with shade General: New playgrounds in Pirongia, Kihikihi and Ohaupo are needed Many appreciated the survey and like to be kept informed. Community Facilities Report Page 13 of

32 32 Disclaimer: Categories used were: All the time - Weekly; Often Monthly; and Occasionally - yearly. Where more than one answer was given, an average was determined and used. Some answers were vague as their response did not fit the categories given in the survey and therefore the writer has had to determine which category to assign those answers to. Bruce Airey Manager Community Facilities Approved by: Barry Bergin GROUP MANAGER SERVICE DELIVERY Community Facilities Report Page 14 of

33 Service Delivery Committee Report 33 INFORMATION ONLY To: The Chairperson and Members of the Service Delivery Committee From: Manager Waipa Heritage & Museum Subject: Waipa Heritage & Museum Meeting Date: 19 September 2017 File Reference: EXECUTIVE SUMMARY The purpose of this report is to provide information on the activities pertaining to the Heritage activity 1 July 2017 to 31 August This report contains matters that are of a purely administrative nature or information that does not require a decision from Council. As such, this report does not address any matters that are significant in terms of Council s obligations as set out in the Local Government Act RECOMMENDATION That a) The information contained in the report of Tony Roxburgh, Manager Waipa Heritage & Museum, be received. 3 SHOWCASE SITES The concept of showcase sites is relatively new, and for many people some explanation around the meaning of showcase is required. These sites will ultimately be a mix of archaeological, cultural, historic and natural sites, features and assets (buildings and structures) spread throughout the Waipa landscape that are managed by Council, Community Trusts and groups, corporate entities and others. The showcase element is intended to capture those sites, where: i) an investment has already been made for good reason, and ii) sites that to date have received no investment, but warrant investment

34 34 Clearly there will be a variety of views around the importance or significance of a site and much work is required to understand the community views. In the meantime however, it is important that progress is made and that as least those sites that are representative examples of our district s heritage are accessible, have the necessary infrastructure, interpretation and services, to ensure visitors have an enjoyable and memorable experience. Many of these sites are already partially or fully developed. Examples include Lake Ngaroto, Lake Te Ko utu, Maungatautari, Cambridge Museum, Hydro Museum and the Pirongia military redoubt. Development at these sites will continue and more sites will be added as community interest and visitor demand determines. External advice suggests that in addition to physical on site works, one of the most cost effective ways of creating an enjoyable and memorable visitor experience is through the use of electronic aids. These electronic devices range from smart phones to three dimensional glasses/virtual reality headsets, that enable site specific information, both visual and audible, about the site to be down-loaded. The key to the visitor receiving an enjoyable and memorable experience is the quality of the information downloaded, and this is where significant investment is required. The Hub and Spoke heritage delivery model Council has adopted will rely on developing and sharing information between the sites (spokes) and the future Discovery Centre (hub). It is very important this information is both accurate and consistent. Staff have been working with consultants to develop a framework around how this information will be collated and displayed, albeit at a site, in the Discovery Centre or digitally through a connected website. There will be a wide range of stakeholders with an interest in providing information and stories, or their particular version of a story about an event or place. 4 ENIVRONMENTAL/BIODIVERSITY Lake Ngaroto Key outcomes over the past few months include: 4,700 plants were planted around the lake margin and diversion channel this past winter, including 1,000 planted by Fulton Hogan as part of a volunteer event. A mammal pest control programme will begin soon to control possums, feral cats, rats, mustelids (stoats, ferrets and weasels) around the lake margin. The purpose of this work is to reduce predation on wetland birds, particularly rare and threatened species like Australian bittern, spotless crake and marsh crake. Traps will be serviced by Fish and Game volunteers. Funding for this work has been sourced through the Waikato Catchment Ecological Enhancement Trust (WCEET) and the Waipa District Council Heritage Fund. Planning is well underway for the control of blackberry and crake and grey willow and other plant pests this summer. The intention is to source additional funding Waipa Heritage & Museum Page 2 of

