icrew Helpful Hints A publication of the Delta MEC Scheduling Committee February 1, 2017 Version 1

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1 icrew Helpful Hints A publication of the Delta MEC Scheduling Committee February 1, 2017 Version 1

2 Monthly Schedule & Other Information To look at your schedule select either the My Schedule Button which will bring you to your full schedule. Or select Schedule Month the top which will bring up the screen below. You can use the drop down menu or type in a month. Once completed the result is the screen on the next page MEC Scheduling Committee 2 Version 1 February 2, 2017

3 On this screen, you can select different pieces of information about your schedule. Particular importance are the highlighted sections Selecting Display Reserve Rest Periods Info will generate the screen below. In this case, there are 2 rest periods one begins on the 30SEP at 0356 and ends at 1356 MEC Scheduling Committee 3 Version 1 February 2, 2017

4 PILOT SCHEDULE 15/09/21 11:42:00 *** PILOT LAST VIEWED 21SEP *** Line Number, Category, Bid Month LOCKER: - NAME: Wonka, Willy EMP NBR: LOT: 0022 ATL 717 B 31AUG15 / 30SEP15 SECND-CAT: DTE OR DES OFF STAT ROT1 D R1 STAT ROT2 D R2 RPT1 RPT2 E/L R CALL BLKN DTE 31W SP REG W 01T SP REG T 02F REG 02F 03S REG 03S 04S REG 04S 05M REG 05M 06T REG 06T 07W REG 07W 08T REG A. signifies that the rotation has 08T 09F REG 09F 10S REG been acknowledged. 10S 11S REG 11S 12M REG M 13T REG T 14W REG W 15T REG 15T 16F REG 16F 17S REG 17S 18S REG 18S 19M REG 19M 20T REG T 21W REG W 22T REG T 23F REG F 24S REG 24S 25S REG 25S 26M REG 26M 27T REG T 28W REG W 29T REG T 30F REG.3136 W F DTE OR DES OFF STAT ROT1 D R1 STAT ROT2 D R2 RPT1 RPT2 E/L R CALL BLKN DTE REMARKS: MAX P/UP: BLK LIM: PROJ: ACT CREDIT: MAX RES: NAME: Wonka, Willy EMP NBR: BEGIN DATE: 31AUG16 END OF DISPLAY Max White Slip pick up limit (ALV +15). Swap with the pot and PTP transactions are not affected. MEC Scheduling Committee 4 Version 1 February 2, 2017

5 NAME: Name LOCKER: - 09/27/16 14:50:16 LOT: 0599 NYC M88 B 31AUG16 / 30SEP16 SECND-CAT: / MU: DTE OR DES OFF STAT ROT1 D R1 STAT ROT2 D R2 RPT1 RPT2 E/L R CALL BLKN DTE 31W SP RES W 01T RES.0495 * T 02F RES ---- R * F 03S RES ** 03S 04S RES ** 04S 05M RES ** 05M 06T RES T 07W RES W 08T RES T 09F RES ---- Early Late Indicator > F 10S RES 10S 11S RES XX 11S 12M RES XX Pilot Deviated From DH 12M 13T RES XX 13T 14W RES W 15T RES.0375 * T 16F RES F 17S RES ---- R * S 18S RES ** Designated Rest 18S 19M RES XX 19M 20T RES XX 20T 21W RES W Short Call start 22T RES T 23F RES Times F 24S RES 24S 25S RES ** Golden Days 25S 26M RES ** 26M 27T RES XX 27T 28W RES XX 28W 29T RES XX 29T 30F RES XX 30F REMARKS: LM RGD ROT 0121/15SEP..DD MAX P/UP: BLK LIM: PROJ: AT CREDIT: MAX RES: MEC Scheduling Committee 5 Version 1 February 2, 2017

6 Rotation Number and Base Report Time Layover Duration and Hotel Name Total Credit for Day An * in this column means a meal will be served PWA limits for each pilot An * indicates the flight number has an inbound segment Scheduled FDP time Scheduled Max FDP Max including Max FDP Extension Scheduled Equip type FAR Limits for Each Pilot FAR Block time limit A (.) prior to the time, indicates the flight has blocked in. FAR Limit Un-extended and with max allowable extension Time used for trip calculating trip credit Pilots time in type Pilots Status, Reg/ Res/LCA Same as above, except if pilot deviates from deadhead. MEC Scheduling Committee 6 Version 1 February 2, 2017

