CLUTHA DISTRICT COUNCIL

Transcription

1 MEETING OF THE CLUTHA DISTRICT COUNCIL Thursday, 17 May 2018 commencing at 1.30 pm at the Council Chambers 1 Rosebank Terrace BALCLUTHA

2 CLUTHA DISTRICT COUNCIL Notice is hereby given that a Meeting of the Council will be held in the Council Chambers, 1 Rosebank Terrace, Balclutha on Thursday, 17 May 2018, commencing at 1.30 pm. Steve Hill CHIEF EXECUTIVE OFFICER Council Members Mayor: Bryan Cadogan Councillor Geoff Blackmore Councillor John Cochrane Councillor Stewart Cowie Councillor Gaynor Finch Councillor Bruce Graham Councillor John Herbert Councillor Rachel Jenkinson Councillor Michelle Kennedy Councillor Alison Ludemann Councillor Hilary McNab Councillor Ken Payne Councillor Carol Sutherland Councillor Bruce Vollweiler Councillor Selwyn Wilkinson

3 CLUTHA DISTRICT COUNCIL 17 May 2018 APOLOGIES Councilor Stewart Cowie PUBLIC FORUM Item Page # Title 1. 5 Confirmation of Council Minutes (For Council s Information) Minutes of the Council Meeting held 5 April Corporate Services Committee Minutes (For Council s Confirmation) Minutes of the Corporate Services Committee Meeting held 3 May Service Delivery Committee Minutes (For Council s Confirmation) Minutes of the Corporate Services Committee Meeting held 3 May Service Delivery Committee Recommendation (For Council s Decision) Recommendation made to Council by the Service Delivery Committee at a meeting held 3 May Regulatory Services Committee Minutes (For Council s Confirmation) Minutes of the Regulatory Services Committee Meeting held 3 May West Otago Community Board Minutes (For Council s Information) Unconfirmed minutes of the meeting of the West Otago Community Board held 18 April Lawrence Tuapeka Community Board Minutes (For Council s Information) Unconfirmed minutes of the meeting of the Lawrence Tuapeka Community Board held 18 April Property & Forestry Meeting Minutes (For Council s Information) Unconfirmed minutes of the meeting of the Property & Forestry Committee held 5 April Audit & Risk Meeting Minutes (For Council s Information) Unconfirmed minutes of the meeting of the Property & Forestry Committee held 3 May Clutha District Council - 17 May 2018

4 Youth Council Minutes (For Council s Information) Unconfirmed minutes of the meeting of the Youth Council Committee held 2 May Long Term Plan Performance Framework (For Council s Decision) Report tabling the proposed Long Term Plan 2018 performance framework for pre-audit approval Draft Give Way and Stop Register (For Council s Decision) Report asking Council to approve an updated list of Give Way and Stop sign traffic control devices Draft Delegations of Roading Matters (For Council s Decision) Report asks Council to approve some changes to the delegation of roading matters, specifically traffic management devices (stop and give way signs), and the imposition of weight and speed restrictions on roads and bridges Part Road Stopping Reid Street and Thurso Street, Lawrence (For Council s Decision) Report informs Council of the unformed section of Reid Street and Thurso Street, Lawrence and the request to stop part of this unformed road area, as requested by Mr J Robertson Nikko Investment Distribution Report (For Council s Decision) Report for Council to decide on the quantum and use of investment distributions from its two Nikko Investments Biodiversity Funding Application (For Council s Decision) Reporting setting out an application for funding under Council s Biodiversity Funding Policy Citizenship (For Council s Information) Mayoral Report (For Council s Information) Chief Executive s Report (For Council s Information) Documents for Consent and Seal (For Council s Confirmation) Reasons to Move to Public Excluded (For Council s Decision) Clutha District Council - 17 May 2018

5 Clutha District Council Item for CONFIRMATION 5 Report Council Minutes for Confirmation Meeting Date 5 April 2018 Item Number 1 Prepared By Julie Gardner Service Delivery Administrator File Reference A REPORT SUMMARY Attached for confirmation are the minutes of the meeting of the Clutha District Council held on 5 April RECOMMENDATIONS 1. That the minutes of the meeting of the Clutha District Council held on 5 April 2018 be approved as a true and correct record. Clutha District Council 17 May 2018 Council Minutes for Confirmation

6 6 Clutha District Council Minutes of the meeting of Clutha District Council held in the Council Chambers on Thursday 5 April 2018, commencing at 1.30 pm. Present In Attendance Apologies His Worship the Mayor Bryan Cadogan, Councillors Geoff Blackmore, John Cochrane, Stewart Cowie, Gaynor Finch, Bruce Graham, John Herbert, Rachel Jenkinson, Michelle Kennedy, Alison Ludemann, Hilary McNab, Carol Sutherland and Bruce Vollweiler. Steve Hill (Chief Executive), Jules Witt (Group Manager Service Delivery), John Scott (Group Manager Corporate Services), David Campbell (Group Manager Planning and Regulatory), Larissa Brown (Strategic Planning Manager) and Valerie Bell (EA to Chief Executive). Councillors Kenneth Payne and Selwyn Wilkinson. Moved Councillors Kennedy/McNab and Resolved: That the apologies be sustained. URGENT BUSINESS There was no urgent business. ADDITONAL INFORMATION TO AGENDA ITEMS Moved Councillors Finch/Sutherland and Resolved: That the following additional information, which was circulated outside the published agenda and tabled, to agenda items 12 and 14 be admitted to the agenda: Item 12 Your Council Your Future - Additional information: The Draft Statement of Proposal for Proposed Rating Policies Item 14 Bylaw Update - Additional information: Clutha District Council Draft Water and Sanitary Services Bylaw, Clutha District Council Regulatory Bylaw 2018, Clutha District Council Draft Roading Bylaw Clutha District Council 5 April 2018 Minutes

7 PUBLIC FORUM Graeme Flett addressed council to outline his concerns about the risks and hazards associated with car rallying through the various forests in our district. Scott Martin, Responsible Camping Ranger, presented a powerpoint summarising his observations of freedom campers and campsites in the Catlins area and showing demographics of visitors are spread across both New Zealand and internationally. He advocated a blanket ban on freedom camping in the Catlins except for a small number of designated spots which he considered would give clarity to tourists and campers and enable better enforcement. However, Mr Campbell advised this approach would need to be aligned with the Freedom Camping Act and Council s Bylaw, which largely mirrors the Act. He also advised the Act does not have any provision relating to self-contained camping. 1 CONFIRMATION OF COUNCIL MINUTES The minutes of the meeting of the Clutha District Council held on 22 February 2018 were submitted for confirmation. Moved Councillors Jenkinson/Finch and Resolved: That the minutes of the meeting of the Clutha District Council held on 22 February 2018 be approved as a true and correct record. 2 SERVICE DELIVERY COMMITTEE MINUTES The minutes of the meeting of the Service Delivery Committee held on 22 March 2018 were submitted for confirmation. Moved Councillors Cochrane/Blackmore and Resolved: That the minutes of the meeting of the Service Delivery Committee Meeting held on 22 March 2018 be approved as a true and correct record. 3 SERVICE DELIVERY COMMITTEE RECOMMENDATION Recommendation made to Council from the Service Delivery Committee meeting held 22 March Moved Councillors Cochrane/Sutherland and Resolved: That the following recommendation made by the Service Delivery Committee to Council at the meeting on 22 March 2018 be adopted: That Council adopts the 2018 Waste Management and Minimisation Plan. 4 REGULATORY SERVICES COMMITTEE MINUTES The minutes of the meeting of the Regulatory Services Committee held on 22 March 2018 were submitted for confirmation. 7 Clutha District Council 5 April 2018 Minutes

8 8 Moved Councillors Vollweiler/Finch and Resolved: That the minutes of the meeting of the Regulatory Services Committee held on 22 March 2018, incorporating the following amendment: Item 2 Submission on Heliport Operation Proposal Balclutha: change last part of resolution from: That the Regulatory Services Committee approves the submission, subject to any changes made at the Committee meeting, as attached to this report To: That the Regulatory Services Committee approves the submission as attached to the report ; be approved as a true and correct record. 5 CORPORATE SERVICES COMMITTEE MINUTES The minutes of the meeting of the Corporate Services Committee held on 22 March 2018 were submitted for confirmation. Moved Councillors McNab/Blackmore and Resolved: That the minutes of the meeting of the Corporate Services Committee held on 22 March 2018 be approved as a true and correct record. 6 CORPORATE SERVICES COMMITTEE RECOMMENDATIONS Recommendations made to Council from the Corporate Services Committee meeting held on 22 March Council Meetings & Workshops May 2018 Moved Councillors McNab/Kennedy and Resolved: That Council adopts the following Council meeting and workshop dates 2018: Date Topic Time Tues 15 May Long Term Plan Hearings Session 1 1pm 8pm Thu 17 May Long Term Plan Hearings Session 2 6pm 8.30pm (if required) Wed 23 May Long Term Plan Decisions Meeting 1 1pm 8pm Thu 24 May Long Term Plan Decisions Meeting 2 Reserve Day 6pm 8.30pm (if required) Thu 31 May Representation Review Workshop 1-4pm Clutha District Council 5 April 2018 Minutes

9 Long Term Plan Budget Update Moved Councillors McNab/Kennedy and Resolved: (i) "That Council approves changes to the 2018 Draft Financial Strategy and Consultation Document for rates and debt as tabled: Forecast Rates Changes, Rates Limits and Inflation 2018/28 Forecast rates($m) * Forecast rates change (%) Rates cap at 4% ($M) * 18/19 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 27/ % 2.19% 2.54% 2.59% 2.91% 2.78% 2.39% 3.41% 3.07% 2.71% (ii) That Council approves subsequent updates to the financial model underpinning the 2018 Proposed Long Term Plan. (iii) That Council approves further modelling of reserve balances to be available for elected members towards making final decisions for the proposed 2018 Long Term Plan. 6.3 Request to Write off Arrears on Maori Land Moved Councillors McNab/Kennedy and Resolved: That Council writes off rates arrears on Maori land totalling $15, from the 2016/17 rating year for accounting purposes, recognising these as unrecoverable at this time. Clutha District Council 5 April 2018 Minutes

10 7 WEST OTAGO COMMUNITY BOARD MINUTES The unconfirmed minutes of the meeting of the West Otago Community Board held on 7 March 2018 were submitted. Moved Councillors Kennedy/Herbert and Resolved: That the unconfirmed minutes of the meeting of the West Otago Community Board meeting held on 7 March 2018 be noted. 8 LAWRENCE/TUAPEKA COMMUNITY BOARD MINUTES The unconfirmed minutes of the meeting of the Lawrence/Tuapeka Community Board held on 7 March 2018 were submitted. Moved Councillors Blackmore/Finch and Resolved: That the unconfirmed minutes of the meeting of the Lawrence/Tuapeka Community Board Meeting held on 7 March 2018 be noted. 9 AUDIT & RISK COMMITTEE MINUTES The unconfirmed minutes of the meeting of the Audit and Risk Committee held on 22 March 2018 were submitted. Moved Councillors Vollweiler/McNab and Resolved: That the unconfirmed minutes of the Audit & Risk Committee held on 22 March 2018 be noted. 10 YOUTH COUNCIL MINUTES The unconfirmed minutes of the meeting of the Youth Council held on 21 March 2018 were submitted. It was noted the minutes carried an incorrect date, to be corrected from 5 April to 21 March 2018 before being submitted to the Youth Council for confirmation. Moved Councillors Jenkinson/McNab and Resolved: That the unconfirmed minutes of the Youth Council Meeting held on 21 March 2018 be noted. 11 CAPITAL PROJECTS UPDATE The Capital Delivery Manager submitted a report providing an update on Capital Projects to be delivered in the Annual Plan for 2017/18, along with amendments. Moved Councillors Blackmore/Jenkinson and Resolved: 10 (i) (ii) That Council receives the Capital Projects Update report. That Council approves the following deletions from the Annual Plan for 2017/18 and considers them as projects in the 2018/22 Long Term Plan if required: Clutha District Council 5 April 2018 Minutes

11 11 Balclutha Water Treatment Plant Switchboard Milton Pipeline Replacement Stirling Water Treatment Plant Switchboard Tuapeka Reservoir Tuapeka Pump Controls Puerua Water Treatment Plant Switchboard Whitelea Road Water Treatment Plant Moa Flat Water Treatment Plant Evans Flat Water Treatment Plant. 12 YOUR COMMUNITY YOUR COUNCIL YOUR FUTURE 2018/28 The Strategic Planning Manager submitted a report presenting the Your Community Your Council Your Future 2018/28 supporting information and consultation document for adoption. Additional information to this report the Draft Statement of Proposal for Proposed Rating Policies 2018 was circulated outside the published agenda and was tabled. Moved Councillors Cowie/Blackmore and Resolved: (i) That Council receives the Your Community Your Council Your Future report. (ii) That Council adopts the Statement of Proposals for the following: a. Proposed Rating Policies including the Revenue and Financing Policy 2018/28, Policy on Remission of Rates & Policy on Remission and Postponement of Rates on Maori Freehold Land. b. Proposed Schedule of Fees and Charges 2018/19. c. Local Government Funding Agency Statement of Proposal. (iii) That Council adopts the Your Community Your Council Your Future 2018/28 Supporting Information as follows: a. Clutha District Council Infrastructure Strategy 2018/48. b. Clutha District Council Financial Strategy 2018/28. c. Clutha District Council Prospective Financial Statements & Information for the Proposed 2018/28 Long Term Plan. d. Clutha District Council Rates Information for the Proposed 2018/28 Long Term Plan. (iv) That Council adopts Your Community Your Council Your Future Consultation Document for the Proposed Long Term Plan 2018/28. (v) That Council delegates approval of corrections and formatting for these documents to the Chief Executive. Clutha District Council 5 April 2018 Minutes

12 13 OUR PLACE BALCLUTHA, MILTON & WAIHOLA COMMUNITY PLANS The Strategic Planning Manager and Communications Coordinator submitted a report asking Council to adopt the Our Place Balclutha and Milton Community Plans, and approve the Our Place Waihola material for release for consultation. Councillors identified and discussed several required corrections to the document s formatting, including item numbering, photo captions, re-situating topics where they are related to others in the document and typographical errors. The Strategic Planning Manager undertook to action these amendments. Moved Councillors Jenkinson/Herbert and Resolved: That Council receives the Our Place Balclutha, Milton & Waihola Community Plan report. Moved Councillors Finch/Sutherland and Resolved: That Council adopts the Our Place Balclutha Community Plan. Moved Councillors Finch/Blackmore and Resolved: That Council adopts the Our Place Milton Community Plan, as amended. Moved Councillors Finch/Vollweiler and Resolved: That Council approves the Our Place Waihola consultation document for feedback from 11 April to 11 May Moved Councillors Vollweiler/Ludemann and Resolved: That Council confirms the extended closing date for the Draft Waihola Reserves Management Plan as 11 May BYLAW UPDATES The Strategic Planning Manager submitted a report for Council to consider a range of updates to Council s Regulatory Bylaw, Water and Sanitary Bylaw Part 1 Water Supply, and Roading Bylaw to reflect community and legislative changes that have occurred in recent years. Additional information to this report was circulated outside the published agenda and was tabled: Clutha District Council Draft Water and Sanitary Services Bylaw, Clutha District Council Regulatory Bylaw 2018, Clutha District Council Draft Roading Bylaw Councillors identified and discussed several required corrections to the documents formatting, particularly clause numbering and including consolidation or separation of clauses where the numbering was out of sequence. Clutha District Council 5 April 2018 Minutes

13 13 Moved Councillors Blackmore/Jenkinson and Resolved: (i) That the Council receives the Bylaw Updates report. (ii) That Council adopts the amended Regulatory Bylaw 2018, Water and Sanitary Services Bylaw - Part 1 Water Supply 2018, and Roading Bylaw 2018, and makes public notification. (iii) That Council delegates approval of corrections and formatting for these documents to the Chief Executive. (iv) The Council proceeds with work in 2018/19 to consider amendments to bylaws relating to Regulatory, Stock Crossing, Speed Limits, Freedom Camping and Hostels in 2018/ OTAGO MUSEUM HEADS OF AGREEMENT 2018/28 The Chief Executive submitted a report with a proposal regarding the Otago Museum Heads of Agreement 2018/28. The Mayor and a number of Councillors expressed their support for the museum but there was also concern expressed about the historical inequities regarding Council s funding contribution compared to other Otago Councils. Although Dunedin City contributes the majority of local government funding to the museum, Clutha s contribution is significantly higher than that of the other Otago Councils. Several Councillors were reluctant to sign the Heads of Agreement (HOA) for this reason. However, it was noted that Clutha s financial contribution in the proposed HOA is consistent with the funding amount outlined in the governing legislation, the Otago Museum Trust Board Act. Councillor Finch, Council s representative on the Museum Board, outlined its recent initiatives including increased outreach around Otago communities and more support to the various other museums in the region. Moved Councillors Vollweiler/Blackmore: That the Otago Museum contributing Local Authority s Heads of Agreement be signed. Discussion Councillor Cochrane: concern that the Queenstown Lakes contribution is voluntary, reviewable in three years at its sole discretion. In response, Mr Hill clarified the legislation does not provide for representation by Queenstown Lakes District Council, which is why it is a voluntary party. Councillor Cochrane supported adhering to the Act and noted the HOA does not need to be signed to do this. Councillor Cowie: sought clarification regarding future funding. Mr Hill advised the funding formula under the Act, which is based on a dollar amount plus inflation, is not connected in any way to the museum budget. However the Act also allows Clutha District Council 5 April 2018 Minutes

14 other arrangements such as the Heads of Agreement, providing the contributing authorities agree. Councillor Ludemann supported promoted a change to the Act and did not support signing the HOA. Councillor Graham noted the agreement reflects the Act and supported signing it. The Chief Executive clarified that Clutha is the only authority contributing according to the Act. He noted if Central Otago and Waitaki District Councils also paid according strictly to the Act, then Dunedin City s contribution would be significantly more than its current cost. Councillor Finch supported the museum and a fair funding formula for it. She noted that refurbishment of many of the galleries is required and has been long delayed. Upgrades are not possible with the current funding level. She advised the museum has made applications for funding elsewhere, with some success. Councillor Vollweiler, in closing the debate, noted the museum is a regional attraction, that Council is obliged to pay no matter what, the HOA doesn t change what we re legally obliged to pay and it s a matter of good faith to sign it, particularly as Queenstown Lakes has come on board voluntarily. The motion was put. For 4 Against 11 The motion was lost. 16 PART ROAD STOPPING REID STREET AND THURSO STREET, LAWRENCE The Senior Infrastructure Engineer submitted a report informing Council of the unformed section of Reid Street and Thurso Street, Lawrence and the request to stop part of this unformed road area, as requested by Mr Jim Robertson. The Manager Service Delivery advised that some further planning and investigative work is required, including engagement with the Lawrence/Tuapeka Community Board. The request shall be forwarded to the Board to seek its feedback. Council agreed that the agenda item Part Road Stopping Reid Street and Thurso Street, Lawrence may lie on the table pending this work. 14 The meeting adjourned at 3.58 pm. The meeting reconvened at 4.18 pm. 17 MAYORAL REPORT The Mayor submitted a written report on meetings and functions he had attended since the previous meeting of Council. Clutha District Council 5 April 2018 Minutes

