Kentucky Association of Fairs and Horse Shows (KAFHS)

Transcription

1 Kentucky Association of Fairs and Horse Shows (KAFHS) 71 st Annual Convention and Trade Show January 18-20, 2018 Louisville, Ky Registration Badges and/or Dinner Tickets are required for entrance to the various functions. ******** At each session you attend you will receive a ticket for the State Fair Weekend. The drawing will be held at the Saturday s Business Session. ******** The drawing for the Galt Suites weekend will be held on Saturday at the Business Session from your name badge that you turn in at the door! ******** You must be present for both drawings.

2 2018 Convention Program The Convention Registration Office is located on the second floor, East Tower, and is open the following days and times: Thursday: 10am to 5pm. Friday: 9am to 10am. Closes and then reopens at 11am to 6pm. Saturday: 8am to 1pm. Closes and then reopens at 5pm to 6pm. Thursday, January 18 BADGES REQUIRED for admittance. 10 am 5 pm - Convention Registration Office, Second Floor Registration Area.. 10 am 5 pm - Auction Items Check-in, 2 nd Floor Registration Area. 10 am 6 pm - Trade Show Setup, 2 nd Floor Exhibit Area KAFHS Trade Show: Membership talking local fair business. Information is key to good decisions.

3 1 pm - 6 pm - Trade Show Open to KAFHS attendees, 2 nd floor Exhibit Area 10 am - 5 pm - Auction items Check-in, 2 nd floor KAFHS Registration Area 3 pm - Officers and Directors Meeting, Brown Room. 5:30 pm President s Reception & Charlie Kachler Memorial Auction Ballroom B & C Badge Required No reserve seating permitted! Drawing during event for items not auctioned. Cash Bar only. Reception sponsored by: Kentucky State Fair Board. For Kentucky Pride Entertainment: See you there in This is the opening ceremonies for the 2016 KY State Fair.

4 2016 KAFHS Presidents Reception & Auction in action. Funds raised go to scholarship funding. Friday, January 19 BADGES REQUIRED for admittance. 9 am 10 am Convention Registration Open, Second Floor. [ Closes for Zone meetings. ] 9 am 5 pm Fair Catalogs, Fair T-shirts, & Fair Caps on Display & County Fair Promotion items. Clements Room.. KY Dept of Agriculture - Division of Shows and Fairs. 9 am 5 pm Trade Show Open for KAFHS attendee s, Exhibit Hall, Second Floor. 10 am All Associate Member s Meeting, Trade Show Area (2 nd Floor)

5 2017 KY Most Progressive Fair Award Hancock County Fair 10 am Zone Meetings Zone 1 Zone II Zone III Jones Room, Third Floor. Brian Jones, Kenny Haught, Darrin Benton, Directors. French Room, Third Floor Ryan Cash, Hershell Key, Marty Fulkerson. Directors. Segell Room, Third Floor Ryan Owens, Teddy Hunt, Darlene Gifford. Directors. 10 am Carnival Associate s Meeting with Ride Inspectors, Breathitt Room. All KAFHS members welcome to attend. 11 am 5 pm Convention Registration open. 2 nd Floor at end of Hall near exhibit area. 11 am Beauty Pageant Committee Meeting, Committee members only. Brown Room. [ See contestants tentative schedule below. ]

6 11 am Nomination committee and Past Presidents Meeting, Collins Room, Greg Thomas, Presiding. All attending Past Presidents are requested to attend. Informal meeting and discussion in Galt House lobby. 1 pm Horse Show Forum & Committee Meeting, Nunn Room Miranda Chaplin, Presiding. 2 pm Eligible Contestants for the Miss Kentucky County Fair pageant will check-in on the 1 st floor of Galt House at hall way KY County Fair Pageant: Queen and Court

7 Miniature Carnival Rides display. Greg Thomas and Billy Pickett 1 pm - 1:45 pm Information Sessions Topics 1. New Attendees, Updates and Info for 1st time members. Jones Room. Gib Gosser and Kenny Haught. A brief presentation on programs that are available to participating local fairs. There are illustrations of activities and opportunities for local fairs participation. 1 st timer packet available at Registration counter. 2. Fair 101 or what is your fair problems. Brown Room. Jackie Flowers & Paula Hatfield. Open discussion on any concerns of fair management or administrative questions. This forum is wide open for all to discuss and bring in a topic for question and discussion. Idea sharing arena is basic premise for discussion in this session.

