This is what everyone has been waiting for -- Convention 2015 information!!

Transcription

1 This is what everyone has been waiting for -- Convention 2015 information!! Our 42nd Biennial Convention promises to be a wonderful 4 days and 4 nights of sisterhood! We are working hard to plan a fun-packed four days of learning, sharing and celebrating. We can t wait for the arrival of everyone at the Grand Hyatt Tampa on Wednesday, June 24th. We will have many popular Convention activities like the Shield Ceremony and PHIS as well as motivational and informative presentations. Wednesday night we will be welcomed to Florida at dinner followed by an exciting opening program. Thursday open with the Shield Ceremony followed by our opening business session. The days educational programming will help all to learn to live, and recruit, as exemplary women. That evening we will welcome several special guests for a special and empowering evening of programming. Friday will feature the PHIS and more programming geared towards recruitment for collegians and professional and personal development for alumnae. Friday evening will be highlighted by the Foundation Shabbat Dinner and more phinomenal programming. Saturday will include our final business session and dynamic programming on timely and important topics and the installation of the National Council at our Gala Final Banquet. Above all else, we will enjoy spending time with, and getting to know, sisters from Atlantic to Pacific as we enjoy our everlasting friendships. We will all leave Tampa having discovered the many treasures of AEPhi sisterhood! Attached are registration forms, travel forms and pricing information for all collegians. Remember National pays the cost of transportation for two delegates per chapter/colony but all members are welcome to attend! Contact Bonnie Wunsch in the National Office for more information about visiting the Tampa area before or after Convention.

2 YOU RE INVITED AEPhi Convention 2015 Highlights Surprise Special Guests Training for Collegians & Alumnae Volunteers Shield Ceremony & Memorial Service Election and Installation of National Council Foundation s Shabbat Dinner with Scholarship Announcements Chapter and Individual Awards PHIS (Planning Helping and Informing Sessions) Boutique AECHON Gala Final Banquet

3 REMINDER FROM: NATIONAL COUNCIL TO: ALL CONVENTION PARTICIPANTS ALL CHAPTERS/COLONIES MUST BE REPRESENTED AT CONVENTION. ANY CHAPTER NOT IN ATTENDANCE WILL BE SUBJECT TO A $ FINE; THOSE WITH ONLY ONE PERSON IN ATTENDANCE WILL BE SUBJECT TO A $ FINE. CHAPTERS MUST CONTACT BONNIE WUNSCH, IMMEDIATELY, IF EITHER THEIR PRESIDENT OR THE OFFICER REQUESTED AS THE SECOND DELEGATE CANNOT ATTEND. REMINDER!!!! NO CHAPTER MAY VOTE DURING CONVENTION BUSINESS SESSIONS UNLESS ALL NATIONAL DUES AND FEES ARE PAID IN FULL!! BE SURE YOUR CHAPTER IS NOT DELINQUENT! IF YOU HAVE ANY ITEMS YOU WOULD LIKE PLACED ON THE CONVENTION BUSINESS SESSION AGENDA, PLEASE SEND THEM TO THE NATIONAL OFFICE NO LATER THAN MAY 1, 2015.

4 VITAL INFORMATION WHAT TO BRING For Wednesday afternoon s delegate orientation: Casual travel clothes, pants, shorts For Wednesday night s dinner and evening programming Casual travel clothes are fine, it will be a long day For Thursday s Shield Ceremony, business session and workshops: A green and/or white outfit is needed; choose either a dress, skirt or nice pants (black pants with a white shirt are NOT acceptable) NO SHORTS, JEANS OR TANK TOPS For Thursday night s dinner and program: Business casual dress, skirt or nice pants NO SHORTS, JEANS OR TANK TOPS For Friday s PHIS, workshops and Foundation Shabbat Dinner: Business casual (see above) For Saturday s business session and Awards Luncheon: Business casual (see above) For the Gala Final Banquet: Formal attire is appropriate this is the time to wear your nicest dress For relaxing and free time: Swimwear, athletic wear, shorts, etc. Additional items to bring: Sorority badge (pin) Camera Lots of energy The hotel is air conditioned, so a sweater may be useful Don t forget to bring some money for the Boutique, Foundation raffle & greetings or any incidentals you might incur on your hotel bill, tipping, souvenirs, snacks, etc.