15 The Group Manager Planning and Regulatory noted that the Mayor s reported meeting on 28 March was held at Calder Stewart with various landowners regarding the Regional Development Fund Application, rather than with Calder Stewart about Plan Change 41 as noted in the Mayoral report. Councillors reported on meetings and events they had attended since the previous meeting of Council. Moved Councillors Cowie/McNab and Resolved: That the Mayoral Report and Councillors attendances be received. 18 CHIEF EXECUTIVE REPORT The Chief Executive submitted a written report on meetings and functions he had attended since the previous meeting at Council. Moved Councillors Kennedy/Ludemann and Resolved: That the Chief Executive s report be received. 19 DOCUMENTS FOR CONSENT AND SEAL A report was submitted advising use of the Clutha District Council Common Seal since the previous Council Meeting. Moved Councillors Ludemann/Blackmore and Resolved: That Council approves the fixing of its seal, under the hands of the Chief Executive to the documents as listed: 19.1 Lease Agreements Hut Site 14 situated on Sections 10 and 11 Block 1 Waipori Survey District between MB Smail and CM Smail. Part Sections 4, 5 and 6 Deeds Plan 324 between Clutha District Council and The Vintage Car Club of New Zealand (South Otago Branch) Incorporated. Part Sections 1-2 Block II South Tuakitoto between Clutha District Council and JM Durham Contract Agreements Contract 780, Moa Flat and Tuapeka West Rural Water Scheme Reticulation Renewals 2018 between Clutha District Council and Wilfox Ltd trading as Roxburgh Excavation. Contract 779, Tapanui Urban Water Reticulation Upgrades between Clutha District Council and Whitestone Contacting Limited. 15 Clutha District Council 5 April 2018 Minutes

16 Contract 788, Bridge 465 Replacement between Clutha District Council and Fulton Hogan. Contract 777, Rural Water Schemes Water Reticulation Upgrades 2018 between Clutha District Council and Andrew Haulage (2011) Ltd Other agreements Road Occupation License between Clutha District Council and KJ and FM May. License between Clutha District Council and JM Timms and J McIntee and A McIntee. 20 REASONS TO MOVE TO PUBLIC EXCLUDED Moved Councillors Kennedy/Cowie and Resolved: That Council resolves to exclude the public on the grounds contained in Appendix 1 of the Clutha District Council s Standing Orders under Sections A2 (a), Sections A2 (b)(ii) and A2 (d)(i), A2 (h), A2 (j) and A2 (k). The meeting moved into public excluded session at 4.42 pm. The meeting moved out of public excluded session and closed at 4.52 pm. 16 Read and Confirmed B A Cadogan MAYOR Clutha District Council 5 April 2018 Minutes

17 Clutha District Council Item for CONFIRMATION 17 Report Corporate Services Committee Minutes Meeting Date 17 May 2018 Item Number 2 Prepared By Karen Piercy Corporate Services Administrator File Reference A REPORT SUMMARY Attached are the unconfirmed minutes of the meeting of the Corporate Services Committee held on 3 May RECOMMENDATIONS 1. That the unconfirmed minutes of the Corporate Services Committee held on 3 May 2018 be approved as a true and correct record. Clutha District Council 17 May 2018 Corporate Services Committee Minutes

18 18 Corporate Services Committee Minutes of the meeting of Corporate Services Committee held in the Council Chambers, 1 Rosebank Terrace, Balclutha on Thursday 3 May 2018, commencing at 1.32 pm. Present In Attendance Apologies Councillor Hilary McNab (Chairperson), His Worship the Mayor Bryan Cadogan, Councillors Geoff Blackmore, John Cochrane, Stewart Cowie, Gaynor Finch, Bruce Graham, John Herbert, Rachel Jenkinson, Michelle Kennedy, Alison Ludemann, Kenneth Payne,Carol Sutherland, Bruce Vollweiler and Selwyn Wilkinson. Steve Hill (Chief Executive), John Scott (Group Manager Corporate Services), Greg Borichevsky (Infrastructure Strategy Manager), Pauline Ellis (Rates/Property Officer), Jules Witt (Group Manager Service Delivery) and Karen Piercy (Corporate Service Administrator). Nil URGENT BUSINESS There was no urgent business. PUBLIC FORUM There was no public forum. 1. INVESTMENT PORTFOLIO UPDATE REPORT The Group Manager Corporate Services presented a report showing the movement in our Investment portfolio for the months of July 2017 to March 2018, including the following attachments: A - Nikko s March 2018 Quarterly report on the Forestry portfolio; B - Nikko s March 2018 Quarterly report on the Normal Portfolio and C - MJW s Investment Survey for March (Compares various fund performance in the market including Nikko). Corporate Services Committee 3 May 2018 Minutes

19 19 Moved Councillors Herbert / Sutherland and Resolved: That the Corporate Services Committee receives the Investment Portfolio Update Report. 2. APPLICATION FOR 100% RATES REMISSION The Rates/Property Officer submitted a report asking the Corporate Services Committee to approve a rates remission in accordance with the Policy for Remission of Rates for Land Subject to Special Preservation Conditions. Under the policy, applications for 100% Rates Remission for Land Subject to Special Preservation Conditions have to come to the Corporate Services Committee. Moved Councillors Cowie / Blackmore and Resolved: 1. That the Corporate Services Committee receives the Application for 100% Rates Remission report. And 2. That the Corporate Services Committee grants 100% rates remission under the Policy for Remission of Rates for Land Subject to Special Preservation Conditions, to Tracy Pearson for the Ken Stephens Open Space Covenant. 3. LIBRARIES - SERVICE CENTRES REPORT The Library Service Centre Manager submitted a report on the activities of the district libraries and service centres in the past period, including statistics and activities. Moved Councillors Graham / Sutherland and Resolved: That the Corporate Services Committee receives the Libraries Service Centre s Report. 4. CORPORATE SERVICES REPORT The Corporate Services Administrator presented a report updating the Committee on the activities of the Corporate Services Department in the past period, including funding schemes. The report covered: Creative Communities New Zealand Funding Scheme. General Grant Allocations: o Reimbursement of Council Fees and Charges. o Reimbursement of Rent or Lease. Trustpower Community Awards Tuapeka Bursary. Rates Rebate Scheme. Moved Councillors Jenkinson / Kennedy and Resolved: That the Corporate Services Committee receives the Corporate Services Report. Corporate Services Committee 3 May 2018 Minutes

20 5. CREATIVE COMMUNITIES SCHEME ASSESSMENT COMMITTEE MINUTES 23 NOVEMBER 2017 & 15 MARCH 2018 The Corporate Services Administrator submitted the confirmed minutes of the meeting of the Creative Communities Scheme Assessment Committee held on 23 November 2017 and the unconfirmed minutes of the meeting held on 15 March Moved Councillors Payne / Kennedy and Resolved: That the Corporate Services Committee notes the confirmed minutes of the meeting of the Creative Communities Scheme Assessment Committee held on 23 November 2017 and the unconfirmed minutes of the meeting held 15 March MANAGEMENT ACCOUNTS REPORT The Group Manager Corporate Services and the Finance Manager provided an update report reflecting Council s financial results by month (as opposed to quarters as in the past) from July 2017 until March Discussion was had and more detailed explanations provided. The Committee agreed that the report should be included in future agendas. Moved Councillors Jenkinson / Payne and Resolved: That the Corporate Services Committee receives the Management Accounts Report. The meeting closed at 1.55 pm. 20 Confirmed Hilary McNab CHAIRPERSON Corporate Services Committee 3 May 2018 Minutes

21 Clutha District Council Item for CONFIRMATION 21 Report Service Delivery Committee Minutes Meeting Date 17 May 2018 Item Number 3 Prepared By Julie Gardner Service Delivery Administrator File Reference A REPORT SUMMARY Attached are the minutes of the meeting of the Service Delivery Committee held on 3 May RECOMMENDATIONS 1. That the minutes of the meeting of the Service Delivery Committee held on 3 May 2018 be approved as a true and correct record. Clutha District Council 17 May 2018 Service Delivery Committee Minutes

22 22 Service Delivery Committee Minutes of the meeting of the Service Delivery Committee held in the Council Chambers, 1 Rosebank Terrace, Balclutha on Thursday 3 May 2018, commencing at 2.00pm. Present In Attendance His Worship the Mayor Bryan Cadogan, Councillors Geoff Blackmore, John Cochrane, Stewart Cowie, Gaynor Finch, Bruce Graham, John Herbert, Rachel Jenkinson, Alison Ludemann, Michelle Kennedy, Hilary McNab, Kenneth Payne, Carol Sutherland, Bruce Vollweiler and Selwyn Wilkinson. Steve Hill (Chief Executive), Jules Witt (Group Manager Service Delivery), Gerry Essenberg (Capital Delivery Manager), Gregory Borichevsky (Infrastructure Strategy Manager), and Julie Gardner (Service Delivery Administrator). Loesje Morrison (Community Facilities Supervisor), Larissa Brown (Strategic Planning Manager), Rachel Askew (Communication Coordinator) Lisa and Gary Ross (Members of the Public) Apologies There were no apologies. URGENT BUSINESS PUBLIC FORUM 1. GROUP MANAGER S UPDATE The Group Manager Service Delivery submitted a report which set out his activities since the last meeting of the Committee. Moved Councillors Herbert/Kennedy and Resolved: That the Service Delivery Committee receives the Group Manager s Update report dated 3 May Service Delivery Committee 3 May 2018 Minutes

23 The Group Manager Service Delivery advised that while no date had been confirmed for the prosecution sentencing, he had met with the ORC to discuss a range of issues of which some will hopefully be resolved before this occurs. Councillors are concerned that even with a fully consented and functioning system we are still being prosecuted by the ORC. The Group Manager stated that this forms part of the conversation CDC are currently having with the ORC in regard to the prosecution. 2. OPERATIONS UPDATE The Group Manager Service Delivery submitted a report advising on operational matters within the Department. Moved Councillors Cowie/Blackmore and Resolved: That the Service Delivery Committee receives the Operations Update report dated 3 May There was discussion about the discoloured water affecting some Milton residents. The Group Manager Service Delivery advised that contractors and council staff are working to correct this situation by implementing a variety of measures. A press release was to be issued this afternoon advising of CDC s latest response. Bottled water will be made available and can be collected from the Milton Service Centre. In addition a water tanker will be situated at the White Horse Inn for anyone requiring more water. The state of the rural roading network was also discussed. Councillors are concerned about logging trucks damaging the roads and who is then responsible to rectify the damage. Metalling of the roads was also of concern as it is felt that some roads are being missed. A lack of crushed gravel seems to be an issue and councillors felt that there should be a stockpile left available for use when there is a change of contractor. It was also emphasised that it is important to use the service request system to record any issues that arise. 3. ITEM 8 IN AGENDA RUNNING ORDER: CHRISTIE STREET PLAYGROUND TREES this item was taken out of the agenda running order when the Ross s arrived. The Community Facilities Supervisor submitted a report advising of issues regarding the trees in the Christie Street Playground. Lisa Ross spoke regarding this item. She reiterated her concerns about the proximity of the two trees to their property at 15 Christie Street and requested that these trees be felled. 23 Service Delivery Committee 3 May 2018 Minutes

24 24 Moved Councillors Finch/Jenkinson and Resolved: That the Service Delivery Committee receives the Christie Street Playground Trees report. Discussion was held about removing one or both of the trees as it was felt that these trees were inappropriate for this location and should be replaced with plantings that will not grow too large and are in keeping with the structure of other plantings in the reserve. Moved Councillor Finch/Mayor Cadogan and Resolved: That the Service Delivery Committee recommends that the sequoia tree be removed, the oak tree be retained and pruned as required. After further discussion an amendment was made: Moved Councillors Ludemann/Kennedy and Resolved: That the Service Delivery Committee recommends that both trees be removed from the Christie Street playground. The amendment was then voted on. Voting was by show of hands: For 8 Against 6 The amendment was carried and became a substantive motion which was voted on. The motion was passed. The Group Manager Service Delivery reiterated that no work would be carried out until after 1 July ITEM 3 IN AGENDA RUNNING ORDER: CAPITAL DELIVERY UPDATE The Capital Delivery Manager submitted a report advising on matters within the Department. Moved Councillors Kennedy/Finch and Resolved: That the Service Delivery Committee receives the Capital Delivery Update report dated 3 May Service Delivery Committee 3 May 2018 Minutes

25 5. ITEM 4 IN AGENDA RUNNING ORDER: INFRASTRUCTURE STRATEGY UPDATE The Infrastructure Strategy Manager submitted a report advising on matters within the Department. Moved Councillors Finch/Jenkinson and Resolved: That the Service Delivery Committee receives the Infrastructure Strategy Update report dated 3 May ITEM 5 IN AGENDA RUNNING ORDER: NEW ABLUTION BLOCK AT THE GYMKHANA GROUNDS LAWRENCE The Community Facilities Supervisor submitted a report advising the committee of a proposal by the Lawrence Gymkhana Club to build a new ablution block at their grounds in Lawrence. Moved Councillors Blackmore/Herbert and Resolved: That the Service Delivery Committee receives the New Ablution Block at the Gymkhana Grounds Lawrence report. That the Service Delivery Committee recommends to Council that the Lawrence Gymkhana Club be given approval to build a new ablution block at the Gymkhana Grounds Lawrence. 7. ITEM 6 IN AGENDA RUNNING ORDER: PROPOSAL TO COMMENCE REVOCATION OF RECREATION RESERVE STATUS, WAIPAHI The Community Facilities Supervisor submitted a report asking the committee to consider initiating the process to revoke the Recreation Reserve status for Sec Block VII Waipahi Survey District ( acres). Moved Councillors Finch/Wilkinson and Resolved: That the Service Delivery Committee receives the Proposal to Commence Revocation of Recreation Reserve Status, Waipahi report. That the Service Delivery Committee recommends that Council resolves to proceed with the reserve revocation process for the Recreation Reserve Sec Block VII Waipahi Survey District ( acres) for the reason that it is not required as a recreation reserve. 8. ITEM 7 IN AGENDA RUNNING ORDER: OUR PLACE BALCLUTHA & MILTON PROJECTS UPDATE The Amenities Project Manager submitted a report providing an update on progress of the Our Place projects for the committee s information. 25 Service Delivery Committee 3 May 2018 Minutes

26 26 Moved Councillors Blackmore/Cowie and Resolved: That the Service Delivery Committee receives the Our Place Balclutha & Milton Projects Update report. Discussion about request for funds for Memorial Hall project feasibility funding this will be discussed further at the working group meeting. The logistics of cleaning the Balclutha Bridge was also discussed but councillors agreed that this was unlikely to happen. The meeting closed at 3.28pm. Confirmed John Cochrane Chairman Service Delivery Committee 3 May 2018 Minutes

27 Clutha District Council Item for DECISION 27 Report Service Delivery Committee Recommendations Meeting Date 5 April 2018 Item Number 4 Prepared By Julie Gardner Service Delivery Administrator File Reference A REPORT SUMMARY Recommendations made by the Service Delivery Committee to Council at a meeting held on 3 May As the Service Delivery Committee is a committee made up of all elected members it is assumed the detail of the recommendation is known to Council and a detailed report is therefore not required. RECOMMENDATIONS 1. That the following recommendations made by the Service Delivery Committee to Council at the meeting on 3 May 2018 be resolved: 1.1 New Ablution Block at the Gymkhana Grounds Lawrence That Council gives approval to the Lawrence Gymkhana Club to build a new ablution block at the Gymkhana Grounds Lawrence. 1.2 Proposal to Commence Revocation of Recreation Reserve Status, Waipahi That Council proceeds with the reserve revocation process for the Recreation Reserve Sec Block VII Waipahi Survey District ( acres) for the reason that it is not required as a recreation reserve. Clutha District Council 17 May 2018 Service Delivery Committee Recommendation

28 Clutha District Council Item for CONFIRMATION 28 Report Regulatory Services Committee Minutes Meeting Date 17 May 2018 Item Number 5 Prepared By Wendy Copeland Regulatory Services Administrator File Reference A REPORT SUMMARY Attached are the minutes of the meeting of the Regulatory Services Committee held on 3 May RECOMMENDATIONS 1. That the minutes of the meeting of the Regulatory Services Committee held on 3 May 2018 be approved as a true and correct record. Clutha District Council 17 May 2018 Regulatory Services Committee Minutes

29 29 Regulatory Services Committee Minutes of the meeting of Regulatory Services Committee held in Council Chambers, 1 Rosebank Terrace, Balclutha on Thursday 3 May 2018, commencing at 3.50pm. Present In Attendance Councillor Bruce Vollweiler (Chairman), Mayor Bryan Cadogan, Councillors Geoff Blackmore, John Cochrane, Stewart Cowie, Gaynor Finch, Bruce Graham, John Herbert, Rachel Jenkinson, Alison Ludemann, Michelle Kennedy, Hilary McNab, Kenneth Payne, Carol Sutherland and Selwyn Wilkinson. David Campbell (Group Manager Planning & Regulatory Services), Steve Hill (Chief Executive) and Wendy Copeland (Regulatory Services Administrator) Apologies Nil URGENT BUSINESS There was no urgent business. PUBLIC FORUM There was no public forum. 1. MANAGER S REPORT The Planning and Regulatory Manager submitted a report updating the Committee on the following matters: 1. Iwi Matters 2. Building Control Authority (BCA) 3. District Licensing Committee 4. Alcohol Ham Reduction 5. Animal Control 6. Environmental Health 7. Freedom Camping Bylaw and Policy Update 8. Emergency Services 9. Rural Fire 10. District Plan Changes 11. Resource Consents Regulatory Services Committee 3 May 2018 Minutes

30 Staffing. Moved Councillors McNab / Finch and Resolved: That the Regulatory Services Committee receives the report titled Manager s Report, dated 3 May SUBMISSIONS ON DRAFT AIR QUALITY STRATEGY FOR OTAGO AND OTAGO BIODIVERSITY STRATEGY 2018 Report seeking the Committee s endorsement of draft submissions to two Otago regional strategies; air quality and biodiversity. Mike Goldsmith, Consultant to ORC, was present to answer any questions. Moved Councillors Finch / Jenkinson and resolved: That the Regulatory Services Committee receives the report titled Submissions on Draft Air Quality Strategy for Otago and Otago Biodiversity Strategy 2018 report, dated 3 May That the Regulatory Services Committee approves both the Draft Air Quality Strategy for Otago submission and the Otago Biodiversity Strategy 2018 submission. 3. BUILDING STATISTICS The Regulatory Services Administrator submitted a report showing the building statistics and comparisons for March Moved Councillors Herbert /Blackmore and Resolved: That the Regulatory Services Committee receives the report titled Building Statistics dated 3 May The meeting closed at 4.15pm Confirmed Bruce Vollweiler CHAIRMAN Regulatory Services Committee 3 May 2018 Minutes

31 Clutha District Council Item for INFORMATION 31 Report West Otago Community Board Minutes Meeting Date 17 May 2018 Item Number 6 Prepared By Julie Gardner Service Delivery Administrator File Reference A REPORT SUMMARY Attached are the unconfirmed minutes of the meeting of the West Otago Community Board held on 18 April RECOMMENDATIONS 1. That the unconfirmed minutes of the meeting of the West Otago Community Board held on 18 April 2018 be noted. Clutha District Council 17 May 2018 West Otago Community Board Minutes