35 35 from the Waikato River Authority (WRA) to engage contractors to undertake this work. Consideration is being given to launching a campaign with Million Metres, a web based crowd funding platform, created by the sustainable business network, which can be used to raise up to $30,000 for plants. This can be very successful and raise the profile of restoration sites. An application has been lodged with the WRA to assist with the purchase of land subject to seasonal flooding, at the southern end of the lake. Staff are in negotiation with two landowners with the hope that around 30 hectares of wetland can be added to the lake reserve. Securing this land will in turn open up significant opportunities to enable contaminated catchment flows to be treated before entering the lake. A treatment wetland is still planned to be built on two lake inflows on the eastern catchment this summer. High lake levels did not allow construction to take place last year. Lake Mangakaware 1,000 kahikatea trees were provided by Waikeria Prison and planted by Corrections Community Service workers at the northern end of Mangakaware. A further 300 plants were planted by volunteers of the Lake Users Group, led by Murray Davies of Hamilton Fish and Game Association. A site is still marked out for a treatment wetland, however this is subject to the preparation of a Cultural Impact Assessment. This assessment is being undertaken by Ngati Apakura and Ngati Hikairo. Control of the aggressive colonising exotic plant Egeria densa has been planned for, and will be managed by, the Waikato Regional Council. Control will involve covering the infestation/beds with weed mat to prevent light reaching the plants Matakitaki and Pirongia 2,600 plants have been planted on the margins of the Waipa River/ flood plain Crozier Street, Pirongia. Most of those involved were volunteers from the Pirongia Restoration Society. Matakitaki and the Pirongia flood plain site have been receiving plant pest control and plant releasing, with more weed control to be undertaken this summer to control tree privet and other environmental weeds. Several landowners have been contacted about the potential for restoration projects, and one landowner has been assisted with applying for Waikato River Authority funding to restore an esplanade strip on the Waipa River, up stream of the high level bridge. Kakepuku Gorse control has been undertaken, and further weed work is required. 1,400 trees were planted over winter, with still a large area requiring more planting after further weed control has been undertaken. Waipa Heritage & Museum Page 3 of

36 36 A large number of landowners have been contacted us about planting, particularly planting riparian areas and drains, and bank stabilisation. Additionally we have had discussion with stream care groups (Mangahoi and Mangapiko), Lake Cameron Care Group, Lake Mangakaware Hunter User Group and a new predator free initiative in Cambridge (Pest Free Cambridge). 5 MARKET RESEARCH At the request of Council, further market research regarding the appeal of a new Discovery Centre was undertaken by Angus & Associates. Extracts from the resulting report are provided below. Background Already part of the Te Awamutu town Hub are the Te Awamutu Events Centre and the Te Awamutu Library, and it is hoped that adding a museum and isite services will increase the offering of the Hub to locals and tourists alike. As part of the museum offering, the Discovery Centre will act as the focal point for sending visitors to historically and culturally significant sites and features throughout the surrounding region. To assist Council with planning for the new development, Angus & Associates was asked to conduct primary research to understand the profile, intended behaviour and perceptions of potential visitors to the Discovery Centre, as well as estimating visitor numbers for key markets, and providing insight into pricing elasticity of demand. Summary Is there a market for a Discovery Centre in Te Awamutu? There is a clear market for the Te Awamutu Discovery Centre concept, with locals and visitors alike keen to learn more about the local area, and enthusiastic about having the opportunity to do this at a modern and appealing heritage attraction. Potential interest in the Te Awamutu Discovery Centre provides an opportunity for greater public use of, and engagement with, the Te Awamutu Hub, as well as the potential to introduce Centre visitors to other heritage sites in the Waipa District. In terms of likely visitor numbers, the following (conservative) visitor forecasts have been estimated: Waipa Heritage & Museum Page 4 of

37 37 Type of Visitor 2018 (Year 1) 2019 (Year 2) 2020 (Year 3) 2021 (Year 4) 2022 (Year 5) Local Residents 10,424 12,734 15,124 17,596 17,913 (Waipa District) Domestic 2,011 4,022 5,028 6,034 6,034 Visitors International Visitors 815 1,281 1,790 2,345 2,458 Other (e.g. 5,000 5,000 5,000 5,000 5,000 LEOTC, Research, Events)1 Total Visitors 18,250 23,037 26,942 30,975 31,405 Numbers These results are encouraging and certainly support the earlier, broader regional analysis undertaken by Tourism Resource Consultants. We also note that the estimates of visitation are described as being conservative and are likely to exceed those stated. A copy of the full report is available on request. 6 HERITAGE WORKING GROUP The inaugural meeting of the Heritage Working / Kaitiaki Group was held on 24 August The objectives of this Group are to: Assist Council in the preparation of strategic and policy documents and management plans for the district reserves and heritage managed by Council; Assist Council in communicating and engaging with heritage stakeholders; To review, comment and advise on the application of the spoke and hub heritage delivery model, including the proposal for a Discovery Centre and the development and showcasing of heritage sites and features district wide; and, To advise Council on the administration and management of heritage assets and resources and present the interests of Iwi and key stakeholders in this regard. This group will have an increasing involvement in the heritage projects proposed for the Long Term Plan, and in particular the development of showcase sites and the proposed Discovery Centre. Waipa Heritage & Museum Page 5 of

