13 15 September th District 17 Conference Hong Kong

Transcription

1 Call to Conference September th District 17 Conference Hong Kong 17 TH DISTRICT 17 CONFERENCE 1

2 INVITATION TO ZONTA INTERNATIONAL 17 TH DISTRICT 17 CONFERENCE Hong Kong is truly Asia s World City. It is a destination that you can come back again and again. Apart from the excitement and vibrancy, Hong Kong offers a diversity of gourmet experiences, never ending shopping, and delightful sightseeing. What s more, the Hong Kong Zontians are here to welcome you with our friendly hospitality! COME and JOIN us at the Zonta International 17 th District 17 Conference at The Mira Hotel in Hong Kong on September 13-15, During the 17 th District Conference, we shall: - Review our accomplishments of this biennium, and conduct business of the District - Elect the District Officers for Meet our International Liaison Officer and receive her message on ZI objectives - Participate in the presentation of the District Governor s awards - Expand on our Zonta knowledge and understanding of major women s issues - Share your club activities at the Club Page in our Souvenir Program and participate in a photo competition - Make new friends and rejuvenate old relationships. -Enjoy the fellowship, talents and hospitality of our host organizer. The District Conference in Hong Kong promises to be a memorable experience filled with learning opportunities, presentation by interesting speakers, and good interchange of ideas between the six Areas. Share your Zonta stories, exchange notes on service & advocacy projects, and enjoy the fellowship with Zontians from a diversity of cultures. Get ready for this unforgettable experience, and avail yourself to enjoy the early-bird registration benefits. Look forward to seeing you all at the Conference in Hong Kong! WinnieTeoh District 17 Governor Zonta International Margaret Leung Chairman, 17th District 17 Conference Organizing Committee Zonta International 2 Call to Conference

3 About the Conference Conference Venue The Mira Hong Kong is the conference site of the 17th District 17 Conference to be held on September 2013 and Pre-conference activities on 12 September Most of the conference events will happen in the ballroom which is boasted as the largest pillar-less ballroom in Hong Kong. Signature interior features lend visual drama as you step out onto the 18/F Ballroom while the pilllarless expanse of space creates a backdrop of peerless sophistication. And all before a myriad of dramatic color combinations, cutting-edge LED lighting and spectacular chandeliers hypnotize you. This will be the unforgettable experience that the venue will create for you while the business meetings, workshops and ceremonies are conducted. Where is Mira Hong Kong? The Mira Hong Kong is located along vibrant Nathan Road, directly connected to Miramar Shopping Centre. It is a convenient 5-minute walk from Tsim Sha Tsui MTR Station. The Star-Ferry Pier is a 10 minute journey on foot. Lights, sounds, the waterfront, the people. The energy is palpable, unrelenting and inspiring. Welcome to some of the best shopping and dining on offer. Buzzing with trendsetters, Knutsford Terrace is Kowloon s answer to Hong Kong Island s Lan Kwai Fong. Cultural sights within the area include the Hong Kong Museum of History, Cultural Centre, and the Avenue of Stars, where you can pay homage to local showbiz. Address: 118 Nathan Road, Tsimshatsui, Kowloon, Hong Kong Telephone: Fax: Reservations: reservations@themirahotel.com Website: Transport to the Airport: 45 minutes by Limousine service Conference Participation Zontians must register with the Individual Registration Form on page 7 and make payments of the registration fee to entitle participation in the Conference. You are welcome to bring guests along. In order to save bank charges on bank transfer and to reduce the administrative work, the Conference Committee encourages joint registration by club. Each club president can collect the filled registration forms from members and fill the Group Payment Form on Page 9, collect registration fees from their members and make a bulk money transfer via your bank in one go. Registration Package Registration Package for Zontians covers: Attend all Business Sessions and Workshops Attend Opening Ceremony & Gala Dinner Covers Luncheon on 14 September 2013 Attend Closing Gala Dinner Coffee/tea and snacks at coffee breaks Conference kit and bag Free visits to photo exhibitions, marketplace Registration for Non-Zontians covers: Attend Opening Ceremony & Gala Dinner and/ or Attend Closing Gala Dinner Free visits to photo exhibitions, marketplace Ticketed Event Welcome Dinner for International Director, 12th September, before the conference Conference Newsletter Electronic version of the Conference Newsletter, which highlights interesting events at the conference, will be available on the District 17 website at zontad17.org during the conference period. Please check it out. Hotel Accommodation Due to the ease of hotel reservations via the internet and the many attractive choices, participants are encouraged to book their own hotels. This will enable all difference preferences be met. There are many 5-star or 4-star hotels in Tsim Sha Tsui District,Of course the conference hotel, The Mira Hong Kong is the most convenient. It has 492 guestrooms, including 56 suites, are designed to ignite every one of your senses and sedate them to bliss. Tours As many Zontians are frequent flyers to Hong Kong, we have not made any tour arrangements. You and your guests can get all the tour packages at reasonable prices from the concierge, The Mira Hong Kong or at your hotels where you made room reservations 17 TH DISTRICT 17 CONFERENCE 3