5 ORIENTATION On Wednesday afternoon at 3:30 p.m., all delegates, both collegiate and alumnae, will participate in a Delegate Orientation. This very important session will explain what will take place during the coming four days including an overview of business sessions, special ceremonies and workshops. On Friday we will be holding our annual PHIS (Planning, Helping and Informing Sessions). Each chapter and colony will be scheduled for a mandatory meeting with representatives of their team, National Council and/or our staff. These sessions will be an opportunity to ask questions, set goals and plan for the future. Start thinking of what you want to share and what help you may want. You will receive more information on what you need to bring for these meetings... Be on the watch for it! When not in a PHIS, you will be attending exciting topical workshops.

6 The Alpha Epsilon Phi Foundation enriches our lives through: Scholarships for Undergraduate and Graduate Sisters Presidents Academy Educational Programming Grants to Sorority Scholarships to Attend Leadership Programs Who wouldn t want to go home with a new giraffe print suitcase, a basket of AEPhi goodies or maybe a gift card? Back by popular demand will be the Foundation Raffle! Items will be on display at Convention and tickets available for $4 each or 3 for $10. If you would like to donate item(s) to the Raffle, please contact Bonnie Wunsch in the National Office.

7 ALPHA EPSILON PHI CONVENTION REGISTRATION INFORMATION GRAND HYATT, TAMPA, FLORIDA JUNE All hotel and registration fees must be prepaid with the attached registration form. Please use your full name on all forms in order to avoid confusion. Complete the registration form, attach a check and return it as soon as possible to the National Office, 11 Lake Avenue Extension, Suite 1A, Danbury, CT Each person attending Convention (collegians, alumnae and guests) must complete a separate form. REGISTRATION FEES The registration fee is $200 for all participants registering by April 17, 2015; after this date, it is $ There are absolutely no refunds after May 15. The registration fee helps cover the cost of your registration packet, favors, transportation and much, much more. CONVENTION PACKAGE The package includes room, breakfast coupons, all lunches and dinners starting with dinner Wednesday night and concluding with the banquet on Saturday. The packages cost: Single: $900.00/per person Double: $650.00/per person All collegians will be in double rooms and will be assigned a roommate. No roommate requests, for collegians, will be honored. This fee is also due with the attached registration form by April 17, Chapters/colonies should help to cover expenses for their advisors. If an advisor wishes a single room, the additional cost is her responsibility. Travel for one advisor per chapter/ colony is covered by the national organization. TRANSPORTATION National pays the transportation for all official delegates. Each chapter/colony is entitled to two official delegates; the president and the vice president-recruitment. If either of these officers cannot attend, the president must contact Bonnie Wunsch to determine an alternate delegate. Delegates MUST return to their chapters in the fall. All delegates MUST make their travel arrangements through the national travel agent by using the enclosed travel form. Delegates must be booked at the lowest fares. These forms must submitted to the National Office no later than April 17, 2015, as well. WHO COMES Actives, new members, chapter support team members, advisors, national directors, National Council, all other alumnae, families and guests. HOTEL INFORMATION The Grand Hyatt Tampa is the host hotel for Convention The hotel address and phone number are: 2900 Bayport Drive, Tampa, FL, 33607, (813) All hotel reservations must be booked by the National Office do not call the hotel directly. Note: The hotel is smoke-free. The hotel will honor Convention rates three days prior and three days after Convention.

