AIRPORT ADVISORY COMMITTEE AGENDA REGULAR MEETING 401 CALIFORNIA AVENUE, BOULDER CITY NV JULY 17, :00 PM

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1 AIRPORT ADVISORY COMMITTEE AGENDA REGULAR MEETING 401 CALIFORNIA AVENUE, BOULDER CITY NV JULY 17, :00 PM ITEMS LISTED ON THE AGENDA MAY BE TAKEN OUT OF ORDER; TWO OR MORE AGENDA ITEMS FOR CONSIDERATION MAY BE COMBINED; AND ANY ITEM ON THE AGENDA MAY BE REMOVED OR RELATED DISCUSSION MAY BE DELAYED AT ANY TIME. CALL TO ORDER PUBLIC COMMENT PUBLIC COMMENT DURING THIS PORTION OF THE AGENDA MUST BE LIMITED TO MATTERS ON THE AGENDA FOR ACTION. EACH PERSON HAS UP TO FIVE MINUTES TO SPEAK ON A SPECIFIC AGENDA ITEM. AGENDA For possible action: 1. For Possible Action: Approval of the minutes of the April 3, 2018 AAC Meeting 2. For Possible Action: Review and Discussion of the Airport Fuel Service Provider Proposed Contract Award 3. For Possible Action: Review and Discussion of the Taxiway "A" Reconstruction Proposed Contract Award 4. For Possible Action: Review and Discussion of Possible Property Disposal RFP 5. Receive an Update on Hangar Operating Cost Analysis 6. For possible action: Committee/Commission Absences 7. Public Comment Each person has up to five minutes to speak at the discretion of the Mayor/Chair. Comments made during the Public Comment period of the agenda may be on any subject. All remarks shall be addressed to the City Council/Board as a whole, not to any individual member of the Council/Board, of the audience, or of the City staff. There shall be no personal attacks against the Chair, members of the Airport Advisory Committee, the City staff, or any other individual. No person, other than members of the Airport Advisory Committee and the person who has the

2 floor, shall be permitted to enter into any discussion, either directly or through a member of the Airport Advisory Committee without the permission of the Chair or Presiding Officer. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken. Supporting material is on file and available for public inspection at the City Clerk's Office, 401 California Avenue, Boulder City, Nevada and the Boulder City website at as per NRS 241. To request supporting material, please contact the City Clerk Lorene Krumm at (702) or lkrumm@bcnv.org. Notice to persons with disabilities: Members of the public who are disabled and require special assistance or accommodations at the meeting are requested to notify the City Clerk by telephoning (702) at least seventy-two hours in advance of the meeting. This notice and agenda has been posted on or before 9 a.m. on the third working day before the meeting at the following locations: Boulder City Hall, 401 California Avenue United States Post Office, 1101 Colorado Street Boulder City Senior Center, 813 Arizona Street Boulder City Parks & Recreation, 900 Arizona Street

3 For Possible Action: Approval of the minutes of the April 3, 2018 AAC meeting SUBJECT: For Possible Action: Approval of the minutes of the April 3, 2018 AAC Meeting ADDITIONAL INFORMATION: ATTACHMENTS: Description Draft Minutes Type Backup Material

4 Draft Draft Draft Council Chambers City Hall April 3, :00PM AIRPORT ADVISORY COMMITTEE (Agenda previously posted in accordance with NRS (a)) CALL TO ORDER The Airport Advisory Committee was called to order at 6:02 p.m., Tuesday, April 3, 2018, in the Council Chamber, City Hall, by Member Downs in due compliance with law, the Charter, and the AAC Rules of Procedure, with the following members present, namely: Chair: Committee members: Deborah Downs Andrew Huxford Gary Berger Kurt Goodfellow Mick Lauer Absent: Also present: Scott Hansen, Public Works Director Jennifer Lopez, Airport Manager Marissa Adou, Assistant Airport Manager PUBLIC COMMENT Chair Downs opened the meeting for public comment. Rich Moynihan was pleased that staff is holding workshops for the leases and getting input from the tenants. He expressed concern regarding the July 3 rd meeting and recommended it be moved to another date due to the holiday. Rob Martin is concerned regarding the schedule that was put out has the draft lease to be presented toward the end of the year and remarked at how quickly the fuel leases is being done. He mentioned that he may remove his hangers. For possible action: Approval of Agenda Member Goodfellow motioned to approve the agenda; Member Berger seconded; unanimously approved. AAC Meeting April 3, 2018 DRAFT Minutes 1