4 Payments Payments of the registration fee is in US dollars (US$). All fees/prices are quoted in US dollars, unless otherwise stated. All payments must be wire transferred or deposited to the Zonta District 17 Conference account with payment/wired details on registration forms General Information about Hong Kong The below websites will lead you to all the information you want to find out about Hong Kong, including events held in Hong Kong near the time of the District Conference. Surf the web and plan your trip. hong_kong_vacations-i Contact Us: The Conference Registration: The Conference Credentials Registration: The Conference Photo Exhibition Registration: The Conference Souvenir Programme Club Page Registration: The Conference Market Place Registration: The Conference Advertising Registration: Conference Secretariat: Conference website: Conference Events in Brief Thursday, 12 September REGISTRATION & CREDENTIAL DESK On-site Registration The Registration Desk and Credentials Desk will be located with opening hours as follows: Registration: Collect conference bags and credentials, drop off club flags, drop off photo/poster for exhibition Thursday 12 September 13:00 to 17:30 1st floor Friday 13 September 08:30 to 17:30 1st floor Saturday 14 September 08:30 to 17:30 18th floor Sunday 15 September. 08:30 to 17:30 18th floor Conference Delegate To represent your club as the Club s delegate, your club must fill and submit the credentials form, Page 10 to the District Secretary. Clubs unable to send any representative to attend are encouraged to appoint a club proxy. Proxy Certificate, Page 11 is to be sent to the District Secretary Friday, 13 September Orientation Sessions Delegates and Alternates: All delegates, alternates and proxies must attend the delegate and alternate training session about their responsibilities during the Conference and to learn the voting and election processes in detail so that the session can be conducted effectively and efficiently. First Timers This is a good opportunity for First Timers to know what to expect in the 3-days Conference.This orientation enables our First Timers to get energized, be fully informed and make new friends across the clubs among the countries of District 17. All First Timers please make sure that you do not miss this session. Tellers Monitors and Timekeepers Very important tasks are designated to our Volunteers as Tellers, Monitors and Timekeepers of our Election and 4 Call to Conference

