RBYC Annual General Meeting Monday 12 th May 2008 Howard Palmer room, St Sebastian s, Crowthorne at 7.30pm

Transcription

1 RBYC Annual General Meeting Monday 12 th May 2008 Howard Palmer room, St Sebastian s, Crowthorne at 7.30pm The meeting was opened by Mike Seaton at 7.45pm. 1) Apologies for absence: Dave Parr, Neil Dunnet, Jason O Kane, Dave Evans, Gary Careswell, Andy Williams, Janet Wills, Fiona Walker 2) Minutes from the previous AGM meeting: Previously circulated on the web site and unanimously approved. Signed by Mike Seaton. 3) Matters Arising None 4) Financial Report: Highlights. Treasurer Ian Murray submitted the financial report stating that the Club has an operating surplus of 1, for the year ending 30 th April 2008 With an additional 1000 in premium bonds held in the name of Geoff Littler. Total income for the year was 6, with expenditure of Ian proposed that single Membership should remain at 20 and for a family 30 Ian proposed that the membership subscription will be 20 or 30, as appropriate, per year or part year. (at the moment it is proportioned which is too complicated and time consuming ) That payment of full subscription, or temporary membership, be a condition of chartering (see membership report) Mike presented the cruising account in Fiona Walker s absence. The Cruising account made an annual operating deficit of (excluding temporary membership fees). Leaving a fund of at the end of the year. The Training account is at present in the hands of Liz Mountain, who will report back when it has been finalised, we understand the account is in surplus. Charitable donations money raised this year came to it was proposed by the Management Committee that this be made up to 800. (see under charitable donations) The report was accepted subject to audit. Any item of significance will be reported by the Auditors to the Management Committee. Proposed by Sue Hurley and accepted by a show of hands from the floor.

2 Auditors for next Year The Accounts will be audited by Nicki Mackie and Dave Evans. Proposed by Les Harris, Seconded by Deb O Brien. Approved by a show of hands from the floor. 5) Membership report given by Ian Murray (Dave Evans absent) Ian reported that there are some 102 members but some members had not paid the increased subscription fee this year ( 20 instead of 15) and so he has written to them asking for the remaining 5, in some cases this had been successful and in others not, Ian reported that some members had been sent three reminders with still no response. It was pointed out by Geoff Littler that in the rules it states that if you have not paid your full subscription you are not entitled to go on club trips, especially as this could invalidate our insurance cover. After some discussion from the floor it was decided that The Cruising chairperson would hold a list of those who had not paid so that when they requested a place on a trip they would be asked to either pay temporary membership or pay the rest of their subscription costs. This was proposed by Marianne Murray, seconded by Peter Hurley and approved by a show of hands from the floor. The change to subscription charge for initial partial year was voted on:- That in future, the cost of membership will be 20 or 30 (for a family) per year no matter when you join. (This will only affect members during their first year of membership) Proposed by Ian Murray, seconded by Nicki Mackie and approved by a show of hands from the floor. We will discuss if either of these changes has had any impact at next years AGM. 6) Commodore s Address: - The evening is in two halves First the formal bit where we put forward some hot debate on the finances of the club and quiz the Treasurer over the expense item on the profit and loss account of chartering a private yacht in the Caribbean We thank the Officers and Committee Members for their efforts over the past 12 months then they all resign. because they have had enough.. We then twist their arm to re-stand for another 12 months We encourage a few more members to join the Committee Vote them all in Decide on where our charitable money is going Then have a quick sandwich and a beer and a glass of wine Catch up with a few salty sea dog stories and prepare him for the fact that Bridget Jones has indeed a live Salty living in the house now Then the second part is an informative talk by Ted Howard-Jones from The Tall Ships Youth Trust We can all go home happy that the Club will be around for the next 12 months