32 32 West Otago Community Board Minutes of the meeting of West Otago Community Board held in the St John Ambulance Rooms, Sussex Street, Tapanui on Wednesday 18 April 2018, commencing at 10.30am. Present In Attendance Apologies Barbara Hanna (Chairperson), Cecil Crawford, Councillor John Herbert, Councillor Michelle Kennedy, Anthony Robertson, Linda Roulston and Sue Wink His Worship the Mayor Bryan Cadogan, Jules Witt (Group Manager Service Delivery) and Julie Gardner (Service Delivery Administrator) Bruce Robertson, His Worship the Mayor Bryan Cadogan (for lateness) Moved Councillor Herbert/L Roulston and Resolved: That the apology be sustained. PUBLIC FORUM LATE ITEM Public Excluded Meeting 1 WEST OTAGO COMMUNITY BOARD MINUTES The minutes of the meeting of the West Otago Community Board held on 7 March 2018 were presented for the Board s confirmation. Moved Councillor Kennedy/S Wink and Resolved: That the West Otago Community Board confirms as a true and correct record the minutes of the meeting held on 7 March WORK IN PROGRESS UPDATE The Service Delivery Administrator submitted a report that updated the Community Board on progress in relation to issues that had been raised at previous meetings. West Otago Community Board 18 April 2018 Minutes

33 West Otago Swimming Pool The group is ready to proceed with the roof but awaiting final plans before submitting to council for building consent. 2.2 Projects Information Board, Nith Street Heriot Frames are made and have been powder coated. Signs will be fitted to frames before hanging. Councillor Herbert commented that this project will be completed by the end of the financial year Christmas Tree This is a work in progress. Councillor Kennedy will contact Blue Mountain Nurseries as the tree should be planted before winter Cell phone Tower Booster National MP Hamish Walker is to meet with the Community Board and a representative from Crown Fibre Holdings on 11 July 2018 before the Community Board meeting. The Community Board are to provide information on the blackspots of most concern for discussion prior to this meeting. 2.3 Irresponsible Campers Work in progress and will be part of Freedom Camping Bylaw review. 2.4 Waikoikoi Monument A revised quote has been received from Southern Monuments Ltd, and a quote from Hammond & Ryder Funeral Services & Monumental Masons was tabled at the meeting. Veteran Affairs will give up to $5K but this is conditional on the rest of the money in excess of this figure being covered by other groups or individuals. WOCB have already agreed to contribute $10K but would like the committee to consider other options for this monument. Another community meeting will be held to discuss further fundraising and to confirm the final size of the monument. The West Otago Community Board will be represented at this meeting. 2.5 Tapanui Carpark The carpark has been sprayed but the Community Board would still like this metalled. Council staff are to look at options for tidying up and remetalling km signs at Tapanui Still no response from NZTA. Comment was made that a possible new business in this location may force the signs to be moved, but this is yet to be confirmed. West Otago Community Board 18 April 2018 Minutes

34 2.7 Flooding Event 2017 The book style signage has been ordered. Councillor Herbert has reviewed the draft flooding plan and suggested that a simplified version for the local response group be provided for consideration. The draft plan will be tidied up before distribution to the local response group prior to finalising. 2.8 Crossing at Koi Cross Roads A service request was lodged directly with NZTA on 10 April 2018 requesting they assess this corner and provide feedback to council staff and the community board for consideration. 2.9 Trees in Tapanui Township The cherry trees have all been pruned. A list of the berm trees requiring attention was forwarded to council staff by the Chairperson. This has been passed on to the contractor to action Station Road/Dorset Street Intersection An was sent to the NZTA on 22 March 2018 requesting them to liaise directly with the Chairperson regarding the safety concerns. There has been no response so far Seismic Hall Reports Written reports are to be given to the Chairperson within the next fortnight for forwarding to Beca Gorse around Sewerage Pond This item is to stay on the Work in Progress update as the issue is ongoing. The Group Manager Service Delivery advised that there is a strong possibility the lease will not be renewed when it comes up for renewal as it clearly states that the gorse is the responsibility of the lessee to control Kelso Dairy Factory Area Concerns were raised about damage done to the road after the recent flooding. Ongoing work will be done subject to funding. Concern was also raised about the actual Kelso Dairy Factory as this building is in disrepair and is used for photographic opportunities. This is a potential health and safety issue and the ownership is to be confirmed. The overgrown triangle area will be excavated, levelled and regrassed to improve this area Tapanui Closed Landfill This area will be sprayed by contractors. 34 West Otago Community Board 18 April 2018 Minutes

35 35 Moved Councillor Herbert/L Roulston and Resolved: That the West Otago Community Board receives the Work in Progress Update report. 3 SERVICE DELIVERY UPDATE The Group Manager Service Delivery submitted a report of activities in respect to the Service Delivery Department. There are ongoing issues with Glenkenich water scheme. These will be discussed in more depth at the upcoming Rural Water Scheme meeting. Good feedback was received from the Community Board regarding Whitestone Roading contractors who are currently working on Station Road/Dorset Road. Mayor Cadogan arrived at 11.10am. No Spray Register In response to a complaint about people on the No Spray register not maintaining their roadside verges, the Group Manager Service Delivery advised that if you are not prepared to maintain these then council s contractor will spray regardless of whether you are organic or not. This information is clearly stated on the No Spray form which is signed by the customer at the time of applying. Moved A Robertson/S Wink and Resolved: That the West Otago Community Board receives the Service Delivery Update Report. 4 REVENUE & EXPENDITURE REPORT The Management Accountant submitted a copy of the Revenue and Expenditure Statement for the activities within the West Otago Community Board s area for the period 1 July 2017 to 28 February Moved L Roulston/Councillor Kennedy and Resolved: That the West Otago Community Board receives the Revenue and Expenditure report. 5 CORRESPONDENCE The Service Delivery Administrator presented correspondence received and sent since the last Community Board meeting. Inwards Correspondence Lois Thomson letter re tree on road verge Southern Monuments Ltd revised quote for Waikoikoi War Memorial West Otago Community Board 18 April 2018 Minutes

36 A further quote was tabled at the meeting from Hammond & Ryder Funeral Services & Monumental Masons. Moved Councillor Herbert/A Robertson and Resolved: That the West Otago Community Board receives the correspondence. 6 CORPORATE SERVICES REPORT The Corporate Services Administrator submitted a report that covered activities of the Corporate Services Department in the past period including funding schemes. Moved L Roulston/Councillor Herbert and Resolved: That the West Otago Community Board receives the Corporate Services report. 7 BUILDING REPORT The Regulatory Administrator submitted a report on building consents for February Moved Councillor Herbert/A Robertson and Resolved: That the West Otago Community Board receives the Building Consent Statistics for February 2018 report. 8 GENERAL 8.1 Long Term Plan Consultation Mayor Cadogan will be on his soapbox on Saturday 21 April 2018 from 12.30pm to 1.15pm in Tapanui ready to discuss the LTP consultation document and any other issues anyone may have. He reiterated the importance of submitting to the LTP to ensure that everyone has a say in what happens in their district. The West Otago Community Board agreed to meet to discuss their submission to the LTP noting that submissions close on 11 May ANZAC Service Councillors and Youth councillors have arranged to attend these services and present the wreaths. 9 Late Item Public Excluded Moved Councillor Herbert/Councillor Kennedy and Resolved: That the West Otago Community Board resolves to exclude the public on the grounds contained in Section A2 (b) of Appendix A of the Clutha District Council s Standing Orders. The meeting moved into public excluded session at 12.10pm. The meeting moved out of public excluded session and closed at 12.35pm. 36 West Otago Community Board 18 April 2018 Minutes

37 37 Confirmed B Hanna CHAIRPERSON West Otago Community Board 18 April 2018 Minutes

38 Clutha District Council Item for INFORMATION 38 Report Lawrence/Tuapeka Community Board Minutes Meeting Date 17 May 2018 Item Number 7 Prepared By Julie Gardner Service Delivery Administrator File Reference A REPORT SUMMARY Attached are the unconfirmed minutes of the meeting of the Lawrence/Tuapeka Community Board held on 18 April RECOMMENDATIONS 1. That the unconfirmed minutes of the meeting of the Lawrence/Tuapeka Community Board held on 18 April 2018 be noted. Clutha District Council 17 May 2018 Lawrence/Tuapeka Community Board Minutes

39 39 Lawrence/Tuapeka Community Board Minutes of the meeting of the Lawrence/Tuapeka Community Board held in Lawrence Service Centre, Peel Street, Lawrence on Wednesday 18 April 2018, commencing at 3.00 pm. Present Garry McCorkindale (Chairman), Councillor Geoff Blackmore, Quentin Currall, Melinda Foster, Elizabeth Ritchie and Paul Tansley In Attendance Apologies Jules Witt (Group Manager Service Delivery) and Julie Gardner (Service Delivery Administrator) His Worship the Mayor Bryan Cadogan, Geoff Davidson Moved Q Currall/E Ritchie and Resolved: That the apologies be sustained. PUBLIC FORUM Craig Morrison Hospital Creek stormwater issues on Back Road Spoke about the July 2017 flooding issues and asked what was being done about this. Mr Morrison thanked Jules Witt for meeting with him on site prior to the meeting to discuss what preventative measures would be done in the short term and long term. Mr Witt advised that a submission would be put into the LTP for addressing this issue and having a budget provided for this work. Exploratory work needs to be done to quantify the amount of work that needs to be done to correct this issue. ORC have maintained the lower end of Hospital Creek in the past by spraying and this needs to be cleaned out to prevent flooding but need to look at cleaning the entire creek. Drains will be included in ongoing maintenance going forward which would involve an annual inspection. Policy agreement needs to be reached between CDC/ORC to ensure that issues don t fall through the cracks in the future. 1. LAWRENCE/TUAPEKA COMMUNITY BOARD MINUTES The minutes of the meeting of the Lawrence/Tuapeka Community Board held 7 March 2018 were presented for the Board s confirmation. Moved M Foster/Councillor Blackmore and Resolved: That the minutes of the meeting of the Lawrence/Tuapeka Community Board held on 7 March 2018, be confirmed. Lawrence/Tuapeka Community Board 18 April 2018 Minutes

40 40 2. WORK IN PROGRESS The Service Delivery Administrator submitted a report that updated the Community Board on progress in relation to issues that had been raised at previous meetings. 2.1 Gabriel s Gully Walkway A report providing an update on the project was included in the agenda. The fence and the signage are the most important things to get done in order to open the track to the public. Councillor Blackmore will follow this up. Moved E Ritchie/Q Currall and resolved: That the Lawrence/Tuapeka Community Board approve further funding of up to $3,000 excluding GST from the Projects Fund for the completion of the Gabriels Gully walking track. 2.2 Signage Main Street Signage completed just waiting to be installed. 2.3 Extension of Cycle Trail The Mayor and CE had a positive meeting with Shane Jones (NZ First) regarding an application to the Tourism Growth Fund. 2.4 Future of Old Lawrence Swimming Pool This project is due to be officially opened in September. The NZTA safety team are currently assessing the request from the Community Board to replace the chevrons with low plantings and will advise of their decision in due course. 2.5 Peace Gardens The next newsletter is to be written for autumn so that the community is informed before the trees are removed. No trees are to be removed prior to this. 2.6 Proposed Toilet Redevelopment Community Board members have inspected the toilets and agreed that the stainless steel urinal needs to be replaced with individual pans, 4 new toilets (flat to the wall for ease of cleaning) and stain the woodwork around the roof. A meeting with Clutha Development recently pointed out that there is a lack of parking around these toilets so there is a chance for a submission to the LTP for another block of toilets somewhere else in the town perhaps at the end of the rail trail. 2.7 Parking Signs in Lawrence An option for signage is to place one at either end of Lawrence pointing out the distance to both the Information Centre and Toilets. This would reduce the clutter of signs within the town. Lawrence/Tuapeka Community Board 18 April 2018 Minutes

41 End of Cycle Trail opposite Police Station The road widening work has been programmed and is a work in progress. 2.9 Zig Zag Track One planting concept has been received but still waiting on a further concept before this can proceed. Blue Mountain Nurseries are still to provide a planting concept Sign Relocation and Speed There has been no response from NZTA regarding the sign relocation Rubbish Bins A two bin system (both rubbish) is the preferred option. The Community Board would prefer to have two 120 litre bins and get them emptied on a daily basis. They would like these bins installed outside the Night n Day shop. Moved Councillor Blackmore/P Tansley and resolved: That the Lawrence/Tuapeka Community Board requests Council staff purchase two 120 litre rubbish bins in the 2018/19 financial year with the location to be confirmed. A vote was held with the result - For 5 Against 1 Mel Foster asked for her name to be recorded as she would have liked the bins to be purchased/made locally or at least sourced from within Otago Maple Trees Awaiting Autumn for planting CDC/ORC Flood Event Work The Lismore Street culvert replacement work is underway Picnic Tables Steep Street/Gabriels Gully Road A new picnic table has been ordered with an estimated delivery time of 3 weeks Trees Steep Street Domain An was circulated to the Community Board for comment. The arborists report had not been received by this meeting Dust Issue - Tuapeka Transport CDC staff will discuss access options with Tuapeka Transport. This issue could also be addressed via the Long Term Plan. Lawrence/Tuapeka Community Board 18 April 2018 Minutes

42 2.17 Newletter There was discussion about items to be included in the newsletter. Proposed items could include Peace Garden trees, Zigzag Track, Campervan parking, Toilet upgrade and Steep Street trees. Mel Foster will continue organising the newsletter on behalf of the Community Board. Moved Q Currall/E Ritchie and Resolved: That the Lawrence/Tuapeka Community Board receives the Work in Progress Update report. 3. SERVICE DELIVERY UPDATE The Group Manager Service Delivery submitted a report on activities in respect to the Service Delivery Department. Comment was made about the gravel roads on Mt Stuart as they are heavily corrugated. This area has been identified for traction seal and will be prioritised as part of the minor roading improvements programme. The Group Manager Service Delivery reminded the Community Board to advise people to put in service requests if they were concerned about any of the roads in the area. After discussion it was agreed by the Community Board that both trees identified in the arborists report should be removed as they detract from the heritage look of Lawrence. Councillor Blackmore challenged the community to provide a tree planting plan if they would like to see more trees planted in Lawrence. Moved Councillor Blackmore/M Foster and Resolved: That the Lawrence/Tuapeka Community Board agrees to the removal of the trees as identified in the arborists report as budgets allow. Moved Q Currall/P Tansley and Resolved: That the Lawrence/Tuapeka Community Board receives the Service Delivery Update Report REVENUE & EXPENDITURE REPORT The Management Accountant submitted a copy of the Revenue and Expenditure Statement for the activities within the Lawrence/Tuapeka Community Board s area for the period 1 July 2017 to 28 February Lawrence/Tuapeka Community Board 18 April 2018 Minutes

43 43 Moved Councillor Blackmore/P Tansley and Resolved: That the Lawrence/Tuapeka Community Board receives the Revenue and Expenditure report. 5. CORPORATE SERVICES REPORT The Corporate Services Administrator submitted a report that covered activities of the Corporate Services Department in the past period including funding schemes. Moved M Foster/Q Currall and Resolved: That the Lawrence/Tuapeka Community Board receives the Corporate Services report. 6. BUILDING REPORT The Regulatory Administrator submitted a report on building consents for February Moved E Ritchie/M Foster and Resolved: That the Lawrence/Tuapeka Community Board receives the Building Consent Statistics for February 2018 report. 7. PART ROAD STOPPING REID STREET AND THURSO STREET, LAWRENCE The Group Manager Service Delivery submitted a report advising the Community Board of a request to stop part of this unformed road area. Moved M Foster/E Ritchie and Resolved: That the Lawrence/Tuapeka Community Board receives the Part Road Stopping Reid Street and Thurso Street, Lawrence report. Moved P Tansley/E Ritchie and Resolved: That the Lawrence/Tuapeka Community Board agrees that Council commence the part road stopping process of Reid Street and Thurso Street. A vote was held with the result For 5 Against 1 Councillor Blackmore asked for his vote to be recorded. There was considerable discussion about the proposal, in particular the fact that Thurso Street is located close to the 100km area, with Board members voicing their concerns about the safety aspects. Lawrence/Tuapeka Community Board 18 April 2018 Minutes

44 However it was pointed out that this proposal is still to go through a consultation stage and if any objections are received then it may not be approved. The overall feeling from the Community Board was that they are reluctant to stand in the way of a potential development so gave their approval for the report to go back to Council Late Item Long Term Plan Submission The Group Manager Service Delivery advised the Lawrence/Tuapeka Community Board of the issues raised in the LTP document that was sent out this week and asked them to encourage their community to submit to the plan. The Lawrence/Tuapeka Community Board will hold a meeting to organise their submission to the LTP. The meeting closed at 4.56pm. Confirmed G I McCorkindale CHAIRPERSON Lawrence/Tuapeka Community Board 18 April 2018 Minutes

45 Clutha District Council Item for INFORMATION 45 Report Property & Forestry Committee Minutes Meeting Date 17 May 2018 Item Number 8 Prepared By Karen Piercy Corporate Services Administrator File Reference A REPORT SUMMARY Attached are the unconfirmed minutes of the meeting of the Property & Forestry Committee held on 5 April RECOMMENDATIONS 1. That the unconfirmed minutes of the Property & Forestry Committee held on 5 April 2018 be noted. Clutha District Council 17 May 2018 Property & Forestry Committee Minutes

46 46 Property & Forestry Committee Minutes of the meeting of Property & Forestry Committee held in the Council Chambers, 1 Rosebank Terrace, Balclutha on 5 April 2018, commencing at 10.30am. Present In Attendance His Worship the Mayor Bryan Cadogan, Councillors Geoff Blackmore (Chairperson), Stewart Cowie, Gaynor Finch, John Herbert, Alison Ludemann, Hilary McNab and Bruce Vollweiler. Steve Hill (Chief Executive), John Scott (Group Manger Corporate Services), Pauline Ellis (Rates/Property Officer), Jules Witt (Group Manager Service Delivery) and Karen Piercy (Corporate Services Administrator). Apologies Councillor John Cochrane Moved Councillor Cowie / Mayor Cadogan and Resolved: That the apology be sustained. URGENT BUSINESS There was no urgent business. PUBLIC FORUM There was no public forum. 1. REASONS TO MOVE TO PUBLIC EXCLUDED (Item number 5 on the agenda) The Corporate Services Administrator presented the Reasons to Move to Public Excluded Session report. Moved Mayor Cadogan / Councillor McNab and Resolved: 1. That the Property & Forestry Committee resolves to exclude the public on the grounds contained in Appendix A of the Clutha District Council s Standing Orders under Section A2 (b) (ii). 1. Marketing of Forestry Blocks report. The meeting moved to public excluded session at am. The meeting moved out of public excluded session and into public at am. Property & Forestry Committee 5 April 2018 Minutes

