Bob White Lodge Chief Carter Harwell x Lodge Adviser Robert Reeder x

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1 -10:10- Welcome and start of Section Seminar -11:15 Welcome -11:17 Obligation and prayer -11:19 Roll Call - Secretary Lodge and position SR-5 Council of Chiefs 11/12/16 Camp Barstow Start time: 10:00 Name Bob White Lodge Chief Carter Harwell x Lodge Adviser Robert Reeder x Lodge Co-Staff Adviser Greg Sewell Lodge Co-Staff Adviser Jeff Schwab Eswau Huppeday Lodge Chief Caleb Rohlfing x Lodge Adviser David Cody x Lodge Staff Adviser Clint Beilke x Itibapishe Iti Hollo Lodge Chief Thomas Hauser x Lodge Adviser Ryan Mills x Lodge Staff Adviser Denise Grennell x Santee Lodge Chief Colin Hungerpiller x Lodge Adviser Ron Johnson x Lodge Staff Adviser Joshua Hanes x Atta Kulla Kulla Lodge Chief Jakob Helderman x Lodge Adviser Mickey Stokes x Lodge Staff Adviser Todd Davis Unali' Yi Lodge Chief Ethan Spence x Lodge Adviser James Barton x Lodge Staff Adviser Matthew Miller

2 Muscogee Lodge Chief Riley Dabbs x Lodge Adviser Robert Sears x Lodge Staff Adviser Larry Parrish x Skyuka Lodge Chief Cole Taylor x Lodge Adviser David Simmons x Lodge Staff Adviser Alec Surrett x Tsali Lodge Chief Ryan Grannan x Lodge Adviser Tony Johnson x Lodge Staff Adviser Kirby Thompson x Catawba Lodge Chief Zachary Unferth x Lodge Adviser Craig Orr Lodge Staff Adviser Brian Sweeney Section Section Chief Matthew Watson x Section Vice Chief Nick Zanzot x Section Secretary Stuart Park x Section Adviser Mac McLean x Section Vice Chief Adviser Michael Thompson x Section Secretary Adviser Tripp Clark x Section Staff Adviser Lamar Perry Administration Coordinator Harrison Flowers x Ceremonies Coordinator Pierce Asaad x American Indian Events Coordinator Taylor Everard X Program Coordinator Alex Jernigan X Service Lodge Coordinator Josh Butts X Training Coordinator Alex Summers X Associate Coordinator Carter Harwell X Special Events Coordinator Thomas Colton Shows Coordinator Jakob Helderman X Administration Coordinator Adviser Mason Thomas Ceremonies Coordinator Adviser Tim Hunt American Indian Affairs Coordinator Adviser James Barton X Program Coordinator Adviser Brad Hutto X

3 Service Lodge Coordinator Adviser Brad Hutto x Training Adviser David Surrett x Immediate Past Section Chief Reed Powell Notes - Catawba had a stand in lodge chief - Taylor Everard would arrive around lunch time - Carter Harwell filled in for Alex Jernigan, who was absent due to illness - AKK had a stand in staff adviser Service Lodge Guidelines Josh Butts Joshua Butts proposed to approve the Dixie Proposal for 2017 and there was a second. Moved into Delegate fee is $35 and staff fee is $65 (includes staff stuff) Each lodge gets 100 spaces, other lodges can use those if a lodge does not use all of them. Health Form is required. Dixie Expo (from 2005) is going to happening again when you come into camp. Booths will be set up. War Canoe has been added to Quest Dixie Grand Fair, Friday Night after the show Vigil Rededication, Sunday Morning at sunrise Dietary Restrictions need to be sent to host lodge Budget is currently balanced Is there a limit on asking for more spots? o There can be more spots available if needed. Are the Cracker Barrels figured into the budget? o Yes, won t affect current budget Riley Dabbs Motion made: At midnight on Saturday night of the Dixie Fellowship, ownership of any unsold Dixie memorabilia items will transfer to the Service Lodge. The Service Lodge will purchase these items from the Section at cost, or at a price above cost but not to exceed the retail price, which will cause the event to be in the black financially. Once transferred to the Service Lodge, they may opt to sell some or all items at reduced prices on Sunday in order to expedite liquidation of the inventory.

4 ed Riley Dabbs Motion made: I move to add "Ditty Bag" and "Water Bottle" to the list of allowable items found on page 15 of the Proposal, item 15, "Use of 'Dixie Fellowship'." Rationale: These are items that will be given to all delegates. The ditty bag is an often provided item that also has often included the "Dixie Fellowship" name. This motion just formalizes that this common practice is allowable. The water bottle is being provided and encouraged for all delegates as their drinking container for meals. This is a significant part of our waste reduction "green" efforts. ed Riley Dabbs Motion made: I move to change the requirement regarding golf carts brought by delegates, found on page 13, from the present wording: "If any delegates desire to bring their own golf carts or other similar transportation devices, you must ask for approval of the Service Lodge by January 31, 2017" to now read as "If any delegates desire to bring their own golf carts or similar transportation devices, you must have prior approval, in writing, from the Service Lodge. To ensure a response, requests should be submitted to the Service Lodge by March 31." Rationale: On January 31, the current deadline, many lodges still do not know who from their lodge is going to Dixie, much less who will have or need Golf Carts. March 31 is a much more reasonable date. Important note is that the motion says SHOULD be submitted by March 31, not MUST, so we can consider requests after March 31. ed Unali Yi asks if COC members can buy staff items Host lodge clarified that by directing attention to item 14 on page 15 Motion made to revoke motion to approve and passing it now with amendments stated. ed