5 Draft Draft Draft AGENDA 1. For Possible Action: Approval of the minutes of the January 2, 2018 AAC meeting Member Goodfellow motioned to approve the agenda; Member Berger seconded; unanimously approved. 2. For Possible Action: Approval of the minutes of the February 20, 2018 AAC meeting Chair Downs noted that there was a correction on the attendance to the February 20, 2018 AAC meeting minutes. Member Goodfellow motioned to approve the agenda; Member Berger seconded; unanimously approved. 3. Receive an Update on the Private Hangar Leases Airport Manager Lopez stated that on January 2 nd the AAC asked for an update on the airport hanger leases. On March 20 th the city, along with hanger tenants held an airport hanger work shop. The purpose of the work shop was to outline city and tenant goals as they relate to the expiration of the leases. Staff outlined the federal, state, local regulations. They also discussed some of the FAA guidance and when the hanger leases expire. She explained that one of the attachments in the packet is a calendar of future dates. She stated that on May 21 st they are planning to initiate the hanger operating analysis. This will provide information on what the city will take on if they decide to manage the hangers. It will inform them on the actual operating costs of the hanger. The city airport staff will work with the city finance staff and a consultant to define what these operating costs will be. Airport Manager Lopez stated that the next date on the calendar is June 5, 2018 for the hanger workshop number two, to discuss lease language. July 3 rd staff will present the operating cost analysis to the AAC. September 5 th is the 3 rd hanger workshop to discuss the contract terms. They will have a final draft ready to present to the council on December 3 rd. Chair Downs asked what time the future workshops will be held. Airport Manager Lopez responded that it will be around 2:00 PM. About 45 people attended the last workshop. Member Lauer asked when the first leases are up. Airport Manager Lopez directed him to the packet and stated that they are up in Member Goodfellow expressed concern regarding the timeline for the draft lease indicating it should be expedited and with the operating cost analysis the City should also look at litigation costs. Member Lauer mentioned that if the first lease is expiring in 2020 then that would leave around 18 months. Member Goodfellow expressed concern that workshop two will not be important unless they have the operating cost analysis prepared. Airport Manager Lopez commented that if there is a demand to push the date back to have the results they can do that. AAC Meeting April 3, 2018 DRAFT Minutes 2

6 Draft Draft Draft Member Goodfellow suggested that they have this information at the July meeting. Member Berger stated that he thinks there should be some answers. They should have at least an idea of what the increases will be. They can figure out if there are some consistent standardized increases. Discussion between Airport Manager Lopez and Member Berger and Member Goodfellow regarding standardized increases for the proposed lease was discussed that the CPI over the past 5-10 years could be averaged out. Chair Downs opened item three to public comment. Mark Delaney stated he has a copy of the lease prepared in 2005 and can provide it upon request. Rob Martin stated the current lease is written as a ground lease only. He expressed concern that December was to long of a time frame and the City should have a draft lease by now. He stated he was in communication with Nunno Corporation in transferring that lease into his name. Rich Moynihan agreed with Rob Martin regarding lease language. He expressed interest in the city performing an operating cost analysis. Robert Merrell suggested utilizing the 2005 lease as a starting point going forward. He expressed concern that a 2:00 PM meeting during the middle of the week is difficult to make for people that work outside of the city. Chair Downs closed public comment and stated that there is no action to be taken. 4. Receive an Update on the Status of the 2018 Airport Improvement Program Project Airport Manager Lopez provided a brief overview of the 2018 AIP Project schedule. Assistant Airport Manager Adou provided an overview of the project description. Chair Downs opened public comment. Robert Martin, asked if this project is on the ten-year master plan. He also suggested that the AAC provide a report to the city council. Mark Delaney asked if these improvements are mandatory by the FAA. Airport Manager Lopez indicated Taxiway Alpha project was identified in the pavement management program because the pavement is failing. Once the pavement is replaced it has to be brought up to the FAA standards. The design criteria for run-up areas has changed and all new run up areas across the country will have to look similar to the one being proposed. Member Lauer asked if this will affect the master plan and will they have to tear up the pavement in 10 years. Airport Manager Lopez indicated that the FAA does not require airports to replace pavement unless it has degraded to the point where it needs to be replaced. Chair Downs closed public comment. AAC Meeting April 3, 2018 DRAFT Minutes 3

