19th Annual Joint Fall Conference Exhibitor & Sponsor Registration

Transcription

1 19th Annual Joint Fall Conference Exhibitor & Sponsor Registration Early Bird Rates Expire on May 15, 2017 Book Now to Reserve Your Prime Location and Select Sponsorship The Premier Solid Waste Management Event in Pennsylvania Hilton Harrisburg, September 6 & 7, 2017

2 Greetings, As we prepare for our Annual Joint Fall Conference, we are reminded of those who contribute the most to its success. This will be the nineteenth conference sponsored by the Keystone Chapter of the Solid Waste Association of North America (SWANA) and the Pennsylvania Waste Industries Association (PWIA). Our sponsors and exhibitors are the foundation of this event and contribute to the renewed interest of our attendees. We appreciate your past loyalty and support and hope that you will join us for another year full of opportunities. Perhaps you ve noticed in the past few years, we ve been host to a full house of attendees. To accommodate the growing number of attendees, we are adding two new classrooms. Your rave reviews of the exhibit hall configuration convince us it should remains the same with some addition al expansion into the registration area. Our previous exhibitors and sponsors know the preferred exhibit spaces and sponsorship opportunities book quickly. Be sure to take advantage of our early bird rates to save money while reserving one of those high demand placements. If the past years are any example, we expect these select spaces and sponsorships to disappear soon. Demand runs high during our Early Bird offer and exhibit spaces sell out rapidly. Exhibit spaces and sponsorships are always reserved on a first pay basis. To ensure your spot, you can pay in full as soon as your registration clears our system We look forward to hearing from you soon. A layout of the exhibit hall, along with sponsorship opportunities are attached for your convenience. Thank you once more for your support. As always, please contact our Conference Coordinator and Co-Chairs with any questions. Sincerely, Bryan Wehler President Keystone SWANA Tim O Donnell President PWIA Conference Co-Chairs Michele Nestor, SWANA Mary Webber, PWIA michele@nestorresources.com mary@webber-associates.com Office: Office: Conference Coordinator Chanda Martino SWANA Keystone Chapter Secretariat (866) cell (717) chanda@keystoneswana.org 1610 Russell Road Lebanon, Pa 17046

3 CONFERENCE VENUE AND LODGING Hilton Harrisburg One North Second Street, Harrisburg, PA Block of Rooms Reserved Until August 3, 2017 or until sold out Rates $129 per night plus taxes Group Code SWANA Downtown Harrisburg

4 Exhibitor and Sponsor Benefits EXHIBIT HALL Designed for Traffic Flow Placement of exhibits allows full time visibility Comfortable uncrowded exhibit spaces Extended Exhibit Hall Hours Greater opportunities for attendee face-time FOOD AND BEVERAGE SERVICES Frequent Breaks in Exhibit Hall Strategic placement to redirect foot traffic throughout the exhibit hall SPONSORSHIPS Options for all budgets Customized upon request Joint exhibitor/sponsorship discounts PROGRAM Industry Relevant Speakers & Topics Early promotion of conference content to increase attendance Exhibit and learn-time for exhibitors to attend program sessions Speakers are recognized experts PRE-CONFERENCE RECOGNITION lncreased Frequency & Mechanisms In the Keystone SWANA newsletter On the PWIA and Keystone SWANA websites Facebook and Twitter blasts and outreach for attendee registrations CONFERENCE VISIBILITY Recognition Throughout The Venue Increased sponsor signage and promotion Slide show featuring sponsors/exhibitors products and services Facebook and Twitter posts PROSPECTING Targeted Marketing Early registration list sent to sponsors/exhibitors Direct your marketing pieces to attendees in advance Agenda-free evening for customer appreciation

5 IMPORTANT INFORMATION FOR EXHIBITORS Space and Amenities 8 ft. x 1O ft. floor space Can accommodate Freestanding Booths or Table Top Displays 6' Skirted tables with two chairs are available for Table Top Displays Electrical Connections are available at $50 Space Is Limited. Act Now To Reserve The Best Locations. Booths reserved on a first paid first served basis HOTEL SERVICES Exhibitor Rates Discounts Apply through May 15 $550 per Exhibit space through May 15,2017 Effective May 16, 2017 $615 per Exhibit space Includes one free attendee registration Each additional attendee $175 Early Bird Registration thru May 15 May 16- $185 Registration. August 1 - $215 Late Registration Save More as a Combination Exhibitor/Sponsor Get more exposure by becoming a Sponsor and an Exhibitor See the Sponsorship Opportunites for Details Discounts Apply Receiving & Handling 3 business days Pre-Conference 2 Boxes - no charge 3 or more boxes under 20lbs = $3 per box 3 or more boxes lbs each = $5 per box Items 100lbs-199lbs = $55 per item Over 200lbs = $110 per item Storage fees of $80 apply for items received more than 3 business days in advance Shipping & Handling Post Conference Same fees as for Receiving plus the cost of Shipping