8 COLLEGIATE CONVENTION REGISTRATION FORM GRAND HYATT TAMPA JUNE 24-28, 2015 All fees must be prepaid with this form Please fill out one form per person All forms due April 17, 2015 $75.00 late fee if postmarked after April 17, 2015 All forms to be sent to: Alpha Epsilon Phi National Office 11 Lake Avenue Extension, Suite 1A Danbury, CT NAME CHAPTER HOME ADDRESS (include city, state and zip code) HOME PHONE CELL PHONE, IF DIFFERENT SCHOOL SUMMER SCHOOL ADDRESS (include city, state and zip code) DATE LEAVING SCHOOL CIRCLE ONE: CHAPTER PRESIDENT ACTIVE VICE PRESIDENT-RECRUITMENT NEW MEMBER OFFICER (specify) ALL COLLEGIANS WILL BE IN DOUBLE ROOMS AND ROOMMATES WILL BE ASSIGNED, CHAPTER/COLONY MEMBERS WILL NOT BE ROOMED TOGETHER. IF YOU REQUIRE SPECIAL MEALS, PLEASE SPECIFY. NOTE: SPECIAL MEALS WILL BE AVAILABLE ONLY TO THOSE WHO HAVE REQUESTED THEM IN ADVANCE. NO RED MEAT KOSHER OTHER, PLEASE SPECIFY VEGETARIAN (IF VEGETARIAN, MARK ALL THAT APPLY: I EAT EGGS, FISH, DAIRY) PLEASE LIST ANY ADDITIONAL SPECIAL NEEDS: ARRIVAL DATE, IF NOT WEDNESDAY, JUNE 24: DEPARTURE DATE, IF NOT SUNDAY, JUNE 28: Enclosed is my check for my registration fee and hotel package (total of $850 before April 17 and total of $925 after April 17), made payable to Alpha Epsilon Phi for $. If your chapter/colony has already sent in a deposit, deduct that amount from the total owed. Signed Date

9 COLLEGIATE CONVENTION REGISTRATION FORM GRAND HYATT TAMPA JUNE 24-28, 2015 All fees must be prepaid with this form Please fill out one form per person All forms due April 17, 2015 $75.00 late fee if postmarked after April 17, 2015 All forms to be sent to: Alpha Epsilon Phi National Office 11 Lake Avenue Extension, Suite 1A Danbury, CT NAME CHAPTER HOME ADDRESS (include city, state and zip code) HOME PHONE CELL PHONE, IF DIFFERENT SCHOOL SUMMER SCHOOL ADDRESS (include city, state and zip code) DATE LEAVING SCHOOL CIRCLE ONE: CHAPTER PRESIDENT ACTIVE VICE PRESIDENT-RECRUITMENT NEW MEMBER OFFICER (specify) ALL COLLEGIANS WILL BE IN DOUBLE ROOMS AND ROOMMATES WILL BE ASSIGNED, CHAPTER/COLONY MEMBERS WILL NOT BE ROOMED TOGETHER. IF YOU REQUIRE SPECIAL MEALS, PLEASE SPECIFY. NOTE: SPECIAL MEALS WILL BE AVAILABLE ONLY TO THOSE WHO HAVE REQUESTED THEM IN ADVANCE. NO RED MEAT KOSHER OTHER, PLEASE SPECIFY VEGETARIAN (IF VEGETARIAN, MARK ALL THAT APPLY: I EAT EGGS, FISH, DAIRY) PLEASE LIST ANY ADDITIONAL SPECIAL NEEDS: ARRIVAL DATE, IF NOT WEDNESDAY, JUNE 24: DEPARTURE DATE, IF NOT SUNDAY, JUNE 28: Enclosed is my check for my registration fee and hotel package (total of $850 before April 17 and total of $925 after April 17), made payable to Alpha Epsilon Phi for $. If your chapter/colony has already sent in a deposit, deduct that amount from the total owed. Signed Date

