HANMER SPRINGS COMMUNITY BOARD AGENDA FOR AN ORDINARY MEETING OF THE: HANMER SPRINGS COMMUNITY BOARD MONDAY 15 OCTOBER 2012 COMMENCING AT 1 PM

Transcription

1 HANMER SPRINGS COMMUNITY BOARD AGENDA FOR AN ORDINARY MEETING OF THE: HANMER SPRINGS COMMUNITY BOARD TO BE HELD ON: MONDAY 15 OCTOBER 2012 COMMENCING AT 1 PM IN THE MEETING ROOM AT THE JOINT EMERGENCY CENTRE AMURI AVENUE HANMER SPRINGS Community Partnership in growth and wellbeing

2 For the meeting timetable and order of business please refer to the back page fold-out Committee Membership: Jason Fletcher (Chairperson) Cr Michael Malthus Bill Clarkson Rosemary Ensor Chris Preston Kate Poiner Quorum: no less than 3 members

3 1 MINUTES OF THE ORDINARY MEETING OF THE HANMER SPRINGS COMMUNITY BOARD HELD IN THE MEETING ROOM OF THE EMERGENCY SERVICES CENTRE HANMER SPRINGS, ON MONDAY 17 SEPTEMBER 2012 AT 1 PM CONTENTS: 1. MINUTES ACTION SHEET FORWARD PLANNING PROGRAMME COUNCIL UPDATE CORRESPONDENCE BUSINESS FINANCIAL REPORT DISTRICT PLAN REVIEW NOTIFICATION OF DRAFT RESERVES MANAGEMENT PLAN FORWARD WORK PROGRAM AMENITIES AND SPECIAL PROJECTS UPDATE ON THE DOCTORS HOUSE UPDATE ON BROADBAND FOR THE SECURITY CAMERAS CHAIRPERSON'S REPORT COUNCILLOR S REPORT BOARD PORTFOLIO REPORTS PUBLIC FORUM HANMER SPRINGS FOREST CAMP ART AND FILM FESTIVAL ANNE AND MARK INGLIS URGENT BUSINESS PRESENT: Mr J Fletcher (Chairperson), Cr M Malthus, Mr W Clarkson, Mr C Preston, Ms K Poiner IN ATTENDANCE: B Yates (Manager Amenities and Special Projects), and M Hare (Committee Secretary) Part meeting: R Tapper (Village News) APOLOGIES: Mayor Dalley and Mrs R Ensor and Ms K Poiner (for lateness) THAT THE APOLOGIES BE ACCEPTED Clarkson/Preston CARRIED URGENT BUSINESS: There was no urgent business advised. CONFLICTS OF INTEREST: There were no declarations of Conflict of Interest 1. MINUTES

4 2 THAT THE MINUTES OF THE MEETING HELD ON 20 AUGUST 2012 AS CIRCULATED BE TAKEN AS READ AND NOW CONFIRMED. Malthus/Preston CARRIED 2. ACTION SHEET The Action sheet was considered and the following points noted K Poiner joined the meeting at 1.13pm 2.1 Gate at the top of Torquay Terrace The Manager Amenities and Special projects advised that the Gardeners are opposed to moving the gate because campervans enter the area and then do not have room to turn. The meeting noted that it was originally suggested because the area is not being mown however the gate could be left where it is but that a lock be put on it and the Board Chair and the Mowing Contractor be supplied with a key. 2.2 Lighting Plan The Manager Amenities and Special Projects tabled a plan of the lighting in Hanmer Springs. K Poiner expressed the concern that she has been asking for the Plan for some time with no response from Mainpower. The Manager Amenities and Special Projects advised that there is currently a trend to use led lights rather than sodium lights warning that the led light cost almost $1000 each however he assured the meeting that they are very efficient. It was noted that the Board has funds budgeted for lighting and it was agreed that K Poiner, J Fletcher and C Preston look at the plans and identify any gaps or poles that need to be moved. 2.3 Footpath budgets The Manager Amenities and Special Projects advised that the work at Acheron Heights, the extension to the footpath on the Woodbank Rd/SH7A intersection and opposite the Medical Centre will be done this year. 2.4 Charges for Helicopter Landings in the Domain. The meeting noted that the casual rate charged by DoC is $25 per landing however it was agreed that the Board would not pursue charging for casual landing in the Domain. 3. FORWARD PLANNING PROGRAMME The Forward Planning Programme was provided for the Board s information. 4. COUNCIL UPDATE Reports from the August 2012 Council meeting and August 2012 Strategy and Policy Committee meetings were tabled for the information of the Board.