6 EXHIBIT HALL LAYOUT In this Location Two Newly Added Session Rooms for 2017

7 Tentative SCHEDULE OF EVENTS SEPTEMBER 6, 2017 WEDNESDAY 7:45 AM PRE CONFERENCE TRAINING REGISTRATION OPENS 8:30 AM-11:30 AM Pre Conference Training 10:00 AM GENERAL REGISTRATION OPENS 10:00 AM BREAKFAST EXHIBIT HALL 11:30 AM BANQUET HALL Welcome and Opening Remarks Lunch and Keynote Speaker 1:15 PM CONCURRENT SESSIONS 2:15 PM BREAK EXHIBIT HALL 2:30 PM CONCURRENT SESSIONS 3:45 PM BREAK EXHIBIT HALL 4:00 PM PLENARY SESSION BANQUET HALL 5:30 PM RECEPTION EXHIBIT HALL SCHEDULE OF EVENTS 7:15 AM REGISTRATION OPENS SEPTEMBER 8, 2016 THURSDAY 7:30 AM BANQUET HALL Breakfast and DEP Updates 8:30 AM EXHIBIT HALL OPEN 8:45 PM CONCURRENT SESSIONS BANQUET HALL 9:30 AM BREAK EXHIBIT HALL 9:45 AM PLENARY SESSION 10:45 AM BREAK EXHIBIT HALL 1100AM CONCURRENT SESSIONS NOON BANQUET HALL PLENARY SESSION CLOSING CEREMONIES Concluding Remarks and Door Prizes 1:00 PM SWANA BOARD MEETING

8 Sponsorship Opportunities Exhibitor Discounts Available for Sponsors Platinum Early Bird $2500 Each After May 15 $2700 Each Three Co-Sponsorships for Wednesday Reception Four Slides for Continual Loop Presentation in Banquet Hall Full Page ad in Keystone Newsletter Placement on SWANA and PWIA Conference Web pages Logo and Name in All Pre-Conference Communications Large Logo and Name on Conference Brochure $100 Discount on Exhibit Space Gold Early Bird $2000 Each After May 15 $2175 Each Two Co-Sponsorships for Wednesday Luncheon Three Slides for Continual Loop Presentation in Banquet Hall Half Page ad in Keystone Newsletter Placement on SWANA and PWIA Conference Web pages Logo and Name in All Pre-Conference Communications Medium Logo and Name on Conference brochure $85 Discount on Exhibit Space Silver Early Bird $1,750 Each rafter May 15 $1850 Each Two Co-Sponsorships for Thursday Breakfast Two Slides for Continual Loop Presentation in Banquet Hall Third Page ad in Keystone Newsletter Placement on SWANA and PWIA Conference Web pages Logo and Name in All Pre-Conference Communications Medium Logo and Name on Conference Brochure $75 Discount on Exhibit Space

9 Bronze Early Bird $750 Each After May 15 $800 Each Two Sponsorships for Keynote Speakers Two -Sponsorships for Plenary Sessions Two Sponsorships for Wednesday Breakfast Two Slides for Continual Loop Presentation in Banquet Hall Third Page ad in current or future Keystone Newsletter Placement on SWANA and PWIA Conference Web pages Logo and Name in All Pre-Conference Communications Small Logo and Name on Conference Brochure Nickel Early Bird $500 Each After May 15 $525 Each Two Sponsorships for Breaks Two Sponsorships for Audio Visual Equipment One Sponsorship for Registration Table One Slide for Continual Loop Presentation in Banquet Hall Quarter Page ad in current or future Keystone Newsletter Placement on SWANA and PWIA Conference Web pages Small Logo and Name on Conference Brochure $50 Discount on Exhibit Space Copper Early Bird $400 Each After May 15 $425 Each One Sponsorship for Closing Ceremonies Twelve Sponsorships for Breakout Sessions Name and Logo on Joint Slide for Presentation in Banquet Hall Business Card ad in current or future Keystone Newsletter Name and Logo on Easel Signage for Session $30 Discount on Exhibit Space

10 Exhibitor and Sponsor Registration Early Bird Rates Apply through May 15, 2017 Discounts for Exhibitor/Sponsors Combo Packages EXHIBITOR AND SPONSOR CONTACT INFORMATION ORGANIZATION OFFICE PHONE CONTACT PERSON RESPONSIBLE FOR ARRANGEMENTS AND PAYMENT MOBILE PHONE STREET ADDRESS FAX CITY, ZIP CODE, STATE FOR EXHIBITORS ONLY, NO CHARGE FOR FIRST ATTENDEE. LIST ALL OTHERS, ON NEXT PAGE DESIGNATED EXHIBITOR ATTENDEE BADGE NAME/NICKNAME TITLE OFFICE PHONE STREET ADDRESS MOBILE PHONE CITY, ZIP CODE, STATE PRODUCTS AND SERVICES PROVIDE A BRIEF DESCRIPTION IN 25 WORDS OR LESS

