CENTRAL OTAGO DISTRICT COUNCIL THREE WATERS INFRASTRUCTURE COMMITTEE
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1 CENTRAL OTAGO DISTRICT COUNCIL THREE WATERS INFRASTRUCTURE COMMITTEE NOTICE is hereby given that a meeting of the Three Waters Infrastructure Committee is to be held in Council Chambers, William Fraser Building, 1 Dunorling Street, Alexandra on Wednesday, 20 September 2017 commencing at the conclusion of the Waste and Property Infrastructure Committee. MEMBERS: Councillor M Topliss (Chair), Councillor L Claridge (Deputy), His Worship the Mayor T Cadogan, Councillors V Bonham, S Calvert, S Duncan, S Jeffery, N McKinlay, M McPherson and B Wills APOLOGIES: Councillor N Gillespie IN ATTENDANCE: L Mash (Chief Executive Officer), J Muir (Executive Manager - Infrastructure Services), B Murphy (Chief Financial Officer), L van der Voort (Executive Manager Planning and Environment) and S Hewerdine (Senior Officer, Governance Support) AGENDA Confirmation of Minutes 3-4 RECOMMENDED that the minutes of the Three Waters Infrastructure Committee meeting held on 9 August 2017 be received as a true and correct record Declaration of Interest 5-7 Members are reminded of the need to be vigilant, stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
2 Status Report on Resolutions Infrastructure Services 8 Attached is a report from the Executive Manager - Infrastructure Services to provide an update on resolutions. RECOMMENDED that the report be received Chair s Report RECOMMENDED that the Chair s report be received. 9
3 CENTRAL OTAGO DISTRICT COUNCIL THREE WATERS INFRASTRUCTURE COMMITTEE MINUTES of a meeting of the Three Waters Infrastructure Committee held in Council Chambers, William Fraser Building, 1 Dunorling Street, Alexandra on Wednesday, 9 August 2017 commencing at 1.33pm. PRESENT: Councillor M Topliss (Chair), Councillor L Claridge (Deputy), His Worship the Mayor T Cadogan, Councillors V Bonham, S Calvert, S Duncan, N McKinlay, M McPherson and B Wills APOLOGIES: Councillors N Gillespie and S Jeffery RESOLVED that the apologies be accepted. Wills / Calvert IN ATTENDANCE: L Mash (Chief Executive Officer), J Muir (Executive Manager - Infrastructure Services), B Murphy (Chief Financial Officer), M Kerr (Acting Executive Manager Planning and Environment) and S Hewerdine (Senior Officer, Governance Support) Note: M De Cort (Communications Coordinator) was also in attendance Confirmation of Minutes RESOLVED that the minutes of the Three Waters Infrastructure Committee meeting held on 28 June 2017 be received as a true and correct record. Bonham / Calvert Declaration of Interest There were no declarations of interest Status Report on Resolutions Infrastructure Department A report from the Executive Manager - Infrastructure Services to provide an update on resolutions had been circulated. 3
4 RESOLVED that the report be received. Topliss / Wills Note: Councillor Bonham left the meeting at 1.35pm Chair s Report Councillor Topliss reported on the following: Sections of largely asbestos cement water pipes are being cut out and sent to the lab for analysis. This is to provide an estimated remaining life. The information will be used to validate proposed renewal programmes so that we are not replacing pipes earlier than needed and to calculate depreciation. Tender for the wastewater pipe renewals is expected to go out in September. A full condition rating survey has started of wastewater sites including treatment sites and pump stations. This will feed into the Asset Management Plan and valuations. Staff and Fulton Hogan are progressing the design for Omakau and Naseby water treatment upgrades. The tender for a Design Consultant for the Lake Dunstan Water Supply is expected to go out on 14 August and close on 8 September. Work has started on a master plan for the Cromwell Water Supply. This will involve working with modellers to look at the capacity of the current supply and reservoirs, resilience, and the most cost effective configuration to meet anticipated future demand. RESOLVED that the Chair s report be received. Topliss / Cadogan The meeting closed at 1.37pm.... CHAIR / / 4