5 3 5. CORRESPONDENCE Outward D J Greenfield It was noted that a second reply from Mr Greenfield has since been received and was tabled at the meeting requesting details of the letter sent to Radio NZ. A copy of the original letter has been sent to him. Inward D J Greenfield re the Hanmer Springs reservoir The Chairperson advised that he has looked at the Reservoir and noted that the retaining wall is showing signs of bowing in one place. Mr Fletcher noted that sometimes queries are made at meetings but the answers do not come to the next meeting and therefore are not recorded in the Minutes. Mr Fletcher noted that this can be confusing for the public who are not aware of what has been done and urged the committee to consider this in future. The Manager Amenities and Special Projects advised that a Resource Consent was not needed for this work however he expressed concern about the state of the retaining wall and it was agreed that this needs to be looked at by the Utilities department and a report bought back to the Board. The Board also expressed the desire to see any reply sent to Mr Greenfield. THAT A RESPONSE BE MADE TO MR GREENFIELD ADVISING THAT THE UTILITIES TEAM WILL PROVIDE ANSWERS TO THE QUESTIONS HE HAS RAISED. Malthus/Clarkson CARRIED Ecan re Coastal Policy Statement M & A Inglis re several concerns. Cr Malthus gave a background to the Resource Consent application made by Hanmer Haulage advising that the Consent is for the purpose of a building being erected for vehicles however it will also be used for accommodation as well as a gas distribution area. It was noted that the Board has seen the application. Cr Malthus advised that three parties were notified as part of the limited notification and two of those parties came to a preliminary meeting with the applicant. The applicant subsequently suggested that the building site be moved forward and this suggestion then went to a Resource Consent hearing following which a number of other parties advised they should have been notified. The hearing has now been adjourned. It was noted that Council staff made the decision regarding the limited notification and the Chairperson advised that Council staff have since had that decision peer reviewed and it was seen to be appropriate.

6 4 B Clarkson noted that the concerns are that the Consent stipulates the number of vehicle movements but the general feeling is that it won t be adhered to and there will be more traffic movements than cited. K Poiner noted that it is hard to police vehicle movements. The Chairperson noted that the Inglis concern is about the use of the road and not the land use. The meeting noted that the land zoning for the site is general management and not rural which is different to residential. Cr Malthus suggested that the Board cannot do much about this instance however he suggested that zonings may need to be considered during a future District Plan review. W Clarkson agreed noting that this needs to be considered wisely as he believed the Board s role is to ensure that proper process is followed. The meeting agreed. It was noted that the second concern in the Inglis letter related to the use of the residential section at number 12 Woodbank Road and the Chair advised that the resident sometimes parks his truck on the road edge which he is entitled to do. The letter also expressed concerns regarding the entrance to Hanmer Springs on SH7A and the Chair advised that this has been bought to the attention of the garage proprietors who are now making an honest effort to keep the area tidy. B Clarkson suggested that all these concerns point to the lack of a commercial area in Hanmer Springs and the meeting agreed. Hanmer Springs Library Volunteers The Chairperson noted that the submission from the Hanmer Springs Library has been provided for the Board s information. Mr Fletcher noted that the main concern expressed in the submission appears to be more of an issue in getting the Library operating properly rather than the opening hours which is a management issue and not a concern for the Board. Cr Malthus advised that he is unsure how major the concerns are. K Poiner noted the concerns regarding the Internet service and suggested that these be directed to the Hanmer Springs Business Association as there is a need for free wifi in Hanmer Springs. It was agreed that the submission be acknowledged and the volunteers advised that the Board will bring their concerns to the attention of Council management. THAT THE CORRESPONDENCE BE ACCEPTED PRESTON/POINER CARRIED 6. BUSINESS 6.1 FINANCIAL REPORT