7 Draft Draft Draft 5. Receive an Update on the Status of the Fuel Farm Request for Proposals (RFP) Airport Manager Lopez provided an update on the Fuel Farm and self-service station. The current fuel service provider contract expires on August 26 th of this year. They are currently working on a RFP that will be issued on May 1 st. They are looking at all of their options on how the fuel farm will be run. The pre-proposal meeting will be on May 15 th and the deadline for questions from any respondents will be May 24 th. The deadline to submit all proposals will be June 14 th. They plan on updating the AAC at the July meeting. Interviews will be June An intent to award will be on August 1 st. The city council meeting is on August 14 th which is when the recommendation will be presented to the city council. 6. For Possible Action: Committee/Commission Absences Chair Downs stated that there are no absences. 7. Public Comment Chair Downs opened public comment. There was none. Mr. Berger stated that their next meeting will be on July 3 rd. He asked if they want to discuss other options. He indicated that he is okay with July 3 rd. Airport Manager Lopez stated that there is a city council meeting on July 10 th. Member Goodfellow asked if they should try for the 26 th of June or the 17 th of July. Airport Manager Lopez stated that the 17 th would work. Member Goodfellow and Member Lauer indicated that they can make the July 17 th date. Airport Manager Lopez stated that they will plan on updating the airport website, newsletter and city clerk s website. Member Goodfellow motioned to adjourn; Seconded by Member Lauer; unanimously approved. Meeting Adjourned 7:05 p.m. Chair Debora Downs Marissa Adou Assistant Airport Manager AAC Meeting April 3, 2018 DRAFT Minutes 4

8 For Possible Action: Review and Discussion of the Airport Fuel Service Provider Proposed Contract Award SUBJECT: For Possible Action: Review and Discussion of the Airport Fuel Service Provider Proposed Contract Award ADDITIONAL INFORMATION: ATTACHMENTS: Description Staff Report Current Fuel Provider Contract Type Backup Material Backup Material

