16 th Congress & Exhibition. of the UPDEA The Safari Park Hotel, Nairobi. June 24th -26th, 2008.

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1 16 th Congress & Exhibition of the UPDEA The Safari Park Hotel, Nairobi. June 24th -26th, 2008.

2 16TH CONGRESS OF THE UPDEA UPDEA, Union of Producers, Transporters and Distributors of Electrical Power in Africa, will hold its 16th Congress in Nairobi, Kenya on June UPDEA CONGRESS The UPDEA congress has distinguished itself as a prime meeting place for all Africa power utilities. It has been held in various African cities over the last 38 years. The 16th UPDEA congress will take place in Nairobi, the capital city of Kenya, on June, The theme of this year s congress is Good governance of national power sectors as a key factor for realization of access to electricity for all the peoples of Africa. PARTICIPANTS WHO IS EXPECTED TO ATTEND The congress will bring together 300 to 400 members of the UPDEA including CEOs and senior officials of Africa power utilities. It will provide an ideal forum for the exchange of experiences between Africa Power Utilities, Development Partners, specialized institutions involved in the Africa power sector and Africa governments. Other participants will be Exhibitors from various manufacturers of power industry equipment and consulting firms who will be showcasing their products. About UPDEA UPDEA is a permanent member of the Executive Council of the AFREC (African Energy Commission) and a privileged partner of the NEPAD (new Partnership for Africa s Development) and the African Union Commission. The association has 52 Active Member countries and 11 affiliate member firms from around the globe. The 16th Congress topic is in line with the new vision of UPDEA to be a primary catalyst in the realization of access to electricity for all the peoples of Africa.

3 ABOUT KENYA The Republic of Kenya sits on the Equator within East Africa and forms part of the East Africa Community with Uganda, Tanzania and Rwanda. English is the official language while Kiswahili is the national language. Nairobi the capital city is considered the arrival point for many visitors from all over the world. Its Jomo Kenyatta International Airport (JKIA) is a recognized hub for many routes into and out of Africa. The city is cosmopolitan and multicultural and boasts several attractions. It is the only city in the world with a wildlife park on its doorstep- the famous Nairobi National Park, and a golf club right in the heart of the city. Nairobi is home to several United Nations agencies and hosts the global headquarters of the United Nations Environmental Program (UNEP). Nairobi has a range of hotel accommodation from premium to budget facilities with the capacity to host thousands of visitors at any given time. Climate Situated at a high altitude, Nairobi has a very pleasant climate throughout the year. The months of June and July are mild to cool with chilly evenings. Cloudy drizzly days are common at this time of the year and temperatures average 24º celsius. VENUE The venue for the 16th UPDEA congress will be The Safari Park Hotel; a five star facility located fifteen minutes from the city centre. The hotel has a world class conference centre with twenty conference rooms, global connectivity, business support services and first class health and recreation facilities. It also has capacity for holding 50 exhibition booths. EXHIBITION & SPONSORSHIP DETAILS The 16th edition of the UPDEA will bring together hundreds of professionals from the energy sector and related industries from all over Africa. A limited number of exhibition booths and sponsorship opportunities are available for interested international and local partners in the industry. Space and opportunities will be allocated on first come basis. A comprehensive Call for Exhibitors and Sponsors brochure including a Registration Form has been distributed and is available online as a PDF document on 2 websites and and on electronic mail by request.

4 PROGRAMME OUTLINE AM PM Monday, 23rd June 2008 Meeting with Executive Committee (elected members only) General Assembly meeting (all members) Day 1 Tuesday, 24th June 2008 Opening Ceremony Introductory speeches Handover to the new President of UPDEA Speech by H.E. President of the Republic of Kenya Session 1 Keynote address by H. E. Prof Alpha Omar Konare (former president of the African Union) Session 2 Good Governance and Benchmarking Session 3 Financing & Restructuring of the African power sector Welcome Cocktail Day 2 Wednesday, 25th June 2008 Session 4 Rural Electrification Session 5 Improving Access to Electricity in Africa Session 6 Standardisation and Quality of Supply Session 7 Exhibitors Forum Day 3 Thursday, 26th June 2008 Session 8 Roundtable Conference Theme Why African utilities must embrace efficiency and good governance; Which role for African governments? Closing Ceremony Gala Dinner Session 9 Activity Reports of Study Committees Day 4 Friday, 27th June 2008 Technical Visit Olkaria Geothermal Station, Naivasha, Kenya Technical Visit A Rural Electrification project A detailed programme is available on 2 websites - and

5 CONFERENCE DETAILS Date and Venue The Congress will be held on June 2008 at The Safari Park Hotel in Nairobi, Kenya Opening Ceremony The opening ceremony will be held at 9.00am on Tuesday, 24 June, Welcome Cocktail A welcome cocktail at The Safari Park Hotel will be offered to the Congress participants at the end of the first day of the congress on the evening of Tuesday, 24 June, 2008 at 6.00pm. Social Events Exhibitors and Sponsors will be hosting various cocktails and dinners that will be open to all registered participants. The schedule will be communicated to participants. Gala Dinner A Gala dinner will be held from 7.30pm on Thursday, 26 June, All congress participants will receive a dinner invitation card upon registration. Closing Ceremony This will take place on Thursday, 26 June, 2008 at 4.30pm. Passport and Visa A valid passport and visa is necessary for entry to Kenya but participants from countries in the East Africa Community are exempt. Participants should apply for a short stay visa at the Kenyan Embassy or High Commission before departure. Participants may also choose to apply for a visa at Jomo Kenyatta International Airport in Nairobi or at the country border points at a cost of US $ 100. Insurance Congress participants are adviced to contact their own insurance companies to cover all risks linked to their stay in Kenya. Neither the UPDEA nor the organizers will be responsible for injuries, loss of luggage and/or personal belongings, loss or damage of whatever nature incurred or caused by Congress participants or accompanying persons.