7 The PCS Menu and Process Pilot Change Schedule system is accessed through icrew, and is designed to allow a pilot to make changes to their schedules. The process of awarding rotations is covered in the PWA and the SRH. The following features are available. Viewing of Open Time Submitting Slip Requests o White Slips Regular Pilots only o Yellow Slips Allows reserve pilots to preference reserve assignments o Green Slips Regular and Reserve Pilots o Green Slip with Conflict Regular Pilots only o Recovery Slips and preferences Regular Pilots to fulfill 23 K. recovery obligation. Leave Requests o Military Leave Requests o Authorized Personal Drops o Payback Days o Personal Drop o Move Reserve Days Swap with the Pot o In base only Standing Request Qualifiers o Allows a pilot to put in standing qualifiers Timing of events MEC Scheduling Committee 7 Version 1 February 2, 2017

8 How to Get to the PCS Menu You can get to the PCS menu by either selecting PCS from the quick keys, or from the Schedules Drop Down menu MEC Scheduling Committee 8 Version 1 February 2, 2017

9 How to Display Open Time You can get to the Open menu by either selecting Open Time Menu link from the Schedules Drop Down menu To go directly to Open Time, select the Open Time quick button. MEC Scheduling Committee 9 Version 1 February 2, 2017

10 Open Time Menu Open Time Allows you to view Open Time for any base and equip Open Reserve Days Displays Open Reserve Days available Reserve Availability List Shows the status of reserve pilots for up to the next 7 days. Daily Trip Coverage Allows you to view the trips that have been covered for a selected category Pilot Reserve Levels Displays the number of reserve pilots that are available and required for each day. Use this menu if you want to view Pilot Reserve Levels for the next bid month, other bases, or categories. Once you have filled in the selections, select Pilot Reserve Levels from the top menu. MEC Scheduling Committee 10 Version 1 February 2, 2017

11 Open Time and Rotation History Enter the Base, Equipment type, and Position, then select which type of open time you would like to view. You can use the fields in the optional selections box to filter results. Actual Open time that is available for pick up or trade without restriction Qualified Rotations that a pilot is trying to drop with a PD or APD. These rotations can be picked up without restriction, and are eligible for swap with the pot transactions with reserve coverage restrictions. Actual and Qualified Displays both Actual and Qualified open time Pilot History Allows a pilot to view the history of a rotation. The begin date and rotation number must be input into the Optional selections box MEC Scheduling Committee 11 Version 1 February 2, 2017

12 Pilot History This screen shows the history of a rotation, and which pilots have had it on their lines and why. MEC Scheduling Committee 12 Version 1 February 2, 2017

13 Reserve Availability List The number of Short Calls a pilot may be assigned/actual Pilots are ordered based on Days of Availability, Raw Group, and inverse seniority order within those groups. Pilots call status LC Long Call SC Short Call time MEC Scheduling Committee 13 Version 1 February 2, 2017

14 You can click the rotation to view it. Covered By Pilot who is flying the rotation * Signifies whether the rotation has been acknowledged Reason Click on the Help button for an explanation of how the trip was awarded. Covered at Time the trip was covered F4 You can sort Ascending or Descending F5 Help displays the Reasons F7 and F8 Allows you to scroll up and down F9 and F10 Allows you to go back and forth between days. MEC Scheduling Committee 14 Version 1 February 2, 2017

15 Reserve Requirements Information AS OF LAST DATE/TIME DISPLAY WAS UPDATED. THE NUMBERS ARE ACCURATE AS OF THIS DATE AND TIME. DATE DATE WITHIN BID PERIOD. REQD NUMBER OF REQUIRED RESERVES PER CREW SCHEDULING. AVAIL NUMBER OF AVAILABLE RESERVES LESS THE NUMBER OF TRIPS IN OPEN TIME. IF the Available is greater than the Required number, the numbers will be displayed in Blue MEC Scheduling Committee 15 Version 1 February 2, 2017