9 Agenda Item No. 2 July 17, 2018 BOULDER CITY MUNICIPAL AIRPORT MAYOR RODNEY WOODBURY Staff Report to Airport Advisory Committee COUNCIL MEMBERS: WARREN HARHAY PEGGY LEAVITT KIERNAN MCMANUS RICHARD SCHUMAN TO: FROM: Airport Advisory Committee Jennifer Lopez Manager, Boulder City Municipal Airport COUNCIL CHAMBERS 401 CALIFORNIA AVENUE BOULDER CITY, NV MAILING ADDRESS: 401 CALIFORNIA AVENUE BOULDER CITY, NVY WEBPAGE: CITY MANAGER: ALFONSO NOYOLA ACTING PUBLIC WORKS DIRECTOR JIM KEANE AIRPORT MANAGER JENNIFER LOPEZ AIRPORT ASSISTANT MANAGER: MARISSA ADOU AIRPORT AGENT COREY JENKINS AIRPORT ADVISORY COMMITTEE: GARY BERGER DEBORAH DOWNS KURT GOODFELLOW ANDREW HUXFORD MICK LAUER DATE: July 10, 2018 SUBJECT: For Possible Action: Review and Discussion of the Airport Fuel Service Provider Proposed Contract Award Business Impact Statement: This action will not have a significant economic impact on business and will not directly restrict the formation, operation, or expansion of a business. Action Requested: The Airport Advisory Committee review and discuss the Proposed Award of the Fuel Service Provider Contract. Overview: The existing Fuel Provider Agreement with Air Petro Corp. (World Fuel Services) expires on August 26, 2018; On May 02, 2018 the City of Boulder City issued the first ever Request for Proposals (RFP) for the Aviation Fuel Provider Contract; The Pre-Proposal Meeting was held at City Hall in the large conference room for interested parties to ask questions and receive clarification on the RFP; The deadline to submit proposals was June 21, 2018; The City received three proposals and three interviews were scheduled; The two proposals received from Epic Fuels and Ascent Aviation Group, Inc. (World Fuel Services) were deemed responsive and the third was eliminated due to lack of insurance;

10 Based upon the proposal submitted and the proposal score, the City is recommending award of the Fuel Service Provider Contract to Epic Fuels; The proposed contract will also implement a Fuel Facility Storage Fee, which will provide compensation to the City for use of the City owned Fuel Farm; Under the new contract, maintenance and quality assurance will be completed by City Staff. Background Information: The current Fuel Service Provider, World Fuel Services, has provided numerous services to the City. The City is thankful for the uninterrupted and successful track record of fuel deliveries that World Fuel Services has achieved but has determined that it is in the best interest of the City to take greater level of involvement in the management of the facility. Based upon the proposals received, the interviews held, and the scoring matrix completed, the City proposes to award the Fuel Service Provider Contract to Epic Fuels. Under the new agreement, Epic Fuels will provide the City and its operators with Jet A and 100LL, install new credit card processing QT M-4000 machines, pay an annual maintenance fee and Fuel Facility Storage Fee to the City. The City will utilize the fees collected to pay for the maintenance and future improvements for the fuel farm and airfield. Recommendation: The Public Works Department staff respectfully requests that the AAC offer any comments regarding the Proposed Award of the Fuel Service Provider Contract. Attachments: Epic Fuels Proposal - available online at Committee Ascent Aviation Group, Inc. Proposal (World Fuel Services) available online at Current Fuel Service Provider Contract (Aztec, Air Petro) - 2 -

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31 For Possible Action: Review and Discussion of the Taxiway "A" Reconstruction Proposed Contract Award SUBJECT: For Possible Action: Review and Discussion of the Taxiway "A" Reconstruction Proposed Contract Award ADDITIONAL INFORMATION: ATTACHMENTS: Description Staff Report Bid Tabulation Taxiway A Project Narrative Type Backup Material Backup Material Backup Material