5 Business Sessions. We offer training session in which they will be fully briefed of their responsibilities and the processes. Opening Ceremony and Gala Dinner This is the official start of the 17th District 17 Conference. The traditional flag parade with flags of the 5 countries and banners from each of the 72 Zonta clubs in District 17 will be an impressive parade with pride. It will create a vow experience for all of us especially the First Timers and Guests of our Zontians. Gala Dinner promises to be a memorable event with spectacular lion dances and a series of fun programmes lined up. On a more serious note, Mrs. Carrie Lam GBS, JP, Chief Secretary for Administration of Hong Kong Government, will deliver the keynote speech at the Gala Dinner. So please do not miss this important event to showcase the unity and team spirit of Zonta to this most influential woman in Hong Kong Special Administrative Region. Marketplace The Marketplace is open for in operations throughout the Conference. Vendors from Hong Kong and all the District 17 countries are invited to subscribe for a space to display their products. This will give you the convenience and fun of shopping right outside the Conference venue. As space is limited, please subscribe early. Just fill in the application form at Page 14 of this Call to Conference Saturday, 14 September Business Sessions Business Session starts morning of 14th and ends in the early afternoon of 15th. All business sessions will be conducted at 18th floor, Ballroom of The Mira Hong Kong. The business sessions will feature messages from International President & International Director, reports of the District Governor, District Treasurer, Area Directors, District Committee Chairs, the Nominating Committee and speeches from candidates eligible for election of biennium Luncheon Lunch on 14 September is included in the registration package. Be inspired by our Luncheon speaker while at the same time enjoy the venue, the menu and take home with food for thought. Our speaker at lunch is the Honourable Anna Wu GBS, JP, Non-Official Member of the Executive Council of Hong Kong. The title is Women Empowerment. Workshops Interactive workshops will be held with a distinguished panel of speakers and facilitators. Topics covered are: 1. Sustainability of Service Projects 2. Credibility & Visibility through Communication, Media and PR 3. Innovation in Education Sunday, 15 September Elections Elect your District officers, Area Directors, Vice Area Directors and members of the Nominating Committee for the Biennium Election room will be opened promptly at 7.00 am on the 3rd floor of The Mira Shopping Mall with the following Area Voting time table 07:30--07:45 Area 1 and 2 07:45 08:00 Area 3 and 4 08:00 08:15 Area 5 and 6 You MUST proceed to the Credential Desk located immediately outside the Voting Room to have your credential verified and get your voting cards before approaching the Tellers Desk. Only delegates and working officers are allowed in the Election Room during the voting and counting processes. Memorial Service All Zontians are welcome to attend the memorial service to remember Zontians who have passed away during the Biennium. Club Presidents please fill the Memorial Service Form on Page 15 of this Call to Conference of any deceased club members during this period. Their contributions to Zonta should be remembered. Closing Ceremony and Gala Dinner Promise you an evening of exciting performances and best of upscale contemporary dining experience. There will be cultural performances, award presentations, Zontians will perform on stage. The highlights of the evening are two world class singers to serenade us. The Closing Gala Dinner will be held in the Ballroom of The Mira. Your MUST not miss this opportunity. Book now. 17 TH DISTRICT 17 CONFERENCE 5