47 47 2. CONFIRMATION OF MINUTES (Item number 1 on the agenda) The minutes of the Property & Forestry Committee held on 21 September 2017 were presented for the Committee s confirmation. Moved Mayor Cadogan / Councillor Vollweiler and Resolved: That the Property & Forestry Committee confirms as a true and correct record the minutes of the Property & Forestry Committee meeting held on 21 September PROGRESS ON PROPERTY SALES AND RENTALS REPORT (Item Number 2 on the agenda) The Group Manager Corporate Services and the Chief Executive provided an update on property sales and rentals throughout the district since the last meeting as follows: Rosebank Industrial Estate Plantation Heights Subdivision Kaitangata Subdivision Tapanui Subdivision Other property sales Rental Portfolio Forestry Update Moved Councillors McNab / Herbert and Resolved: That the Property & Forestry Committee receives the Progress on Property Sales and Rentals Report. 4. PROPERTY & FORESTRY COMMITTEEE WORK PROGRAMME AND UPDATE (Item number 3 on the agenda) The Group Manager Corporate Services presented a work programme update which included: Forestry Management Agreement Nikko Distribution Consideration Plantation Heights Marketing Plan Up to date Nikko distribution updates were tabled. Moved Councillors Ludemann / Vollweiler and Resolved: That the Property & Forestry Committee receives the Work Programme and Update report. Property & Forestry Committee 5 April 2018 Minutes

48 5. PROCEDURES FOR LEASE RENEWALS AND REVALUATIONS (Item number 4 on the agenda) The Group Manager Service Delivery submitted a report proposing a set of guidelines for staff when considering lease renewals and circumstances where the best value to Council may be achieved by negotiation rather than open tendering or formal valuation processes for some smaller or difficult to access land holdings. The policy states Council must return market rentals but where there are low value rentals this new process avoids having to spend money on formal valuations. A procedure flowchart was not able to be made ready by the meeting and this will be provided at a later date. Moved Councillors Finch / Mayor Cadogan and Resolved: 1. That the Property & Forestry Committee receive the Procedures for Lease Renewals and Revaluations report. 2. That the Property & Forestry Committee confirms that lease renewals will be by public tender unless better value to Council is achieved by negotiation and/or obtaining local advice rather than a formal valuation process. 3. That the Property & Forestry Committee delegates to the Chief Executive authority to approve negotiated leases with an annual value of less than $2,000+GST. The meeting closed at am. 48 Read and Confirmed Geoff Blackmore CHAIRPERSON Property & Forestry Committee 5 April 2018 Minutes

49 Clutha District Council Item for INFORMATION 49 Report Audit & Risk Committee Minutes Meeting Date 17 May 2018 Item Number 9 Prepared By Karen Piercy Corporate Services Administrator File Reference A REPORT SUMMARY Attached are the unconfirmed minutes of the meeting of the Audit & Risk Committee held on 3 May RECOMMENDATIONS 1. That the unconfirmed minutes of the Audit & Risk Committee held on 3 May 2018 be noted. Clutha District Council 17 May 2018 Audit & Risk Committee Minutes

50 50 Audit & Risk Committee Minutes of the meeting of Audit & Risk Committee held in the Council Chambers, 1 Rosebank Terrace, Balclutha on Thursday 3 May 2018, commencing at am. Present In Attendance Apologies Stephen Halliwell (Chairperson), His Worship the Mayor Bryan Cadogan, Councillors Stewart Cowie, John Cochrane, Hilary McNab and Bruce Vollweiler. Councillor Michelle Kennedy, Councillor John Herbert, Steve Hill (Chief Executive), John Scott (Group Manager Corporate Services), Gabrielle Schou (Risk Management Support Officer) and Karen Piercy (Corporate Services Administrator). None URGENT BUSINESS There was no urgent business. PUBLIC FORUM There was no public forum. 1. CONFIRMATION OF MINUTES The minutes of a meeting of the Audit & Risk Committee held on 22 March Moved Councillors Cowie / McNab and Resolved: That the Audit & Risk Committee confirms as a true and correct record the minutes of the Audit & Risk Committee held 22 March 2018 subject to the following amendments: 1 Reasons to Move to Public Excluded No 1; change the date to 22 March 2018 (from 30 November 2017) 2 Confirmation of Minutes. Date to be changed to 8 February 2018 (from 8 March 2018). Audit & Risk Committee 3 May 2018 Minutes

51 51 2. HEALTH & SAFETY UPDATE REPORT The Risk Management Support Officer submitted a summary of the activities in Health and Safety to meet the requirements of the Health and Safety at Work Act, The Committee heard that good progress has been made on ensuring small contractors were meeting Council expectations. Moved Councillors Cowie / Vollweiler and Resolved: That the Audit & Risk Committee receives the Health & Safety Update Report. 3. INVESTMENT PORTFOLIO UPDATE REPORT The Group Manager Corporate Services presented the Investment Portfolio for the months of July 2017 to March 2018 for information. The report included: A - Nikko s March 2018 Quarterly report on the Forestry portfolio; B - Nikko s March 2018 Quarterly report on the Normal Portfolio and C - MJW s Investment Survey for March The Committee noted that there had been two months of losses and that the annual return remained good. It was also noted the Nikko funds were amongst the best performing in the MJW survey results. A discussion followed about benchmarking. It was felt that development of a consistent approach to benchmarking which recognises the long-term investment objectives of Council s funds was appropriate. Moved Councillors Cowie / McNab and Resolved: That the Audit & Risk Committee receives the Investment Portfolio Update report 4. MAJOR PROJECTS UPDATE REPORT The Group Manager Corporate Services provided an update on projects identified for risk reporting. The report is in a new format which focuses on the stage projects are tracking which reflects elements of risk. Classifying projects with a table of track indicators with descriptions. Table summarising the number and classification of projects. Chart summarising the number and classification of projects. A detailed list of projects with classifications and indicators. The ERP Implementation Risk Register. The M-Files Implementation Risk Register. Feedback was sought from the Committee as to the usefulness of this report and whether the Committee is happy to substitute this format on projects identified for risk reporting and to provide an update on the projects identified by Council. Audit & Risk Committee 3 May 2018 Minutes

52 The Committee agreed that the report should be limited to the major projects and an analysis of the overall progress on completing the capital program. The full report should go quarterly to Council (with the quarterly report). The Chief Executive will call a Project Control Group (PCG) meeting to discuss the Rosebank Industrial Estate once work starts and to complete the Planation Heights subdivision project. The Committee asked the Capital Delivery Manager for the reason projects are cancelled. He advised this happens when there is no further reason for the project, or the project has been rescheduled to a future Annual Plan. Some projects will be carried forward and some are already in the next Annual Plan. The Committee requested that at multiyear view be supplied in preference to a yearly view to get complete picture of percentage of projects to be undertaken. After good progress on the initial implementation the ERP reporting should be refocussed toward the final stages of the project e.g. there is still a risk around setting up corporate reporting The date on the M-Files Implementation Risk Register in the report is incorrect (4 June). The correct date is 19 April Moved Councillors Vollweiler / McNab and Resolved: That the Audit & Risk Committee receives the Major Projects Update report. 5. MANAGEMENT ACCOUNTS REPORT The Group Manager Corporate Services presented a report reflecting Council s financial results by month (as opposed to quarters as in the past), from July 2017 until March The Group Manager Service Delivery clarified rates rollovers on NZTA revenue (page 66). Council s spending is on track for all the approved work. Council won t be losing funds or returning any apart from programmes which have been cancelled. The Committee noted that due to the ERP project financial reporting had been minimal for most of the financial year. Further improvements to reporting now need to be developed especially the inclusion of budgets. Moved Councillors Vollweiler/ McNab and Resolved: That the Audit & Risk Committee receives the Management Accounts Report. 52 Audit & Risk Committee 3 May 2018 Minutes

53 6. AUDIT & RISK COMMITTEE WORK PROGRAMME UPDATE (Item 6 in the agenda) The Group Manager Corporate Services submitted the Audit & Risk Work Programme update report reflecting work completed since the last committee meeting. It was noted that there was no time to present a report on the Insurance renewal. This will now go straight to Council. Moved Mayor Cadogan / Councillor Cowie and Resolved: That the Audit & Risk Committee receives the Audit & Risk Work Programme Update report. 7. BCA ACCREDITATION The Group Manager Planning and Regulatory Services submitted the BCA Accreditation Update report. Moved Councillors Cowie / Cochrane and Resolved: That the Audit & Risk Committee receives the BCA Accreditation Update Report. 8. REASONS TO MOVE TO PUBLIC EXCLUDED (Item 7 in the agenda) The Corporate Services Administrator presented the Reasons to Move to Public Excluded Session report. Moved Councillors Vollweiler / McNab and Resolved: That the Audit & Risk Committee resolves to exclude the public on the grounds contained in Appendix A of the Clutha District Council s Standing Orders under Sections A2 (b) (ii) and A2 (d) (i). 1. Public Excluded Minutes of the Audit & Risk Committee meeting held 22 March Public Excluded Management Report for the Consultation Document. The meeting moved to public excluded session at am. The meeting moved out of public excluded session and into public at pm. The meeting closed at pm. 53 Read and Confirmed Stephen Halliwell CHAIRPERSON Audit & Risk Committee 3 May 2018 Minutes

54 Clutha District Council Item for INFORMATION 54 Report Youth Council Minutes Meeting Date 17 May 2018 Item Number 10 Prepared By Karen Piercy Corporate Services Administrator File Reference A REPORT SUMMARY Attached are the unconfirmed minutes of the meeting of the Youth Council held on 2 May RECOMMENDATIONS 1. That the unconfirmed minutes of the Youth Council meeting held on 2 May 2018 be noted. Clutha District Council 17 May 2018 Youth Council Minutes

55 55 Youth Council Minutes of the meeting of the Youth Council of the Clutha District Council held in the Council Chambers, 1 Rosebank Terrace, Balclutha on Wednesday 2 May 2018, commencing at 6.09 pm. Present In Attendance Apologies Youth Councillors Bronson Blackbourn (Chairperson), Tom Adkins, Kurtis Barlow,, Roy Devereux, Alex Hood, Jack Johnston, Annabelle Philps, Keegan Tunnage, Kane Whitehead and Nicole Young and Councillors Rachel Jenkinson and Ken Payne. His Worship the Mayor Bryan Cadogan, Steve Hill, (Chief Executive) Jean Proctor (Community Support & Development Advisor), Ruth Ratcliffe (Clutha District Youth Worker) and Karen Piercy (Corporate Services Administrator). Youth Councillors Stevie-Dan Currie, Hannah Clarke, Ella- Rose Lawrence and Alicia Staniford & Mayor Bryan Cadogan (leaving early). Moved Youth Councillors Young / Barlow and Resolved: That the apologies be accepted. URGENT BUSINESS There was no Urgent Business. PUBLIC FORUM 1. CONFIRMATION OF MINUTES The minutes of a meeting of the Youth Council held on 21 March 2018 were presented for confirmation. Moved Youth Councillors Blackbourn / Adkins Resolved: That the Youth Council confirms as a true and correct record the minutes of the meeting held 21 March Youth Council 2 May 2018 Minutes

56 56 2. YOUTH COUNCIL MEMBERS UPDATE The Corporate Services Administrator presented a report asking that all Youth Councillors give a brief verbal report to the meeting. Youth Councillors, Councillors, the Mayor and the Community Support and Development Advisor gave verbal updates. Councillors Jenkinson and Payne spoke on the Long Term Plan and commented on the number of submissions being received. Mayor Cadogan spoke of his concerns around the closure of Roxburgh Children s Camp and the accommodation shortage in Balclutha. Youth Councillor Blackbourn has met with Hamish Walker (Clutha Southland MP), who is keen to hear about youth issues in the region. 3. CLUTHA DISTRICT YOUTH DEVELOPMENT PROGRAMME The Clutha District Youth Worker submitted a report on the Clutha District Youth Development Programme. The Be Motivated Be You event was very successful and she thanked Youth Councillors for help with running this event. Moved Youth Councillors Tunnage / Philps and Resolved: That the Youth Council receives the Clutha District Youth Development Programme report. 4. LONG TERM PLAN The Community Support and Development Advisor submitted a report asking which topics the Youth Council would like to submit to the Long Term Plan (LTP) Youth Councillors held a workshop prior to the meeting and indicated an interest in submitting to the LTP on the following topics: Lobbying for a crackdown on of methamphetamine in the Clutha District. Skatepark in Tapanui. Better district wide no distraction and other road safety signage. What a Load of Rubbish (services at Mt Cooee landfill). Milton s Makeover. Getting it Right for Roading 4.1 High Crash Zone South of Waihola It was suggested that more improved signage should be erected in high crash area south of Waihola to warn motorists of hazards. Any other areas of high hazard are to be identified for inclusion. Youth Council 2 May 2018 Minutes

57 Sunstrike Sign at Cannibal Bay There is a hand painted sunstrike warning sign near Owaka which perhaps should be replaced with a formal sign. The Chief Executive advised that in this type of situation it is better to lodge a service request with Council, giving specific details of the location and the type of service required. 4.3 Youth Drop-In Centres It was suggested that more youth drop-in centres should be created in towns/areas lacking in youth facilities. As there are several successful youth groups running throughout the district, Youth Councillors felt that it was better to support existing youth groups rather than reinventing the wheel. Youth Council could identify where there are gaps and offer to support organisations to establish new groups. This could be part of the Youth Council s Future Activities programme. Mayor Cadogan left the meeting 6.48pm Youth Councillor Blackbourn (Chairperson) left the meeting at 6.48pm and Youth Councillor Johnston (Deputy Chair) assumed the chair. 4.4 Substance Use Campaign Ideas on how to tackle substance abuse in the district were discussed. It was agreed that Youth Council would like raise the youth voice and speak out against substance use across the district and that a campaign driven by youth to address substance use, would have better impact in promoting positive messages and raising awareness of the issues. It was agreed the campaign would cover all types of substance use, not just methamphetamine. Youth Councillor Blackbourn returned to the meeting at 6.51pm and assumed the Chair. It was noted that some schools already provide education on the use of substances. It was agreed that the Youth Councillors, supported by the Community Support and Development Advisor and the Clutha District Youth Worker, should research antisubstance abuse programmes or activities already in place throughout New Zealand, in particular, those driven by young people. The Youth Council agreed to submit to Council s LTP for financial support to cover the provision of staff support, speaker support and any other resources required to develop and deliver the project, and that Youth Councillor Blackbourn will work with the Clutha District Youth Worker and Community Support and Development Advisor to compile the submission. Youth Council 2 May 2018 Minutes

58 58 Moved Youth Councillors Blackbourn / Whitehead Resolved: That the Youth Council submits to Council s LTP on the awareness and prevention of substance abuse throughout the district, working with the Community Development Advisor and District Youth Worker to prepare the submission. Moved Youth Councillors Philps / Whitehead Resolved: That the Youth Council submits to Council on the Milton Makeover supporting option three (spend $2m) Councillors Jenkinson and Payne abstained. Moved Youth Councillors Young / Adkins Resolved: That the Youth Council submits to Council on the services at Mt Cooee, supporting option three but with further clarification around the education facility. Councillors Jenkinson and Payne abstained. Moved Youth Councillors Blackbourn / Tunnage Resolved: That the Youth Council submits to Council on Roading, supporting option 2. Councillors Jenkinson and Payne abstained. Moved Youth Councillors Hood / Adkins Resolved: That the Youth Council will submit to Council on providing roading safe message signage and delegates to the Chairperson the authority to make the submission. Councillors Jenkinson and Payne abstained. Moved Youth Councillors Philps / Tunnage Resolved: That the Youth Council receives the Long Term Plan report. 5. BE MOTIVATED BE YOU REPORT The Community Support & Development Advisor submitted a report on the Be Motivated Be You project held on 5 & 6 April Moved Youth Councillors Hood / Young and Resolved: That the Youth Council receives the Be Motivated Be You report. Youth Council 2 May 2018 Minutes

59 6. ASPIRING LEADERS FORUM 2018 The Community Support & Development Advisor submitted a report outlining details of the 2018 Aspiring Leaders Forum. The Clutha District Council would like to nominate for up to two young people aged between 18 and 26 from the Clutha District to attend this 4 day forum in Wellington from July Moved Youth Councillors Barlow / Adkins and Resolved: That the Youth Council receives the Aspiring Leaders Forum 2018 report. 7. PLANNING FUTURE ACTIVITIES 2018 The Community Support & Development Advisor submitted a report on Youth Council s proposed activities for Councillor Johnston volunteered to design a new poster for the Fast Fives event to be held on 3 August. Suggestions for other activities were: Quiz night to raise funds for Friday Night Fives - potentially at Tapanui. Campaign to combat substance abuse in the Clutha District. Elderly/youth involvement (Youth Councillors could make connection with the elderly in their communities). Moved Youth Councillors Adkins / Young and Resolved: That Youth Council received the Planning for Future Activities report YOUTH COUNCIL DEVELOPMENT FUND 2018 The Corporate Services Administrator presented a report on the Clutha District Youth Council Youth Development Fund A fund of up to $2,000 each financial year is available so that Youth Council can support youth-related activities and projects in the Clutha District. The fund has been advertised throughout the district. The Youth Council is to confirm four Youth Councillors plus a Councillor form the Assessment Committee for the Youth Development Fund Moved Youth Councillors Philps / Hood and Resolved That the Youth Council receives the Youth Development Fund report. And: That the Youth Council confirms Youth Councillors Young, Devereux, Johnston, Blackbourn, Tunnage and Councillor Jenkinson form the Youth Development Fund 2018 Assessment Committee. 59 Youth Council 2 May 2018 Minutes

60 8. COUNCIL MEETING DATES 2018 The Corporate Services Administrator presented a report outlining the meeting dates for the Youth Council meetings in Moved Youth Councillors Tunnage / Philps and Resolved That the Youth Council receives the Youth Council Meeting Dates 2018 report. 60 The meeting closed at 7.52 pm. Confirmed Bronson M Blackbourn CHAIRPERSON Youth Council 2 May 2018 Minutes

61 Clutha District Council Item for DECISION 61 Report Long Term Plan 2018 Performance Framework Meeting Date 17 May 2018 Item Number 11 Prepared By Larissa Brown Strategic Planning Manager File Reference A REPORT SUMMARY This report tables the proposed Long Term Plan 2018 performance framework for preaudit approval. RECOMMENDATIONS 1. The Council receives the Long Term Plan 2018 Performance Framework report. 2. The Council approves the Long Term Plan 2018 Proposed Performance Framework. REPORT 1 Background The Council s performance management framework is an important part of the way that Council seeks to explain what it is doing, and why in its Long Term Plan. The framework describes how each of Council s activities contributes to Council outcomes, what levels of service will be provided, how performance will be measured using key performance indicators (KPIs) and what the Council s targets are. It also helps the community, elected members and staff to assess whether the Council s policies and services are actually making a difference for our communities. For the 2018 Long Term Plan, Council has considered the levels of service for various activities throughout their series of LTP workshops during the past year. Decisions, directions and changes to levels of service have been integrated into the updated framework presented here. Improvements have been made to reduce the number of measures as the sector looks to have less, more meaningful measures. Mandatory measures as per the Local Government Non-Financial Measures rules also feature highly. There are now 66 measures proposed compared with 102 in the 2015 Long Term Plan. Focus has been placed on objective measures and a reduction of resident satisfaction measures. Note Clutha District Council 17 May 2018 Long Term Plan 2018 Performance Framework

62 these will still be reported to Council on an annual basis to help inform and assist in decision-making at Council level. Staff are seeking Council approval for the framework prior to auditing from 21 May on these aspects of the proposed Long Term Plan Strategic Goals and Outcomes Council s Long Term Plan including levels of service, and the overall performance framework contributions to all goals and outcomes. 3 Consultation Recent consultation that closed on 11 May. Decisions made during LTP deliberations at the meeting on 23 May might impact on levels of service and performance targets. These will be subsequently integrated into the framework prior to Council adopting the final LTP on 13 June. 4 Policy Considerations N/A. 5 Legal Considerations N/A. 6 Financial Impact N/A. 7 References Tabled/Agenda Attachments Long Term Plan 2018 Proposed Performance Framework 62 Clutha District Council 17 May 2018 Long Term Plan 2018 Performance Framework