6 ACCOMMODATION DETAILS Special discount rates have been arranged with the following hotels Nairobi Serena Located in Nairobi s city centre Single: USD 300 Double: USD 360 Hotel Intercontinental Located in Nairobi s city centre Single: USD 187 Double: USD 219 The Safari Park Hotel Located outside Nairobi s city centre, this is the venue of the congress Single: USD 140 Double: USD 160 Hilton Hotel Located in the city centre Single: USD 150 Double: USD 175 Nairobi Safari Club Located in the city centre Single: USD 130 Double: USD 150 Panafric Hotel Located on the edge of the central business district in Nairobi. Single: 100 Euros Double: 125 Euros La Mada Hotel Located outside the city centre. en route to the venue of the congress Single: USD 120 Double: USD TBA Utalii Hotel Located outside the city centre. en route to the venue of the congress Single: USD 100 Double: USD 130 Hotel Boulevard Located in the city centre Single: USD 86 Double: USD 112 Six Eighty Hotel Located in the city centre Single: USD 60 Double: USD 80 Comfort Inn Located in Nairobi s city centre Single: USD 44 Double: USD 68 CONGRESS REGISTRATION DETAILS & GENERAL INFORMATION Registration Applications to attend the Congress may be done using the enclosed registration form. The form is also available online on 2 websites and Registration at the Congress Venue All the registration desks will be located at The Safari Park Hotel. Participants will receive Congress materials upon registration. They will also receive a name badge that will provide access to all the technical and social events of the congress. Registration will be done on Monday, 23 June, 2008 from am Registration to the Congress To register for the 16th UPDEA Congress in Nairobi, Kenya please fill in the attached registration form and return it to the following addresses: International Delegates 01 bp 1345 abidjan 01 COTE D IVOIRE Tel: Fax: secgen@updea-africa.org Website: Kenyan Delegates Maggie Ogutu KenGen PR & Communications Office. Phone: Fax: updea@kengen.co.ke. Website:

7 Registration fees UPDEA Members Non-members Kenya Delegates UPDEA Kenya Delegates Non-members Accompanying persons Amount 350 Euros 400 Euros 200 Euros 250 Euros 220 Euros The registration fee provides: UPDEA Members, non-members and Kenya Delegates: An access badge to all Technical Sessions, Exhibition, Opening and Closing Ceremonies, All Luncheons and Cocktails A conference bag and all congress materials An invitation card to the Gala Dinner Accompanying persons: An access badge to the Opening and Closing Ceremonies An invitation card to the Gala Dinner Payment of registration fees: The payment of fees is to be done in Euros or Kenya Shillings. Delegates will only receive confirmation of registration once the payment is registered. Bank Transfer details See enclosed form NB: Delegates who have chosen to transfer their participation fees have to produce confirmed payment orders and proof during registration. CANCELLATION POLICY In the event a delegate cancels a booking before May 31, 2008, a refund of 50 percent of the amount already paid will be refunded. The cancellation notice must be in writing and be received by mail or fax on or before May 31, If a delegate cancels participation after May 31, 2008, the delegate will forfeit any payment already made. OTHER ACTIVITIES Technical visits Host KenGen will organize a technical visit to Olkaria Geothermal Station on Friday, 27 June, Interested delegates are required to sign up for the visit at the registration desk on Monday, 23 June, Excursions and Tourist visits For excursions and tourist visits, delegates may make direct arrangements with travel agents at the conference venue.

8 REGISTRATION FORM Contact Information Mr [ ] Mrs [ ] Ms [ ] Last Name: First Name: Nationality Organisation: Nature of Business: Tel: Fax: Address: City: Country: Position: Date of arrival: Time of arrival: Fllight number: Date of departure: Time of departure: Fllight number: Hotel chosen: Single [ ] Double [ [ Registration Fees International delegates Kenyan delegates UPDEA members 350 euros UPDEA members 200 euros Non UPDEA members 400 euros Non UPDEA members 250 euros Accompanying persons 220 euros Accompanying persons 220 euros Terms of Payment Bank Transfer details - Côte D Ivoire Bank Name: BICI Côte d Ivoire 1298 Abidjan/RCI Account Name: UPDEA (General Secretariat - Abidjan/RCI) Account Number: A Swift Code: BICICIABPLT Bank Transfer details - Kenya Bank Name: Commercial Bank of Africa Account Name: Kenya Electricity Generating Co. Ltd. Account Number: Swift Code: CBAFKENX NB: Delegates who have chosen to transfer their participation fees have to produce confirmed payment orders and proof during registration. Cash Payments At UPDEA s head office in Abidjan Kenya delegates Kenya delegates can only make payments to KenGen (Kenya Electricity Generation Company) head office at Stima Plaza, Parklands, Nairobi, Kenya. To be returned UPDEA: Mrs KONAN Irène Fax: secgen1@updea-africa.org or secgen@updea-africa.org KenGen (Kenya): Maggie OGUTU Fax: updea@kengen.co.ke

Information for Participants

Information for Participants CBD CONVENTION ON BIOLOGICAL DIVERSITY Distr. GENERAL 21 August 2001 ENGLISH ONLY OPEN-ENDED MEETING OF EXPERTS ON A COMPLIANCE REGIME UNDER THE CARTAGENA PROTOCOL ON BIOSAFETY Nairobi, Kenya, 26-28 September