EGM HELD AT DERBYSHIRE HOTEL, SOUTH NORMANTON 27 TH APRIL 2015

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1 EGM HELD AT DERBYSHIRE HOTEL, SOUTH NORMANTON 27 TH APRIL 2015 The Events Officer explained the reasoning for the suspension of parts of the constitution: Wingspan the club cannot afford to keep this in its present form. Election of Officers (no quorum at the last committee meeting) The suspension will run until the AGM 2016 and the Constitution will be looked at and reviewed by the Committee from now until December At that time their recommendations will be submitted to the members for voting at the next AGM. The recommendations will be sent out with the membership renewals. A question was asked about Wingspan and this will be decided at the AGM. Couple of questions on why do we need to suspend the constitution and an explanation was given by Keith Cross. The International Representative stated that it takes a year for anything to happen. All relevant sections were read out to the members. A vote was taken and the overall majority of members were in favour with one against. MINUTES OF THE AGM HELD AT DERBYSHIRE HOTEL, SOUTH NORMANTON - 27 TH APRIL 2015 The Chairman thanked everyone for coming and thanked everybody for their support at the EGM and the vote of confidence in the committee The meeting of GWOCGB Ltd was opened and adjourned. The meeting of GWOCGB was opened. Present: Chairman (Tim Brooks), General Secretary (Janet Cross), Co-opted Treasurer & Treffen Coordinator 1 (Helen Perkins), Membership Secretary (Pat Helm), Events Officer (Mark Phillips), International Representative (Duncan Mitchell), Committee Member & Charity Coordinator (Peter Fisher), Minutes Secretary (Marion Rowden), MAG/BMF Co-Opted (Andy Appleby), Co-Opted Webmaster (Derek Hendry) Apologies: Chris Hinds. John Carpenter and Val Smith, Mike and Dottie Pearce, Kevin and Sue Murray, Malcolm and Yvonne Carr, Roger and Claudi Cooper Lynn and John Cartlidge. Charles Ralli. Meeting commenced at am The Chairman asked for a minute s silence for absent friends.

2 The MAG Liaison Officer was introduced and explained what MAG was about. 45 MP s are members of MAG and it is the 4 th largest representative group in Government. It was mentioned that trikes in motorcycle bays are sometimes fined for not being a motorcycle. Barry Walton from Appleyards stated that as long as it is described as a tricycle and pays the same road tax as a bike then it is a motorcycle. A question was asked if MAG were able to campaign on diesel spills. The Chairman thanked the MAG Liaison Officer for coming to the meeting. Acceptance of the Minutes of the AGM 2014 was proposed by Brian Brown and seconded by Chris Easter. Motion carried. The Way forward No National Charity after 2016 (No NC position after 2016) and an explanation was given. There had been an accounting problem with the charity being over 2 years. Regions are raising charity money for their local charities and not for the National Charity. All money collected will be put on the webpage as coming from GWOCGB. Proposed by Bob Simpson, seconded by Bob Carter, motion carried. Membership fees can be paid by standing order with fixed fees for three years. If cancelled after 5 th December then a 5 admin charge will be levied. There were a few questions asked. Proposed by the Treasurer and seconded by Lesley Snell. Motion carried Website demo Webmaster on NC AGM Few questions and observations. It was stated that any questions to the committee should not go on the website and should go direct to the committee. There was a presentation on how the members would like the Wingspan going forward. The two ideas for Wingspan were presented by the Events Officer and the Webmaster. A few questions were raised on each system. The proposal that we should come away from White Horse Graphics should see us break even for this year with the ending of the contract in August. Proposed by Paul Adams to end the contract and seconded by Jeff Sheppard. Motion Carried. A letter is to be sent to Keith Rigley at White Horse Graphics to thank him and his team for all their work in the past. Option B was carried with the webmaster putting a version of Wingspan on the website. He will be helped by an editor who will proof read all reports etc. There was a worry that should the webmaster leave the committee and club, it would leave us in the lurch. He stated that there are other people who can do the work but he will not stand down. The Events Officer stated that it would not be a lack of funds that brings the club down but lack of volunteers to the National Committee etc. PR Officer for this club, should this role be re-introduced. Brian Syvier told the meeting why this role closed down in the past as the club at that time was again trying to save money. Bob Carter suggested a welcome pack given to all dealers. There were several questions at this time and Keith Cross suggested that we vote them on for a year to see how it goes. Brian Syvier felt it is needed for someone who could help with the