63 Attachment 1 63 Appendix - Long Term Plan 2018 Proposed Performance Framework WHAT WE RE AIMING FOR - COMMUNITY LEADERSHIP WHAT WE RE WORKING TOWARDS (level of service) Provide effective leadership, representation and service to residents and ratepayers Monitor rates affordability and provide prudent, effective and efficient financial management HOW WE WILL MEASURE PROGRESS (performance measure) Satisfaction with decision-making, leadership and planning of elected members (Council) HOW WE RE PERFORMING NOW WHAT WE RE AIMING FOR 2016/ / / / / /28 83% 80% 80% 80% 80% To keep within rates limits $25.2M $26.7M $26.7M $26.7M $34.0M Stay within external debt limits $0M $4.0M $10.2M $14.5M $9.0M Earn interest on internal investments New $1.1M $1.2M $1.3M $9.9M Earn interest on external investments New $1.3M $1.3M $1.3M $9.7M

64 Attachment 1 64 WHAT WE RE AIMING FOR - ECONOMIC & COMMUNITY DEVELOPMENT STRATEGIC GOAL COUNCIL OUTCOME: A WELL INFORMED COMMUNITY WHERE PEOPLE HAVE THEIR SAY IN THE DECISIONS THAT AFFECT THEM WHAT WE RE WORKING TOWARDS (level of service) Support external organisations tasked with providing economic development services on Council s behalf Support the District s communities and economy through community development facilitation and support HOW WE WILL MEASURE PROGRESS (performance measure) Percentage of contract specifications met as identified in the Economic Development Strategy and related contracts Percentage of programmed Our Place community plans completed HOW WE RE PERFORMING NOW WHAT WE RE AIMING FOR 2016/ / / / / /28 100% 100% 100% 100% 100% New 100% 100% 100% 100%

65 Attachment 1 65 WHAT WE RE AIMING FOR - ROADING STRATEGIC GOAL COUNCIL OUTCOME: ROADING INFRASTRUCTURE THAT SUSTAINABLY SUPPORT THE COMMUNITY AND ECONOMY ROADS WHAT WE RE WORKING TOWARDS (level of service) Provide an effective and sustainable local roading network * Also a Department of Internal Affairs mandatory measure + Refers to footpath condition standard ratings, where 1 is poor, 2 is below average, 3 is good, 4 is very good and 5 is new or near new. HOW WE WILL MEASURE PROGRESS (performance measure) Average quality of ride on the sealed road network (as per smooth travel exposure)* Percentage of the sealed local network that is resurfaced* % of customer service requests for roads and footpaths responded to within timeframes* HOW WE RE PERFORMING NOW WHAT WE RE AIMING FOR 2016/ / / / / /28 97% 97% 97% 97% 97% 6.9% 6.9% 6.9% 6.9% 6.9% 77% 95% 95% 95% 95% Monitor safety and invest in improving the local roading network FOOTPATHS Provide an effective and sustainable network of footpaths throughout the district BRIDGES Provide a safe and economic network of bridges throughout the district Number of fatalities and serious injury crashes* % footpaths that are in good, very good or new/near new condition+ % bridges that meet heavy vehicle (50 Max) safety requirements % 96.0% 97.0% 97.5% 100% New 90.6% 91.4% 91.7% 95.0%

66 Attachment 1 66 WHAT WE RE AIMING FOR - WATER SUPPLY STRATEGIC GOAL COUNCIL OUTCOME: WATER SERVICES THAT SUSTAINABLY SUPPORT THE COMMUNITY AND ECONOMY WHAT WE RE WORKING TOWARDS (level of service) Water from Council urban supplies is safe to drink HOW WE WILL MEASURE PROGRESS (performance measure) Compliance with the NZDW Standards for bacteriological compliance* Compliance with the NZDW Standards protozoal compliance* HOW WE RE PERFORMING NOW WHAT WE RE AIMING FOR 2016/ / / / / /28 91% 100% 100% 100% 100% 46% 50% 55% 60% 70% Clarity Taste Urban supplies provide a continuous and reliable source of water to consumers Number of drinking water complaints (Requests for Service) per 1000 connections about:* Odour Pressure Continuity * Also a Department of Internal Affairs mandatory measure Average consumption of drinking water per resident per day (litres per day)* Council s response to any of these issues

67 WHAT WE RE AIMING FOR - WATER SUPPLY STRATEGIC GOAL COUNCIL OUTCOME: WATER SERVICES THAT SUSTAINABLY SUPPORT THE COMMUNITY AND ECONOMY WHAT WE RE WORKING TOWARDS (level of service) Urban water schemes are managed efficiently and effectively Median response time (in hours) from when Council receives notification about a fault or unplanned interruption to its network reticulation system to the time personnel reach the site* Median response time (in hours) from when Council receives notification about a fault or unplanned interruption to its network reticulation system to the time personnel confirm resolution* HOW WE WILL MEASURE PROGRESS (performance measure) Attachment 1 67 HOW WE RE PERFORMING NOW WHAT WE RE AIMING FOR 2016/ / / / / /28 Urgent Non-urgent Urgent Non-urgent Water from Council rural schemes is safe to drink Rural schemes provide a continuous and reliable source of water to consumers * Also a Department of Internal Affairs mandatory measure NM - new measure Percentage of real water loss from Council s reticulation system* Compliance with the NZDW Standards for bacteriological compliance* Compliance with the NZDW Standards protozoal compliance* Number of drinking water complaints (requests for service) per 1000 connections about*: Not available 30% 29% 28% 27% 91% 100% 100% 100% 100% 0% 50% 55% 60% 65% Clarity Taste Odour Pressure Continuity Council s response to any of these issues

68 Attachment 1 68 WHAT WE RE AIMING FOR - WATER SUPPLY STRATEGIC GOAL COUNCIL OUTCOME: WATER SERVICES THAT SUSTAINABLY SUPPORT THE COMMUNITY AND ECONOMY WHAT WE RE WORKING TOWARDS (level of service) Rural schemes are managed efficiently and effectively Median response time (in hours) from when Council receives notification about a fault or unplanned interruption to its network reticulation system to the time personnel reach the site* Median response time (in hours) from when Council receives notification about a fault or unplanned interruption to its network reticulation system to the time personnel confirm resolution* HOW WE WILL MEASURE PROGRESS (performance measure) HOW WE RE PERFORMING NOW WHAT WE RE AIMING FOR 2016/ / / / / /28 Urgent Non-urgent Urgent Non-urgent * Also a Department of Internal Affairs mandatory measure

69 Attachment 1 69 WHAT WE RE AIMING FOR - SEWERAGE STRATEGIC GOAL COUNCIL OUTCOME: WATER SERVICES THAT SUSTAINABLY SUPPORT THE COMMUNITY AND ECONOMY WHAT WE RE WORKING TOWARDS (level of service) Provide sewerage services that effectively collect and dispose of sewage Sewerage schemes are managed efficient and effectively * Also a Department of Internal Affairs mandatory measure HOW WE WILL MEASURE PROGRESS (performance measure) The number of dry weather sewerage overflows from Council s sewerage system, expressed per 1000 sewerage connections to that sewerage system* Median response time from when Council receives notification about a sewerage block or other fault, to the time service personnel:* Number of complaints per 1,000 connections about any of the following:* Compliance with Council s resource consents for sewerage discharge, measured as number of:* HOW WE RE PERFORMING NOW WHAT WE RE AIMING FOR 2016/ / / / / / Reach the site (response) Confirm resolution of the blockage or other fault (resolution) Sewage odour Sewerage system faults Sewerage system blockages Council s response to any of these issues Abatement Notices Infringement notices Enforcement orders Convictions

70 Attachment 1 70 WHAT WE RE AIMING FOR - STORMWATER STRATEGIC GOAL COUNCIL OUTCOME: WATER SERVICES THAT SUSTAINABLY SUPPORT THE COMMUNITY AND ECONOMY WHAT WE RE WORKING TOWARDS (level of service) HOW WE WILL MEASURE PROGRESS (performance measure) HOW WE RE PERFORMING NOW WHAT WE RE AIMING FOR 2016/ / / / / /28 Provide stormwater drainage that protects against the effects of flooding Stormwater schemes are managed efficient and effectively Flooding events to habitable floors due to overflows from a Council stormwater system (per 1,000 connected properties) Number of flooding events that occur in a territorial authority district (i.e. an overflow from a Council stormwater system) Number of complaints about the performance of Council s stormwater systems (per 1,000 connected properties) Median response time (in hours) from when Council receives notification about a flooding event to the time service personal reach the site Abatement Notices Compliance with Council s resource consents for storwater discharge, measured as number of: Infringement notices Enforcement orders Successful prosecutions received * Also a Department of Internal Affairs mandatory measure

71 Attachment 1 71 WHAT WE RE AIMING FOR - SOLID WASTE WHAT WE RE WORKING TOWARDS (level of service) HOW WE WILL MEASURE PROGRESS (performance measure) HOW WE RE PERFORMING NOW WHAT WE RE AIMING FOR 2016/ / / / / /28 Provide a facility in the district for the disposal of solid waste Provide waste minimisation services and education Kilogrammes of waste per resident to Mt Cooee landfill Kilogrammes of waste per resident diverted from Mt Cooee Landfill New New

72 Attachment 1 72 WHAT WE RE AIMING FOR - COMMUNITY SERVICES WHAT WE RE WORKING TOWARDS (level of service) HOW WE WILL MEASURE PROGRESS (performance measure) HOW WE RE PERFORMING NOW WHAT WE RE AIMING FOR 2016/ / / / / /28 Operate a network of community facilities throughout the district including library/service/information centres, pools, halls, playgrounds, sportsgrounds, parks and reserves. Resident satisfaction with community facilities New 75% 76% 77% 80% Provide and maintain community housing throughout the district Provide and maintain public toilets throughout the district Operate and maintain cemeteries throughout the district Occupancy of community housing units 84% 85% 85% 85% 90% Resident satisfaction with public toilets 73% 65% 70% 75% 80% Resident satisfaction with cemeteries 91% 85% 85% 85% 85%

73 Attachment 1 73 WHAT WE RE AIMING FOR WHAT WE RE WORKING TOWARDS (level of service) HOW WE WILL MEASURE PROGRESS (performance measure) HOW WE RE PERFORMING NOW WHAT WE RE AIMING FOR 2016/ / / / / /28 To provide an application processing service where consents are processed within statutory time frames in an efficient manner Complaints are prioritised and responded to in an efficient manner The District Plan is reviewed in a timely and cost effective manner We will be prepared to assist the community in the event of an emergency FTE = full time equivalent position Applications lodged are processed within statutory timeframes Customer service requets are responded to within target timeframes Number of plan changes proposed and notified for submissions each year Number of trained staff to resource 2.5 shifts in our Emergency Operations Centre 95% 100% 100% 100% 100% New 95% 95% 95% 95% New New 1 FTE 40 staff 1 FTE 40 staff 1 FTE 40 staff 1 FTE 40 staff

74 WHAT WE RE AIMING FOR - INTERNAL SERVICES Attachment 1 74 WHAT WE RE WORKING TOWARDS (level of service) HOW WE RE PERFORMING NOW WHAT WE RE AIMING FOR 2016/ / / / / /28 We handle customer requests for service efficiently and effectively Percentage of service requests resolved within timeframes New 95% 95% 95% 95% We deliver on our work programmes Percentage of capital projects completed* New 75% 80% 82% 90% *Based on average that takes into account: 1) number of projects completed, and 2) approved budget spent.

75 Clutha District Council Item for INFORMATION 75 Report Give Way and Stop Sign Register 2018 update Meeting Date 17 May 2018 Item Number 12 Prepared By Sue Wilkins - Roading Asset Management Officer File Reference A REPORT SUMMARY This report asks Council to approve an updated list of give way and stop sign traffic control devices. RECOMMENDATIONS 1. That Council receives the Give Way and Stop Sign Register 2018 update report. 2. That Council adopts the Give Way and Stop Sign Register REPORT 1 Background As a road controlling authority, Council is required to authorise traffic control devices, which include give way and stop signs. In the past, a list of changes to give way and stop signs, along with a complete list of such signs, has been presented to Council for adoption. This list has been referred to as a Register. The last time this was done was in 2014, after an extensive review had resulted in many new signs being installed. As nearly four years have passed since the list of changes and the register was adopted, it is timely to review any subsequent changes that may need to be adopted. A review of signage data in RAMM (Road Assessment and Maintenance Management software) was undertaken. This showed there have been no changes to give way and stop signs since A complete list of signs is appended to this agenda item for Council to adopt. 2 Strategic Goals and Outcomes Roading infrastructure that sustainably supports the community and economy Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

76 3 Consultation None necessary Policy Considerations There are no extant Council policies which explicitly address this issue. However, the custom has been that a report on changes to give way and stop signs is presented to Council at intervals, together with a full list of all such signs in the district. 5 Legal Considerations A Council s authority in the matter of give way and stop signs (referred to as traffic control devices ) is found in Section 2 of the NZTA Land Transport Traffic Control Devices Rule 2004, which reads: Section 2 Role of road controlling authorities 2.1(1) A road controlling authority must: 6 Financial Impact NIL 7 Attachments (a) authorise and, as appropriate, install or operate traffic control devices: o (i) if required by or under this rule or other enactment; or o (ii) to instruct road users of a prohibition or requirement that it has made concerning traffic on a road under its control; or o (iii) to warn road users of a hazard; and (b) remove a traffic control device if required by or under this rule or other enactment. The Give Way and Stop Sign Register 2018, a complete list of signs as at 2 May 2018 follows on next page. Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

77 Clutha District Council Give Way and Stop Sign Register Road Name and ID Location Sign Side (m) type Sign ID ABERCROMBIE STREET (5782) 20 Right give way ADAM FLEMING ROAD (5737) 20 Right give way ADAMS FLAT ROAD (5986) 12 Right stop 929 AHURIRI FLAT ROAD (6656) 11 Right give way 839 AHURIRI FLAT ROAD (6656) 3073 Right give way AJAX STREET (5804) 820 Left give way AJAX STREET (5804) 13 Right give way AJAX STREET (5804) 631 Right give way AJAX STREET (5804) 609 Left give way AJAX STREET (5804) 698 Left give way AJAX STREET (5804) 844 Right give way AJAX STREET (5804) 718 Right give way ALEXANDER ROAD (5936) 18 Right give way ALEXANDRA STREET (6615) 14 Right give way ALLANGRANGE ROAD (6421) 11 Right stop ALLANGRANGE ROAD (6421) 10 Centre stop ALLISON ROAD (5925) 13 Right stop 931 ANICICH ROAD (5944) 25 Right stop ANN STREET (6557) 14 Right give way 874 ARDROSSAN STREET NORTH (5694) 26 Right give way 8810 ARDROSSAN STREET SOUTH (5695) 12 Right give way ARGYLE STREET (6282) 11 Right give way ARGYLE STREET (6282) 108 Left give way ARGYLE STREET (6282) 135 Right give way 745 ARGYLE STREET (6282) 342 Left give way ARGYLE STREET (6282) 230 Left give way 746 ARGYLE STREET (6282) 248 Left give way 747 ARMSTRONG STREET (6561) 13 Right give way 733 ARTHUR STREET (5803) 12 Right give way ASHLEY DOWNS ROAD (6155) 13 Right give way 814 ATHENAEUM ROAD (222) Left give way 8745 ATHENAEUM ROAD (222) 16 Right give way ATHENAEUM ROAD (222) 20 Right give way AWAKIKI ROAD (6385) 32 Right give way AWAMANGU ROAD (6429) 10 Right give way AYR STREET (6506) 12 Right give way BACK ROAD (7059) 417 Left stop BACK ROAD (7059) 435 Right stop BACK ROAD (TOKOITI) (5932) 10 Right stop 938 BAKER STREET (STIRLING) (6361) 1559 Centre give way BALCLUTHA SERVICE LANE (6943) 190 Right give way BALLANTYNE ROAD (6162) 14 Right give way BARD STREET (6055) 20 Right stop BARNEGO ROAD (6898) 11 Right give way 752 Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

78 Road Name and ID Location Sign Side (m) type Sign ID BARNEGO ROAD (6898) 14 Centre give way 751 BARNES ROAD (5841) 15 Right stop BARR STREET (6280) 161 Right give way BARR STREET (6280) 284 Left give way BARR STREET (6280) 253 Left give way BARR STREET (6280) 20 Right give way 7243 BARR STREET (6280) 120 Left give way 7244 BARRS FALLS ROAD (6665) 20 Right give way BAXTER STREET (6860) 412 Left give way BEACON HILL ROAD (6119) 21 Right give way 8214 BEATTIES ROAD (5727) 5219 Left give way BEATTIES ROAD (5727) 14 Right give way BEGGS TRACK (6431) 8935 Left give way BENHAR ROAD (6367) 33 Right stop 939 BENNACHIE ROAD (262) 10 Right give way BERRY STREET (6334) 62 Left give way BERRY STREET (6334) 303 Left give way 848 BIG BUSH ROAD (5893) 12 Right give way BLACK BRIDGE ROAD (6972) 22 Right give way BLACK BRIDGE ROAD (TOKOITI) (6746) 19 Right give way 781 BLACK GULLY ROAD (EAST) (6974) 55 Right give way 662 BLACK GULLY ROAD (WEST) (147) 7303 Left give way BLACK GULLY ROAD (WEST) (147) 20 Right give way 661 BLACKIE ROAD (6402) 8 Right give way BLAIKIE ROAD (6149) 16 Right give way BOYLDON STREET (302) 263 Left give way 702 BOYLDON STREET (302) 299 Right give way 703 BRANKSEA STREET (6305) 417 Left give way 795 BRANKSEA STREET (6305) 178 Left give way BRAUDIGAM ROAD EAST (199) 14 Right give way BRAUDIGAM ROAD WEST (202) 22 Right give way BRAUDIGAM ROAD WEST (202) 1784 Left give way 688 BREAKNECK ROAD (260) 18 Right give way BRIDPORT STREET (6296) 208 Left give way BROAD ROAD (6174) 15 Left give way BROOKDALE ROAD (6216) 30 Right give way BROOKDALE ROAD (6216) 26 Right give way BROOKSDALE ROAD (157) 22 Right give way 665 BROWN ROAD (LAWRENCE) (284) 18 Right stop BRUCE STREET (KAKAPUAKA) (6988) 14 Right give way BURMA ROAD (WAITAHUNA) (5854) 16 Right stop BURNETTS HILL ROAD (5989) 10 Right give way BURNETTS HILL ROAD (5989) 1336 Right stop BURNETTS HILL ROAD (5989) 1316 Left stop BURNS STREET (MILTON) (6788) 278 Left give way BURNS STREET (MILTON) (6788) 307 Right give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