32 Agenda Item No. 3 July 17, 2018 BOULDER CITY MUNICIPAL AIRPORT MAYOR RODNEY WOODBURY Staff Report to Airport Advisory Committee COUNCIL MEMBERS: WARREN HARHAY PEGGY LEAVITT KIERNAN MCMANUS RICHARD SCHUMAN TO: FROM: Airport Advisory Committee Jennifer Lopez Manager, Boulder City Municipal Airport COUNCIL CHAMBERS 401 CALIFORNIA AVENUE BOULDER CITY, NV MAILING ADDRESS: 401 CALIFORNIA AVENUE BOULDER CITY, NVY WEBPAGE: CITY MANAGER: ALFONSO NOYOLA ACTING PUBLIC WORKS DIRECTOR JIM KEANE AIRPORT MANAGER JENNIFER LOPEZ AIRPORT ASSISTANT MANAGER: MARISSA ADOU AIRPORT AGENT COREY JENKINS AIRPORT ADVISORY COMMITTEE: GARY BERGER DEBORAH DOWNS KURT GOODFELLOW ANDREW HUXFORD MICK LAUER DATE: July 10, 2018 SUBJECT: For Possible Action: Review and Discussion of the Taxiway A Reconstruction Proposed Contract Award Business Impact Statement: This action will not have a significant economic impact on business and will not directly restrict the formation, operation, or expansion of a business. Action Requested: The Airport Advisory Committee review and discuss the Proposed Award of the Taxiway A Reconstruction Project Contract. Overview: On January 2, 2018 and April 3, 2018 City Staff reported to the AAC regarding the status of the 2018 Airport Improvement Program Project for the Reconstruction and Realignment of Taxiway A Project Bids were submitted and reviewed May 10, 2018; The FAA has indicated that there is only funding available for the base bid and therefore, the City proposes to award the project to Las Vegas Paving Corporation with the low bid of $1,924,572.00; Construction Management Phase Services will be provided by Kimley Horn Associates for $197, for Project Management, QA Testing, QA Survey, and Close-out Documents as required by the Federal Aviation Administration. An independent Fee Estimate was requested from Atkins North America for Construction Management Fee Services and the IFE was within 10 percent as required by the FAA. Background Information:

33 The Boulder City Municipal Airport provides general aviation and unscheduled commercial tour operation services to the aviation public. As a public airport, Boulder City Municipal Airport is included in the National Plan of Integrated Airport Systems plan (NPIAS) under the auspices of the Federal Aviation Administration. As a member airport, the Municipal Airport is eligible to receive annual entitlement grants to further the mission of the FAA to provide a safe environment for the flying public. The FAA is expected to issue a grant offer under the AIP program in the amount up to $2,449, for the Taxiway A Reconstruction Project which is composed of entitlement funds. The Taxiway A Reconstruction Project AIP grant will reimburse the City for the expense incurred for project design, and fund the construction project and construction management services contracts. The Airport is eligible to submit requests annually above the minimum grant award, and additional funds are awarded based upon the Federal Aviation Administration s determination of the project priority as determined in the national project priority ranking system. Recommendation: The Public Works Department staff respectfully requests that the AAC offer any comments regarding the Proposed Award of the Taxiway A Reconstruction Contract. Attachments: Bid Tabulation Project Narrative - 2 -

34 BID OPEN DATE: May 10th, 2018 BOULDER CITY MUNICIPAL AIRPORT TAXIWAY 'A' REALIGNMENT BID TOTALS BID SUMMARY Engineering Estimate Granite Construction Company Security Paving Company, Inc. Las Vegas Paving Corp. Target Constuction, Inc. Wadley Construction, Inc. Base Bid $ 2,367, $ 2,015, $ 2,920, $ 1,924, $ 2,368, $ 1,957, Add Atl. 1 $ 281, $ 149, $ 270, $ 275, $ 251, $ 251, Total $ 2,648, $ 2,164, $ 3,191, $ 2,200, $ 2,620, $ 2,208, OF 1