3 Officers Reports development of publicity material. Shaun? felt that we have to encourage younger members to this club. Rich Woodland stated that it is down to the regions to portray GWOCGB word of mouth means a lot. Keith Cross proposed that the PR Officer be re-instated, seconded by Chris Easter. The motion was not carried. International Representative There are 24 countries in GWEF the latest being Latvia. Turkey have applied and Russia have re-applied to join and this will be decided at the Belgium Treffen meeting. 22 international Treffens were held in 2014 with GB represented at 20 out of 22. GB were first or second on 6 occasions. GB Treffen was the 4 th biggest in Europe after France, Germany, Holland. Belgium had around the same numbers as GB.. Bob Simpson asked why the flyers for Spain and Portugal are not out and the Treffens were only a few weeks away.. International Reps can put updates on the new website. It was asked where would be money from the auction of trophies go once we did not have a National Charity. It will be looked at. The International Representative apologised about the Events Guide. It had got lost in no man s land. However in future this will be looked after by the Events Officer. Phil Peskett asked if we would still have a printed help guide and the answer was yes. Treasurer The Co-opted Treasurer said that during her time she had been a book keeper and not a treasurer. When the club is making a profit it is easy not to look to hard and but when you make a loss it makes you look a lot harder. Charity impacts on three years of accounts and she gave an explanation of what had happened over the last few years with the charity money. In future this will not happen again as it has been sorted. The accounts had not been audited as we are under the threshold for this. Proposer of acceptance of the accounts Lesley Snell, seconded by Barry Hawkins. Lesley Snell asked for a huge vote of thanks to the Co-opted Treasurer for a job she had not wanted to do. It was proposed by the Co-opted Treasurer that subscriptions go up by a 1 and this was seconded by Sue Wilkinson carried. Christine Prescott asked why there was no advertising revenue in Wingspan. It was explained that although the charges had been put down for an online magazine, all advertisers did not want to advertise in an online magazine. The Co-opted Treasurer asked for the Accountants to remain the same and this was carried. Co-opted Treffen Coordinator She had made a visit to Kelso during the Easter holidays and met with the site manager. Things have changed in Scotland with risk assessments have gone through the roof although it looks as though it will be ok for our light parade and parade of nations. We are not sure whether we will be able to go through Floors Castle again this year as we may have to pay for the privilege. There will be no official ride outs this year as the drink driving limits are very much lower in Scotland. There will be a coach trip to Edinburgh on the Wednesday, but will have to be booked by pre-inscription only. The Treffen Coordinator was very grateful to South Wales Region who had paid for the Friday band and Yorkshire Region who had paid 300 to go towards to the Treffen. Inscription will be one flat charge from the Monday of 48 per person. Route maps will be available ride outs.

4 Charity Coordinator The Charity Coordinator did support the removal of the National Charity. At present there is in charity pot. Classic section is going very well. Reps were asked to please send a prize for the Treffen raffle. On a personal note he has two containers of 1000 and 1100 spares which he needs to get rid of. MAG/BMF - We will be affiliating to MAG at 265 for the next year. The MAG/BMF representative said that he will be getting our name out there and all clubs like our affiliation. Membership Secretary - Members 173 Single Members, 429 Joint Members, 2 Single Social Members, 4 Joint Social Members, 9 Special Members, 1 Complimentary and 7 Family Members 625 Memberships 1065 Members s 41, 1100 s 40, 1200,s 44, 1500,s 264, 1800,s 347 and 3 wheels 179. The numbers have not gone down that much. 132 people had attended this AGM. Events Officer - had nothing to report but was asked why it took so long to get PLI. He stated that two weeks notice was required as he had a very busy job and was not able to look at club business every day. Gen Sec The Gen Sec stated that most of the work is behind the scenes, like organising the weekend and the dinner and dance. 40 people had attended and a good time was had. She was asked if the club had had to pay for anything and she stated they had paid for the disco. If more members had attended this would have been covered. Keith Cross said that people asked for hotel weekends and when this was organised only 40 attended!! Chairman The Chairman apologised for not mentioning that Chris Hinds had sent his apologies to the last meeting and he would like to retrospectively apologise to Chris. For the first six months of his Chairmanship had been very good and he felt there was more enthusiasm in the club. After the October meeting things got a bit fraught and now with Way Forward things should be a lot easier. He mentioned that Christine Prescott was doing a zip wire challenge together with Ian and was looking for sponsorship. He also said he had some sew on badges for sale for 5 each. The Raffle was then conducted. Election of Officers 4 posts had been contested, gen sec. committee member and Charity Coordinator, Treffen 2 and International. There had been 76 votes cast and the following were elected. Janet Cross Gen Sec Peter Fisher Committee Member and Charity Coordinator Nigel Whitehouse - Treffen 2 Duncan Mitchell International Representative Recently the club has been running with a non elected Treasurer. A person has come forward who is interested in running as Treasurer and who has a proposer and seconder. The Committee also propose that the Webmaster is a full voting member of the Committee. The Chairman then asked the floor to elect those two persons.

5 Proposed by Tim Brooks and seconded by Keith Cross. The motion was carried and Barry Hawkins was elected as Treasurer and Derek Hendry as Webmaster. AOB Phil Peskett said that he was pleased that nobody had needed support from the main club and the base roots of the club should remain. However he said the club should come out of GWEF and the Treffen and have a national rally instead. He asked members to think about this. There were several other questions: Keith Cross said that this had been an important meeting and he noted that not all the Regional Reps were at the meeting. The area reps should be here and their own members should chastise them for not attending. A member asked if the date of the Treffen could be moved as it clashed with another big motorcycling event thunder in the glen. Keith Cross said perhaps we should come away from bank holiday but the Treffen Coordinator said that we have back to back Treffens with Ireland and international visitors often attend both Treffens. Also a lot of the grounds we used to have are now too expensive to use and this is not because it is a Bank Holiday. Mark Oakes said we should take away the extra 50% for non members so we could encourage other people. The Chairman said that there had to be some benefit for paying your subs. Mark Mordicai suggested that the chairman have a vote rather than a casting vote at meetings. Chris Easter (an ex Chairman) said that there is an advantage to not having a vote. There being no other business the Chairman closed the meeting of GWCGB. It was then stated that the directors of GWOCGB Ltd were happy with the way things were moving forward and the meeting of GWOCGB Ltd was closed at 4.00pm