38 38 7 MUSEUM Events Te Kooti s Kaitaka Ngore Te Awamutu Museum is proud to look after a kaitaka ngore (woven cloak) that was once owned by Te Kooti Rikirangi. This cloak was given to a Mrs Hutchinson who lived at Orakau and was gifted to the Museum in the 1950s. The cloak has been loaned to Te Papa Tongarewa Museum of New Zealand at the request of the Rongowhakaata iwi for their upcoming exhibition. The cloak will be away for 18 months, and was farewelled with a blessing at the Museum on 25 August Kahui Kaitiaki Hui National Hui Kāhui Kaitiaki: he oranga taonga he oranga tangata is a network of Māori staff working in museums and art galleries, archives and libraries. Since 2013, Kaitiaki Māori working in the GLAM sector have come together twice annually. There are now over 100 members throughout Aotearoa. The purpose of kaitiaki hui is multifaceted. There are no other opportunities for our Kaitiaki to network and develop professionally within a Māori paradigm, and so this remains the most important aspect. Often we are the sole Māori voice in our institutions, and we work as the conduit between these and our hapū and iwi. We share and are inspired by current research and innovation in the world of museums and galleries within Aotearoa and beyond. The Hui is supported by Museums Aotearoa and Te Papa National Services Te Pairangi. Hosting of regional hui are mostly held at Marae where colleagues from various institutions present papers, scholarly research, international perspectives, and strategies for professional development and support. This October, the Kaitiaki Hui is being held at Purekireki Marae in Pirongia and is proudly supported by the Te Awamutu Museum. Sleeps Standing Book Launch The Museum staff will be providing a display of objects from the Museum Collection which relate to the Battle of Orakau at the launch of Witi Ihimaera s new book, Sleeps Standing. The book contains both fact and fiction and is a kaleidoscopic exploration of the battle of Orakau. The event is to be held at Mangatoatoa Marae on 27 October Mass Accessioning Project The Museum is endeavouring to undertake a Mass Accessioning Project: from 30 October 3 November The idea is that over the course of a week we will be able to have multiple teams, from within Council, come through a temporary Museum workstation to help catalogue and record a large amount of collection objects and archives that are from a backlog prior to Council taking over the operations of the Museum. The hope is that this will be an interactive and fun way of Waipa Heritage & Museum Page 6 of

39 39 getting multiple people from within Council involved in preserving the community s history, while also getting some much needed work done for the Museum. Public Programmes Maori Language Week In conjunction with Maori Language week, the Museum will be presenting two workshops entitled Mahi Toi. The workshops are designed to encourage the use of basic te reo through creative activities. The workshops will run from 10 am - 2 pm on 9 and 16 September Heritage Passport The Museum s new Heritage Passport will be launched in the October School Holidays; the Passport explores three sites that showcase the unique history of Waipa. Tui and Tama, the Museum mascots, will act as knowledgeable guides to assist children and their families to navigate the three sites and explore information and objects that relate to them that are contained in the Museum. Exhibitions Land Wars The Museum is currently preparing a small exhibition for the Front Porch about the Land Wars for the first national commemoration in October. Each of the three sections has a theme: Resilience focus on the Otorohanga school girl s petition to parliament and the ground swell of support from the community, Kingitanga, Iwi leaders, etc. Resistance context of the Waikato Wars in the Waipa Remembrance Outcome and impacts to the national day of significance 28 October. The exhibition will be supported by a variety of objects relating to the Land Wars from the Museum Collection which will on display in Collection Corner. Balls, Bullets and Boots The Museum is excited to be liaising with the New Zealand Rugby Museum regarding securing the touring exhibition Balls, Bullets and Boots for the Te Awamutu Museum. In popular memory, rugby players during the Great War were heroes, athletes turned soldiers, making noble sacrifices for the greater game of war as they traded the cheers of spectators for the roar of artillery fire. This new exhibition explores the impact that the harsh reality of war had on colonial sportsmen (and their loved ones) as they were transplanted from the rugby fields of home overseas to fight for the mother country. Waipa Heritage & Museum Page 7 of