5 Updated at 4 September 2017 Name Members Declared Interests Spouse/Partner Declared Interests Council Appointments Victoria Bonham STOP Trashing our Planet S.T.O.P. NZ First (Member and Chair of Waitaki District Electorate) Tim Cadogan Alexandra Blossom Festival (Deputy Chair) Alexandra Musical Society (Member) Breen Construction Company (Family Connection) Wakatipu Abuse Prevention Network (Family Connection/Work Referrer) Queenstown Housing Trust (Family member has approved eligibility) Shirley Calvert Central Otago Health Services Ltd (Employee) AirBnB (accommodation provider) Lynley Claridge Affinity Funerals (Director) Central Otago Chamber of Commerce (Advisory Panel) Promote Alexandra Inc Manorburn Recreation Reserve Committee Victim Support Worker Airport Reference Group Manuherikia Catchment Water Strategy Group Central Otago Wilding Conifer Control Group Cromwell and Districts Promotion Group Affinity Funerals (Shareholder) Central Otago Health Inc. Stuart Duncan Wedderburn Cottages (Owner) Dairy Farm (Owner) Neil Gillespie Contact Energy (Project Manager) Clyde & Districts Emergency Rescue Trust (Secretary and Trustee) Cromwell Volunteer Fire Brigade (Deputy Chief Fire Officer) QLDC District Licensing Committee member Maniototo Hospital Board (Board Member) Wedderburn Cottages (Owner) Maniototo Ice Rink Committee Lowburn Hall Committee The Cromwell Property Development Sub- Committee Otago Rural Fire Authority (Chairman) Stephen Jeffery Fairview Orchard (Partner) Fairview Roxburgh Ltd (Director ) Fairview Family Trust. (Trustee) G & S Smith Family Trust (Trustee ) K & EM Bennett s Family Trust (Trustee) Roxburgh Gorge Trail Charitable Trust (Chair) Teviot Prospects 5
6 Updated at 4 September 2017 Roxburgh and District Medical Services Trust (Trustee) Central Otago Clutha Trails Ltd (Director) Teviot Prospects (Trustee) Teviot Valley Community Development Scheme Governance Group Central Otago Queenstown Network Trust Nigel McKinlay Transition To Work Trust (Board Member) Gate 22 Vineyard Ltd (Director) Everyday Gourmet (Director) Central Otago Wine Association (Member) Bannockburn Community Centre Management Committee Bannockburn Recreation Reserve Management Committee The Cromwell Property Development Sub- Committee Martin McPherson Alexandra Blossom Festival (Employee) CODC (Employee) Malcolm Topliss Ophir Welfare Committee (Treasurer) Alexandra District Historical Association Inc Ophir Welfare Association Committee Omakau Recreation Reserve Committee Barrie Wills Central Environmental Services (Principal) Coastguard Clyde (Secretary) Central Otago Underwater Club (Secretary) Roxburgh Gorge Trail Charitable Trust (Secretary) Manorburn Curling Club and Combined Curling Club (Secretary) NZ Association of Resource Management (Member) NZ Grassland Association (Member) Central Computer Consultants (Partner) B&B Portfolio Co Ltd (Director) Central Boers (Member) NZ Rhododendron Society (Member and Editor) Central Otago Astronomical Society (Secretary) Clutha Mata au River Parkway Group (Forum Member) Keep Alexandra Clyde Beautiful (Member) Otago Regional Transport Committee Alexandra District Historical Association Inc Manorburn Recreation Reserve Committee Alexandra Suspension Bridge 1882 Working Group Keep Alexandra Clyde Beautiful 6
7 Updated at 4 September 2017 Otago Polytech Permanent External Advisory Committee (Natural Resources Rep) Jolendale Park (Trustee) Guardians of Lake Wanaka (Member) Central Otago Clutha Trails Ltd (Director) 7
8 Three Waters Infrastructure Committee 20 September 2017 Report for Information Status Report on Resolutions Infrastructure Services Purpose of Report To provide the Committee with an update on resolutions Recommendations A. Recommended that the report be received Resolution June Cromwell Waste Water Treatment Upgrade: Tanker Septage Disposal Facility (PRJ ) A. RESOLVED that the report be received and the level of significance accepted. B. APPROVED extending the scope of work for the current Cromwell Wastewater Treatment Plant Upgrade to include improved septage receiving facilities. C. APPROVED a septage holding capacity of 25m 3 to meet current and future demand. STATUS - September 2017 Resolution implemented. MATTER CLOSED July Our contractor has been instructed to complete a detailed design of the facility at the new site, south of Richards Beach Road. July 2017 Action Memo sent to Major Capital Projects Manager. Report Author: Reviewed and Authorised by: Julie Muir Executive Manager - Infrastructure Services Leanne Mash Chief Executive Officer 01/09/ /09/2017 Report Author: Executive Manager - Infrastructure Services 8
9 Chair s Report RECOMMENDED that the Chair s report be received. 9
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