79 Road Name and ID Location Sign Side (m) type Sign ID BURNS STREET (MILTON) (6788) 531 Left give way 7942 BURNS STREET (MILTON) (6788) 554 Right give way 7943 BUSH GULLY ROAD (5856) 17 Right give way BUSH ROAD (225) 10 Right give way BUSHSIDE ROAD (203) 22 Right give way BUTTS ROAD (5935) 15 Right stop 8423 CABBAGE TREE ROAD (135) 4121 Right give way CAFFELL ROAD (96) 24 Right give way CALDERVAN STREET (6289) 11 Right give way CALDERVAN STREET (6289) 151 Left give way 868 CALDWELL ROAD (6419) 25 Right give way CAMERON ROAD (TAPANUI) (168) 2495 Left give way 669 CAMP HILL ROAD (6764) 10 Right give way CAMPBELL STREET (6708) 31 Right stop CAMPBELLTON STREET(WEST) (5699) 11 Right give way CANNIBAL BAY ROAD (6603) 8 Right give way CAPTAINS BRIDGE ROAD (5729) 61 Right give way 9083 CAPTAINS BRIDGE ROAD (5729) 7124 Left stop CARRICK ROAD (6607) 13 Right give way CARTERHOPE ROAD (6946) 19 Right give way CASTLE STREET (5963) 14 Right stop 8437 CEMETERY ROAD (5668) 8 Right give way 629 CEMETERY ROAD NORTH (256) 10 Right give way CENTENNIAL AVENUE (5786) 296 Right give way 7885 CENTENNIAL AVENUE (5786) 550 Left give way 7888 CENTENNIAL AVENUE (5786) 10 Right give way 7883 CENTENNIAL AVENUE (5786) 268 Left give way 7884 CENTENNIAL AVENUE (NORTH) (6545) 306 Left give way CENTENNIAL AVENUE (NORTH) (6545) 446 Left give way 7735 CENTRE ROAD (CATLINS) (6621) 3367 Left give way CHARLES STREET (6798) 8 Right give way 758 CHATHAM STREET (5959) 19 Right stop 932 CHAUCER STREET (5809) 245 Right give way 7916 CHAUCER STREET (5809) 376 Left give way 7917 CHAUCER STREET (5809) 226 Left give way 7915 CHAUCER STREET (5809) 7 Right give way 7914 CHAUCER STREET (5809) 730 Right give way CHAUCER STREET (5809) 889 Left give way 768 CHAUCER STREET (5809) 394 Right give way 7918 CHAUCER STREET (5809) 699 Left give way CHEETWOOD ROAD (6944) 36 Right give way CHERRY FARM ROAD (6143) 19 Right stop CHERRY LANE (BALCLUTHA) (6229) 17 Right give way 753 CHINAMAN FLAT ROAD (214) 20 Right stop CHLORIS PASS ROAD (6598) 13 Right stop 9554 CHRISTCHURCH STREET (6313) 54 Left give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

80 Road Name and ID Location Sign Side (m) type Sign ID CHRISTCHURCH STREET (6313) 357 Right give way CIRCLE HILL ROAD (5945) 20 Right give way 835 CLAPPERTON ROAD (6647) 16 Right give way CLARKE ROAD (BALCLUTHA) (6728) 12 Right give way CLARKES ROAD (BRUCE) (5916) 15 Left stop 930 CLARKS FLAT ROAD (265) 12 Right give way 698 CLEGHORN ROAD (5732) 13 Right give way CLIFFORD STREET (6079) 12 Right give way CLIFTON ROAD (6477) 41 Right give way 836 CLUTHA DOWNS ROAD (6472) 42 Right give way CLUTHA DOWNS ROAD (6472) 956 Left stop CLYDE STREET (SH 1) (6989) 1711 Left give way CLYDEVALE ROAD (6000) 31 Right give way 950 CLYDEVALE ROAD (6000) Left give way 8434 COCKLESHELL ROAD (230) 8 Right give way 693 COE ROAD (6437) 12 Right give way 780 COLONSAY STREET(EAST) (5704) 13 Right give way 8877 COLONSAY STREET(EAST) (5704) 12 Right give way COLONSAY STREET(WEST) (5703) 12 Right give way 649 CONICAL HILL ROAD (5733) 18 Right give way 808 CORKSCREW ROAD (97) 21 Right give way CORKSCREW ROAD (TUAP WEST (244) 25 Right give way CORKSCREW ROAD (TUAP WEST (244) 4158 Left give way COTTON ROAD (6910) 9 Right stop COWAN ROAD (305) 10 Right stop 704 COWPER STREET (5783) 13 Right stop 919 CRAIG RANKIN ROAD (6739) 11 Right give way CRAIG ROAD (6959) 17 Right stop CRANLEIGH ROAD (6128) 11 Right give way CRICHTON ROAD (5978) 7666 Left give way CRICHTON ROAD (5978) 17 Right stop CROMER STREET (6236) 13 Right give way 916 CROMER STREET (6236) 547 Left give way 895 CROOKSTON ROAD (129) 20 Right give way CROSS ROAD (5734) 19 Left give way CROSS STREET (5807) 15 Right stop 925 DALVEY SCHOOL ROAD EAST (6975) 33 Right give way 684 DALVEY SCHOOL ROAD WEST (188) 20 Right give way DEE STREET (126) 17 Right give way 655 DODDS ROAD (6083) 12 Right give way DOHERTY ROAD (130) 24 Right give way DOHERTY ROAD (130) 1862 Left give way DONALD ROAD (5745) 35 Right give way DRIVER ROAD (5839) 5 Right give way DRUMCLOG STREET (6263) 221 Left give way DRUMCLOG STREET (6263) 12 Right give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

81 Road Name and ID Location Sign Side (m) type Sign ID DRYDEN STREET (5797) 481 Right give way 7938 DRYDEN STREET (5797) 230 Right give way 7934 DRYDEN STREET (5797) 458 Left give way 7937 DRYDEN STREET (5797) 208 Left give way 7930 DUNCAN ROAD NORTH (177) 12 Right give way 670 DUNCAN ROAD NORTH (177) 2280 Left stop DUNCAN ROAD SOUTH (6976) 56 Right give way 673 DUNCAN ROAD SOUTH (6976) 1174 Left stop DUNCAN ROAD SOUTH (6976) 1174 Right stop DUNLOP ROAD (6906) 9 Right give way 8432 DURHAM STREET (5669) 229 Left give way DUTHIE STREET (5787) 14 Right give way EDGARS ROAD (187) 13 Right give way 682 EDIEVALE ROAD (91) 110 Right give way EDIEVALE ROAD (91) 5320 Left give way 641 EDIEVALE ROAD (91) 23 Right give way EDWARD STREET (5800) 10 Right give way ELDERLEE STREET (5799) 8 Right give way ELIZABETH STREET (5820) 13 Right give way ELIZABETH STREET (BALCLUTHA) (6549) 133 Right give way ELIZABETH STREET (BALCLUTHA) (6549) 307 Right give way ELIZABETH STREET (BALCLUTHA) (6549) 263 Right give way ELIZABETH STREET (BALCLUTHA) (6549) 9 Right give way ELIZABETH STREET (BALCLUTHA) (6549) 230 Left give way ELIZABETH STREET (BALCLUTHA) (6549) 111 Left give way 754 ESSEX STREET NORTH (5670) 10 Right give way 632 ESSEX STREET SOUTH (5671) 13 Right give way 633 ESTATE ROAD (6148) 3600 Left give way EXMOUTH STREET (6293) 212 Right give way 792 EXMOUTH STREET (6293) 179 Left give way 851 FACTORY ROAD (6210) 10 Right give way FAIRVIEW ROAD (6802) 14 Right give way FALCONER ROAD (5735) 1608 Right give way FALCONER ROAD (5735) 13 Right give way 717 FALCONER ROAD (5735) 1579 Left give way 718 FALLA BURN ROAD (5973) Left give way FALLA BURN ROAD (5973) 13 Right give way 852 FARQUHAR ROAD (6592) 13 Right stop 9555 FERRY ROAD (253) 286 Left stop FINCH ROAD (6953) 3026 Left give way 7137 FINCH ROAD (6953) 3046 Right give way 7138 FINEGAND TOWNSHIP ROAD (6378) 190 Left give way 824 FINEGAND TOWNSHIP ROAD (6378) 207 Right give way 825 FINLAYSON ROAD (5860) Left give way 7443 FLAXMILL ROAD (6208) 16 Right give way FOREST STREET (EAST) (5673) 12 Right give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

82 Road Name and ID Location Sign Side (m) type Sign ID FOREST STREET (EAST) (5673) 277 Left give way 635 FOREST STREET (WEST) (5674) 9 Right give way 636 FOREST STREET (WEST) (5674) 265 Right stop FOREST STREET (WEST) (5674) 239 Left stop 912 FORSYTH ROAD (CATLINS) (6624) 22 Right give way FORSYTH ROAD (MILTON) (6720) 13 Right stop 936 FRANCES STREET (BALCLUTHA) (6559) 15 Right give way FRANCES STREET (BALCLUTHA) (6559) 1026 Left give way FRANKLIN ROAD (232) 15 Right stop 914 FREEZING WORKS ROAD (6799) 12 Right give way 823 GABRIELS GULLY ROAD (267) 13 Right give way GALL ROAD (6657) 20 Right give way GAWS ROAD (6067) 19 Right give way GEORGE STREET (5818) 19 Right give way GEORGE STREET (BALCLUTHA) (6552) 134 Right give way 735 GEORGE STREET (BALCLUTHA) (6552) 108 Left give way 736 GEORGE STREET (BALCLUTHA) (6552) 6 Right give way 737 GILFILLAN ROAD (6599) 14 Right give way 9553 GILROY ROAD (7070) 24 Right give way GLASGOW STREET (6267) 14 Right stop 7744 GLENKENICH ROAD (5747) Left stop GLENSHEE ROAD (5738) 25 Right give way GORDON ROAD (6443) 27 Right give way GORDON STREET (6274) 286 Left give way GORDON STREET (6274) 134 Right give way GORDON STREET (6274) 227 Left give way GORDON STREET (6274) 243 Right give way GORDON STREET (6274) 107 Left give way GORDON STREET (6274) 11 Right give way 740 GORGE ROAD (128) 24 Right give way 656 GORMACK STREET (6224) 8 Right stop 9520 GORMACK STREET (6224) 1636 Left stop 9347 GORMACK STREET (6224) 7 Centre stop 9519 GOTT ROAD (6380) 14 Right give way GRANGE ROAD (5739) 17 Right give way GRANGE ROAD (5739) 2670 Left give way 724 GRAY ROAD (TELFORD) (6535) 4864 Left give way GRAY ROAD (TELFORD) (6535) 20 Right give way GRAY STREET (5801) 9 Right stop 923 GREENALL ROAD (6379) 14 Right give way GREENBANK ROAD (5741) 10 Right stop GREENFIELD ROAD (6451) 22 Right stop 866 GREENFIELD ROAD (EAST) (6604) 11 Right give way 9907 GREENHITHE STREET (5948) 362 Left give way 7027 GREENHITHE STREET (5948) 259 Right give way 7028 GREENHITHE STREET (5948) 238 Left give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

83 Road Name and ID Location Sign Side (m) type Sign ID GREENHITHE STREET (5948) 12 Right stop 7023 HALL ROAD - WHARETOA (6170) 12 Right give way HALSEY STREET (6801) 14 Right give way 797 HARWICH STREET (6239) 12 Right give way HARWICH STREET (6239) 423 Left give way HASBOROUGH PLACE (6786) 10 Right give way 850 HASBOROUGH PLACE (6786) 5 Centre give way 849 HAUGH ROAD (95) 12 Right give way 646 HAVARD ROAD (6606) 17 Right give way HAZELDALE ROAD (6182) 19 Right give way HELENSBROOK ROAD (5813) 18 Right give way HERBERTS STABLE ROAD (138) 5 Left stop HICKEY ROAD (6189) 14 Right give way HIGH STREET (5811) 12 Right give way HIGH STREET (BALCLUTHA) (6286) 137 Right give way 749 HIGH STREET (BALCLUTHA) (6286) 107 Left give way 748 HIGH STREET (BALCLUTHA) (6286) 11 Right give way 871 HIGH STREET (BALCLUTHA) (6286) 249 Centre stop HIGH STREET (BALCLUTHA) (6286) 233 Centre stop HIGH STREET (BALCLUTHA) (6286) 225 Left stop 917 HIGH STREET (BALCLUTHA) (6286) 253 Right stop 918 HIGH STREET (CLINTON) (6072) 11 Right stop HIGH STREET (KAKAPUAKA) (6541) 8 Right give way HILLEND ROAD (6447) 42 Right stop 779 HILLFOOT ROAD (6388) 159 Right give way HILLFOOT ROAD (6388) 154 Left give way HILLFOOT ROAD (6388) 14 Right stop 966 HINAHINA ROAD (6686) 10 Right give way 843 HISLOP ROAD (6567) 2053 Right give way HOSPITAL ROAD (6508) 5 Right stop 940 HUGH STREET (OWAKA) (6701) 19 Right give way 854 HUNT ROAD (229) 14 Right stop HUNT ROAD (CATLINS) (6590) Left give way HUNTER ROAD (234) 24 Right give way HURST ROAD (6760) 26 Right give way 8179 HURST STREET (6326) 10 Right give way INN STREET (6710) 18 Right give way IONA STREET (5708) 10 Right give way IPSWICH STREET (6244) 355 Left give way IPSWICH STREET (6244) 11 Right give way IRVINE STREET (5709) 21 Right give way 709 JACKS HILL ROAD (6519) 2947 Right give way JACKS HILL ROAD (6519) 2927 Left give way 9386 JACKS HILL ROAD (6519) 35 Right give way 6849 JAMES STREET (6277) 9 Centre give way JAMES STREET (6277) 1112 Left give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

84 Road Name and ID Location Sign Side (m) type Sign ID JEFF ROAD (6113) 20 Right stop JETTY STREET (6554) 10 Right give way JOHN O'GROATS ROAD (6126) 19 Right give way JOHN STREET (6278) 292 Left give way JOHN STREET (6278) 136 Right give way JOHN STREET (6278) 108 Left give way JOHNSON STREET (5808) 225 Left give way 7907 JOHNSON STREET (5808) 10 Right give way 7906 JOHNSON STREET (5808) 252 Right give way 7908 JOHNSON STREET (5808) 883 Left give way 7911 JOHNSON STREET (5808) 913 Right give way 7912 JOHNSON STREET (5808) 1075 Left give way 7913 JOHNSON STREET (5808) 734 Right give way 763 JOHNSON STREET (5808) 377 Left give way 7909 JOHNSON STREET (5808) 398 Right give way 7910 JOHNSON STREET (5808) 705 Left give way 764 JOHNSTON ROAD (6434) 3150 Left stop JOHNSTON ROAD (6434) 27 Right stop 965 JOHNSTON ROAD (WAITAHUNA) (309) 16 Right give way JURA STREET (5805) 133 Left give way JURA STREET (5805) 111 Left give way JURA STREET (5805) 230 Right give way JURA STREET (5805) 16 Right stop 924 KAIHIKU ROAD (6483) 5665 Left give way KAIHIKU ROAD (6483) 5688 Right give way 820 KAIHIKU ROAD (6483) 8678 Left give way 827 KAKA POINT ROAD (6202) 40 Right give way 9580 KAKAPUAKA ROAD (6945) 14 Centre give way 830 KAKAPUAKA ROAD (6945) 2995 Left give way 831 KAKAPUAKA ROAD (6945) 37 Right give way 829 KARORO CREEK ROAD (6650) 19 Right give way KATEA ROAD (6593) 19 Right stop KEINAN AVENUE (5780) 8 Right give way 7900 KEMPTHORNE ROAD (117) 26 Right give way 652 KENT STREET NORTH (5675) 12 Right give way 638 KENT STREET SOUTH (5676) 13 Right give way 637 KEYS ROAD (186) 20 Right give way 680 KEYS ROAD (186) 65 Left give way 681 KILGOUR STREET (5953) 9 Right give way 786 KILMARNOCK STREET (5710) 8 Right give way 710 KING ROAD (6161) 11 Right give way KNOWLES ROAD (184) 2860 Left give way KOAU ROAD (6843) 6434 Left give way KOI FLAT ROAD (207) 7836 Right give way 723 KOI FLAT ROAD (207) 10 Right stop KOI ROAD (5744) 8699 Left give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

85 Road Name and ID Location Sign Side (m) type Sign ID KOI ROAD (5744) 25 Right give way 725 KOI ROAD (5744) 8738 Left stop KONONI ROAD (226) 24 Right give way KURIWAO SIDING ROAD (6894) 26 Right stop LAKE ROAD (5858) 28 Right stop LAKESIDE ROAD (6415) Left give way 775 LAMBOURNE ROAD (6158) 29 Right give way 8376 LAMBOURNE ROAD (6158) 10 Right give way LANARK STREET (6262) 10 Right give way LANARK STREET (6262) 412 Left give way 881 LANARK STREET (6262) 431 Right give way 882 LANCASTER STREET (5713) 8 Right give way LANCASTER STREET (5713) 177 Left give way LANCASTER STREET (5713) 197 Right give way LANCASTER STREET (5713) 296 Left give way LANCASTER STREET (5713) 316 Right give way LANDSLIP ROAD (6089) 40 Left give way LANDSLIP ROAD (6089) 31 Left give way LANDSLIP ROAD (6089) 40 Right give way LANDSLIP ROAD (6089) 31 Right give way LANDSLIP ROAD (6089) 99 Right give way LANDSLIP ROAD (6089) 16 Right give way 8228 LAWRENCE ROAD (6400) 8 Right give way LAWSON ROAD (INCH CLUTHA) (6568) 1075 Left give way LEWIN STREET (6500) 9 Right give way LEWIN STREET (6500) 743 Left give way LIMEWORKS ROAD (5946) 8 Right stop 958 LINCOLN TERRACE (6248) 13 Right give way LINK ROAD (6835) 40 Right give way LISMORE STREET (5711) 10 Right give way LOCKHARTS ROAD (292) 14 Right stop LOGAN ROAD (6646) 15 Right give way LONSDALE ROAD (6195) 12 Left give way LOVELOCK ROAD (7058) 16 Right stop LOWERY STREET (5822) 18 Right give way LOWESTOFT STREET (6938) 291 Left give way 762 LOWESTOFT STREET (6938) 328 Right give way 8038 LOWESTOFT STREET (6938) 237 Left stop LOWESTOFT STREET (6938) 259 Right stop MACANDREW STREET (5792) 9 Right give way MAIDER ROAD (5746) 9 Right give way 716 MALCOLM TERRACE (6504) 8 Right give way MALCOLM TERRACE (6504) 386 Left give way MANSE STREET (6896) 499 Left give way 802 MANSE STREET (6896) 30 Right give way 803 MANSE STREET (CLINTON) (6062) 10 Right give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

