Stoke Orchard Community Management Committee

Transcription

1 Stoke Orchard Community Management Committee Minutes of meeting held on 13th February 2019 at Stoke Orchard Community Centre Attendees: Roy Dakin (Chair) Chris Wiggin Alan Macdonald Helen Macdonald Lynn Hazell Paul Hazell Margaret Large Gordon Webber Heather Webber Diana (Part of meeting) Mrs Summer-Burrows (Part of meeting) Mrs Harrison (Part of meeting) Apologies: Sue Fereday Rachel Coley Steve Watts Linda Wiggin Race Night Thanks were given to Mrs Summer-Burrows and Mrs Harrison for attending the meeting, representing Tredington School. Volunteers supporting the race night would be Helen, Al, Roy, Chris (operating DVD), Margaret, Sue (to help with set up), Heather (to help support tote), Duncan (master of ceremonies) and 4 from the school. It was agreed to meet at 6.00pm to start set up. Cheese boards will be provided with profits going to the school. Helen will source cheese etc, paying from hall funds and reimbursing from takings. Mrs Summer-Burrows and Mrs Harrison then left the meeting Bus It was agreed that the bus would be the first item on each meeting, faciliting Diana's attendance. A meeting has been held of the bus sub-committee and agreed a simpler process for booking. MIDAS training is in the process of being arranged. There are a couple of large bookings for local residents, one in early March to Scotland for the 6 Nations rugby, and another in August for a charity event to the 3 Peaks. Another request is in the pipeline for a trip to Cumbria in July. It was agreed that a flexible approach should be taken with regard to pricing to enable us to ensure the bus is used by local residents whilst providing income to cover costs. Diana left after this item was discussed.

2 Storage The Parish Council has agreed that a brick built extension to the hall to provide additional storage would be the preferred option. The plan would be for a 10 meter extension, 3.5 meters for garden store with doors to the outside and the remainder for hall storage with double doors into the hall. Gordon has drawn plans for planning permission purposes. Al to send to Parish Council Key duties Fobs have been received and Helen and Chris have received instruction. Helen to programme the Fobs and meet with relevant hirers in the next couple of weeks. Events Wrestling - 2/3 of tickets have been sold. Steve will lock up. Gold Cup Day - Roy, Paul, Lynne and Margaret to work the day. Set up from and open time will be pm. Helen to advertise. Helen to put out a call for volunteers from the community to help with occasional events. Community Day - Band is booked - Black Mercian. No police horses available, but the fire brigade and police dogs will be in attendance unless required for emergencies on the day. Paul to ask if Blood Bikes could be represented. Paul making coconut shy. Heather will organise cream teas (with Lynne's help) Al will ask Richard if he has Tug of War rope we could use. Helen to keep everyone informed. Fire Walk - Needs to be booked by 16th February. It was agreed to shelve this idea for the time being but to explore who might be interested before we go ahead. First Aid - Helen to ask Sue to put a Facebook request for volunteers who are already trained as first aiders to join a list of people we can call on for occasional support at events. Shop Helen reported on shop business. Phase 1 of refit will be undertaken in the next couple of weeks. Al, Gordon to undertake the work with support from Adam (Jules' husband). Paul to lend a jig saw. Outside space

3 There are several tasks which need to be undertaken for safety purposes. These include: removal of boulders installation of barriers installation of hoops to prevent driving onto grass fencing planting of whips litter pickers, gloves and bags These tasks were discussed and the committee expressed their willingness to assist wherever possible but agreed that these are PC responsibilities. Heather to raise with Richard in order to move this forward. Duck Race - Thought needs to be given to the use of the land around the stream which is still under Bloor responsibility and is due to be planted to reduce the risk of flooding. Heather has asked Richard but not received a reply. Will chase. Date of next meeting - 20th March 2019 at 7pm Actions: Agenda item Action Owner Due date Status AOB Notice board Chase Knaresborogh Homes re: notice board HM Notice Board PH and AM to move notice board on main road. AM/PH Outside storage With PC for planning permission HM, AM, and GW Bus Arrange MIDAS training AM First Aid Request volunteer first aiders from community HM Door closure in Room 2 Needs repair PH

4 Outside space Liaise with PC re fencing, play park, etc Litter Liaise with PC to provide litter pickers Outside lighting Replacement bulb required. GW/AM Duck race Check re use of land with Richard/PC

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