CITY OF ANAHEIM SISTER CITY COMMISSION. MINUTES July 16, (two vacant seats)

Transcription

1 CITY OF ANAHEIM SISTER CITY COMMISSION MINUTES COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: Anthony Al-Jamie, Paul Anderson, Kevin Barrot, Taline Cole, James Dinwiddie II, Lori Dinwiddie, Jackie Filbeck, Elizabeth Jabaz, Larry L. Larsen and Jerry O Keefe Brigitte Rodgers, Brian O Neal, Anna Piercy (two vacant seats) STAFF PRESENT: Greg Garcia, City Manager s Office Brandon Harper, Community Services GUESTS PRESENT: David Bracey Agenda Posting: A complete copy of the Agenda was posted on Friday, at 3:00 p.m. at Anaheim City Hall. Public Input: Vice Chair Lori Dinwiddie explained that members of the public are invited to address the and will be called upon under Agenda Item No. VII. Public Comment. I. CALL TO ORDER Vice Chair Lori Dinwiddie called the meeting of the Anaheim Sister City Commission (ASCC) to order at 4:07 p.m. on Monday, at the Anaheim City Manager s Office, City Hall, 200 S. Anaheim Blvd., 7th Floor, Anaheim, California. II. APPROVAL OF MINUTES MOTION: Commissioner Taline Cole offered a Motion, seconded by Commissioner Jackie Filbeck AND MOTION CARRIED (Vote: 7-0; Abstained: Paul Anderson; Absent: Anthony Al-Jamie, Elizabeth Jabaz, Brian O Neal, Ana Piercy and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister

2 Page 2 City Commission does hereby approve the minutes from the ASCC meeting held on June 25, 2018 as presented. III. TEASURER R REPORT Treasurer Jim Dinwiddie presented the latest copy of the Treasurer s Report dated. The only change is the airport transportation for the Outbound Students at a cost of $225, leaving the current balance at $10, Treasurer Dinwiddie reported the Mito funds were wired to ACF the week of July 9, but they have not yet been transferred to the Sister City account. Vice Chair Dinwiddie noted she is still waiting for reimbursement for the cost of the flower fundraiser that was held last November. The paperwork was misplaced, since then the paperwork has been resubmitted and it is in the process. MOTION: Commissioner Larry L. Larsen offered a Motion, seconded by Commissioner Taline Cole AND MOTION CARRIED (Vote: 8-0; Absent: Anthony Al-Jamie, Elizabeth Jabaz, Brian O Neal, Ana Piercy and Brigitte Rodgers; and, two vacant seats) that the does hereby approve the Treasurer s Report dated. IV INBOUND/OUTBOUND STUDENT EXCHANGE PROGRAMS Commissioner Jackie Filbeck went over the schedule that was ed to all the Commission for the Inbound Student Exchange, a copy of which is below. She indicated the commissioner friendly events are noted and everyone is welcome to those events. Commissioner Filbeck asked the Commission to let Commissioner Dinwiddie know if they are going to attend. The events that are more restrictive are the ones where she had to book reservations. She booked for the students, the teacher, Chair Al-Jamie and her. If Commissioners want to go to the beach, they will need to drive separately or carpool, as the shuttle is full. The commission went through the list of activities and noted who would be able to volunteer to help. July 20, 2018 approx. 5:30 PM Welcome Reception at DTCC (8 students with 2 chaperones) **All Commissioners and host families are welcome to attend. Lori will need 2 Commissioner volunteers Commissioners Kevin Barrot and Taline Cole volunteered to help

3 Page 3 July 21 st and 22 nd Host family time Monday July 23, :00 AM - Meet at DTCC 9:00 10:00 Class time 10:00 10:30 Travel to Fire Station #6 10:30 11:30 Tour of Fire Station 11:30 12:00 Travel to lunch at In-N-Out Burger 12:00 1:00 Lunch 1:00 1:30 Travel back to DTCC 1:30 2:30 Class 2:30 Leave for Mito Bridge (31901 W. Bayshore Surf Dr., Anaheim Shores Beach Party near Bolsa Chica Tower #25 or very close to there) Dinner, games, fire pit with S mores **All Commissioners and host families welcome at beach party / Lori will need 2 Commissioner volunteers. Students need to bring a bathing suit, towel and warm jacket. Commissioners Ana Piercy and Brian O Neal volunteered to assist. Dinwiddies will transport students back to DTCC for pick-up approx. 9:00/9:30 Tuesday July 24, :00 AM Meet at DTCC 9:00 10:30 Preparation to meet with the Mayor, History of Packing House 10:30 11:30 Walk over to visit Heritage Center Library/Anaheim History 11:30 1:00 Walk to Packing House and Lunch 1:00 2:00 Walk to City Hall, Pictures, Display Case, Friendship Garden 2:00 3:00 Meet with the Mayor 3:00 4:00 Council Chambers, Back to DTCC 4:00 5:00 DTCC Do Postcards 5:00 - Pick up at DTCC Wednesday July 25, :00 Meet at DTCC 9:00 10:00 Class time 10:00 10:30 Travel to Angel Stadium 10:30 12:00 Tour of Angel Stadium 12:00 1:00 Shopping at Angel Stadium 1:00 to 4:00/4:30 Lunch and swim party at Anthony Al-Jamie s home 5:00 Pick up at DTCC **All Commissioners are welcome at the swim party. Thursday July 26, :00 Meet at DTCC Disneyland Fantasmic Reservation (World of Color is down for maintenance) 11:00 pm Arrive back to DTCC