7 5 The report from the Manager Financial Services providing a financial update up to 31 July 2012 was considered and the following points noted C Preston noted the drop in Development Contributions and suggested that there is a need to keep an eye on this. W Clarkson noted that the report is not showing any rate income for Reserves in the last year but the current year budget shows an income of $17,250.The Manager Amenities and Special Projects suggested this would be for the Campground and Mr Clarkson agreed to clarify this. Cr Malthus noted that the Canterbury Trust and Trustpower grants are not shown in the report and expressed his concern that they have not been carried over as the grants are administered by the Board and should be included in the operating revenue. Cr Malthus noted that the Reserves Contestable fund has been tagged for the Consultant for the upgrade of the Sports Pavilion and also BBQs for the Domain and he suggested that these projects need to be done. C Preston queried when the insurances are paid and the Manager Amenities and Special Projects advised that the payment dates are variable. THAT THE INFORMATION BE RECEIVED Fletcher/Clarkson CARRIED 6.2 DISTRICT PLAN REVIEW The report from the Policy Planner advised that Council are seeking feedback from the Community Board on local knowledge relating to flooding in the Hanmer Springs area. The Chairperson suggested that the area from the northern most point of Jacks Pass to the Clarence Valley Road be included noting that the sections on the right hand side are prone to flooding. Other areas noted were between St James Avenue and Denby Place; the top part of Alpine Avenue between Alpine Ave and Acheron Heights; Harrogate Street outside Alpine Lodge; Fraser Close near the mini golf course and Hanmer Springs Road between Tarndale Place and Woodbank Road, The meeting noted that the northern side of River Road and Medway Road often gets washed out and is reliant on residents to maintain. K Poiner noted that SH7 between Dons Fan and Handisides Stream is also a flood risk as the road is very low. The meeting noted that this would be a Transit concern rather than the Boards and it was agreed that a letter be written expressing the Boards concerns. The Chairperson noted that the Rogerson River where it goes over Woodbank Road is a concern. W Clarkson noted that there is a threat of flooding around

8 6 the Hanmer River Bridge due to Willow trees in the river bed. Cr Malthus advised that Council have taken the concerns regarding the Willow trees to Ecan but the meeting agreed that a letter be written from the Board on the flooding concerns with a copy to Transit NZ. The meeting adjourned at 2.56 for afternoon tea and resumed at NOTIFICATION OF DRAFT RESERVES MANAGEMENT PLAN 2012 The report from the Policy Planner advised that the Reserves Management Plan has been reviewed following meetings with Reserve Committees and Council are now seeking feedback from the Community Board in relation to the Hanmer Springs Reserves. The Chairperson advised that he is unsure about the difference between the Governance and Management of Reserves noting that some of these have been changed. The Policy Planner advised via a Conference Call that Management is the day to day management and advised that the review was not intended to change the Plan but to record what is currently happening. The Planner asked that she be advised of any errors in the Plan. The changes noted included The omission of the Children Playground and equipment in Chisholm Park; Acheron Heights Management to be Community Board; The Conical Hill Reserve this appears to be inconsistent with the Management Plan for the Conical Hill Forest in regard to exotic versus native planting. C Preston suggested an explanation of the Harvest Management Plan be included in the document and Cr Malthus suggested that the installation of a toilet be included in the future development. Dog Stream Pump Track to be included; Larch Reserve - planting of Larch and Native Amenity trees to be included; Lodge Reserve Installation of a Wishing Well to be included,; Rogerson Track management changed to Council; Tarndale vehicle access and parking to be added to future developments; Memorial Hall Management to be changed from Council to the Board; The Delegations of the Board were considered and it was agreed that the day to day responsibility for the Domain Reserve remain with the Board, and noted that Brooke Dawson Park and Lodge Reserve are now District Reserves.

9 7 The meeting agreed that a letter be sent to the Hanmer Springs Lions seeking an update on progress with the Wishing Well project. THAT THE INFORMATION BE RECEIVED AND THE SUGGESTED AMENDMENTS BE MADE Poiner/Preston CARRIED 6.4 ARTS COUNCIL CHARTER The report from the Property Administration Officer advised that the Amuri Arts Council - Hanmer Springs Community Board Market Charter is due to be renewed and the Chair reminded the meeting that the report received at the last meeting from the Arts Council advised that the group are happy with the site for the Market. It was noted that the Charter does not include an annual fee and that there is a provision for charging under the Public Places Bylaw and the Manager Amenities and Special Projects advised that charges are made in other areas. THAT THE BOARD CHARGE $135 PER ANNUM FOR THE USE OF LODGE RESERVE FOR THE ARTS COUNCIL MARKET. Clarkson/Poiner CARRIED W Clarkson queried the positioning of the stalls in relation to the pathways and the Chair advised that he has looked at this and he can see no problem with the distance from the kerb. It was agreed however that the Charter stipulate that the stalls butt up to the pathway to prevent wear and damage to the grass. THAT THE CHARTER AND THE AMENDMENT BE PRESENTED TO THE AMURI ARTS COUNCIL FOR ACCEPTANCE Preston/Malthus CARRIED 6.5 FORWARD WORK PROGRAM AMENITIES AND SPECIAL PROJECTS The report from the Manager Amenities and Special Projects providing the Forward Work Program for that area was considered. It was noted that the report was provided in response to a request from the Community Board. The Chair thanked the Manager for the report and it was noted that the programs are not listed in any order. Shalane Hopkins joined at 3.10 and Mark and Anne Inglis joined the meeting at The Manager Amenities and Special Projects queried the role the Board want him to take in relation to the installation of the fitness equipment and it was agreed that the Manager be involved in this and that he purchases the BBQs for Brooke Dawson Park,