40 40 Tony Roxburgh Manager - Waipa Heritage & Museum Approved by Barry Bergin GROUP MANAGER SERVICE DELIVERY Waipa Heritage & Museum Page 8 of

41 Service Delivery Committee Report 41 To: The Chairperson and Members of the Service Delivery Committee From: Manager Strategic Partnerships Subject: Cambridge Pool Grant Funding from Gaming Trusts Meeting Date: 19 September, 2017 File Reference: /8 1 EXECUTIVE SUMMARY Council is continuing its fundraising strategy for the new Cambridge pool. To date $910,000 has been raised via a grant from Trust Waikato, Brian Perry Charitable Trust, Cambridge Lions and other contributors. It is hoped to raise a significant proportion of the remaining funds required from grants from gaming trusts. In general most gaming trusts require evidence of a resolution to request funds of the gaming trust from the committee or other governance body of the organisation making the application. This is purely an audit measure to ensure the intention to request funds is minuted and the full committee is aware of the intended application. Similar resolutions were passed in June 2016, however Council was not eligible for grants from these organisations because a resource consent had not been obtained at that point. Staff now intend to reapply to Grassroots Trust, Trillium Trust and the Lion Foundation for funding for the Cambridge Pool project. Gaming Trusts generally require that these resolutions of intent to apply for funds be no older than three months from the date of application, hence the need for new resolutions. The following resolutions cover the gaming trusts that Council will request funds from. The adopted resolutions will form part of any application. Approval is sought to proceed with applications from the listed parties. 2 RECOMMENDATION That a) The report of Gary Knighton Manager Strategic Partnerships be received; b) The Committee resolves to apply to the Grassroots Trust Limited for $200,000 grant funding towards the cost of the Cambridge Pool development;

42 42 c) The Committee resolves to apply to the Lion Foundation for $50,000 grant funding towards the cost of the Cambridge Pool development; d) The Committee resolves to apply to the Trillian Trust Incorporated for $200,000 grant funding towards the cost of the Cambridge Pool development; 3 OPTIONS AND ASSESSMENT Building a new 25 metre indoor pool to provide year-round swimming was confirmed in the 10-Year Plan ( ), and subsequently with an extended scope at an Extra-ordinary Council meeting on 13 June 2017, scheduled for use in the 2019/20 year. The new Cambridge Pool project is reliant on attracting external funding. The Plan requires $2.1M to be fundraised in order to secure the 10 lane pool option. Pro-ject Management has been engaged by Council to assist with this fundraising effort. This will involve applying to funding trusts, a number of which require a formal resolution to legitimise applications. Gary Knighton Manager - Strategic Partnerships Approved by Barry Bergin GROUP MANAGER SERVICE DELIVERY 2017 September Report to Service Delivery Committee re Cambridge Pool grant funding from gaming trusts Page 2 of

43 Service Delivery Contracts Monthly Schedule of Contracts Signed 43 Date: 19 September 2017 File Reference: /1/1 CONTRACTS SIGNED UNDER DELEGATED AUTHORITY Council policy and delegated authority provides for tender and contract documents to be signed by Council staff on behalf of Council, subject to financial limits. Monthly Schedule of Service Delivery Contracts Awarded Contract No. Contract Name Contract Awarded to: Date Contract Awarded Activity Type Accepted Tender Sum Approved Contract Sum Difference between Sums Water Meter Reading DataCol Group 25/05/15 Water Services 130, $187, Increase to approved contract sum for additional meter reading Fencourt Rd Pavement Rehabilitation Contract Schick Construction Ltd 23/12/16 Roading $740, $950, Increase to approved contract sum due to increase in earthworks, drainage and safety improvements required Barry Bergin GROUP MANAGER SERVICE DELIVERY

44 Service Delivery Committee Report 44 To: From: Subject: The Chairperson and Members of the Service Delivery Committee Transportation Engineer Meeting Date: 19 September 2017 File Reference: /9/7/6 1 EXECUTIVE SUMMARY Approval of temporary road closures for the Veteran and Vintage Car Club Kairangi Hill Climb event The Veteran and Vintage Car Club has applied to Council to temporarily close the following roads in Waipa District under the Local Government Act 1974 for the Veteran and Vintage Car Club Kairangi Hill Climb event: Kairangi Road between the southern end of Robinson Road and Griggs Road. Griggs Road between Kairangi Road intersection and the entrance to 62 Griggs Road. On Sunday 1 October 2017, 7.00am to 3.30pm. 2 RECOMMENDATION That a) The information from Callum Wilson, Transportation Engineer be received; and b) In accordance with sections 319(h) and 342, and section 11 of Schedule 10 of the Local Government Act 1974, Council approve the temporary road closures for the events detailed as follows: i) Kairangi Road between the southern end of Robinson Road and Griggs Road ii) Griggs Road between Kairangi Road intersection and the entrance to 62 Griggs Road. On Sunday 1 October 2017, 7.00am to 3.30pm for the Veteran and Vintage Car Club Kairangi Hill Climb event. c) Notice of the road closures be publicly notified in accordance with the provisions of the Local Government Act