11 ATTENDEE ADDITIONAL ATTENDEES REGISTRATION FEE = EARLY BIRD THRU June 14, 2016 $185 PER PERSON UNTIL AUGUST 15, 2016 LATE REGISTRATION FEE = $215 DUPLICATE THIS PAGE AS NEEDED BADGE NAME/NICKNAME TITLE OFFICE PHONE STREET ADDRESS MOBILE PHONE CITY, ZIP CODE, STATE ATTENDEE BADGE NAME/NICKNAME TITLE OFFICE PHONE STREET ADDRESS MOBILE PHONE CITY, ZIP CODE, STATE ATTENDEE BADGE NAME/NICKNAME TITLE OFFICE PHONE STREET ADDRESS MOBILE PHONE CITY, ZIP CODE, STATE ATTENDEE BADGE NAME/NICKNAME TITLE OFFICE PHONE STREET ADDRESS MOBILE PHONE CITY, ZIP CODE, STATE

12 Exhibit Type Mark One Skirted Table with two chairs Space Requested List Space Number from Diagram Preferred 2 nd Choice EXHIBIT SPACE Early Bird Unit Price $550 $615 May 16 Unit Prices Quantity 3rd Choice_ Free Standing Booth Electrical Services Standard Set-Up $50 $50 SUBTOTAL EXHIBITS SPONSORSHIPS Early Bird May 16 Quantity Unit Price Unit Prices PLATINUM Wednesday Reception (Co-Sponsors) $3500 $3500 $3750 $3750 GOLD Wednesday Luncheon (Co-Sponsors) $2000 $2000 $2175 $2175 SILVER Thursday Breakfast (Co-Sponsors) $1750 $1750 $1850 $1850 BRONZE Wednesday Breakfast $750 $750 $800 $800 Keynote Speaker $750 $800 Keynote Speaker $750 $800 Plenary Session $750 $800 Plenary Session $750 $800 NICKEL Break $500 $525 Break $500 $525 Registration Table $500 $525 Audio Visual Equipment $500 $525 (Co-Sponsors) $500 $525 COPPER Closing Ceremony $400 $425 Will match Session Topic as closely as possible to Sponsor s service/products Breakout Session $400 $425 ATTENDEES Early Bird Unit Price SUBTOTAL SPONSORSHIPS May 16 Unit Prices Quantity Amount Amount Amount FREE EXHIBITOR ATTENDEES $0 $0 $0 EARLY REGISTRATION $175 $185 LATE REGISTRATION August 16 $215 SUBTOTAL ATTENDEES

13 SUBTOTALS FROM PREVIOUS PAGE SUBTOTAL EXHIBITS SUBTOTAL SPONSORSHIPS SUBTOTAL ATTENDEES COMBINED SUBTOTAL SPONSOR DISCOUNTS FOR EXHIBIT SPACE PLATINUM ($100) GOLD ($85) SILVER ($75) BRONZE ($75) NICKEL ($50) COPPER ($30) TOTAL DISCOUNTS COMBINED TOTAL PAYMENT DUE Registration & Payment Instructions: Please submit the completed form to Chanda Martino SWANA Keystone Chapter Secretariat DOOR PRIZES FOR CLOSING CEREMONIES You will receive a confirmation within 24 hours with an invoice and detailed instruction on how to make your payment online via credit card or through the mail via check. Cancellation Policy: For an exhibit space, written cancellation must be received by August 1, 2017 to obtain a refund minus a 15% handling fee. No refunds after that date. For paid registration fees written cancellation must be received by August 1, 2017 to obtain a refund minus a 15% handling fee. No refunds after that date. Although, with advance notification, another member of your organization is allowed as a substitute for the registrant. Questions???? Contact Chanda Martino SWANA Keystone Chapter Secretariat (866) cell (717) chanda@keystoneswana.org 1610 Russell Road, Lebanon, Pa 17046

14 Please submit your graphics using the prescribed formats. Deadline for Graphics, August 1, Please note Ad dimensions may have changed to Platinum Gold Silver Bronze Nickel Four Power Point Slides with white background Full Page Ad (7.5w by 9.25h ) Logo Three Power Point Slides with white background Half Page Ad (7.5 w by 4.5h ) or (3.75"w x 9.25"h) Logo Two Power Point Slides with white background Third Page Ad (7.5"w by 3.5"h) or(2.5"w x9.25"h) Logo Two Power Point Slides with white background Third Page Ad (7.5"w by 3.5"h) or(2.5"w x 9.25"h) Logo One Power Point Slide with white background Quarter Page Ad (3.75 w by 4.75 h) Logo Copper Business Card Ad (3.5 w by 2 h) Logo HELP US TO PROMOTE YOU In appreciation for your support of the 19 Annual Fall Conference, we plan to use every opportunity to provide added exposure for your organization. Experts claim the best way to advertise is by using a multimedia approach. We agree. Our sponsors will be featured on the Internet, in s, in a Conference slide show, in print and on-site signage. To showcase your products and services to the Conference attendees we need your timely cooperation. Please provide us with digitally formatted copies of your logo and ad copy as shown at left. To ensure that your organization is featured, all materials must be received no later than August 1, 2017