5 Quest/Program Motion made to approve Quest/Program proposal Alex Jernigan could not be at the COC due to illness, Carter Harwell stepped in. Program can be found on pages Alex Jernigan could not be here, so I am stepping in. 2. You can find the program portion of the Dixie proposal on pages Changes to the traditional program proposal include: a. All participants in range activities are required to attend a brief range safety training course b. Shotgun and canoe racing will be new events at this year s Dixie c. Egg toss will now be hosted by the section. d. Rubber or plastic Cleats are acceptable in Ultimate Frisbee only, NOT Tug of War 4. The events at this year s Dixie will be as follows: a. Shotgun Shooting b. Chariot Race c. War Canoe Race d. Fire Building e. Knot-tying relay f. Tent Pitching g. Archery h. Rifle Shooting i. Arrow/Softball j. Cross Country Run 5. Lodges get to pick what program event they want to do in Dixie rotation schedule order: a. Muscogee b. Skyuka c. Eswau Huppeday d. Tsali e. Itibapishe Iti Hollo f. Unali Yi g. Santee h. Catawba i. Bob White 6. Lodges will receive points according to how well they performed compared to the other lodges. If a lodge places 1 st place in an event, they will receive the maximum amount of

6 10 points, if they place 2 nd, they will receive 9 points, and so on until 10 th place, which will receive 1 point. 7. Scoring will be different for each event, though they will all remain on the 10 point scale. Be sure to read through the entire program section in order to understand procedures for tying, and for your lodge to achieve the most points they can. 8. The descriptions for the new events are as follows: a. War canoe is an event where each lodge will submit one 7 man team i. Each lodge will go separately and be timed to see how they place. ii. Each rower will receive a single blade paddle iii. There will be 2 judges for this event iv. Points will be awarded depending on each lodges time compared to the other lodges. v. Each lodge will get 1 opportunity to have a practice run in the canoe. b. Shotgun Shooting is an event where each lodge will enter one Arrowman to shoot at a total of 12 clays. i. 10 of these clays will be counted, and 2 of these will be for the shooter s practice. ii. You receive one point for each clay hit. iii. You receive zero points for each clay missed. iv. Muscogee will provide one shotgun, and the appropriate amount of shells to conduct this event. v. This shotgun will be a 20 gauge, and all contestants must use it. vi. MUST ATTEND RANGE SAFETY MEETING 9. Open the floor for any questions Floor opened for discussion Cleats can be worn for Ultimate Frisbee as long as they are not metal Cleats may not be worn for tug of war If a lodge hosts shotgun, will the launcher and Range Safety Officer be provided? If there is a tie in the top 3 places, contestants tying will shoot (5) more shots in a random order. If another tie occurs, the same procedure will be followed until the tie is broken. Ties below 3rd will share their placement. Carter Harwell Motion made: to remove Part D of Shotgun shooting on page 24 (motion was to remove language describing a tie-break procedure in Shotgun shooting) Suggestion made to have range safety meeting at the same time as the judges meeting Traps will be predetermined Note made the the RSM takes 30 minutes according to BSA

7 Carter Harwell Motion made: To make the Rifle and Shotgun range safety meeting from 12-12:30 on Saturday Motion Carried Ryan Grannan Motion made to change number of people required for war canoe from 7 people to one team up to 7 people Motion Carries Motion made to revoke original motion and move to accept Quest/Program proposal with amendments. Motion Carries Jakob Helderman Motion to break to recess for lunch BREAK Quest event assignments a. Muscogee- Shotgun b. Skyuka- Fire Building c. Eswau Huppeday- Cross Country d. Atta Kulla Kulla- Chariot Race e. Tsali- Knot Tying f. Itibapishe Iti Hollo- Arrow/Softball Throw g. Unali Yi- Archery h. Santee- Tent Pitching i. Catawba- Rifle j. Bob White- War Canoe Race Reconvened for meeting

8 Ceremonial portion Motion made to approve Ceremonial portion of the proposal Not much has changed, refer to Proposal Question about terrain and location of ceremonial grounds. o Terrain and locations are good. Close to one another Will memory judge be the same for the entire time? o Head judge will appoint one each time Motion Carries American Indian Affairs Taylor Everard Motion to approve the AIA proposal as written Changed wording to reflect national standards Comment box added to score sheet Motion Carried Administration Harrison Flowers Motion made to approve Administration portion as written Page 74- Each Judge will judge all other lodges except their own Page 86- Grand Fair added on why WTGCG was removed o We are not discouraging you to quit making it but there is a lot of overlap between lodges Motion made: Change score from 25 to 10 points for Grand Fair 7 yes 4 no

9 Motion made to revoke original motion and move to approve it with revisions Motion Carried Training Alex Summers Motion made to approve Training portion as written Changes to training topic must be submitted by January 14, 2017 to coordinator. Pages have past two years training topics Refer to guidelines for training Biggest change is judging Motion Carries -Assigned Lodges to host Trainings- Muscogee How do I get involved? Skyuka Scout Spirit in the OA Eswau will choose at later time AKK will choose at a later time Tsali American Indian Dance Itibap Lodge Activities Unali Yi Camp Promotions Santee Lodge Planning Catawba Conducting a Quality Ordeal Bob White Enjoying OA High Adventure Section Election Procedures- Matthew Watson Matthew Watson Motion made: To approve Section Election Procedures as written Same as found in the FOG Motion Carried New Business Special Events- Carter Harwell filling in o CIS and Powwows (Great Experience)

10 o NLS, OAHA, OP Arrow (Sign up today) o NLS is a great Experience D-PRO- Jakob Helderman and Stuart Park o Dixie Promotions kicking off on Dec 1 o Use resources on Google Drive to promote Dixie Advisers Minute- Mac McLean o Doing Great o Lodge Re-charter- look out for that packet o Recognized our Venturing Guests o The Legacy Motion made to adjourn meeting and move to Dixie Preview and then close with song following the Preview