REGISTRATION KIT NOVEMBER 8-10, 2018 WYNDHAM NEW YORKER HOTEL NEW YORK CITY

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1 KIT NOVEMBER 8-10, 2018 WYNDHAM NEW YORKER HOTEL NEW YORK CITY

2 DECA s ENGAGE Conference will challenge Collegiate DECA members to understand their career interests, skills and experiences and empower them to stand out among the competition. A blend of career and leadership coaching, industry presentations and site visits in New York City, ENGAGE will connect Collegiate DECA members to business professionals who will help mentor them for their future. Finally, attendees will work in a small team to develop and present a solution to a real-time business simulation. Each track will offer educational presentations, an off-site experience and a real-time business simulation. BUSINESS MANAGEMENT ENTREPRENEURSHIP FINANCE HOSPITALITY & TOURISM MARKETING Registration is limited to the first 300 attendees. Each attendee must list a first and second choice for track preference. Attendees are encouraged to bring a laptop or tablet for Saturday s business simulation. Visit decadirect.org for previews and highlights. CLASSROOM CONNECTION This conference reinforces concepts taught in the Academic Cluster Areas supported by Collegiate DECA programs. Use networking techniques to identify employment opportunities Identify skills needed to enhance career progression Utilize resources that can contribute to professional development Discuss opportunities for building professional relationships in finance Explain employment opportunities in business Explain career opportunities in entrepreneurship Discuss employment opportunities in the finance industry Explain employment opportunities in marketing 2

3 EDUCATIONAL PROGRAM Get ready to hit the city running! This itinerary is full of experiences that will keep you on the go! Use this as a guide in planning your trip as specific agenda items will continuously be posted as activities and speakers are confirmed. THURSDAY NOVEMBER 8 1:00 PM - 4:00 PM Registration 4:30 PM - 6:30 PM Opening Session Module 1: Designing and Communicating Your Authentic You 6:30 PM 7:30 PM Networking Reception with DECA s National Advisory Board and DECA Professional Members FRIDAY NOVEMBER 9 SATURDAY NOVEMBER 10 8:30 AM 9:00 AM Module 2: Engage with Business Kick-Off 8:30 AM 9:00 AM Module 4: Proof is in the Rankings Kick-Off 9:00 AM 10:00 AM Panel, Presentation or Tour based on track 9:00 AM 10:30 AM Business Simulations 10:30 AM 11:30 AM Panel, Presentation or Tour based on track 11:00 AM NOON Closing Session Noon Lunch on your own 1:30 PM 2:30 PM Panel, Presentation or Tour based on track 3:00 PM 4:30 PM Module 3: How Do I Stand Out? 4:30 PM 5:00 PM Business Simulation Preparation * Schedule subject to change. Check deca.org/college-programs/engage for updates. 3

4 INFORMATION Just get here! DECA has the ultimate engagement experience waiting for you. With off-site tours and presentations from some of the world s largest companies, you will learn how they build and maintain their online reputation. Network with leaders from some of the top companies in their industry, and with student and faculty leaders. ACCOMODATIONS $160* per attendee $269 per room night The conference registration fee applies to Collegiate DECA members/ advisors/head of delegation and includes the following: Opening Session and Networking Reception Industry Presentations Industry Tours Conference Gift Conference Insurance Certificate of Completion Mandatory porterage fee for carrying one bag to the room Deadline: October 10, 2018 *See Refund Policy section of registration kit Availability for a particular industry track is not guaranteed.kit Late Registration Fee: $ Attendees who register after October 10 will receive the same program materials and benefits as those who register by October 10 (subject to availability of tickets, etc.). (One or two beds 1-4 people) A $5 per room hotel processing fee will be added. Wyndham New Yorker 481 8th Avenue New York, NY Phone: (212) Deadline: October 10, 2018 Rooms are subject to availability according to the reserved DECA room block. AIR TRAVEL John F. Kennedy (JFK) New York, NY 15 miles from hotel Newark (EWR) Newark, NJ 15 miles from hotel LaGuardia (LGA) Queens, NY 9 miles from hotel After October 10, rooms are subject to availability AND room rates may increase. TRAIN TRAVEL Penn Station New York, NY.4 miles from hotel CONFERENCE QUESTIONS CLAUDIA VELASCO DECA INC. Claudia_Velasco@deca.org (703) ext