16 Viewing Open Time The Open time menu can be selected from the Schedules drop down, or you can use the shortcut buttons on the bottom of the page to reach specific pages. MEC Scheduling Committee 16 Version 1 February 2, 2017

17 Open Time Menu Open Time Takes you to next open time menu Open Reserve Days Takes you to Open Reserve day Menu, please see reserves Section Reserve Availability List Shows who is on the Long Call and Short Call list for selected Day Daily Trip Coverage Lists what rotations have been assigned/awarded for selected day Pilot Reserve Levels Shows how many pilots are Required/Available on reserve for selected Month To view Pilot Reserve Levels for another category, base, or month, fill in the following boxes. Once filled in, select Pilot Reserve Levels from top menu. Leave the bottom blank for current month and category. MEC Scheduling Committee 17 Version 1 February 2, 2017

18 Pilot History allows a pilot to view the history of any rotation. You must fill in the begin date and rotation number, then select Pilot History. Displays Actual open time only Displays Qualified open time only Displays all Open time Qualified Open Time Rotations that a pilot has requested to Personal Drop on days with inadequate reserve coverage. They are available for pick up through the PCS process via White Slip and Swap with the Pot. MEC Scheduling Committee 18 Version 1 February 2, 2017

19 How to Enter a White Slip Request After selecting Slip Requests from the main PCS menu, you will arrive at the following menu. Recovery Slips, also known as a 23 J. Slip Verify Correct Bid Period This screen gives all available choices to submit any PCS slip request. Prior to making a selection, verify the correct bid period. MEC Scheduling Committee 19 Version 1 February 2, 2017

20 1. To add a new preference, enter a valid preference number To change, delete, or view an existing preference, tab to the FC column and enter one of the following: Change Delete View 3. The Only One Preference question will default to No (check box will be blank). By selecting No (leaving the box unchecked), all preferences that can be honored will be processed. If you select Yes, Then PCS will process your preferences one by one until it has awarded one. The rest will then be deleted. Choosing the drop down next to To add a new request, enter a preference number and selecting a number, will bring you to the following screen. MEC Scheduling Committee 20 Version 1 February 2, 2017

21 In Base White Slip Request Last date you want your request to be processed During bid periods that cross calendar months, adjust the month box to the appropriate calendar month Must select yes or no to all All times are in Eastern, based on when scheduling begins covering the rotation. This only applies for same day/next day white slips that are manually covered. MEC Scheduling Committee 21 Version 1 February 2, 2017

22 Out of Base White Slip Out of base White Slip template. All entries are the same as the in base template except: Since out of base white slips are manually processed, there is no Award next day flying on 0700E PCS run? box You must enter which base or bases you want to fly out of. MEC Scheduling Committee 22 Version 1 February 2, 2017

23 Is a White Slip a Proffer, or an Obligation? Same day rotation Proffer Next day rotation if first attempted contact is less than 12 hours prior to report Next day rotation if first attempted contact is 12 or more hours prior to report Beyond next day rotation (or next day rotation awarded during the 0700 automated PCS function) Proffer Not a proffer Not a proffer. Pilot is obligated to ascertain whether his WS request has been granted, acknowledge his award and fly the rotation. Cautions and advisories when inputting white slip requests. You cannot input a request for a specific rotation and date range in the same request. If you enter multiple rotation numbers on your request, PCS will award all or none. To pick up multiple rotations independently, you must enter multiple white slips. If you are awarded a rotation that is not a proffer, you are responsible to ascertain whether you have been awarded a rotation. When choosing a date range that contains the first day of the bid period, and/or the last day of the bid period, you will get one of the following option screens: MEC Scheduling Committee 23 Version 1 February 2, 2017

24 When you choose the 1 st day of the bid period, you will be asked whether you are willing to report early. You must select Yes or No. If your request includes the last day of the bid period, you need to select whether you will fly into the next bid period, and how far. MEC Scheduling Committee 24 Version 1 February 2, 2017