10 8 The Chair suggested that the Manager Amenities and Special Projects meets with a representative from Amuri Players to discuss the upgrade of the stage in the Town Hall and the meeting agreed noting that $10,000 has been allocated for this work. Cr Malthus advised that the Work Program is a result of a discussion with Council and noted that if an item is added to the work program then something has to come off it. It was agreed that the Board consider this program and prioritise the works on it THAT THE INFORMATION BE RECEIVED Preston/Poiner CARRIED 6.6 UPDATE ON THE DOCTORS HOUSE W Clarkson advised that options to fund the purchase of a house for the doctor are being investigated and advised that Harley Manion has presented options that he could provide suggesting that building would be the cheapest cost option. Mr Clarkson advised that this was taken back to the Community Trust and the Trust has been advised that a delegation should be made to the Community Board as this project needs to be included in the Annual Plan and ultimately out for public consultation. The meeting noted that the cost of the Doctors house would be an amenity rate to the ratepayers and agreed that it is now up the Community Trust to make an approach to the Board 6.6 UPDATE ON BROADBAND FOR THE SECURITY CAMERAS W Clarkson tabled an he had circulated prior to the meeting providing an update on the Security Cameras. Mr Clarkson advised that one camera is working but the wireless system installed for the second camera is not satisfactory and he suggested that the Board now needs to decide on what to how to deal with the problem. It was noted that the Board has two options 1) Linking both cameras to the Police Station with specialised equipment which will be unaffected by trees and buildings at a cost of $ GST or 2) Connecting each cameras to the internet with a static IP address which has the advantage of being able to access the cameras from anywhere with an internet connection. This option will have a cost of $1000 plus a monthly fee for the internet connection of between $40 and $100 per month. It was noted that the Board has $2000 which is listed as a grant to the Hanmer Springs Business Association for the cameras and it is now up to the Association as to how this is spent. The Chairperson noted that the money was budgeted for and it is in the community s interest that is be spent as budgeted.

11 9 THAT THE COMMUNITY BOARD AGREES TO USE THE CURRENT YEARS MAINTENANCE BUDGET OF UP TO $2000 AS A GRANT TO THE HANMER SPRINGS BUSINESS ASSOCIATION FOR THE UPGRADE OF THE WIRELESS NETWORK FOR THE SECURITY CAMERAS. Preston/Poiner CARRIED 6.7 CHAIRPERSON'S REPORT J Fletcher reported the following Lucas Lane has been surveyed and the boundary established. He advised that there is enough solid ground on the east side of the creek to erect the Board Walk and thereby reducing its length. It was noted that there is still some work to be done before final Board approval however the meeting agreed that the neighbours should be advised of the survey results and that it would be appropriate to share any resulting costs. The meeting noted that this work would be utilising a Road Reserve for a walking track and it was agreed that the gardeners be shown where the survey pegs are. Golf Course Concerns have been expressed about the Queen Mary walkway beside the golf course in regard to people walking on the Golf course. It was agreed that the gardeners erect a post and wire fence. Hanmer Springs Thermal Pools and Spa meeting the end of year report was down on budget but only by $120,000 to $150,000 and a large proportion of that was insurance costs. Consideration is being given to an expression of interest in the western wing of the Soldiers Block for administration. The Soldiers Bock steering group have met and had walk through with those interested in using the building. Mr Fletcher advised that he believed the group will be able to submit an expression of interest from local businesses and individuals but it will be a challenge. Jollies Pass Loop Road The Chair advised that he has looked at this road with Downer staff and reminded the Board that it had been agreed to restore this road for use by 2 wheel drive vehicles in the summer however he advised this will be very costly as there is a lot of shingle work to be done as well as a culvert washed out. Mr Fletcher noted that the Jollies Pass side is the worst following the snow fall in winter and the Team Leader Roading has suggested that it be opened for four wheel drive use only but appropriate signage would be needed. Mr Fletcher advised that Downers are putting a costing to Council on how this would be done and asked the meeting if there is still a wish to maintain it to a two wheel drive standard for 8 months. W Clarkson asked if the road is open to four wheel drive vehicles only and signs are put in place is the Board covered for any liability. Cr Malthus left the meeting at 5.05pm

