DISTRICT 3 HOLIDAY STAFF DECEMBER 13, Boone County Enrichment Center

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1 DISTRICT 3 HOLIDAY STAFF DECEMBER 13, 2017 Boone County Enrichment Center

2 Welcome & Announcements Opening: Willie Howard, District 3 Director Jerry Brown: About Boone County Office Ty Back Breathitt > Regional Fiscal Compliance Officer Hayley Pierce Jefferson > Extension Marketing Specialist Outstanding Staff Award Leslie Cutshaw

3 December Birthdays Agents 5 th DJ Scully: Campbell 11 th Steven Musen : Owen 29 th Joan Bowling: Kenton 31 st Wayne Long: Jefferson Staff 3 rd Pamela Renner: Henry 5 th Abigail Brockman: Boone 6 th Meg Owen: Pendleton 9 th Clarissa Cheatwood: Jefferson 9 th Andrea Wilde: Kenton 11 th Linda Hanses: Campbell 14 th Mimi Quiroz: Owen 30 th Jeanne Shircliff: Oldham 31 st Celia Bergman: Kenton

4 I.T. Update Christopher McKenzie Computer Support Specialist III for District 3 Agricultural Communications Services College of Agriculture, Food, and Environment 252 C.E. Barnhart Bldg Lexington, KY Office: (859) Cell: (859) Fax: (859) Christopher.McKenzie@uky.edu

5 NEP Update Rosie Allen Northern KY Area Nutrition Education Program Agent (1973 Burlington Pike) P.O. Box 876 Burlington, KY Phone: Extension 401 Fax:

6 County Review 2018 Boone, Campbell, Carroll, Gallatin, Grant, Henry County Program Review Prep Document Report To The People All of D3 are submitted. Thanks for getting those in by the deadline date.

7 Emergency Office Closing Authorized Personnel will be responsible for determining delays or closings of Extension Facilities. Procedures for determining closings or delays are: 1. Point of Contact: County Staff Coordinator 2. County Office Staff Coordinators must receive approval from the District Director. 3. General Rule: County Government Office Closings help justify closing the Extension Office; such as County Clerk s Office, Judicial Center, or Courthouse. Other examples include: State of Emergency issued by County Judge; or a Level 3 Emergency Warning no vehicles allowed on the road unless emergency. 4. County Staff Coordinators will notify all affected employees of any changes in operations. 5. County Staff Coordinator will issue Public Notice of Closing if possible.

8 Success Stories Due Dates: January 10 th (2 nd ), April 10 th (3 rd ) July 10 th (4 th & 5 th ) Career Ladder Updated Form Applications due before Feb 1, 2018

9 National Diversity Land Grant Conference Formerly Tri-State Diversity Conference (Hosted by the Tri-State Diversity Conference Team) Intentional Connections: Education and Application in a World of Differences February 15-16, 2018, Marriott Cincinnati Airport Hebron, KY In-service credit hours count towards attendance. CES Internship Applications Internship Applications opened October 1st Deadline to apply - December 31st, Interviews will be held during January To host an Intern, please complete the County Host Form, questions contact Mia Farrell.

10 Kentucky Volunteer Forum February 7 th - 10 th, 2018 at the Hyatt in Lexington, Kentucky. State Extension Council Meeting Feb. 27 th - 28 th, 2018 at the Embassy Suites in Lexington, Kentucky.

11 Holiday Leave Christmas Day December 25, 2017 Monday Special Holidays/Bonus Days ** To receive the Special Holidays, you must be employed in a regular position on or before October 29, December 26, 2017 December 27, 2017 December 28, 2017 December 29, 2017 Tuesday Wednesday Thursday Friday New Year s Day January 1, 2018 Monday Martin Luther King Jr. Day January 15, 2018 Monday Memorial Day May 28, 2018 Monday Independence Day July 4, 2018 Wednesday Staff must be employed in a regular position on or before Sunday, October 29, 2017 to receive these days. Regular employees with an FTE of 0.5 or greater shall be granted (4) Special Holidays (Bonus Days) off with pay on a pro-rata basis. Employees who leave employment at UK prior to January 1, 2018, are not eligible for Special Holidays. In addition, employees who take any Special Holidays in advance and leave employment before the January 1, 2018, date may be required to repay any advanced Special Holidays taken.

12 Upcoming Due Dates District Board Members- Appointed by law the County Judge Executive shall appoint required board members KRS County Extension Council Officers List of officers including names and addresses send originals to Jeff Young: December 15th Diversity Award- Submit to CAFÉ Office of Diversity: January 9 th Randall Barnett Award- Submit to DD- psd.ca.uky.edu/randallbarnett: December 15th District Board Meeting- County Judge Executive administers oath of office to incoming board members; and conducts nomination and election of new board chair KRS : Beginning of January Review County Insurance Policies: District Board to review insurance policies whether through KAC o or other company. Review financial obligations of agents: Beginning of January Update Board Members & Agent Contact information on DLG- Officers must be elected by District Board: January 30th Career Ladder Applications: Completed form to DD: January 31st

13 KERS Expense Record Changes Coming Jan Current Layout Draft Layout

14 Draft Layout 2018 Biggest change is that you will now select Day Trip or Overnight Trip* Day trips have no per diem so Lodging, B, L, D was taken out to clean it up. Lodging, B, L, D will appear on Overnight option Program Category* Dropdown box with your choices (ANR, FCS, 4-H, etc.) Business Purpose* Short description of the trip (i.e. 4-H School Clubs, Picking up supplies for Diabetes Program, Farm Visit Cattle Handling facility design etc.) Destination* Identifiable location (i.e. SMS Elementary School, Farmer Jones, Sam s Club Lexington ) *Required Fields 14

15 Draft Layout 2018 Keep in mind this is still a DRAFT Layout may change Changes are only occurring on the Expenses Record page Change is in anticipation of using the TRIP system beginning Jan 1 for pilot counties and Jul 1 for rest of state. One pilot county in each District will be using both KERS and TRIP. Changes in KERS will benefit Agents when completing TRIP requirements New Mileage Log will be printed for purposes of loading into TRIP as an attachment (as required by UK Travel) Feedback from those pilot counties will determine the final look and use of KERS We welcome your feedback as well! 15

16 Thank you to these Pilot Counties! District 1 Bath County District 2 Bell County District 3 Campbell County District 4 Madison County District 5 Breckinridge County District 6 Warren County District 7 Caldwell County 16

17 Agent Service Awards Lindie Huffman: 5 Years David Littlejohn: 10 Years Kate Thompson: 10 Years Mollie Tichenor: 10 Years Katie Trump: 15 Years Chris Ammerman: 15 Years Kenna Knight: 15 Years Christy Eastwood: 20 Years Jerry Brown: 20 Years DJ Scully: 20 Years Cathy Toole: 20 Years Darold Akridge: 30 Years

18 Extension Assistant Service Awards Kevin Lunn: 5 Years Marcia Moss: 5 Years Katrina Harney: 5 Years Stephanie Conrad: 5 Years Karen Kummer: 5 Years Carol Wilder: 5 Years Walt Reichert: 5 Years Rachelle Sharar: 5 Years Gina Ligon: 10 Years Michael Boice: 10 Years Alicia Coop: 10 Years Diane Watkins: 15 Years Debbie Covington: 15 Years Stephanie Howard: 15 Years Terri Turner: 20 Years Donna Browne: 20 Years Cathy Lyons: 25 Years

19 Thank you to Boone County for hosting! Thank you to the Holiday Staff Planning Committee! Thank you for attending and have a safe drive back home! Mele Kalikimaka!

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