25 Green Slips Regular and Reserve pilots may enter a request to fly an in base or out of base Green Slip without Conflict. Only regular pilots can fly a Green Slip with Conflict. Entering the requests are the same, once you select the correct slip to enter. Choose Bid Period. Select which type of Green Slip request you would like to fly. Crew Scheduling will attempt to notify the pilot of a GS/GSWC award. A Green Slip is not a proffer and the pilot is required to fly the rotation if he acknowledges the award. If unable to contact the pilot, Crew Scheduling will bypass the pilot and move to the next eligible bidder. Crew Scheduling is required to allow the pilot a minimum of ten minutes to respond if the departure is greater than three hours from first attempted contact. High call volume and long hold times may make it difficult to contact Crew Scheduling by phone. The VRU or icrew are the recommended methods of acknowledging a rotation or icrew.delta.com MEC Scheduling Committee 25 Version 1 February 2, 2017

26 1.To add a new preference, enter a valid preference number To change, delete, or view an existing preference, tab to the FC column and enter one of the following: Change, Delete, View Existing requests In Base with/without conflict. Make sure you are inputting your request for the right type of slip. MEC Scheduling Committee 26 Version 1 February 2, 2017

27 In base with or without conflict, the template looks the same, verify the title. Last date you want the request processed Verify correct Bid Period, changeable on previous screen. You may enter specific rotations, OR date ranges, not both. Minimum time to report, and Do not call between are optional Quick link to view your schedule All times are in Eastern, based on when scheduling begins covering the rotation. Bid periods may not align with the calendar month. You may need to type the correct Month into the box. EX: 02JUN 01JUL 31JAN 01MAR Y or N required. Check yes if you want to automatically acknowledge a rotation put on your schedule while you are on duty. MEC Scheduling Committee 27 Version 1 February 2, 2017

28 Verify you are entering the correct Slip request, With/Without Conflict. Last date you want the request processed Y or N required. Check yes if you want to automatically acknowledge a rotation put on your schedule while you are on duty. Note: April bid period ends on 01MAY. May was typed in to replace APR. Minimum time to report, and Do not call between are optional. All times are Eastern Time, and are based on when scheduling begins to cover the rotation. You may enter specific rotations, OR date ranges, not both. You must also specify which BASE. Quick link to view your schedule. MEC Scheduling Committee 28 Version 1 February 2, 2017

29 Reserve Preference Qualifiers Verify Correct Bid Period Select Preference Qualifier you would like to update MEC Scheduling Committee 29 Version 1 February 2, 2017

30 Yellow Slip to be first for flying on on-call days, Or To Be Used Only if Needed to Fly Enter preference number you want to add Enter Change, Delete, or View if an existing preference already exists 01 Current Enter a rotation number/date, or date range you would like to be first in line for flying. MEC Scheduling Committee 30 Version 1 February 2, 2017

31 Preference for Short Call: If Needed, or Request to be First Insert the date ranges you would like to be first for short call or if needed for short call You can request the max number of short calls you would like the request to valid for You may enter a start time range that you would prefer, but it is not guaranteed. Review projected short call start times on the Crew Resources and Scheduling page on Deltanet. These times are based on historic data, and can be altered by Scheduling as needed. NOTE: Putting in an If needed preference, does not increase your chances of being assigned a short call. When scheduling determines how many short call pilots are needed for a day, they pull a report that lists the pilots that are eligible. An If Needed pilot will only show up if they would have gotten assigned short call. MEC Scheduling Committee 31 Version 1 February 2, 2017

32 Request for Flying on Xday(s) You may enter specific rotations, or date ranges that you wish to fly. The date ranges must fall on X days You must select yes or no for both of these questions. Bid periods may not align with the calendar month. You may need to type the correct Month into the box EX: 02Jun 01JUL 31Jan 01MAR Requesting to fly a rotation on X days does not guarantee a rotation will be awarded. Scheduling has the ability to break up rotations to cover with other available pilots through the steps of coverage found in PWA sections 23 N. and 23 O. MEC Scheduling Committee 32 Version 1 February 2, 2017