35 PART IV PROGRAM NARRATIVE PROJECT: Realign/Reconstruct and Taxiway 'A' (Design & Construction) AIRPORT: City of Boulder City Municipal Airport PROJECT NARRATIVE: The proposed project includes: Demolition of the existing Taxiway A asphalt pavement 35 feet by 600 feet (21,000 square feet). Removal depth is 10-inches; Demolition of the existing Holding Bay asphalt pavement (4 thick) 205 feet by 100 feet (20,500 square feet). Removal depth is 10-inches; Removal and reconstruction of the existing blast pad asphalt pavement (4 thick) 75 feet by 300 feet (22,500 square feet). Removal depth is 10-inches; Construction and realignment of Taxiway A with asphalt pavement 35 feet by 900 feet long (31,500 square feet). Asphalt depth will be 3-inches, base depth will be 6- inches; Construction of realigned Taxiway A Holding Bay with asphalt pavement 150 feet by 260 feet (39,000 square feet). Asphalt depth will be 3-inches, base depth will be 6-inches; Construction of Airfield Electrical Vault Building same location as existing Vault Building; Installation of electrical ductbank along the re-aligned Taxiway A ; Installation of taxiway edge lights along the edges of the re-aligned Taxiway A and Holding Bay; Installation of taxiway/runway signs and sign bases along the edges of the re-aligned Taxiway A and Holding Bay; Installation of Reinforced Concrete Pipe (RCP) culvert crossing under the realigned portion of Taxiway A. This area was previously disturbed and is currently a swale that will be filled in as part of this project; Installation of Catch Basin/Manhole structure along re-aligned Taxiway A. Installation will be adjacent to the existing storm drain structures and/or existing RCP storm drain improvements; Installation of Reinforced Concrete Pipe (RCP) culvert to connect new Catch Basin/Manhole to the existing subsurface storm drain system; Installation of new LED Runway edge light fixtures on existing bases.

36 For Possible Action: Review and Discussion of Possible Property Disposal RFP SUBJECT: For Possible Action: Review and Discussion of Possible Property Disposal RFP ADDITIONAL INFORMATION: ATTACHMENTS: Description Staff Report Type Backup Material

37 Agenda Item No. 4 July 17, 2018 BOULDER CITY MUNICIPAL AIRPORT MAYOR RODNEY WOODBURY Staff Report to Airport Advisory Committee COUNCIL MEMBERS: WARREN HARHAY PEGGY LEAVITT KIERNAN MCMANUS RICHARD SCHUMAN TO: FROM: Airport Advisory Committee Jennifer Lopez Manager, Boulder City Municipal Airport COUNCIL CHAMBERS 401 CALIFORNIA AVENUE BOULDER CITY, NV MAILING ADDRESS: 401 CALIFORNIA AVENUE BOULDER CITY, NVY WEBPAGE: CITY MANAGER: ALFONSO NOYOLA DATE: July 10, 2018 SUBJECT: For Possible Action: Review and Discussion of the Possible Property Disposal. Business Impact Statement: This action will not have a significant economic impact on business and will not directly restrict the formation, operation, or expansion of a business. Action Requested: The Airport Advisory Committee review and discuss the Possible Property Disposal RFP. Overview: ACTING PUBLIC WORKS DIRECTOR JIM KEANE AIRPORT MANAGER JENNIFER LOPEZ AIRPORT ASSISTANT MANAGER: MARISSA ADOU AIRPORT AGENT COREY JENKINS AIRPORT ADVISORY COMMITTEE: GARY BERGER DEBORAH DOWNS KURT GOODFELLOW ANDREW HUXFORD MICK LAUER The City has identified the Apron in front of the Monarch Terminal as depicted in the attachment as a candidate for disposal through lease; The parcel is approximately 85,651 square feet; Monarch currently has a month-to-month agreement with the City to operate from the apron and is paying a monthly rate based upon the number of aircraft tie-down spaces occupied based upon Resolution 3154, effective July 1, 1998; (attached) The apron can accommodate 22 aircraft parking spaces and based upon the fee outlined in Resolution 3154, Monarch has been paying $1,100 per month for the Apron; The property is being appraised and the property would be offered for disposal at the rate identified by the appraisal as required by NRS. Background Information:

38 The property identified for disposal through lease is depicted above and outlined in yellow. The depiction is an approximation and a formal survey would be completed prior to any disposal. Recommendation: The Public Works Department staff respectfully requests that the AAC offer any comments regarding the possible property disposal

39 Receive an Update on Hangar Operating Cost Analysis SUBJECT: Receive an Update on Hangar Operating Cost Analysis ADDITIONAL INFORMATION: ATTACHMENTS: Description Staff Report Workshop Notes Type Backup Material Backup Material