45 45 3 OPTIONS AND ASSESSMENT Council s intention to temporarily close the road requested was publicly notified as follows: On Friday 25 August in the Cambridge News with objections required to be received by Council no later than 4.00pm on Friday 8 September No objections were made to Council. Notice has also been given as required to the Police and the Ministry of Transport, who have not advised Council of any concerns. The roads which have been requested to be closed are shown on the map below. Kairangi Hill Climb Event Temporarily closing the roads requested will cause limited disruption to the public. A Traffic Management Plan for the event has been approved by Council s engineers to manage any safety concerns, and appropriate procedures will be followed. If approved by Council, this road closure will be further publicly notified in Your Cambridge News prior to the event taking place on Sunday 1 October Report to Service Delivery Committee 19 August 2017 Approval of temporary road closure for the Veteran and Vintage Car Club Kairangi Hill Climb Page 2 of

46 46 Callum Wilson TRANSPORTATION ENGINEER Reviewed by Murray James TEAM LEADER DEVELOPMENT ENGINEERING Approved by Barry Bergin GROUP MANAGER SERVICE DELIVERY Report to Service Delivery Committee 19 August 2017 Approval of temporary road closure for the Veteran and Vintage Car Club Kairangi Hill Climb Page 3 of

47 47 SUPPORTING INFORMATION: ASSESSMENT OF PROPOSAL 1 Statutory and policy requirements Council s powers in relation to the temporary closure of roads are set out in Sections 319(h), 342 and Section 11 of Schedule 10 of the Local Government Act Under the Local Government Act 2002, Council has delegated powers to the Committee in relation to approving temporary road closures where it is provided for in the legislation. Report to Service Delivery Committee 19 August 2017 Approval of temporary road closure for the Veteran and Vintage Car Club Kairangi Hill Climb Page 4 of

48 48 Service Delivery Committee Report To: The Chairperson and Members of the Service Delivery Committee From: Transportation Engineer Subject: Approval of temporary road closures for the Targa New Zealand 2017 event taking place on Wednesday 25 th October Meeting Date: 19 September 2017 File Reference: /9/7/6 1 EXECUTIVE SUMMARY Club Targa Incorporated has applied to Council to temporarily close the following roads in Waipa District under the Local Government Act 1974 for the Targa New Zealand 2017 event taking place on Wednesday 25 th October 2017: 8.00am to 12.30pm (Stage 3 Te Miro) Aspin Road starting from property 191 Aspin Road to Te Miro Road intersection. Te Miro Road from Flume/Aspin Road intersection to Waterworks Road intersection. Waterworks Road from Te Miro Road intersection to Chepmell Road intersection. Note: Includes intersections with: Flume Road, Harbutt Road no exit, Maungakawa Road, Gray Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 9.35am to 2.05pm (Stage 5 Hobbiton) Buckland Road starting from outside The Hobbiton Movie Set, to Todd Road intersection. Todd Road from Buckland Road intersection to Taotaoroa Road intersection. Note: Includes intersections with: Mathieson Road no exit, Dunning Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure am to 2.50pm (Stage 6 Maungatautari) Maungatautari Road starting from Hicks Road intersection to finish at Head Road intersection