86 Road Name and ID Location Sign Side (m) type Sign ID MANUKA HILL ROAD - WAITAHUNA (6721) 36 Right stop MAPLE STREET (5678) 19 Right give way MARGATE STREET (5960) 176 Left give way 7518 MARGATE STREET (5960) 11 Right give way 7516 MARINE TERRACE (6640) 15 Right give way MARKET STREET (6294) 242 Left give way MASON ROAD (6091) 10 Right give way MASON ROAD (OWAKA) (6645) 9 Right give way MATAI PLACE (6258) 11 Right give way MATHESON ROAD (274) 25 Right give way 699 MATHESONS CORNER ROAD (139) 6729 Left give way 8906 MATHESONS CORNER ROAD (139) 6 Right stop 8890 MCHUTCHON ROAD (93) 68 Right give way MCHUTCHON ROAD (93) 2835 Left give way 645 MCKAY ROAD (6470) 21 Right give way MCNEIL STREET (6259) 387 Left give way MCNEIL STREET (6259) 410 Right give way MELVILLE AVENUE (5814) 8 Right give way MERINO DOWNS ROAD (6035) 18 Left give way MERRIE CREEK ROAD (6120) 525 Right give way 8160 MERRIE CREEK ROAD (6120) 15 Right give way MERRIE CREEK ROAD (6120) 497 Left give way 8159 MERRYVALE ROAD (5748) 10 Right give way MICHIES ROAD (6509) 10 Right give way 7254 MIDDLE ROAD (5753) 19 Left give way MILL ROAD (154) 22 Right give way 664 MILL ROAD (WAIWERA) (6486) 21 Right stop MILL ROAD (WAIWERA) (6486) 1950 Left stop MILL ROAD (WAIWERA) (6486) 2028 Right stop MILL STREET (MILTON) (5831) 12 Right give way MILLER ROAD (5998) Left give way 811 MILLER ROAD (5998) 79 Right give way 812 MOA HILL ROAD (6491) 21 Right give way 9385 MOA HILL ROAD (6491) 2586 Left give way MOANA STREET (6631) 141 Right give way MOANA STREET (6631) 10 Right stop MOFFAT ROAD (6463) 17 Right give way 6814 MOIR STREET (6260) 14 Right give way MONCURS ROAD (125) 6002 Left give way 8990 MONCURS ROAD (125) 3785 Right give way 654 MONCURS ROAD (125) 3750 Left give way 653 MONEYMORE ROAD (5921) 15 Right give way 8072 MONTEREY DRIVE (7072) 12 Right give way MOORE ROAD (6432) 30 Right give way MORRIS SADDLE ROAD (6626) 12 Right stop 9964 MOUATS SADDLE ROAD (6627) 24 Right give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

87 Road Name and ID Location Sign Side (m) type Sign ID MOUNT MAITLAND ROAD (6422) 24 Right give way MOUNT MISTAKE ROAD (6194) 26 Right give way MOUNT WALLACE ROAD (6395) 2836 Right stop 942 MOUNT WALLACE ROAD (6395) 2215 Right stop 944 MOUNT WALLACE ROAD (6395) 2827 Right stop 943 MUNRO ROAD (231) 43 Right give way 694 MURNEYS ROAD (191) 20 Right give way MURNEYS ROAD (191) 1520 Left stop NAISH STREET (6555) 300 Left give way NAISH STREET (6555) 11 Right give way NARROWDALE ROAD (6750) 12 Right stop 934 NEEDLES STREET (6316) 53 Left give way NELSON ROAD (BRUCE) (6922) 21 Left give way 7201 NELSON STREET (CLINTON) (6074) 16 Right give way NETHERTON ROAD (148) 25 Right give way NEWARP STREET (6249) 7 Right give way NEWHAVEN ROAD (6735) 10 Right give way NOBLE STREET (6674) 8 Right give way NORE STREET (5958) 15 Right give way 7519 NORFOLK STREET (5680) 6 Right give way NORFOLK STREET (5680) 153 Right give way NORFOLK STREET (BALCLUTHA) (6227) 496 Left stop 893 NORFOLK STREET (BALCLUTHA) (6227) 9 Right stop 8045 NORTH BRANCH ROAD (5938) 17 Right stop NORTH FORELAND STREET (5951) 12 Right give way NORTH STREET (6053) 11 Right give way 796 NORTH STREET (6053) 111 Left stop NUGGET STREAM ROAD (5976) 24 Left give way OCEAN GROVE (6679) 14 Right give way OLD LAKE ROAD (6140) Right give way OLD LAKE ROAD (6140) 12 Right give way OLD LAKE ROAD (6140) Left give way 9556 OLD MANSE ROAD (6780) 10 Right give way 856 OLD MANSE ROAD (6780) 1017 Left give way OREGON PLACE (7071) 9 Right give way OSSIAN STREET (5798) 10 Right give way 855 OTARIA ROAD (6903) 16 Right give way 8227 OVENDEN STREET (6692) 14 Right give way 860 OVENDEN STREET (6692) 14 Right give way OWAKA HIGHWAY (6957) 2308 Left give way OWAKA HIGHWAY (6957) 2315 Right give way OWAKA HIGHWAY (6957) Right give way OWAKA HIGHWAY (6957) 4996 Right give way 9344 OWAKA VALLEY ROAD (5995) 0 Left give way 847 OXFORD STREET (6513) 17 Right give way 907 OYSTER CREEK ROAD (5756) 24 Right give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

88 Road Name and ID Location Sign Side (m) type Sign ID PAISLEY ROAD (6129) 30 Right give way PAISLEY STREET (6265) 12 Right give way PAISLEY STREET (6265) 220 Left give way PAISLEY STREET (6265) 130 Right give way PAISLEY STREET (6265) 101 Left give way 738 PAKEFIELD STREET (6238) 14 Right give way PALLION STREET (304) 11 Right give way PANNETTS ROAD (6134) 25 Right give way PARADISE FLAT ROAD (133) 30 Right give way 657 PARK HILL ROAD (114) 20 Right give way 650 PARK ROAD (5812) 13 Right give way PATERSON ROAD (6436) 15 Right stop PEACE STREET (7006) 18 Right give way 7375 PEARSON LANE (6285) 11 Right give way 870 PEEL STREET (5716) 890 Left give way 712 PEEL STREET (5716) 912 Right stop 915 PEEL STREET (5716) 23 Right stop 711 PENSHER STREET (345) 10 Right give way PERRY ROAD(2) (6960) 21 Right stop PHOSPHATE ROAD (5838) 18 Right give way PILLANS ROAD (6433) 19 Right stop PIT ROAD (251) 26 Right give way PLANTATION ROAD (190) 12 Right stop POMAHAKA RIVER ROAD (6196) 12 Right give way POMAHAKA ROAD (189) 12 Right give way 686 POMAHAKA ROAD (189) 12 Centre give way 863 POMAHAKA ROAD (189) 41 Left give way 864 POOLE STREET (6310) 184 Left give way POPE STREET (5791) 143 Left give way PORT MOLYNEUX ROAD (6219) 3901 Left give way PORT MOLYNEUX ROAD (6219) 22 Right give way 6884 PORT STREET (6352) 16 Left give way POTTS ROAD (185) 94 Left give way 678 POTTS ROAD (185) 33 Right give way 679 POTTS ROAD (185) 2361 Left stop PUKEAWA ROAD (6962) 10 Right give way PUKETI ROAD (6452) 32 Right stop PUKETIRO ROAD (6569) 32 Right give way 9916 PURAKAUNUI FALLS ROAD (6784) 28 Right give way 842 QUEEN STREET (5806) 142 Left give way QUEEN STREET (5806) 156 Right give way QUEEN STREET (5806) 11 Right give way QUEEN STREET (STIRLING) (6349) 12 Right give way 7230 QUEENS HILL ROAD (6450) 23 Right give way RAMSGATE STREET (5962) 22 Right stop 7488 RATA STREET (6639) 393 Right give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

89 Road Name and ID Location Sign Side (m) type Sign ID RATA STREET (6639) 20 Right give way RATANUI STATION ROAD (6899) 19 Right give way 9914 REA STREET(EAST) (5720) 15 Right give way RENFREW STREET (6268) 445 Right give way RENFREW STREET (6268) 14 Right stop 963 RENFREW STREET (6268) 459 Right stop 9493 RESERVE ROAD (248) Left stop REVIE ROAD (136) 28 Right give way REWCASTLE ROAD (6600) 17 Right give way 8444 RHODES ROAD (5975) 18 Right give way RIVER ROAD (WEST OTAGO) (209) 25 Right give way 689 RIVERBANK ROAD (6342) 17 Right give way RIVERSIDE ROAD (KAITANGATA) (6796) 25 Right give way RIVERSIDE ROAD (TAIERI MOUTH) (5878) 25 Right give way RIVERSIDE ROAD (TAIERI MOUTH) (5878) 13 Right stop 782 ROBERTSON ROAD (259) 66 Right stop ROBERTSON ROAD (WAIWERA) (6496) 20 Right stop ROBROY ROAD (6912) 16 Right give way ROMAHAPA ROAD (6731) 12 Right give way 6739 RONGAHERE ROAD (211) 38 Right give way 691 ROSEBANK TERRACE (6564) 13 Right give way 872 ROSS STREET (BALCLUTHA) (6512) 260 Left give way ROSS STREET (BALCLUTHA) (6512) 15 Right stop 7251 ROUND HILL ROAD (319) 20 Right give way 705 ROYAL TERRACE (6687) 10 Left give way RYAN ROAD (6986) 278 Left give way RYRIE STREET (6505) 10 Right give way 875 SALCOMBE STREET (6333) 1246 Right give way SALCOMBE STREET (6333) 1241 Left give way SAUNDERS STREET (6969) 12 Centre stop SAUNDERS STREET (6969) 16 Right stop SCHOOL ROAD (6146) 20 Right stop SCHOOL ROAD (WAIPAHI) (6997) 17 Right give way 6398 SCHOOL ROAD (WAIPAHI) (6997) 1515 Left give way 8220 SCOTLAND STREET (6270) 11 Right give way 880 SCOTLAND STREET (6270) 53 Left stop 968 SELSEA STREET (KAKA POINT) (6883) 10 Right give way SELSEA STREET (KAKA POINT) (6883) 11 Right give way SETTLEMENT ROAD (6205) 18 Right give way SETTLEMENT ROAD (6205) 3798 Left stop SHAKESPEARE STREET (5790) 7 Right stop 967 SHANKS ROAD (116) 18 Right give way 651 SHEFFIELD STREET (5846) 10 Right stop SIDE STREET (6114) 264 Left give way SILKWORTH STREET (6991) 13 Right stop SIMS ROAD (137) 35 Right give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

90 Road Name and ID Location Sign Side (m) type Sign ID SLOPEDOWN ROAD (6082) 17 Right give way 801 SMAILLS ROAD (6778) 16 Right give way SMITH STREET (BALCLUTHA) (6232) 12 Right give way 8055 SMITHS TRACK (6430) 13 Right give way SOPER ROAD (6460) 10 Right stop SPENSER STREET (5810) 251 Right give way 7968 SPENSER STREET (5810) 376 Left give way 7969 SPENSER STREET (5810) 402 Right give way 7970 SPENSER STREET (5810) 880 Left give way SPENSER STREET (5810) 9 Right give way 7966 SPENSER STREET (5810) 228 Left give way 7967 SPENSER STREET (5810) 730 Right stop 922 SPENSER STREET (5810) 700 Left stop 921 SPRINGBANK ROAD (6766) 18 Right give way SPRINGFIELD ROAD (5784) 1444 Right stop 787 SPRINGFIELD ROAD (5784) 29 Right stop 920 SPRINGFIELD ROAD (5784) 1413 Left stop 937 SPRINGLANDS ROAD (6145) 27 Right stop 8287 ST ALBANS STREET (6301) 470 Right give way ST ALBANS STREET (6301) 193 Left give way ST ANDREW PLACE (6247) 20 Right give way ST JOHN STREET (6350) 30 Left give way STAMFORD STREET (6237) 268 Left give way STAMFORD STREET (6237) 65 Right give way STAMFORD STREET (6237) 41 Left give way STAMFORD STREET (6237) 291 Right give way STATION ROAD (LOVELLS FLAT) (6715) 12 Right give way 778 STATION ROAD (LOVELLS FLAT) (6715) 2258 Right give way 776 STATION ROAD (LOVELLS FLAT) (6715) 2219 Left stop STATION ROAD (SH 90) (5656) 151 Right give way 625 STEWART STREET (BALCLUTHA) (6441) 11 Right give way 901 STEWART STREET (BALCLUTHA) (6441) 644 Left give way 879 STIRLING ROAD (6362) 40 Right give way 789 STONEWELL STREET (BEAUMONT) (215) 18 Right give way STONY CREEK ROAD (6448) 330 Left give way STONY CREEK ROAD (6448) 25 Right stop STORER ROAD (6407) 18 Right give way STRATHARN ROAD (6068) 17 Right give way STRATHARN ROAD (6068) 15 Right give way 8289 SUMBURGH STREET (6993) 9 Right stop SUNDERLAND STREET (300) 13 Right give way 701 SUNFLOWER ROAD (6435) 5480 Left give way SUNFLOWER ROAD (6435) 20 Right stop SURREY STREET (TAPANUI) (5688) 9 Right stop 911 SUSSEX STREET (EAST) (6904) 13 Left give way 730 SUSSEX STREET (WEST) (5687) 13 Right give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

91 Road Name and ID Location Sign Side (m) type Sign ID TAIERI BEACH ROAD (5868) 10 Right give way TAIERI FERRY ROAD (5865) 10 Right give way 784 TAUMATA ROAD (6177) 8742 Left give way TE HOUKA ROAD (6947) 24 Right give way TELEGRAPH ROAD (5764) 15 Left give way TELEGRAPH ROAD (INCH CLUTHA) (6339) 1201 Left give way TELFORD ROAD (6481) 12 Right give way THE CRESCENT ROAD (6398) 15 Right give way 7077 THREE STONES ROAD (6135) 9 Right stop TITRI ROAD (5871) 3432 Left give way 785 TITRI ROAD (5871) 15 Right stop 933 TOKO MOUTH ROAD (5970) 15 Right stop 928 TORQUAY STREET (6323) 128 Right give way TRIANGLE RD (92) 17 Left give way 642 TRIANGLE RD (92) 575 Left give way 643 TUAPEKA FLAT ROAD (238) 35 Right give way 696 TUAPEKA MOUTH FERRY ROAD (6121) 14 Left stop 947 TUAPEKA WEST ROAD (235) 28 Right give way 695 TUTU HILL ROAD (6488) 19 Right give way URURUA ROAD (6793) 24 Right give way 826 VICTORIA ROAD EAST (182) 2684 Left give way VICTORIA ROAD EAST (182) 38 Right give way 675 VICTORIA ROAD WEST (183) 32 Right give way 676 WAIHOLA PLACE (WAIHOLA) (5967) 22 Left give way 7466 WAIKOATO VALLEY ROAD (6582) 14 Left give way WAIPAHI STATION ROAD (6111) Left give way 800 WAIPAHI STATION ROAD (6111) 12 Right give way 798 WAIPATI ROAD (6608) 20 Right give way 9908 WAIRUNA SIDING ROAD (6142) 12 Right stop 857 WAITAHUNA CEMETERY ROAD (6865) 12 Right give way WAITAHUNA TOWN APPROACH R (299) 18 Right give way 700 WAITAHUNA WEST ROAD (6417) 21 Right stop 697 WAITEPEKA ROAD (6459) 15 Right give way WAIWERA STATION ROAD (6494) 1920 Right give way 838 WAIWERA STATION ROAD (6494) 18 Right stop 837 WALKER ROAD (153) 35 Right give way 663 WALKER ROAD (153) 2650 Left give way WANGALOA ROAD (6414) 13 Right give way 794 WARNOCK ROAD (6586) 2848 Left give way WARNOCK ROAD (6586) 18 Right give way WARNOCK ROAD (6586) 1500 Left give way WATER STREET (6324) 1713 Right give way WATER STREET (6324) 1757 Left give way WATER STREET (6324) 6 Right stop WATER STREET (6324) 1333 Left stop 7568 WATER STREET (6324) 1353 Right stop Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

92 Road Name and ID Location Sign Side (m) type Sign ID WATT ROAD (6118) 14 Right give way 8272 WEARDALE STREET (210) 22 Right give way 690 WEBB ROAD (6117) 7530 Left give way 8224 WEST OTAGO ROAD (5997) 21 Right give way 810 WEST ROAD (5941) 16 Right stop 935 WESTFERRY STREET (213) 626 Left give way WHITEHAVEN STREET (5725) 27 Right give way 706 WHITEHAVEN STREET (5725) 198 Left give way 707 WHITEHAVEN STREET (5725) 235 Right give way 708 WHITESIDE ROAD (6069) 23 Right stop 8291 WHITIKER ROAD (6471) 28 Right give way 6898 WHITIKER ROAD (6471) 984 Left give way WILDEN RUNS ROAD (85) 20 Right give way WILDEN SCHOOL ROAD (89) 12 Right give way 639 WILDEN SCHOOL ROAD (89) 9073 Left give way WILDEN SETTLEMENT ROAD (88) 17 Right give way WILSON ROAD (6565) 9 Right give way 732 WINSLADE ROAD (5766) 4270 Left give way WINTER ROAD (94) 65 Right give way 648 WINTER ROAD (94) 30 Right give way 647 WOOD STREET (KAKA POINT) (6987) 11 Right give way WOODED HILL ROAD (163) 4320 Left give way WOODED HILL ROAD (163) 18 Right give way 666 WOODS ROAD (6444) 19 Right give way WORCESTER STREET (6115) 19 Right give way 8219 WRATTEN ROAD (6676) 14 Right give way WRIGHT ROAD (6222) 22 Right give way WRIGHT ROAD (EAST) (6473) 15 Right give way YARE LANE (6757) 25 Right stop 887 YARMOUTH STREET (6235) 458 Right give way YARMOUTH STREET (6235) 440 Left give way 894 YARMOUTH STREET (6235) 378 Left give way 759 YARMOUTH STREET (6235) 407 Right give way 760 YORK STREET (5692) 144 Left give way 626 YORK STREET (5692) 165 Right give way 627 YORSTON ROAD (6204) 10 Centre give way 833 YORSTON ROAD (6204) 11 Left give way 834 YOUNG ROAD - WAIPAHI (6094) 4888 Left give way Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

93 93 Clutha District Council 17 May 2018 Give Way and Stop Sign Register 2018 update

94 Clutha District Council Item for DECISION 94 Report Delegation of Roading Matters Meeting Date 17 May 2018 Item Number 13 Prepared By Sue Wilkins - Roading Asset Management Officer File Reference A REPORT SUMMARY This report asks Council consider changes to the delegation of several roading issues, specifically traffic management devices (stop and give way signs), and the imposition of weight and speed restrictions on roads and bridges. RECOMMENDATIONS 1. That Council receives the Delegation of Roading Matters report. 2. That Council approves the delegation of the authority to install, operate or remove traffic control devices to the level of Infrastructure Manager, or above. 3. That Council approves the delegation of the authority to impose weight and speed restrictions on roads and bridges to the level of Infrastructure Manager, or above. 4. That Council approves the changes to the Delegations Manual to reflect the decisions at 2 and 3 above. REPORT 1 Background As a road controlling authority, Council is permitted to authorise traffic control devices (stop and give way signs), and to fix weight and speed limits on any of its bridges. In the past, the authority in both these matters has been exercised by a full meeting of Council. This report proposes that the ability to authorise these two operational activities is delegated to staff. Changes to weight and speed restrictions do have an impact on users of the roading network and if a change of delegation is considered, there would be ongoing reporting through the Service Delivery Committee to ensure Councillors has access to up to date information. Clutha District Council 17 May 2018 Delegation of Roading Matters