6 International Board Liaison Officer Keynote Speaker Anita Schnetzer- Spranger International Board Liaison Officer Mrs Carrie Lam Cheng Yuet-ngor, GBS, JP Anita Schnetzer-Spranger is a member of the Zonta Club of Mainz in Germany. Inspired by the internationality of Zonta, Anita joined at the age of 29. In the years since, she has served as club president, area director and most recently as Governor of District 28. Born and raised in Baden-Baden, Germany, Anita received a Master s degree in economics with a specialty in marketing from the University of Freiburg. After working for an international advertising agency in London and Düsseldorf for several years, Anita became Marketing Manager for an international cosmetics company in Mainz. She is currently a self-employed marketing consultant. As International Director for the Biennium, Anita s goal is to strengthen the visibility, recognition and impact of Zonta and to support Zonta members to identify with Zonta. Mrs Lam became a Principal Official on July 1, 2007 when she was appointed as Secretary for Development. Before assuming the post, Mrs Lam had served the Government as an Administrative Officer for about 27 years. She joined the Administrative Service in August 1980, and rose to the rank of Administrative Officer Staff Grade A1 in September Mrs Lam has served in various bureaus and departments. She was Director of Social Welfare from August 2000 to October 2003, Permanent Secretary for Housing, Planning and Lands (Planning and Lands) from November 2003 to May 2004, and Director-General of the Hong Kong Economic and Trade Office, London, from September 2004 to March She was Permanent Secretary for Home Affairs before her appointment as the Secretary for Development. Mrs Lam was appointed as the Chief Secretary for Administration on July 1, Luncheon & Workshop Speakers Hon Anna Wu GBS, JP Dr SUN Hongyi The Hon Anna Wu is a Non-Official Member of the Executive Council of the Hong Kong Special Administrative Region. She is Chairman of the Mandatory Provident Fund Schemes Authority, a Director of the Financial Dispute Resolution Centre Limited, Council Member of the Hong Kong International Arbitration Centre, and Chair of the Academic board for Postgraduate Certificate in Laws (PCLL) of the University of Hong Kong. Ms Wu became a solicitor in a leading law firm after she received her Bachelor of Laws degree from the University of Hong Kong in 1974 and her PCLL in Subsequently, she pursued a distinguished career with an outstanding record of public service. She was a Member of the Legislative Council and initiated the first private member s bill to protect rights to equal opportunities. She chaired the Equal Opportunities Commission, the Consumer Council, and the Operations Review Committee of the Independent Commission Against Corruption. She was also a Non-Executive Director of the Securities and Futures Commission. Ms Wu is a Justice of the Peace, and was awarded the Silver Bauhinia Star in 2000 and the Gold Bauhinia Star in 2011 in recognition of her outstanding public service and contributions to Hong Kong. Dr SUN Hongyi holds a Bachelor degree in Computer Science from Harbin University of Science and Technology, a Master s degree in Management Engineering from the Harbin Institute of Technology (HIT), both in China, and a Ph.D. in Technology Management from Aalborg University in Denmark. He has taught at the Harbin Institute of Technology in China ( ) and the University of Stavanger in Norway ( ). Currently Dr SUN is an Associate Professor in the Department of Systems Engineering and Engineering Management, City University of Hong Kong, where he also serves as programme leader and founding deputy programme leader of the Engineering Doctorate programme in Engineering Management, EngD(EM). His teaching and research areas include the management of technological innovation, operations strategy, quality management, and innovation education. Dr SUN resides on the editorial board of the International Journal of Technological Innovation, Entrepreneurship and Technology Management, the International Journal of Learning and Changes and International Journal of Quality and Reliability Management. Dr Sun was the winner of the Teaching Excellence Award in CityU in 2006 and Call to Conference

7 17 th ZONTA INTERNATIONAL DISTRICT 17 CONFERENCE September 13 15, 2013 The Mira Hotel Hong Kong OFFICIAL REGISTRATION FORM Official Use Registration No. Registration Information and Instructions: Use one form per participant. Register your non-zontian guests on the same form. Please print in block letters. To register, please fill the registration form below and send by to or fax to (852) You may also download offical registration form via the District web site Please check the amount of Registration Fee to be paid. Avail yourself of the Early Bird Registration Fee until 31 May Please add US$15.00 per remittance for all wire transfers coming from banks located outside Hong Kong. This charge is levied by the recipient s bank and is different from the levy imposed by your Bank. Payments in Hong Kong Dollars should be by deposit to the designated account. You may check with your Club Treasurer / Membership Committee if you do not know your Membership Number. Registration must be accompanied by proof of payment deposit or T/T advice, with your name shown for easy identification. You will be sent a Registration Number by confirming your registration after receiving payment. Bring your completed and confirmed Registration Form to the Conference at the Mira. The Registration Desk is open from September 12 15, (Refer to page 4 for the schedule). No refund or cancellation of registration will be honored. Re-assignment of registration will be allowed up to August 15 th 2013 and MUST be made in writing. Contact the Conference Secretariat. Badges of non-zontian guests are available at the Registration Desk. These badges will be bundled together with your badge and handed to you at the same time. Registration is accepted on a first-come-first-served basis and the Conference Organizing Committee reserves the right to decline further registrations, upon full capacity. Each club is encouraged to aggregate all its members registration fees in a single wire transfer to save bank charges. Please instruct the Remitting Bank to quote the sender s name as remarks for notification to the Beneficiary Bank. The Combined Payments form on page 9 should meanwhile be completed. The T/T Reference Number used in the Combined Payments form should be quoted when filling out this Registration Form for easy identification. ATTENDEE S INFORMATION: Name Last/Family Name First Name Preferred Name for Conference ID Area Club Name Membership Number Address Country Address Mobile Phone Telephone No. Fax No. Home Office Home Office In case of emergency Contact Name Relationship Telephone No. 17 TH DISTRICT 17 CONFERENCE 7