5 PROCEDURES Registration for this conference will take place online at membership. decaregistration.com. All student attendees must be on a submitted DECA roster to register. For the online registration process, collect the following information from each attendee: name beneficiary information industry area (first and second choice) birthdate CONFIRMATION: If you have not received a registration confirmation from DECA within two days after submitting your online registration, please call Claudia Velasco at (703) x 248. CHANGES AND SUBSTITUTIONS: All changes must be submitted in writing to DECA Inc. by ing claudia_velasco@deca.org. HOTEL RESERVATION PROCEDURES Conference participants must stay at the conference hotel. Included with rooms reservations: In-room wireless Internet 24-Hour access to Fitness Center 24-Hour use of the Hotel s Business Center (not to include shipping) Complimentary local, longdistance and international calling Make your hotel reservations in the online registration system with DECA Inc. As DECA Inc. holds tax-exempt status, DECA Inc. will manage hotel reservations as a cost-saving service to members. Therefore, there will be a $5 fee per room reservation. For example, if you were registering ten rooms, you would pay an additional $50 (while saving 15% in taxes). AND HOTEL PAYMENT To ensure your chapter s attendance, send to DECA Inc. as soon as possible before the priority registration deadline of October 10: online registration and housing materials $160 registration fee for each person hotel deposit equal to one night s stay per room $5 per room reservation DECA Inc. ENGAGE New York City 1908 Association Drive Reston, VA Acceptance of your conference registration and rooming list will be done on a first-come, first-served basis. Registration will not be held without payment. Do not book your airfare without notification from DECA that you are registered for the conference. Upon acceptance of the registration, DECA will invoice you for the balance of your chapter s hotel cost. The balance must be received at DECA by November 7. Please do not send registration forms or money to the hotel. METHODS OF PAYMENT: Check, purchase order, or credit card (MasterCard, VISA or American Express) are accepted. REFUND POLICY: : All cancellations must be in writing by the advisor/ head of delegation. If notification is received on or before October 18, the chapter will be issued a full refund. If notification is received between October 19 and November 6, the chapter will be issued a $50 refund per canceled registration. No refunds will be given to cancellations made on or after November 7. Substitutions may be made at any time without penalty. HOTEL: A cancellation less than 3 days (72 hours) prior to arrival will result in a charge equal to one night s stay. Noshows will result in the same penalty. Reservations and cancellations must be directed to DECA Inc. Any refunds will be processed through DECA Inc. after the conclusion of the conference. Refunds will be made in early December. ON-SITE You must register your group on site on Thursday, November 8, between 1:00 p.m. and 4:00 p.m. at the Wyndham New Yorker to receive conference materials. CONDUCT AND DRESS CODE Advisors (or Head of Delegation) should bring signed copies of the Conference Delegate Practices and Procedures and Dress Code for each participant. These do not have to be turned in to conference coordinators but should be kept available by the advisors or head of delegation for reference. Visit for conduct policy and dress code. NON-DISCRIMINATION POLICY: DECA inc. is committed to creating and maintaining a healthy and respectful environment for all of our emerging leaders and entrepreneurs. Our philosophy is to ensure all members, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, or socioeconomic status are treated equally and respectfully. Any behavior in the form of discrimination, harassment, or bullying will not be tolerated. It is the responsibility of all members to uphold and contribute to this climate. Rooms with triple or quad occupancy will be given priority for rooms with two beds. Once the hotel block has been filled, attendance will be closed. DECA reserves the right to cancel the conference 35 days prior to the conference date if there are less than 100 participants. 5

6 HOTEL CHECK-IN AFTER 3:00 PM The hotel has been advised to make no charges to rooms. A credit card can be used to allow other charges to the room; however, for students we recommend that they be instructed to pay for in-room movies, meals, etc., on a cash basis and not charge such items to the room. However, it is standard procedure for hotels to request a credit card to cover any of these kinds of incidental charges billed to the room. Keys will not be distributed until the chapter s invoice has been paid in full. No refunds will be given for early checkout. Each group/chapter will be assigned rooms prior to arrival (pending availability). Therefore, it is imperative that you indicate approximate arrival time. This way the hotel can schedule specific times rooms must be assigned for your group (pending availability, after 3:00 p.m.). Room assignments and keys will be assembled and ready for distribution as requested. Please be sure that all rooms are locked at all times. The hotel staff has been instructed not to admit students into rooms if they do not have a key. HOTEL CHECK- OUT BEFORE 12:00 PM All guest room payments should already have been taken care of upon check-in. Also, the hotel has been advised to make no charges to any rooms without a credit card or deposit. Nevertheless, because of the large number of student involved, the Head of Delegation is asked to assume the responsibility for all charges incurred by their group. If you wish to deviate from this practice you must work it out with the hotel prior to the conference. Each Head of Delegation should keep a copy of the rooming list, which was mailed/faxed/ ed to DECA Inc. at the time the accommodations were requested. On the day prior to checkout, the Head of Delegation should give the list with the current room numbers to the front desk agent, who in turn will pull out all incidental bills for the group. The Head of Delegation will make sure all of the group s accounts have been settled. Any checkouts after 12 noon are considered late checkouts and may result in additional charges. Any such charges must be paid by the group. Head of Delegation will be responsible for verifying personnel assigned to specific rooms. Hotel will assign rooms by group/chapter together as best as possible; however, proximity is not guaranteed. No more than four (4) persons may stay in a room. DECA reserves the right to cancel the conference 35 days prior to the conference date if there are less than 100 participants. 6