95 1.1 Current delegations The document by which Council manages its delegations is the Delegations Manual. Paragraphs of the manual describe Council s adopted philosophy of delegation. Specifically, Council wishes to delegate to the lowest level of competence to allow the Council to delegate its powers and functions to the most efficient and effective levels. The delegations contained in the manual are intended to reflect this philosophy. This proposal addresses two activities which are operational in nature. This means that requiring Council to make decisions on these matters is probably not in keeping with Council s expressed desire to make the best use of the abilities of Councillors [and] develop effective managers. The decision to delegate these activities would be entirely in keeping with other operational matters already delegated. To date the Council has not delegated the ability to impose weight and speed restrictions. The responsibility for managing traffic control devices has not previously been listed as an area for delegation. However, the framework under which Council previously managed a register of traffic control devices is no longer current, and there is no reason why Council should not delegate this operational responsibility. Details of the current relevant legislation are given under section 6 below. 1.2 Other Councils current general practice A survey of the delegations documents of other Councils in the same general class as Clutha District Council has found that these two activities are generally delegated below the level of Council. Central Otago has delegated these matters to Community Board level, while Ashburton, Hurunui, Tasman and Waimate have delegated them to staff at the level of Roading Manager, Transportation Manager or similar. The principle that delegations should be made at the lowest possible competence level is fairly universally adopted. 1.3 Changes to the Delegations Manual The decision to delegate either or both of the two activities listed in the recommendations will result in changes to the Council s Delegations Manual. The two tables below show the changes: 95 Clutha District Council 17 May 2018 Delegation of Roading Matters

96 1.3.1 Amendment to Delegations Manual (shown in green) 96 Delegated authority No Applicable section of the Act Description Council Service Delivery Committee Chief Executive Group Manager Service Delivery Infrastructure Strategy Manager Senior Infrastructure Engineer Operations Manager Contract Supervisor GIS Officer Transportation Network Control E i Council Contractor Heavy Motor Vehicle Regulations 1974 D1. Reg 11, Section 3 Authority to impose weight and speed restrictions on roads and bridges. * * Addition to Delegations Manual (shown in green) LTNZ: Land Transport Rule: Traffic Control Devices 2004 (Rule 54002) D2. 2 Authority to install, operate or remove traffic control devices. * * NOTE: the Delegations Manual has a against the lowest level of delegation and a * against all relevant higher levels. 2 Options In both cases Council could decide to delegate to the Infrastructure Strategy Manager, or to a higher level. The options below offer two options for each activity. TRAFFIC CONTROL DEVICES 2.1 Option 1: Delegate the authority to install, operate or remove traffic control devices to the level of Infrastructure Manager, or above. 2.2 Option 2: Delegate the authority to install, operate or remove traffic control devices to the level of Group Manager Service Delivery, or above. 2.3 Option 3: Make no changes to the authority to install, operate or remove traffic control devices. BRIDGE WEIGHT AND SPEED RESTRICTIONS 2.4 Option 4: Delegate the authority to impose weight and speed restrictions on roads and bridges to the level of Infrastructure Manager, or above. 2.5 Option 5: Delegate the authority to impose weight and speed restrictions on roads and bridges to the level of Group Manager Service Delivery, or above. Clutha District Council 17 May 2018 Delegation of Roading Matters

97 2.6 Option 6: Make no changes to the authority to impose weight and speed restrictions on roads and bridges. 3 Strategic Goals and Outcomes Roading infrastructure that sustainably supports the community and economy. 4 Consultation None necessary. 5 Policy Considerations The Council s Delegations Manual is the document which relates to this matter. 6 Legal Considerations There are no legislative reasons why Council should not delegate the two issues under consideration in this document. The issues under consideration are covered by two legal documents: 6.1 Heavy Motor Vehicle Regulations s(3) 11(3) For the purposes of this regulation, a controlling authority may with respect to any bridge under its control fix mass limits or a speed limit or both mass limits and a speed limit for heavy motor vehicles, and combinations of vehicles including a heavy motor vehicle, using that bridge. 6.2 LTNZ: Land Transport Rule: Traffic Control Devices 2004 (Rule 54002), Section 2 Role of road controlling authorities 2.1(1) A road controlling authority must: (a) authorise and, as appropriate, install or operate traffic control devices: (i) if required by or under this rule or other enactment; or (ii) to instruct road users of a prohibition or requirement that it has made concerning traffic on a road under its control; or (iii) to warn road users of a hazard; and (b) remove a traffic control device if required by or under this rule or other enactment. 2.1(2) A road controlling authority may authorise and, as appropriate, install, operate or remove traffic control devices: (a) if desirable for the guidance of traffic or to draw attention to a requirement that controls traffic; or (b) to provide information to road users. 7 Financial Impact NIL 97 Clutha District Council 17 May 2018 Delegation of Roading Matters

98 98 Clutha District Council Item for DECISION Report Meeting Date 17 May 2018 Item Number 14 Part Road Stopping Reid Street and Thurso Street, Lawrence Prepared By File Reference Christian Bopp Senior Infrastructure Engineer A REPORT SUMMARY This report informs Council of the unformed section of Reid Street and Thurso Street, Lawrence and the request to stop part of this unformed road area, as requested by Mr Jim Robertson. RECOMMENDATIONS 1. That Council receive the Part Stopping Reid Street and Thurso Street, Lawrence report. 2. That Council agrees to initiate the consultation process for the proposed part road stopping of Reid Street (3625m 2 ) and Thurso Street (2475m 2 ) under the Local Government Act 1974 Schedule 10 procedures, and 2.1 That the applicant obtains a legal survey plan to confirm the exact area of land and for use in advertising the proposed part road stopping. 2.2 That the applicant obtains an independent valuation for the legal road reserve to be stopped, to be used as the basis for negotiating a purchase price. 2.3 That on receipt of the legal survey plan and on agreement of the purchase price in 2.2, the Local Government Act 1974 Schedule 10 procedures for the proposed road stopping to be initiated. REPORT 1 Background A request has been received from Mr Jim Robertson for the part stopping of the unformed section of Reid Street and Thurso Street, Lawrence. Clutha District Council 17 May 2018 Part Stopping Reid Street and Thurso Street, Lawrence

99 A copy of correspondence has been appended for ease of reference as Attachment 8.1. This request was the subject of a separate report to the Lawrence Tuapeka Community Board at their meeting of 18 April 2018, with the Board in favour of proceeding to the consultation process for the proposed part stopping of Reid Street and Thurso Street. 2 Strategic Goals and Outcomes Roading infrastructure that sustainably supports the community and economy. 3 Consultation As most of the adjoining land owners have provided written consent to the proposed road stopping (refer Attachment 8.1), it is considered that no further consultation on this matter is required other than that required by the Local Government Act Schedule 10 procedures, which would afford all other affected/interested parties to raise their support or objection to the proposal. 4 Assessment of Options The request from Mr Robertson for the part stopping of Reid Street and Thurso Street is for the purpose of building a residential dwelling and formalising existing occupations and use. On reviewing the request, it has been confirmed that this section of legal road reserve is superfluous to requirements from both a Council Roading and Council Utilities perspective, as easements for the sewer and water pipelines are to be created. As such, two options have been identified as follows: Option 1 Do Nothing This will result in the continuation of legal road reserve for this area, which will preclude the construction of any permanent building on it and the subsequent loss of a potential rateable property. Option 2 Part Stopping of Reid Street and Thurso Street and Sell to Applicant This will result in the creation of an additional 6100m 2 of freehold rateable land and will facilitate the construction of a private dwelling, adding to the growth of the township of Lawrence. 5 Policy Considerations Council s draft Policy on Road Stopping and Temporary Road Closure, Policy Number , refers. 6 Legal Considerations Legal considerations are outlined under the Local Government Act 1974 section 342 and section 345, with Council having the authority to stop a road and sell land no longer required for road, as also contained in Council s Delegations Manual 2016/ Clutha District Council 17 May 2018 Part Stopping Reid Street and Thurso Street, Lawrence

100 7 Financial Impact As the entire process is at the cost of the applicant, there are no negative financial implications to Council. 8 References/Attachments 8.1 Correspondence from Terramark on behalf of Mr Jim Robertson. 100 Clutha District Council 17 May 2018 Part Stopping Reid Street and Thurso Street, Lawrence

101 Attachment 8.1 Correspondence 101 Clutha District Council 17 May 2018 Part Stopping Reid Street and Thurso Street, Lawrence

102 102 Clutha District Council 17 May 2018 Part Stopping Reid Street and Thurso Street, Lawrence

103 103 Clutha District Council 17 May 2018 Part Stopping Reid Street and Thurso Street, Lawrence

104 104 Clutha District Council 17 May 2018 Part Stopping Reid Street and Thurso Street, Lawrence

105 Clutha District Council Item for DECISION 105 Report Nikko Investment Distribution Report Meeting Date 17 May 2018 Item Number 15 Prepared By John Scott Group Manager Corporate Services File Reference A REPORT SUMMARY Council needs to decide on the quantum and use of investment distributions from its two Nikko Investments. Calculations have been provided to determine the actual amount of returns for offsetting against rates or for Long Term Plan deliberations. These are all based on the 31 March end of period returns published by Nikko and previously reported to Council and the Audit & Risk Committee. RECOMMENDATIONS 1. That Council receives the Nikko Investment Distribution Report. 2. That Council notes that $169,737 from its Nikko Forestry Investment is to be offset against rates in That Council notes that $127,657 from its Nikko Normal Investment is to be additionally offset against rates in That Council notes that $441,719 from its Nikko Normal Investment is available for distribution into Long Term Plan deliberations. REPORT 1. A - Forestry Rates Offset When approving the forestry properties for tender and subsequent sale, it was always Council s intention for the proceeds to be ring fenced both for rates offset purposes and to maintain intergenerational equity over time. At a Corporate Services meeting held on the 23 March 2017 a number of decisions were made confirming: a. A 3% distribution to subsidise rates. b. Adopting the following rules for distribution: Clutha District Council 17 May 2018 Nikko Investment Distribution Report

106 When the Reserve Account is between 0% and 20% of the total fund value, distributions are to be at the long-term distribution rate (i.e. 3.0%). When the Reserve Account is above 20% of the fund value, distributions may be higher but only up to twice the long-term distribution rate (i.e. up to 6.0%). When the Reserve Account is negative, but no less than -5% of the fund value, distributions shall fall to half the long-term distribution rate (i.e. 1.5%). When the Reserve Account is less than -5% of the fund value, distributions shall cease until the Reserve Account recovers to less than -5%. c. That Nikko Asset Management is appointed as the Investment Fund Manager for the Forestry Asset proceeds. d. That the Capital and Reserve Account model be adopted for the Reserving and Distribution policy for the Forestry Proceeds. Comments about the calculations: The balances tie back to the 31 March 2018 Nikko reports reflected in both the Audit & Risk Committee and Corporates Services Committee Agendas. We have used Berl data reflecting 1.8% inflation for the year April 2017 to March This ensures we preserve value by only distributing over and above the impact of inflation. The split between Capital at 95% and Reserve at 5% follows the agreed upon rules. The Net Return represents the increase in value in the fund over the past year which needs to be split up. The Distribution Rate follows a number of conditions. 2. B Normal Investment Distribution 106 When workshopping the Long Term Plan investment distribution rules Council proposed a distribution as per Table C. This included a return to rates, a return back to the relevant fund, and a return back to a balance (equivalent to the Reserve rules for the Forestry to cover for interest volatility). The distribution increased the rates return to 4% of an expected 5% return for the first few years reverting back to 3% later. Any return over and above the expected 5% would be available for Council distribution in any manner Council decides. This is the only year that returns over and above the budgeted $235,000 for rates have not been budgeted for. From years 1of the Long Term Plan onwards Council has budgeted on the 5% expected return. Clutha District Council 17 May 2018 Nikko Investment Distribution Report

107 Table B identifies a total amount to be distributed of $1,315,113 from a 7.3% return. Applying the distribution rules (Table C) identifies $362,657 as to be applied to rates, of which the budget this year was only $235,000. This means an additional $127,657 is available to offset rates in Council s Long Term Plan decision-making. (Note this is additional to the Forestry rates offset available). Council also has the excess return over and above 5% to determine for distribution. This is $441,719, representing 2.3% of the 7.3% return. 107 This leaves $336,058 to add to the relevant fund value (as per Table C) and $174,679 to create a Reserve balance. Clutha District Council 17 May 2018 Nikko Investment Distribution Report

108 Table A Forestry Investment Distribution calculation: 108 Nikko Distribution Calculation - Council Decision - 18 May 2018 Forestry Investment At Inception After One Year Opening Fund Value 5,355,020 5,355,020 Closing Fund Value 5,657,916 Net Return 302,896 Investment Return Achieved 6.25% 5.66% Inflation - Per Berl 1.80% Capital Account Opening Capital Account - 95% of Total Funds 5,087,269 5,087,269 Add Inflation 96,390 Closing Capital Account 5,183,659 Reserve Account Initial Reserve Account - 5% of Total Funds 267, ,751 Add Return less Capital Inflation 206,506 Sub Total Reserve Account 474,257 Less Distribution -169,737 Closing Reserve Account 304,519 Total Fund Value 5,488,179 Reserve Account before Distribution as a Percentage of Total Funds 8.38% Calculating Applicable Distribution Rate Is the Reserve Account Greater than 0% and Less than 20% Is the Reserve Account Greater than 20% Is the Reserve Account between 0% and -5% Is the Reserve Account More than -5% Yes No No No Applicable Reserve Rate 3.00% Base Distribution Rate 3.00% Clutha District Council 17 May 2018 Nikko Investment Distribution Report

109 Table B Normal Nikko Investment Distribution The basis for calculating the Normal Nikko Investment Distribution has its roots in the Audit & Risk Committee Agenda item - Review of Investment Returns and Reserves for 2018/28 at the 8 th of February 2018 meeting. Nikko Normal Investment Distribution Calculation - Council Decision - 18 May Normal Investment At Inception After One Year Opening Fund Value 17,467,879 17,467,879 Closing Fund Value 18,782,992 Net Return 1,315,113 Investment Return Achieved 7.53% Applicable Allocation to Reserves and Interest based on Opening Fund Value 5.00% 873,394 Rates Disbursement from Calculation Below: -362,657 Adjustment for Budgeted Rates 235,000 Distribution from 5% -127,657 Add Excess also available from Net Return ($1,315 less $873) -441,719 Total Distribution available for LTP deliberations -569,376 We have reduced the distribution by the $235k Serdel interest which was already committed in the 2018 Annual Plan. Clutha District Council 17 May 2018 Nikko Investment Distribution Report

110 The same basis for the rates disbursement has been used from the agenda paper but with a new interest amount of $873,394. Note we have used the June 2017 balances as a proxy for March 2018 balances which should not be materially out when actual figures are substituted. Table C Applying Distribution Rules 110 Estimated Rates Disbursement based on a 5% Nikko General Fund Return using 2017 Balances Investment Return Rates Disbursement Fund Allocation Return to Balance Work Area for Balancing Reserves Depreciation Reserves Balance for Earning a Return 5% Return based on Rates Proportion of Disbursement reserve balance Fund Allocation Return to Balance Estimated Balance of External Investments at 30 June ,501,449 Special Funds - Excluding General Funds - Externally invested 5.00% 1.00% 3.00% 1.00% 10,574,659 10,574, ,462 91, ,477 91,492 General Funds - Externally Invested 5.00% 4.00% 0.00% 1.00% 1,007,863 1,007,863 43,600 34, ,720 Serdel - Externally Invested 5.00% 4.00% 0.00% 1.00% 4,773,044 4,773, , , ,297 Forestry Fund - Externally Invested 5.00% 3.00% 2.00% 0.00% 5,312,146 5,312, Investment Fund Balance - Externally Invested 5.00% 4.00% 0.00% 1.00% 1,461,239 1,461,239 63,214 50, ,643 Balance of Depreciation Funds - Externally Invested 5.00% 1.00% 3.00% 1.00% 2,372,499 2,372, ,635 20,527 61,581 20,527 Depreciation Funds - Internal Loans 3.98% 0.98% 3.00% 0.00% 26,016,000 26,016,000 Sub Total 51,517,449 51,517, , , , ,679 Variance Clutha District Council 17 May 2018 Nikko Investment Distribution Report

111 111 Clutha District Council ITEM FOR DECISION Report Biodiversity Funding Application Meeting Date 17 May 2018 Item Number 16 Prepared By File Reference David Campbell - Planning & Regulatory Manager A REPORT SUMMARY This report sets out an application for funding under Council s Biodiversity Funding policy. RECOMMENDATIONS 1. That the Council receives the Biodiversity Funding Application report. 2. That Council grants $3,980 (including GST) from the 2017/18 biodiversity fund to the Yellow Eyed Penguin Trust for a perimeter fence around the proposed field base at Long Point. REPORT 1. Background As part of the District Plan review process, Council has put more effort into supporting active protection for biodiversity. In the current financial year, $11,563 is allocated for funding to support voluntary protection and enhancement measures, of which all is still available this financial year. Attached is an application from the Yellow Eyed Penguin Trust (YEPT) for funding for a perimeter fence around a proposed field base at Long Point. It is noted that the application also includes a request for funding towards the building consent fees, however this is covered by Council s reimbursement scheme, which allows for up to $2,000 to be reimbursed for such fees. 2. Strategic Goals and Outcomes The application supports the community outcomes of A sustainable environment that promotes a clean and green image. Clutha District Council 17 May 2018 Biodiversity Funding Application

112 3. Assessment of Options Council can either approve the funding request in whole, in part or decline it. The request can be assessed against the criteria set out in the Biodiversity Funding Policy (see section 5 below for these) as follows: the funding sought is 2% of the total cost with the other 98% being funded by other sources of funding; the project is an eligible activity for the fund; the Long Point coast has significant biodiversity values. Yellow-eyed penguins are classified as nationally vulnerable and the site also supports at least 15 other indigenous bird species, plus high quality coastal vegetation; the site is recognised as an Area of Significant Habitat of Indigenous Fauna in the Clutha District Plan; the site is protected under the Clutha District Plan and also through its ownership by the YEPT and DOC. Some consideration should also be given to the fact that the fund was set up in particular to support biodiversity on those small and privately owned habitats that are difficult to deal with through regulatory control, and this application does not fall into that category. Notwithstanding, the land has only been in the YEPT ownership for a few years and is of high ecological importance. 4. Consultation The application does not require further consultation. 5. Policy Considerations 112 The Council s Biodiversity Funding Policy sets criteria by which Council can assess applications, being: Funding is available on a cost share basis, with the fund providing up to 50% of the total project costs (excluding gst, and recognising reasonable in kind or labour costs invested by the applicant); Funding can be provided for any activities that will protect or enhance biodiversity, including but not limited to fencing, planting, pest control and weed control; Preference will be given to projects which protect or enhance: biodiversity values that are covered by the Government s National Priorities for Protecting Rare and Threatened Native Biodiversity on Private Land 2007 ; sites which are contained in the Clutha District Plan s Table 13.5 Significant Wetlands or Table 13.8 Areas of Significant Habitat of Indigenous Fauna (or successors to those Tables following District Plan review); sites which were Recommended Areas for Protection by the Department of Conservation but do not yet have protection through land ownership, a covenant or the District Plan; Funding will only be provided where the biodiversity values involved will be protected by either a protective covenant registered on the land title, or by a rule in the Clutha District Plan; Funding will be allocated by the Regulatory Services Committee or by Council; Funding will generally not be provided for activities that are required to be undertaken. Clutha District Council 17 May 2018 Biodiversity Funding Application

113 6. Legal Considerations Nil Financial Impact The funding sought falls within the existing budget so there is no financial impact. Given there is less than two months of the financial year remaining, there is unlikely to be any other funding requests and if there is, then there will still be over $7,500 remaining in the fund. 8. References Tabled/Agenda Attachments YEPT application Council s Biodiversity Funding Policy can be found at: Clutha District Council 17 May 2018 Biodiversity Funding Application

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