4 Page 4 Friday July 27, :30 AM Meet at DTCC *NOTE* ½ later start than usual 9:30 10:00 Class time 10:00 10:30 travel to Downtown Disney 10:30 12:00 Shopping 12:00 12:30 Back to DTCC 12:30 2:00 Pizza lunch at DTCC, Dance Party, Karaoke 2:00 4:00 Do thank you notes, games, rehearsal for Sayonara Dinner 4:00 4:30 Kona Shaved Ice Fun (Truck comes to DTCC/Jackie s friend) 4:30 Pick up at DTCC (early pick-up due to Sayonara Dinner) 6:30 Sayonara Dinner at DTCC or TBD ** All Commissioners and host families welcome to attend. Lori will need 2 volunteers. Commissioner Larry Larsen volunteered to help. Saturday July 28, :30 Meet at Angel Stadium Parking Lot by Big A Tailgate Party 6:07 game time **All Commissioners and host families are welcome to attend. Lori will need 2 Commissioner volunteers. Commissioners Paul Anderson, Larry Larsen and Elizabeth Jabaz volunteered to help. Arrival back to DTCC TBD Sunday July 29, 2018 Host Family Time Monday July 30, 2018 Host Family Time Tuesday July 31, 2018 Students depart from DTCC Time TBD Commissioner Filbeck noted they still do not have tickets for Disneyland. They are currently trying to figure out how they are going to pay for them. It was agreed that whoever purchased the tickets, would be reimbursed by ACF. Chair Anthony Al-Jamie noted they have eight students coming from Mito, 4 boys and 4 girls and 2 chaperones, Mr. Wong and a female chaperone. The chaperone requested homestay and he let them know they cannot do homestays but they can find them a discounted hotel. They responded they do not have a budget for hotel and requested that they try to find them homestays. They placed seven of the eight students so far, there is one boy that still needs to be placed because one family that they thought were going to take two students decided to take one in the end. They placed the female chaperone with Jennifer Sasai because there was one young girl who was very nervous to be on her own. Mr. Wong and one male student still need homestay accommodations. Chair Al- Jamie is going to reach out to the outbound students that were in the program the

5 Page 5 last two years to see if they are interested in hosting, if not he will be a backup host family. V. SAYONARA PARTY SUPPORT Vice Chair Dinwiddie noted she has two options for the Sayonara Party, they can either order food or she can cater it. She asked if the Commission had a preference. Commissioner Taline Cole asked if there was a significant price difference between the two. Vice Chair Dinwiddie responded yes, it is significantly significant, it is between $ , ordering food versus $ or $ if she caters it. Greg noted every year the City participates and sponsors a lunch or part of the Sayonara dinner, so the City can sponsor that again this year. In addition, Council Members are invited and have an opportunity to attend and say good-bye to the students at the dinner. Vice Chair Dinwiddie asked if there was a preference in the food, and the Commission decided to go with fried chicken, mashed potatoes, pasta, spaghetti and salad. VI. VII. VIII. REVIEW OBJECTIVES OF SUBCOMMITTEES AND APPOINT NEW SUBCOMMITTEE MEMBERS This item was continued to the meeting in August. PUBLIC COMMENT David Bracey reminded the Commission that Sister Cities International Southern California Chapter would be holding their next meeting on September 15 in Laguna Beach. COMMISSIONER COMMENTS Vice Chair Dinwiddie requested that appointment of ASCC officers be agendized for the next meeting. Chair Dinwiddie asked if staff knew whom the vacant seats on the Commission had been allocated to and Greg responded those seats were not taken to Council. Staff is going to wait through summer and then they will go to Council to fill the vacancies and to have a larger discussion of how the Council is going to want to reformat the commission. Vice Chair Dinwiddie announced she plans to do a cookie decorating fundraiser in September.

6 Page 6 Jerry O Keefe asked if there was some mechanism for Council to recognize commissioners who are termed out and that have put in so much of their time and hard work during their time on the Commission. Greg Garcia answered it has not been the City s practice to recognize commissioners as they term out, but certainly the Commissioners can bring it to the attention of the City Council. IX. STAFF COMMENTS Greg Garcia introduced Brandon Harper sitting in for Kimberly Kelemen and thanked him for being there. Brandon will follow up with Kimberly on the action items from the meeting. X. ADJOURNMENT There being no further business, the meeting adjourned at 5:17 p.m. to Monday, August 27, 2018 at 4:00 p.m. at the Anaheim City Hall, City Manager s Office Large Conference Room.