49 49 Head Road from Maungatautari Road intersection to finish at Stokes Road intersection Stokes Road from Head Road intersection to finish at Maungatautari Road intersection Maungatautari Road from Stokes Road intersection to Plantation Road intersection Plantation Road from Maungatautari Road intersection to Oreipunga Road intersection Oreipunga Road from Plantation Road intersection, to finish at Arapuni Road intersection Note: Includes intersections with: Taane Road no exit, Hill Road no exit, Finlay Road no exit, Makgill Road no exit and Westlea Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure pm to 4.35pm (Stage Aotearoa) Aotearoa Road starting from Waipapa Road intersection to finish at Kahorekau Road intersection Kahorekau Road starting from Aotearoa Road intersection to finish at Waipapa Road intersection Note: To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. Wednesday 25 th October 2017, 12.25pm to 4.55pm (Stage 8 Mangare) Pukewhau Road starting from Arohena School to finish at Mangare Road intersection Mangare Road starting from Pukewhau Road intersection to finish at Rotongata Road intersection Note: Includes intersections with: Huirimu Road and Landing Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 1.35pm to 6.05pm (Stage 9 Wairehi/Bayley Road) Wairehi Road starting from Waipapa Road intersection to finish at Ngaroma Road intersection Ngaroma Road starting from Wairehi Road intersection to finish at Bayley Road intersection Approval of temporary road closure for the Targa New Zealand 2017 Event Page 2 of

50 50 Bayley Road starting from Ngaroma Road intersection to finish at Newman Road intersection Note: Includes intersections with: Lake Road, Taupaki Road, Aotearoa Road, Waipari Road, Mangawhio Road, Tolley Road no exit, Hingaia Road, Loop Road and Seafund Road. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 2.20pm to 6.50pm (Stage 10 Parawera) Parewera Road starting from Arapuni Road intersection to finish at Puahue Road intersection Puahue Road starting from Parewera Road intersection to finish at Long Road intersection Long Road starting from Puahue Road intersection to finish at Chamberlain Road intersection Note: Includes intersections with: Glasson Road no exit and Kay Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 2 RECOMMENDATION That a) The information from Callum Wilson, Transportation Engineer be received; and b) In accordance with sections 319(h) and 342, and section 11 of Schedule 10 of the Local Government Act 1974, the Service Delivery Committee approve the temporary road closures for the events detailed as follows on Wednesday 25th October 2017 for the Targa New Zealand 2017 event. 8.00am to 12.30pm (Stage 3 Te Miro) Aspin Road starting from property 191 Aspin Road to Te Miro Road intersection. Te Miro Road from Flume/Aspin Road intersection to Waterworks Road intersection. Waterworks Road from Te Miro Road intersection to Chepmell Road intersection. Approval of temporary road closure for the Targa New Zealand 2017 Event Page 3 of

51 51 Note: Includes intersections with: Flume Road, Harbutt Road no exit, Maungakawa Road, Gray Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 9.35am to 2.05pm (Stage 5 Hobbiton) Buckland Road starting from outside The Hobbiton Movie Set, to Todd Road intersection. Todd Road from Buckland Road intersection to Taotaoroa Road intersection. Note: Includes intersections with: Mathieson Road no exit, Dunning Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure am to 2.50pm (Stage 6 Maungatautari) Maungatautari Road starting from Hicks Road intersection to finish at Head Road intersection Head Road from Maungatautari Road intersection to finish at Stokes Road intersection Stokes Road from Head Road intersection to finish at Maungatautari Road intersection Maungatautari Road from Stokes Road intersection to Plantation Road intersection Plantation Road from Maungatautari Road intersection to Oreipunga Road intersection Oreipunga Road from Plantation Road intersection, to finish at Arapuni Road intersection Note: Includes intersections with: Taane Road no exit, Hill Road no exit, Finlay Road no exit, Makgill Road no exit and Westlea Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure pm to 4.35pm (Stage Aotearoa) Aotearoa Road starting from Waipapa Road intersection to finish at Kahorekau Road intersection Kahorekau Road starting from Aotearoa Road intersection to finish at Waipapa Road intersection Approval of temporary road closure for the Targa New Zealand 2017 Event Page 4 of

52 52 Note: To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. Wednesday 25 th October 2017, 12.25pm to 4.55pm (Stage 8 Mangare) Pukewhau Road starting from Arohena School to finish at Mangare Road intersection Mangare Road starting from Pukewhau Road intersection to finish at Rotongata Road intersection Note: Includes intersections with: Huirimu Road and Landing Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 1.35pm to 6.05pm (Stage 9 Wairehi/Bayley Road) Wairehi Road starting from Waipapa Road intersection to finish at Ngaroma Road intersection Ngaroma Road starting from Wairehi Road intersection to finish at Bayley Road intersection Bayley Road starting from Ngaroma Road intersection to finish at Newman Road intersection Note: Includes intersections with: Lake Road, Taupaki Road, Aotearoa Road, Waipari Road, Mangawhio Road, Tolley Road no exit, Hingaia Road, Loop Road and Seafund Road. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. 2.20pm to 6.50pm (Stage 10 Parawera) Parewera Road starting from Arapuni Road intersection to finish at Puahue Road intersection Puahue Road starting from Parewera Road intersection to finish at Long Road intersection Long Road starting from Puahue Road intersection to finish at Chamberlain Road intersection Note: Includes intersections with: Glasson Road no exit and Kay Road no exit. To assist with the stage security, the closure is also to include 50 metres of EACH adjoining road, from where it intersects within this road closure. c) Notice of the road closures be publicly notified in accordance with the provisions of the Local Government Act Approval of temporary road closure for the Targa New Zealand 2017 Event Page 5 of