8 3. Money Matters. You work hard for your fair to make end meet. Do you know how your money is being spent? Combs Room. Jamey McMillen & Ryan Owens. Monetary matters associated to fair management are discussed and presented. A fair is a business and has to be treated in this fashion. Money trails and questions of practices for proper control and fiscal responsibility. 4. Jr Fair Board Information. French Room, Third Floor. Truitt Clements, Luann Asbury, & a JR member from TBA. Youth assistance and programs to present the excitement of fair management and excitement to today s youth. New blood for the continuing of fair management is essential for continuity of a fair s existence. 5. Website & Social Media Forum: Segell Room, Third Floor. Alex Taylor & Alvin Smith. Fair exposure using social media for promotion and marketing. Technical description on how to incorporate google tech into your fair promotion. Then connecting the past promotion methods to the digital age with its use. 6. Motorsports Forum: new events and discussion. Breathitt Room. Mike Poynter Jr and Chris Goodlett. Making the motorsports event - Bigger, Better, and Safer. General discussion about track, motorsports events, and shows. 2 pm Pageant Contestants: Check-in will be on the first floor :15 pm ** Repeat Information Sessions. ** Same Rooms * :15 pm Committee Meetings:

9 Audit and Budget Stanley Room Grievance Taylor Room 3 rd Floor Little Miss & Mister Collins Room Legislative Brown Room Miss Pre Teen Jones Room Miss Teen French Room, 3 rd Floor Awards Morrow Room State Fair Queens Nunn Room Auction Breathitt Room 4 pm Ky Dept of Agriculture. Grant Applications, Catalogs, and Web Sites. Segell Room, 3 rd Floor, Chris Caudill and Luann Asbury. Show and Fair promotes Kentucky's livestock industry by sponsoring over 100 district, state, and national livestock shows and sales for youth and adult exhibitors. The division administers the Aid to Local Agricultural Fair Programs, which monitors 105 local county fairs in promoting and advancing Kentucky agriculture. The Kentucky Department of Agriculture provides premiums for these shows and programs totaling over $1 million dollars annually. 4 pm Saffire Introduction Presentation. TBA Room. Saffire Representatives and Gib Gosser. Please have a fair representative attend this presentation. 5:30 pm Horse Show Awards Reception & Banquet Tickets Required. Grand Ball Room C.

10 2017 KAFHS Horse Show Banquet. 7 pm Showcase of Talent: Ballroom A & B [ See list of acts below in Showcase section. ] [ Dance to follow until 1 am. Cash Bar. Must wear badges or Banquet ticket stub. ] KY State Fair open concert on opening day. Elvis was in the house.

11 Saturday, January 20 9 am 12 pm Convention Office Open. [ Will close for Business Meeting at 12 pm. ] 9 am 1 pm Trade Show / Coffee Bar (1 hour), Exhibit Hall, second floor Officers and Directors. General Discussion Sessions: 10 am Saffire presentation and training session. Gib Gosser and Saffire Representation. This is a must attend for all member fairs representatives. Registration changes for 2019 to be implemented in Must see. See notice at bottom of agenda for clarification. 10 am Why are Fairs disappearing? Discussion and issues posed with a closure to the local community. Open discussion on the prevention of closures & what can be done? TBA Room. KAFHS Board.

12 11 am Pageant Forum: Combs Chandler Room. Miss Kentucky County Fair, Miss Teen Kentucky County Fair, Miss Pre Teen Kentucky County Fair, Little Miss & Mister Kentucky County Fair. Discussion format for all pageant local directors & members is the program. Questions and suggestions are requested. 1 pm Trade Show Closes Annual Business Session. 1 pm Annual Business Session, Grand Ball Room A President Bruce Jones, Presiding.

13 President s Report Secretary s Report Associate Member s Report KY State Fair Report Old Business Largest Fair Delegation Award Charlie Kachler Auction Award Fair Awards Presentation Award for Largest # Items to Auction Committee Reports New Business Election of Officers & Directors Bill Taylor Community Service Award L. Doc Cassidy Award William F. Taylor Award Recipient: Gib Gosser, Pulaski County Fair

14 L. Doc Cassidy Award recipient: David Pace Meade County Fair Door Prize Drawing: Sponsored by: Galt House Suites & Kentucky State Fair. Must be Present to win. KY State Fair Award will be drawn from tickets you received when you attended the Information Sessions. Galt House Award will be drawn from name badges that are turned in when you entered the Business Session. (Your Name Badge is your ticket to the drawing.) 5 pm - 6 pm Convention Office Open - Pageant tickets available.