10 GUEST CONVENTION REGISTRATION FORM GRAND HYATT TAMPA JUNE 24-28, 2015 All fees must be prepaid with this form Please fill out one form per person Guest registration fee is $25 per day, if attending more than a meal All guest forms due June 1, 2015 All forms to be sent to: Alpha Epsilon Phi National Office 11 Lake Avenue Extension, Suite 1A Danbury, CT GUEST NAME (First, Maiden, Last) CHAPTER, IF APPLICABLE YEAR OF INITIATION ADDRESS (Include city, state and zip code) PHONE FOR GUEST: MEMBER SPOUSE CHILD OTHER NO CHILDREN ARE ALLOWED IN BUSINESS SESSIONS, WORKSHOPS, CEREMONIES, AWARDS LUNCHEON OR FINAL BANQUET! I WILL BE ATTENDING THE FOLLOWING MEALS: WEDNESDAY DINNER $65 THURSDAY LUNCH $45 THURSDAY DINNER $65 FRIDAY FOUNDATION DINNER $65 FRIDAY FOUNDATION DINNER $65 SATURDAY AWARD LUNCH $45 SATURDAY BANQUET $95 IF YOU REQUEST SPECIAL MEALS, PLEASE SPECIFY. NOTE: SPECIAL MEALS WILL BE AVAILABLE ONLY TO THOSE WHO HAVE REQUESTED THEM IN ADVANCE. NO RED MEAT KOSHER OTHER, PLEASE SPECIFY VEGETARIAN (IF VEGETARIAN, MARK ALL THAT APPLY: I EAT EGGS, FISH, DAIRY) PLEASE LIST ANY ADDITIONAL SPECIAL NEEDS: Enclosed is my check made payable to Alpha Epsilon Phi for $. Signed Date

11 TRANSPORTATION ALL DELEGATES whose transportation will be paid by National must book their travel through our national travel agency and the National Office. To facilitate this procedure, all tickets will be booked by the National Office using the information provided on the enclosed Travel Form. This form must be completed and sent to the National Office no later than April 17, When requesting your flight, please use the following guidelines: All participants will fly in out and out of Tampa International Airport. All delegates, collegiate and alumnae, must be registered and ready to attend their first session at 3:30 p.m. on Wednesday; flights must be scheduled to arrive no later than 1:00 p.m. All other participants should plan to arrive by 3:00 p.m. on Wednesday. Departures may be any time on Sunday. Your itinerary for your electronic ticket will be ed to you directly from the travel agent - please make sure it doesn t go to your spam folder). All airfares will be billed directly to the Sorority. Any penalties incurred due to changes to the original ticket will be the responsibility of the ticket-holder; these penalties can be quite substantial. Most airlines do not allow any changes to the original itinerary and no airline allows a name change. Most airlines charge a fee for any checked baggage. This fee is the responsibility of each individual. If you are driving, you will be reimbursed at.55 cents per mile (not to exceed the lowest possible airfare) and a check will be mailed to you after Convention. No reimbursements will be given at Convention!! On-site parking is free for self parking or $12 a day for valet (rates are subject to change). The hotel is about 5 minutes from the airport and complimentary shuttle transportation is provided from 5 a.m. to 1 a.m. If you have any transportation questions, please contact Bonnie Wunsch in the National Office.