8 Zontian Position: (Please check all that apply) International President Past International President, Yr International Committee Chair / Member Past International Committee Chair / Member Past International Board Officer / Member District Governor Past District Governor, Yr District Board Officer Area Director District Committee Chairman Club President Club Delegate Candidate for District Office First Timer Non-Zontian(s): Last / Family Name First / Given Name Last / Family Name First / Given Name Special Requirements (meal,wheelchair,etc.) CONFERENCE FEES: Registration: Registration Form with proof of payment (e.g. deposit advice or T/T application form duly stamped by your Bank) must be received or post marked on or before dates indicated below to avail of rates. Make sure your Name or Zonta Membership Number is shown on proof of payment. Zontian Early Bird Payment received on/before 31/5/2013 US$ Payment received 1/6/ /7/2013 US$ Payment received on or after 1/8/2013 US$ Includes Attendance Opening Ceremony & Gala Dinner 13/9/2013 Yes No Business Luncheon: 14/9/2012 with Speaker Ms Anna Wu on Women Empowerment Workshop 14/9/2013 (select one only) Yes No 1.Sustainability in Service Projects Yes No 2.Credibility & Visibility through Communication, Media and PR Yes No 3.Innovation in Education Yes No Closing Ceremony & Gala Dinner 15/9/2013 Yes No Ticketed Events: Limited seats only, on first come first served basis No. of persons Attending US$ Welcome Dinner for International Director 12/9/2013 US$70 x US$ Non Zontian No. of persons Total Amount 1. Opening & Closing Gala Dinner US$ Opening Gala Dinner US$ Closing Gala Dinner US$170 SUBTOTAL : Registration Fees US$ Bank Charge: Wire transfer from outside Hong Kong US$15.00 per remittance TOTAL AMOUNT TO BE PAID Registration will not be processed without accompanying payment US$15.00 US$ Payment Mode and Date: US$ wire transfer Date: Quote T/T Reference (for Combined Payments) HK$ direct bank deposit Date: 8 Call to Conference

9 Payment Information US Dollar Bank Account Bank Name: DBS Bank Address: 16th Floor, The Centre, 99 Queen s Road Central, Hong Kong Account Name: Zonta Club of Hong Kong East District Conference Account Number: Swift Code: DHBKHKHH HK Dollar Bank Account Bank Name: DBS Bank Account Name: Zonta Club of Hong Kong East District Conference Account Number: Please send Registration Form with Proof of Payment to: zontad17.conf.reg@gmail.com Fax: Group Payment Form Area: Club: Contact Person: addess: Tel: Family Name: First Name: Amount: Sub-total Bank Change US$15 Total: 17 TH DISTRICT 17 CONFERENCE 9

10 17th ZONTA INTERNATIONAL DISTRICT 17 CONFERENCE September 13 15, 2013 The Mira Hotel Hong Kong CONFERENCE CREDENTIALS REGISTRATION FORM AREA: CLUB: This certifies that: The Zonta Club of is entitled to delegate (s) and alternate (s). (number) (number) The following has been/have been duly elected to represent the club at the 17th Zonta International District 17 Conference, to be held in The Mira Hotel, Hong Kong on September Clubs with 40 or fewer members are entitled to one (1) delegate and one (1) alternate. 1. Delegate: (Print name) (Signature) 1. Alternate: (Print name) Clubs with 41 to 80 members are entitled to two (2) delegates and two (2) alternates. (Signature) 1. Delegate: (Print name) (Signature) 2. Delegate: (Print name) (Signature) 1. Alternate: (Print name) (Signature) 2. Alternate: (Print name) (Signature) Date: Signed: (Club President) Date: Signed: (Club Secretary) Please complete in TRIPLICATE for the following: 1. District Secretary send by or fax on or before July 1, 2013 to d17credentials@gmail.com or Fax No Area Director send on or before July 1, Present third copy to the Credentials Committee Desk at the conference registration in order to pick up your voting cards. 10 Call to Conference