33 Add/Update Request for Additional On-Call Days You must input the last date you want your request processed. Insert date ranges you are requesting Additional on Call days are not always available. MEC Scheduling Committee 33 Version 1 February 2, 2017

34 23 J. Recovery Slip Requests, and 23 K. Recovery Preferences Select Recovery Slip Request (PCS) to enter your 23 J. recovery slip request. Select Recovery preference Qualifiers to enter your 23 K. recovery preferences MEC Scheduling Committee 34 Version 1 February 2, 2017

35 Here you can Change, Delete, or View an existing Choose a new request Preference. MEC Scheduling Committee 35 Version 1 February 2, 2017

36 23 K. You can enter specific rotations, OR specify date ranges. Bid periods may not align with the calendar month. You may need to type the correct Month into the box EX: 02Jun 01JUL 31Jan 01MAR Select yes or no, as to whether you would like to be first in sequence to be used. If you insert a date range, once you choose OK, you will be taken to the Preferences screen. Your standing qualifiers will be used unless you enter specific qualifiers. MEC Scheduling Committee 36 Version 1 February 2, 2017

37 23 J. Enter the specific rotation you would like, OR the date ranges you would like to fly in order to satisfy your recovery obligation. Your recovery rotation Does Not have to operate during the footprint of the 23K rotation. Enter the 23K rotation you want to meet your obligation for. Select the last day you would like your request processed. Check this box if you would like next day flying to be awarded on the 0700 PCS run. If you have a 23K on your Schedule, you can select a specific rotation, or date range and which recovery obligation you are fulfilling. A recovery rotation can be during the current or next bid period, and must be at least 50% of the original rotations credit. MEC Scheduling Committee 37 Version 1 February 2, 2017

38 Leave Requests Menu Military Leave Requests Authorized Personal Drops Payback Day Personal Drop Move Reserve Off Days MEC Scheduling Committee 38 Version 1 February 2, 2017

39 Select which type of leave request you would like to enter First: Select the type of leave request Second: Select what you want to do. MEC Scheduling Committee 39 Version 1 February 2, 2017

40 How to Move Reserve X-days How to Move Reserve X days 04 APR 04APR > 08APR 08APR Each Priority is an all or nothing request To move X day(s), you must enter the date ranges. If you want to move April 4 th to April 8 th, it would be entered 04 APR 04APR > 08APR 08APR You can fill out as many move requests as you want, but as soon as one priority level has been awarded, PCS will not process the next one. Insert the last day you would like your request processed. MEC Scheduling Committee 40 Version 1 February 2, 2017

41 Authorized Personal Drop PWA Enter the date ranges you are requesting in the priority you want them processed. A pilot may be awarded 1 APD per longevity year. View staffing quirements and Holidays are in section 23 I.8. of the PWA. Quick link to view current schedule. Last day you want your request processed MEC Scheduling Committee 41 Version 1 February 2, 2017

42 Personal Drop Enter the rotations you wish to drop. Each priority level is an all or none. If you input 5 rotations, it must be able to drop all of them. You can input up to 8 separate priority requests. Enter the reserve days you want to drop Last day you want your request processed. F4: Quick link to view your schedule F5: Brings you to the Help page. F7: Moves up the previous priority page. F8: Takes you to the next priority page. F12: Saves your request. F1: Returns you to the Icrew main menu F2. Take you to the previous menu. MEC Scheduling Committee 42 Version 1 February 2, 2017

43 Bidding Reserve Golden days Each reserve pilot is allowed to bid Golden X days which are considered hard non-fly days. Hard non-fly day means a non-fly day on which a pilot may not be inversely assigned to a rotation (e.g., vacation, APD day, reserve PD day, ALPA, legal duty, MLOA, or golden X-day). See PWA 12 M.3 for details on Golden Days. You can bid up to 6 golden days in a full month. MEC Scheduling Committee 43 Version 1 February 2, 2017

44 Use this screen to fill in each day you want to be a Golden (*) X day. When they are awarded the day will show with an Asterisk. Always bid more than the 6 you desire as they are awarded in seniority order. MEC Scheduling Committee 44 Version 1 February 2, 2017

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