12 ALPHA EPSILON PHI NATIONAL CONVENTION TRAVEL REQUEST FORM Anyone whose travel will be paid for by the national organization must use this form. The form must be completed and returned to the National Office no later than April 17, NAME (EXACTLY AS IT APPEARS ON DRIVERS LICENSE) SCHOOL BIRTHDATE CURRENT PHONE CELL PHONE, IF DIFFERENT ADDRESS SUMMER , IF DIFFERENT SEAT PREFERENCE (CIRCLE ONE): AISLE WINDOW LIST YOUR FREQUENT TRAVELER PROGRAM NAMES AND NUMBERS: RESERVATION INFORMATION: DEPARTURE CITY AIRPORT DAY/DATE (if not Wednesday, June 24) PREFERRED TIME OF DEPARTURE (Remember all delegates must attend orientation at 3:30 p.m.) RETURN CITY AIRPORT DAY/DATE (if not Sunday, June 28) PREFERRED TIME OF DEPARTURE **NOTE: IF TRAVELING ON DATES OTHER THAN THE PLANNED ARRIVAL AND DEPARTURE DATES, PLEASE EXPLAIN: If this request affects airfare costs, the additional charges will be billed to the individual. PLEASE BE ADVISED THAT ONCE A TICKET IS BOOKED, IT IS NOT TRANSFERABLE TO ANOTHER PERSON DUE TO AIRLINE REGULATIONS. FURTHER, MOST AIRLINES TO DO NOT ALLOW SCHEDULE CHANGES. ANY CANCELLATION OR CHANGE FEES WILL BE THE PERSONAL EXPENSE OF THE INDIVIDUAL; THESE FEES CAN BE QUITE SUBSTANTIAL. ELECTRONIC TICKETS WILL BE USED THEREFORE YOU WILL RECEIVE YOUR ITINERARY DIRECTLY FROM THE TRAVEL AGENT; HER IS KCRISCUOLO@CCTRVL.COM - MAKE SURE THIS ADDRESS DOESN T GO TO YOUR SPAM FOLDER. ALL ITINERARIES WILL BE ED BY JUNE 1, 2015.

13 ALPHA EPSILON PHI NATIONAL CONVENTION TRAVEL REQUEST FORM Anyone whose travel will be paid for by the national organization must use this form. The form must be completed and returned to the National Office no later than April 17, NAME (EXACTLY AS IT APPEARS ON DRIVERS LICENSE) SCHOOL BIRTHDATE CURRENT PHONE CELL PHONE, IF DIFFERENT ADDRESS SUMMER , IF DIFFERENT SEAT PREFERENCE (CIRCLE ONE): AISLE WINDOW LIST YOUR FREQUENT TRAVELER PROGRAM NAMES AND NUMBERS: RESERVATION INFORMATION: DEPARTURE CITY AIRPORT DAY/DATE (if not Wednesday, June 24) PREFERRED TIME OF DEPARTURE (Remember all delegates must attend orientation at 3:30 p.m.) RETURN CITY AIRPORT DAY/DATE (if not Sunday, June 28) PREFERRED TIME OF DEPARTURE **NOTE: IF TRAVELING ON DATES OTHER THAN THE PLANNED ARRIVAL AND DEPARTURE DATES, PLEASE EXPLAIN: If this request affects airfare costs, the additional charges will be billed to the individual. PLEASE BE ADVISED THAT ONCE A TICKET IS BOOKED, IT IS NOT TRANSFERABLE TO ANOTHER PERSON DUE TO AIRLINE REGULATIONS. FURTHER, MOST AIRLINES TO DO NOT ALLOW SCHEDULE CHANGES. ANY CANCELLATION OR CHANGE FEES WILL BE THE PERSONAL EXPENSE OF THE INDIVIDUAL; THESE FEES CAN BE QUITE SUBSTANTIAL. ELECTRONIC TICKETS WILL BE USED THEREFORE YOU WILL RECEIVE YOUR ITINERARY DIRECTLY FROM THE TRAVEL AGENT; HER IS KCRISCUOLO@CCTRVL.COM - MAKE SURE THIS ADDRESS DOESN T GO TO YOUR SPAM FOLDER. ALL ITINERARIES WILL BE ED BY JUNE 1, 2015.

14 CONVENTION BOUTIQUE 2015 Do you need something new for your wardrobe? Do you need something with a giraffe on it? How about sporting lily of the valleys? Would you like AEPhi gifts to take home? Is just a plain t-shirt with AEPhi on it more your style? Well, whatever your needs or wishes, our 2015 Convention Boutique is sure to have it! The Boutique will once again be provided by Unique Impressions of Wilmington, DE. Merchandise will be available for purchase at Convention; special orders will be taken, as well. So, bring some extra spending money as the Boutique will definitely have many goodies you will want to take home with you! Credit cards accepted.