53 53 3 OPTIONS AND ASSESSMENT Council s intention to temporarily close the road requested was publicly notified as follows: On Tuesday 8 August in the Cambridge News with objections required to be received by Council no later than 4.00pm on Thursday 24 August On Thursday 10 August in the TA Courier with objections required to be received by Council no later than 4.00pm on Thursday 24 August Kahotekau Road, Wairehi Road, Bayley Road, Ngaroma Road and Pukewhau Road are not part of Waipa District, as such they can not be approved through this report. They have been included in this report to give a full picture of the event. Three objections were made to council, these are as follows: 1. Objection via CRM: CRET00112/17 Property owner is fine with the access to her property. From the organisers: She really just wanted more information about the stage and we were able to enlighten her so she has no issues. 2. Objection via CRM: CRET00092/17 The event organiser has negotiated the start time with the School and have come to a resolution Te Miro School were happy to accept. 3. Phone call French Pass Road property The stage concerning this road has been shortened so should not affect the property. From the organisers: We also spoke to Judy and advised her of the shortened stage. She was very pleased. Also advised we would do another letter drop to let all residents know of the change to the stage. Notice has also been given as required to the Police and the Ministry of Transport, who have not advised Council of any concerns. The roads which have been requested to be closed are shown on the map below. Approval of temporary road closure for the Targa New Zealand 2017 Event Page 6 of

54 am to 12.30pm (Stage 3 Te Miro) 9.35am to 2.05pm (Stage 5 Hobbiton) Approval of temporary road closure for the Targa New Zealand 2017 Event Page 7 of

55 am to 2.50pm (Stage 6 Maungatautari) 10.20am to 2.50pm (Stage 6 Maungatautari) Approval of temporary road closure for the Targa New Zealand 2017 Event Page 8 of

56 pm to 4.35pm (Stage Aotearoa) and 12.25pm to 4.55pm (Stage 8 Mangare) 2.20pm to 6.50pm (Stage 10 Parawera) Approval of temporary road closure for the Targa New Zealand 2017 Event Page 9 of

57 57 Temporarily closing the roads requested will cause limited disruption to the public. A Traffic Management Plan for the event has been approved by Council s engineers to manage any safety concerns, and appropriate procedures will be followed. If approved by Council, this road closure will be further publicly notified in Your Cambridge News prior to the event taking place on Tuesday 25th of October. Callum Wilson TRANSPORTATION ENGINEER Reviewed by Murray James TEAM LEADER DEVELOPMENT ENGINEERING Approved by Barry Bergin GROUP MANAGER SERVICE DELIVERY Approval of temporary road closure for the Targa New Zealand 2017 Event Page 10 of

58 58 SUPPORTING INFORMATION: ASSESSMENT OF PROPOSAL 1 Statutory and policy requirements Council s powers in relation to the temporary closure of roads are set out in Sections 319(h), 342 and Section 11 of Schedule 10 of the Local Government Act Under the Local Government Act 2002, Council has delegated powers to the Committee in relation to approving temporary road closures where it is provided for in the legislation. Approval of temporary road closure for the Targa New Zealand 2017 Event Page 11 of

59 Service Delivery Committee Report 59 To: From: Subject: The Chairperson and Members of the Service Delivery Committee Transportation Engineer Meeting Date: 19 September 2017 File Reference: /9/7/6 1 EXECUTIVE SUMMARY Approval of temporary road closures for the Te Awamutu Light Party on Selwyn Lane and Gorst Avenue, Te Awamutu The Te Awamutu Light Party is an alternate event to Halloween funded by the Te Awamutu Combined Church Leaders Association (TACCLA). This is a fun family evening with games, food and the like. This will be the sixth road closure for this event. The previous road closure for this event has not caused any notified problems or unreasonable inconvenience to traffic. TACCLA has applied to Council to temporarily close the following roads in Waipa District under the Local Government Act 1974 for the Te Awamutu Light Party event: Selwyn Lane from a point on Selwyn Lane 35 metres from the centreline of Mahoe Street to Gorst Avenue, and Gorst Avenue from Selwyn Lane to Arawata Street, Te Awamutu on Tuesday 31 October 2017 from 3.00pm to 9.00pm. 2 RECOMMENDATION That a) The information from Callum Wilson, Transportation Engineer be received; and b) In accordance with sections 319(h) and 342, and section 11 of Schedule 10 of the Local Government Act 1974, Council approve the temporary road closures for the events detailed as follows: i) Selwyn Lane from a point on Selwyn Lane 35 metres from the centreline of Mahoe Street to Gorst Avenue; and,