11 17th ZONTA INTERNATIONAL DISTRICT 17 CONFERENCE September 13 15, 2013 The Mira Hotel Hong Kong PROXY CERTIFICATE AREA: CLUB: This certifies that: The Zonta Club of hereby appoints the delegates from The Zonta Club of Area As holder of its proxy vote at all business meetings of the 17th Zonta International District 17 Conference, to be held in The Mira Hotel, Hong Kong on September 13 15, Date: Signed: (Club President) Date: Signed: (Club Secretary) Note to club appointing a proxy: Your club must be in good standing, that is, District and International dues for the year must be paid in full or else the proxy will not be permitted to vote on your behalf. To avoid inconvenience, please attach to this form a copy of your receipt of payment of dues for the current year Clubs electing to be represented by proxy shall be entitled to one (1) proxy regardless of the number of members. No club may carry more than two (2) proxies. No club may be represented by proxy at more than two (2) consecutive conferences. Delegates carrying proxies are reminded that they should make a written conference report to the club(s) they are representing in addition to their own club. Please complete in TRIPLICATE for the following: District Secretary send by or fax on or before July 1, 2013 to d17credentials@gmail.com or Fax No Area Director send on or before July 1, 2013 Give the third copy to the Designated Proxy for presentation to the Credentials Committee Desk at conference registration in order to pick up your voting cards. 17 TH DISTRICT 17 CONFERENCE 11

12 Photo Exhibition/Competition We invite each club to be represented in this display of photographs depicting successful club projects from around the district. Please make sure that your club takes part in this unique photo exhibition and contest. Please note that the judging panel will use the following criteria to select three winning photo: -Alignment with Zonta objectives -Visibility of Zonta logo/symbol -Showing service in action -The extent of participation (Zontians and non-zontians) Registration Form for Photo Exhibition/Competition Instructions to Clubs: a) All the photos (including captions) should be fitted into a vertical poster of 2ft x 3ft. Only one poster per club is permitted. b) Soft copy of the photo should be sent to zontad17.conf.photoexhibit@gmail.com before 15 August Please deliver hard copy of your photo for display to the Conference registration desk by 17:00 hours on 12 September 2013 (Thursday). c) Please confirm your club s participation before 1June by filling in the form below and pay a US$60.00 fee. Payments wire transferred from banks outside Hong Kong must also include an extra US$15.00 to cover inward bank charges. NAME OF CLUB: NAME OF CLUB PRESIDENT: address: Tel: AMOUNT DUE: Participation Fee US$60.00 US$ Inward Bank Charge US$15.00 US$ TOTAL AMOUNT TO BE PAID US$ Your club s participation registration and payment must be received via TT on or before 1 June Payment Information US Dollar Bank Account Bank Name: DBS Bank Address: 16th Floor, The Centre, 99 Queen s Road Central, Hong Kong Account Name: Zonta Club of Hong Kong East District Conference Account Number: Swift Code: DHBKHKHH HK Dollar Bank Account Bank Name: DBS Bank Account Name: Zonta Club of Hong Kong East District Conference Account Number: Please send Registration Form with Proof of Payment to: zontad17.conf.photoexhibit@gmail.com 12 Call to Conference