3 Thanks this evening go to Sue and Bridget Jones for organising the catering and for booking the hall Buy raffle tickets Buy more raffle tickets Commodores Address to AGM 2008 The RBYC is a club run by its Members for its Members With the emphasis on getting out on the water, safely and encouraging members to gain hands on practical experience and formal RYA qualifications We manage to maintain a core nucleus of members with new members arriving and sadly one big player John Mountain no longer with us. We are still all a bit shocked, but will remain indebted to John for the endless hours he gave to the Club as a Founder member, Skipper and Trainer. A tough act to follow. In memory of John the Officers and Committee Members have all agreed to rename the Jimmy Riddle Cup The John Mountain Challenge Cup and I am sure that all of you will agree that this will keep his memory alive for an event where we all cursed him for the late nights and obscure challenges he so brilliantly set each year We welcome new club skippers Ian Murray, Neil Dunnet, David Coulthard and Andrew Williams. We have new Yachtmaster, Coastal and Day Skippers who have all worked hard to better themselves over the past 12 months you know who you are and very well done! Our club Burgee is still achieving international fame outside of UK waters and fresh supplies are available for sale see the web site. The Commodores Cup for Endeavour was won by Alex Dunn this year. A continued increase in demand for club cruising weekends and some fantastic trips including a weeks trip off the west coast of Scotland, a long weekend in the West Country and Pembrokeshire which was not so good on the weather front and of late taking two 72 foot ex Challenge Yachts with the Tall Ships Youth Trust. The club membership has enjoyed an increased opportunity to sail from new Charterers and larger boats too, from numerous new ports to expand our cruising area over the past 12 months. Thanks must go to Fiona for the many hours that she puts into getting it all sorted, keeping it all together and getting us there and back and for the Skippers for ensuring the trips run smoothly and safely thanks to all. Confirmation of the main aims of the RBYC as an educational platform One Jimmy Riddle Winner Paul Clift

4 I would like to thank personally the Officers and Committee Members who have given up valuable spare time to support the smooth running of the club Thank You Special thanks go to Deb O Brien and Peter and Sue Hurley for their efforts in twisting the arm of many an establishment to part with their goods in the name of charity And finally.. It has been a pleasure serving the Club as Commodore over the past 12 months and if voted in tonight, I look forward to another 12 months at the helm Thank you 8) Resignation of Officers The officers for 2007/2008 were- Commodore- Mike Seaton Vice Commodore Peter Hurley Treasurer Ian Murray President Adrian Oldfield Secretary Sue Hurley Rear Commodore Dave Evans All officers resigned so that nominations for 2008/09 could be voted in. 9) Nomination of officers 2008/2009 Commodore- Mike Seaton Vice Commodore Peter Hurley Rear Commodore Dave Evans Treasurer Ian Murray President Fiona Walker Vice President Deb O Brien Secretary Sue Hurley The above nominations were read out and approved by the meeting by a show of hands from the floor. 10) Nominations for Management Committee The following nominations were read out and approved by the meeting by a show of hands from the floor. Les Harris Neil Dunnet Sevi Blugan Nicki Mackie Richard Lindsay Marianne Murray Tim Wick Paul Whittard 11) Charitable Donations

5 The following organisations were nominated to be considered as recipients of a charitable donation. A) Tall Ships Youth Trust (Chiltern branch) B) RNLI to be donated through Liz Mountain as a memorial to John. C) The Ellen MacArthur trust, sailing for disadvantaged youngsters. D) Berkshire air ambulance. The decision as to who/how much to donate to was put to the floor. After some discussion it was decided by a unanimous show of hands that 400 would go to the RNLI (Liz Mountain) and 400 to the Tall Ships Youth Trust. It was also decided that we would vote ahead of next years AGM who would receive charitable donations next year as this would make our fund raising more valid if it was understood who we would be raising the money for. The result was that the RNLI and The Ellen MacArthur Trust was voted in by a unanimous show of hands. 12) AOB Thanks to Sue and Nicki for organising the food and drink. 13) Date of next AGM Tuesday 12 th May 2009 Meeting closed at 8.45 pm by Mike Seaton. It was followed by a talk on the Tall Ships Youth Trust by Ted Howard-Jones