Ellenbrook Lions Club (Inc) Business Meeting Minutes

Transcription

1 Ellenbrook Lions Club (Inc) Business Meeting Minutes Thursday 19 th January 2017, at the Valley Bowls Club Welcome Meeting opened by President Derek at 7:30pm Attendees Chris Boam, Derek Boardman, Pat Boardman, Vonni Chapman, John Edgecombe, Ron Freestone, Ann Jones, Dennis Jones, Rob Longmire, Norm Pearson, John Pritchard, Neil Rodgers, Colin Sage Apologies Darren Blackburn, Peter Boam, Rad Dickerson, Sue Dickerson, Noelle Edgecombe, Gaylene Kelso, Doreen Rees, Bob Schwind, Sandra Weir Induction of New Member - Vonni Chapman, inducted by Past President Ron Motion that the Minutes of the last Business Meeting be accepted Moved: Dennis Seconded: Norm Carried: Yes Matters Arising Correspondence Incoming Lions Operation Smile donation request: $250 Cameron Robertson donation request for son, Tyler: $500 Request from Lions Australia for a donation to Lions in PNG:$500 Thank you from Lions Recycle for Sight from City of Swan re next Connect event passed to Rob - expect $625 in to Admin from City of Swan re hosting of People at Place event Yes do passed to Derek re Kai from Frank Alban re Cyber Crime seminar Motion that the above donations be approved, totaling $1,250 Moved: Derek Seconded: John E Carried: Yes

2 Outgoing Treasurer s Report at 19 th January Account Balances $37, Activities Term Deposit Account $21, $ Outstanding Cheques Cheque Number Payee 243 Lions Spinal Cord $ Wheel Chairs for Kids $ Accounts for Payment: D & A Jones mints mileage $35.00 D Rees mints mileage $ W1 half yearly fees $ City of Swan hire of oval for Swap Meets on 19 th Feb & 19 th Mar $ Lions Club International half yearly fees $ District 201W1 half yearly fees $ Accounts payable for ratification: Perth Face Painting face paint for carols $ Getting Tech- sound and lighting for carols $5, Lions Club of Duncraig Xmas cakes $ Swan Dist Lions Club Xmas puddings $95.55 Royal Life Saving first aid post for carols $ Castles R Us money received from IGA and passed on $550.00

3 Pre-approval requests: Swap Meet 19 th February including First Aid Post $ Pauline Longmire and Una Harrison gift vouchers $ Purchase of two new gazebos $ Creation and Purchase of two Centennial banners $ Purchase of Chocolates for the 10 non members who assisted us $ at the Shops Outstanding receivables Vicinity Ellenbrook Shops hire of gazebos 26/11/16 $ Motion: that all accounts for payment, accounts for ratification and pre-approvals be approved and that the Treasurer s financial report be accepted. Moved: Norm Seconded: Chris Carried: Yes Membership Regular Life Affiliate At Large Non Financial Total Members Prospective President Derek advised members that our Life member Lion Bob Schwind is seriously ill at the age of 88. He has been a member of our club since 7 January 2003 Prospective by Ron: Sarah Kaur, Asheesh Dhingra, Rakeesh Prospective by Neil: Gary Doyle Dropped as Prospective by Ron: Lee Braithwaite, Michelle Lowen, Amitabh Presidents Report Sales of Mints falling review of outlets to be conducted in June Xmas Cakes & Puddings : 1. Number ordered direct from Top Taste: Red: 300 Green: 240 Puddings: 96 includes 6 from last year

4 2. Number purchased from other clubs: Wanneroo: 48 Green, 12 Puddings Swan Districts: 12 Puddings Duncraig: 50 Red: 24 Green 3. Total sold: 350 Red, 312 Green 126 Puddings, $10,908 Banked 4. Stock on Hand: Cakes & Gift Wrapping at the Shops, 12th December to 24 th December 1. Volunteers, 14 members. 10 non members, Total Volunteer hours, Gift Wrapping, $4,778 Cake & Pudding Profit, $1, The 10 non members to be presented with a certificate of appreciation and a box of chocolates at our next Social meeting 4. Karalee Pritchard to be invited to next social for a thank you for Xmas wrapping ribbons Other Business Update by Norm on Xmas Carols review meeting with the City of Swan & others no more donation requests at the gates, sell raffle tickets instead, maybe First Aid post at all future Swap Meets - agreed Possible new Club polo shirts Ron to issue advice to members on this subject Election meeting on 16 th March - Ron to officially advise members, no later than 14 days before the meeting Upcoming Events/Meetings Date Thursday 26/01/17 8am to 10:30am Sunday 29/01/17 Thursday 02/02/17 Thursday 09/02/17 Sunday 12/02/17 Thursday, 16/02/17 Friday, 17/02/17 5pm to 7:30pm Sunday, 19/02/17 Sunday 26/02/17 Event Train Australia Day Breakfast Ballajura Oval free as usual Social meeting Board meeting Business Meeting Train Altone Park - $320 Swap Meet

5 Meeting closed at 8:45 pm President Secretary Derek Boardman Ron Freestone