13 Souvenir Programme Club page Each Club can take up one (or a maximum of two) club page in the Souvenir Programme to showcase its outstanding community service projects and activities at US$60 per page. Please send your reservation to zontad17.conf.clubad@ gmail.com before 1 June 2013 and remit payment no later than 1 June This form can also be downloaded from Zonta District 17 website. Reservation form for club page Please send Registration Form with Proof of Payment to: zontad17.conf.clubad@gmail.com NAME OF CLUB: NAME OF CLUB PRESIDENT: address: Tel: AMOUNT DUE: We would like to take ( ) pages (@US$60) US$ (total) Inward Bank Charge US$15.00 US$ TOTAL AMOUNT TO BE PAID US$ Your reservation and payment must be received via TT on or before 1 June Advertisements in Souvenir Programme Please send Registration Form with Proof of Payment to: zontad17.conf.advertisement@gmail.com Advertising Reply Form (Please tick ( ) as appropriate) 1. We would like to place the following advertisements in the souvenir programme:- Inside Front Cover (sold) HK$20,000/US$2,580 Inside Back Cover (sold) HK$20,000/US$2,580 Back Cover (sold) HK$30,000/US$3,870 Full page HK$12,000/US1,550 Half page HK$7,000/US$900 Specification for advertisement print-ready PDF files: Full page: Trim size: 210mm(W) x 297mm(H) Half page: 210mm(W)) x 148mm(H) Bleeding: 3mm, 300 dpi with embedded fonts, CMYK mode (not RGB mode) 2. Advertisements in Souvenir Programme For advertisement submission & clarification, your contact would be: Ms. Kaftine Leung Tel: / zontad17.conf.advertisement@gmail.com Deadline for submission of advertisements in PDF file is 1 June Payment Information for Club Page & Advertising US Dollar Bank Account Bank Name: DBS Bank Address: 16th Floor, The Centre, 99 Queen s Road Central, Hong Kong Account Name: Zonta Club of Hong Kong East District Conference Account Number: Swift Code: DHBKHKHH HK Dollar Bank Account Bank Name: DBS Bank Account Name: Zonta Club of Hong Kong East District Conference Account Number: TH DISTRICT 17 CONFERENCE 13

14 Official Use Vendor No./ Contact 2013 District Conference Market Place Sept 2013 Open to Public: 10:00 20:00 The Mira Hotel Hong Kong MARKETPLACE APPLICATION FORM Registration Information and Instructions Please use one form per application. Please print in block letters. Please complete the application form with proof of full payment and to or FAX to (852) Application will only be processed upon receipt of hard/soft copies with proof of full payment. For any queries, please contact the Conference Marketplace Subcommittee at Company Name: Contact Person: Mailing Address: Telephone: Mobile: Fax: Website: Product description: Special Requests: Electrical Outlet: Yes No Remarks: Table Charges: Table size: 6ft. x 3ft. and one chair Cost Per Table No. of Tables Sub- total Cost per table space Bank charge per remittance * US$780 / HK$6000 US$15 / HK$117 US$ / HK$ US$ / HK$ Grand Total US$ / HK$ * Please note that US$15.00 remittance fee is charged for all wire transfers coming from banks located outside Hong Kong. This charge is levied by the recipient s bank and is different from the levy imposed by your Bank. 14 Call to Conference

15 Payment Method Direct Bank Transfer (Full amount) Date of Transfer/Reference # Bank Name Office Address Account Name DBS Bank (Hong Kong) Limited 16th Floor, The Centre, 99 Queen s Road Central, Central, Hong Kong Zonta Club of Hong Kong East District Conference Account Number (USD) Account Number (HKD) SWIFT Code DHBKHKHH Terms and Conditions 1. Vendors can display their products ONLY in the rented area. Tables are 6ft x 3ft, one chair will be provided for each booth. Stock can only be placed under the table or next to your chairs. 2. Only products stated in the application can be displayed. Any changes must be approved by the Conference Marketplace Subcommittee. 3. Sharing of tables is not allowed. 4. There is a 50 cancellation fee once application has been confirmed. No refund will be given if cancellation is not notified and agreed with the Conference Marketplace Subcommittee by 13 June The organisers reserve the right of final decision on all matters regarding these events. The Mira Hotel does not allow hooks, pins, thumbtacks, etc. to be used on the walls. An indemnity charge will be applied to any participant causing damage. Declaration I, understand that the Organizers, District Conference Committee and the Mira Hotel are not responsible for quality of goods, goods lost, damaged or stolen or any personal injuries. I take full responsibility for my specific display area and am responsible for any damage to such area caused by my helpers or myself. I AGREE TO ALL THE TERMS AND CONDITIONS AS STATED ABOVE. Company Name: Contact Person: Signature: Date: MEMORIAL SERVICE FORM The memorial Service is held so that our District Conference delegates and attendees can remember those Zontians who passed away between the date of the memorial Service of the of the 16th District 17 Conference on August 28, 2011 and the date immediately before the Memorial Service of the 17th Zonta International District 17 Conference on Sunday, September 15, Please submit, on or before August 15, 2013, the names of Zontians from your Club who were deceased during that period to The Conference Secretariat either via at zontad17.conf.secretariat@gmail.com, by fax at Fax: , or by registering their names on line at Zonta Club Area Club President Name Add. Name Of Deceased Zontian Date Of Passing Name Of Deceased Zontian Date Of Passing 17 TH DISTRICT 17 CONFERENCE 15