40 Agenda Item No. 5 July 17, 2018 BOULDER CITY MUNICIPAL AIRPORT MAYOR RODNEY WOODBURY COUNCIL MEMBERS: WARREN HARHAY PEGGY LEAVITT KIERNAN MCMANUS RICHARD SCHUMAN Staff Report to Airport Advisory Committee TO: FROM: Airport Advisory Committee Jennifer Lopez Manager, Boulder City Municipal Airport DATE: July 10, 2018 COUNCIL CHAMBERS 401 CALIFORNIA AVENUE BOULDER CITY, NV SUBJECT: Receive an Update on Hangar Operating Cost Analysis MAILING ADDRESS: 401 CALIFORNIA AVENUE BOULDER CITY, NVY WEBPAGE: CITY MANAGER: ALFONSO NOYOLA ACTING PUBLIC WORKS DIRECTOR JIM KEANE AIRPORT MANAGER JENNIFER LOPEZ AIRPORT ASSISTANT MANAGER: MARISSA ADOU AIRPORT AGENT COREY JENKINS AIRPORT ADVISORY COMMITTEE: GARY BERGER DEBORAH DOWNS KURT GOODFELLOW ANDREW HUXFORD MICK LAUER Business Impact Statement: This action will not have a significant economic impact on business and will not directly restrict the formation, operation, or expansion of a business. Action Requested: The Airport Advisory Committee receive an update on the Hangar Operating Cost Analysis. Overview: Lease expires 7/2/2020; Leases 93-A248 & 93-A247 expire 4/27/2023; Lease 93-A240 expires 5/6/2023; Lease 94-A306 expires 9/20/2024; T-Hangar Leases expire 9/27/2023; Lease 98-A478 expires 5/31/2028; Lease 98-A479 expires 5/31/2028; Lease 98-A482 expires 5/31/2028; Lease 98-A483 expires 5/31/2028; Lease 98-A507 expires 5/31/2028; City Staff held a Hangar Workshop to present information and to identify Airport Tenant Goals and City Staff Goals; City Staff to initiate an Operating Cost Analysis Background Information:

41 The thirty (30) year private hangar ground leases are slated to expire between years The first group of 28 hangar leases expires July 2, 2020, approximately 2 years and 3 months from today. The AAC requested an update of the lease status. Airport City Staff has hired a consultant to complete a Hangar Operating Cost Analysis (OCA) for the private hangar leases to determine the price per square foot to operate and maintain the hangars. Airport City Staff is working with the Fire Department and the Building Inspector to determine any mandated safety improvements on the hangars. Presentation of the Hangar OCA findings is scheduled for Tuesday, September 5, Private Hangar Lease Calendar: Date Tuesday, April 3, 2018 Monday May 21, 2018 Tuesday, July 17, 2018 Tuesday, September 5, 2018 Monday, December 3, 2018 Action AAC Meeting Calendar Initiate Hangar Operating Cost Analysis (OCA) AAC Meeting /Present Hangar OCA Status Hangar Workshop 3 (Contract Terms, Lease Language) and Hangar OCA Update Final Draft of Lease Recommendation: The Public Works Department staff respectfully requests that the AAC receive this update. Attachments: Workshop Notes - 2 -

42 City Staff Goals 1) Resolve at the staff level 2) Improve Tenant Relationships (i.e. work directly with tenant) 3) Improve Public Safety 4) Lease Standardization 5) Building Maintenance 6) Insurance 7) Standardized/Consistent Increases 8) Streamline Annual Inspections 9) Calendar of Progress 10) Minimize BC Liability Hangar Workshop Tenant Goals 1) No Sprinklers ($Installation $Monitoring, $Maintenance) 2) Stand Still Agreement (Rob) 3) Do Leases Now (Rich) 4) Long Term 30+ 5) Fair Cost 6) By December 31 st 7) No Commercial 8) Simple 9) Ground Lease 10) No Management Company 11) Property Tax Clarification 12) Regular Updates March 20, 2018