15 2017 Miss KY County Fair and her Court 6 pm 63 rd Annual 2018 Miss Kentucky County Fair Pageant Grand Ballroom A & B Reserved seating Tickets required. Doors open at 5:30 pm est.

16 2017 Miss Kentucky County Fair Pageant Bethany Roberts She was sponsored by Marion County Fair.

17 Pageant Contestants Schedule For 2018 Friday, January 19th 11 am - Beauty Pageant Committee -- meeting -- Committee members only - Brown Room. 2 pm Contestants are to check in for pageant at the 1 st floor to be determined room. Pick up badges and pageant schedule information at this location Miss Kentucky County Fair Pageant contestants Contestants at the 2017 Kentucky State Fair opening ceremonies to meet with Governor Matt Bevin and then assist with the Little Mr and Miss Pageant.

18 5:00 pm Pageant Contestants - Dinner & Interview sessions. Carroll-Ford Room, 2nd floor, Galt House East. Contestants, Judges, & Committee Members only. Contestants will be interviewed and will receive all Pageant instructions at this time. Judging Criteria: Interview 20%, Swimsuit 40%, Evening Gown 40% KAFHS Leadership at the KY State Fair breakfast. Mike Poynter, the KAFHS appointed representative for the Ky State Fair - right. They all look hungry Saturday, January 20th 9 am 11 am Contestant s Rehearsal Grand Ballroom A 5 pm Contestant s are to Report to Carroll room for Pageant preparation. No cell phones, 2-way radios, video cameras or signs are allowed in the pageant hall at any time. Pageant is professionally video taped and photographed with copies available for a fee. Cell phones found in dressing room will be confiscated and could result in disqualification from participation from pageant.

19 6 pm - 63rd Annual 2018 Miss Kentucky County Fair Pageant Grand Ballroom A & B Best wishes to all contestants from KAFHS. Show Case Schedule of Talent January 18 th, 2018 At 7 pm est. Location: Galt House: Location to be determined.

20 Performer line up for the 2018 Showcase: David Tucker Shelby Co Line John King Billy Kelly The Wanna Beatles Eddie Barber James Robert Webb No Deceit Keith Willett Dewayne Spaw No Boundaries No order for performance. All participant dues are to be paid before Showcase. Meeting for performers only: will be at 10:30am EST Friday, location to be announced. Sound checks will start at 11am EST, with last performer starting first in the sound checks. Showcase will start at 7pm EST Friday January 19 h. Each act will perform for 15 minutes. Please make your plans to attend all of the great acts. Plus enjoy the show of talent and entertainment for your Fair s potential booking. Gospel oriented music will be performing first in the line-up of acts. Thanks for your attendance KAFHS Fair Person of the Year Fay Davidson Representing: Adair County Fair.

21 2018 KAFHS Showcase. See you there. Some Show Case acts may perform at random in the lobby during the convention. Please enjoy and review their presentations for your fair or event. Thank them for the spontaneous entertainment that they are providing. A Dance is to follow the Showcase., will be performing. All members are welcome to enjoy and dance the night away, well, at least till 1 am est. Important This could be the most important KAFHS convention you ve ever attended. By summer, we ll be converting all our membership renewals, pageant entries, payments and other reporting to an on-line system, meaning we won t be mailing and handling paperwork like we have in the past. It s very important that each of our members has at least one representative at one of the training sessions we re offering during the convention. You need to have someone with some knowledge of online forms who you can trust to do your association paperwork in the future. That person (or persons) needs to be at a training session this January. The on-line service is being done at no cost to you. Saffire is a national computer programming company that has digitized hundreds of fairs and several state fair associations KAFHS being the latest. Representatives from the firm will be on hand, conducting training sessions for our county fair representatives at Friday afternoon and 10 on Saturday morning. These are the only two training sessions being offered before we switch to the on-line service next summer. Anyone from your organization is welcome to attend the training (which should last about an hour), but we can t stress enough that the person you ll be asking to do the entries really needs to attend. They re even welcome to attend both sessions. Room to be announced.

22 KY State Fair Thanks for your attendance at the: 2018 Miss Kentucky County Fair Pageant And the Kentucky Association of Fairs & Horse Shows Convention & Trade Show You all come back now. Thanks to Greg Thomas Photography.. Note: 2017 KY County Fair winner (Molly Faith Matney) turned her crown in mid year and Bethany Roberts being 1st runner up. She took over as winner to complete and fulfill those responsibilities of KY County Fair Queen. Molly won another major pageant and was required to relinquish her duties.