16 Program of Activities THURSDAY 12TH SEPTEMBER 09:00 ~ 14:00 PRE-CONFERENCE DISTRICT BOARD (2012 ~ 2014) Meeting & lunch Time TBC Nominating Committee Meeting 13:00 ~ 17:30 REGISTRATION DESK opens at 1st floor, Mira Hotel Shopping Mall, 118 Nathan Road, Tsim Sha Tsui, Kowloon 19:00 ~ 22:00 WELCOME DINNER for International Director Anita Schnetzer-Spranger (Ticketed Event) East Ocean Restaurant L12, The One, 100 Nathan Road, Tsim Sha Tsui, Kowloon. FRIDAY 13TH SEPTEMBER 08:30 ~ 17:30 REGISTRATION 1st floor Mira Hotel Mall 08:30 ~ 09:00 District Governor s, meeting with Tellers,Monitors & Timekeepers Function Room 1, 3 floor Mira Hotel 09:30 ~ 10:00 FIRST Timer s Orientation Function Room 1, 3 floor Mira Hotel 10:00 OPENING of Marketplace and Photo Exhibition, Ballroom 4, 18 floor, Mira Hotel 10:40 ~ 11:45 Delegates & Alternates Debriefing Function room 1, 3 floor, Mira Hotel 12:00 ~ 13:30 LUNCH ~ ON YOUR OWN 16:00 ~ 18:00 REHEARSAL OPENING CEREMONY Ballroom 4,18 floor. Assembly of flag bearers & opening ceremony participants 18:30 ~ 23:00 OPENING CEREMONY & GALA DINNER Ballroom, 18 floor Mira Hotel. Keynote Speaker: Mrs Carrie Lam GBS, JP SATURDAY 14TH SEPTEMBER 08:30 ~ 17:30 REGISTRATION 18 floor, 08:30 ~ 12:45 1ST BUSINESS SESSION 18 floor REPORTS from: District Governor, Treasurer, Nominating Committee, Candidates Speeches 13:00 ~ 14:15 BUSINESS LUNCHEON 18 floor BALLROOM SPEAKER : Hon Anna Wu GPS, JP Topic: Women Empowerment 14:30 ~ 15:30 2ND BUSINESS SESSION 18 floor REPORTS from : Area Director s, District Committee Charimen 15:30 ~ 17:30 WORKSHOPS 3 & 18 floors 1. Sustainability in Service Projects 2. Credibility & visibility through communication, media & PR 3. Innovation in Education Evening EVENING FREE and Dinner on your own SUNDAY 15TH SEPTEMBER 07:00 ~ 08:30 REGISTRATION & VOTING : Function room 1, 3rd floor. 08:45 ~ 09:15 Memorial Service: 18 floor Ballroom 09:30 ~ 13:00 3rd BUSINESS SESSION, 18 floor Ballroom D17Rules of procedures & resolutions discussion,adoption of workshop resolutions,presentation of Governor s awards(1), election results/ acceptance by District Governor-Elect, Invitation to the 18th District 17 conference. 16:00 ~ 18:00 REHEARSAL for Closing Gala Dinner 18:30 ~ 23:00 GALA DINNER Ballroom, 18 floor, Mira Hotel presentation of Governor s Award (2) closing ceremony MONDAY 16th SEPTEMBER 9:30 ~ 12:00 Post-conference District Board Meeting ( & )