60 60 ii) Gorst Avenue from Selwyn Lane to Arawata Street, Te Awamutu on Tuesday 31 October 2017 from 3.00pm to 9.00pm for the Te Awamutu Light Party event. c) Notice of the road closures be publicly notified in accordance with the provisions of the Local Government Act OPTIONS AND ASSESSMENT Council s intention to temporarily close the road requested was publicly notified as follows: On Thursday 10 August in the Te Awamutu Courier with objections required to be received by Council no later than 4.00pm on Thursday 24 August No objections were made to Council. Notice has also been given as required to the Police and the Ministry of Transport, who have not advised Council of any concerns. The roads which have been requested to be closed are shown on the map below. Te Awamutu Light Party event Report to Strategic Planning and Policy Committee 1 August 2017 Approval of temporary road closure for the Te Awamutu Light Party on Selwyn Lane and Gorst Avenue Page 2 of

61 61 Temporarily closing the roads requested will cause limited disruption to the public. A Traffic Management Plan for the event has been approved by Council s engineers to manage any safety concerns, and appropriate procedures will be followed. If approved by Council, this road closure will be further publicly notified in Your Cambridge News prior to the event taking place on Tuesday 31st of October. Callum Wilson TRANSPORTATION ENGINEER Reviewed by Murray James TEAM LEADER DEVELOPMENT ENGINEERING Approved by Barry Bergin GROUP MANAGER SERVICE DELIVERY Report to Strategic Planning and Policy Committee 1 August 2017 Approval of temporary road closure for the Te Awamutu Light Party on Selwyn Lane and Gorst Avenue Page 3 of

62 62 SUPPORTING INFORMATION: ASSESSMENT OF PROPOSAL 1 Statutory and policy requirements Council s powers in relation to the temporary closure of roads are set out in Sections 319(h), 342 and Section 11 of Schedule 10 of the Local Government Act Under the Local Government Act 2002, Council has delegated powers to the Committee in relation to approving temporary road closures where it is provided for in the legislation. Report to Strategic Planning and Policy Committee 1 August 2017 Approval of temporary road closure for the Te Awamutu Light Party on Selwyn Lane and Gorst Avenue Page 4 of

63 Service Delivery Committee Report 63 To: The Chairperson and Members of the Service Delivery Committee From: Manager Community Facilities Subject: Replacement of Filters at Livingstone Aquatics Centre Meeting Date: 19 September 2017 File Reference: EXECUTIVE SUMMARY As outlined at last month s presentation to the Service Delivery Committee by the Waipa Community Facilities Trust (the Trust), it has recently been recognised that the pool filters at the Livingstone Aquatics Centre (Events Centre) require replacement. An independent review of the Business Case for the purchase of the replacement filters has been carried out by Opus International Consultants Ltd (Opus), which concludes that the best course of action is to replace the existing filters with pressure DE filters, using perlite as a filter media (see TRIM document ). In addition, there is the opportunity to install UV units at the time of the filter replacement, which will allow the plant to have secondary disinfection and improved pool hall air quality. The cost of replacement of the filter system, along with the supply and installation of new UV units and associated works is estimated at $600,000. The Trust has asked Council to fund this. Approval is sought to provide funding to the Trust to carry out this asset renewal and capital improvement work. Because the work is capital in nature and for a key piece of plant that is integral to the functioning of the pool, the asset once installed will be recognised on Council s balance sheet, rather than the Trust s. On this basis loan funding is an appropriate mechanism to meet this cost, and the relevant cost of this item going forward equates to around $60,000 per annum of loan servicing and repayment costs. If the work is approved by the Service Delivery Committee these costs will be included in the draft Year Plan. 2 RECOMMENDATION That a) The report of Barry Bergin, Group Manager Service Delivery, be received; and