12 10 K Poiner suggested that the work could be done in a staged process but the Manager Amenities and Special Projects advised that it would be a low priority for Council. The meeting agreed that it would be disappointing to close the road completely and K Poiner counselled that it is a mistake to look at the current circumstances and not prepare for the future. She suggested asking for payment for the use of the road, The meeting agreed that once the costs are known the Board can have an informed discussion on this. Track Network Group the Chair reported on the recent meeting of the Track Network Group. 6.8 COUNCILLOR S REPORT There was no Councillor s report. 7. PUBLIC FORUM 6.9 BOARD PORTFOLIO REPORTS The meeting considered the Portfolio Report from B Clarkson which advised that only one Consent application has been received but there are no concerns relating to it. (This session was dealt with earlier in the meeting but is recorded as per the Agenda order.) 7.1 HANMER SPRINGS FOREST CAMP ART AND FILM FESTIVAL Shalane Hopkins spoke to the Board on the proposed Forest Camp Art and Film Festival in January 14th 20 th 2013 to raise $30,000 for the Forest Camp. Ms Hopkins advised that it will be a family focus event and the organisers want to promote New Zealand artists. The event will include Anika Moa, and an open air cinema. Ms Hopkins advised that she just wants to make the Board aware of the event noting that it is a fundraising event and the community will be relied on to help. C Preston queried if the organisers have an area set aside for parking and Ms Hopkins advised that a Resource Consent has been applied for and two paddocks have been set aside for parking. K Poiner queried the Arts stalls and Ms Hopkins replied that it is hoped to have as many local artists and bands as possible. The Chairperson thanked the visitors and invited them to approach the Board if they needed any further assistance. Mr Fletcher also noted that the Tourism Board are interested in assisting with this type of event after the first year.

13 ANNE AND MARK INGLIS Mr and Mrs Inglis spoke to the meeting regarding their letter which had been discussed during the correspondence item. Mr Inglis advised that both he and Mrs Inglis have both found it disturbing that they were not notified or consulted about the Hanmer Haulage consent application and believe that it would have been logical to have been notified. Mr Inglis advised that they have lived in Woodbank Road for seven years and in that time they have seen a significant increase in traffic on Woodbank Road particularly stock trucks. Mr Inglis noted that he understands the stock trucks using the road because of the rural environment however he is concerned about the increase in industrial traffic movements. Mr Inglis also noted that a lot of young children reside at the beginning of Hanmer Springs and there is a safety issue due to the number of vehicle movements. Mr Inglis also advised of his concerns in regard to two commercial trucks being parked all day on a section on Woodbank road with no attempt being made to disguise them and he noted that he sees the growth of Hanmer Springs being reactive rather than proactive. Mr Inglis suggested that Council should manage an area where small businesses could economically set up and suggested this be near the Mitre 10 area. The Chairperson agreed with Mr Inglis that commercial areas are limited in Hanmer Springs but noted that there will be an opportunity to review this at the time of the District Plan review. However Mr Fletcher advised that he disagrees with Mr Inglis regarding using the Mitre 10 area of Jacks Pass Road for commercial zoning because residents in that area would then suffer the consequences. Cr Malthus advised that Woodbank Road is zoned a General Management area and not rural which means that most activities can be carried out there, however he noted that the time has come where there is a need to reconsider this zoning and this will happen at the time of the District Plan review. K Poiner noted that Mr Inglis has raised some valid points and B Clarkson agreed advising that the Board do recognise the lack of commercial areas in Hanmer Springs and this will be a matter of priority at the next District Plan review particularly the safety issues and agreed that there is a need to be smarter. The Chair advised Mr Inglis that the concern he has expressed in regard to the state of the garage site at the entrance to Hanmer Springs is being dealt with and the proprietors are attempting to tidy up the area. 8. URGENT BUSINESS There was no urgent business raised. The meeting closed at 5.21 pm.

14 12 Confirmed Date Chairperson

15 13 1 Item Initiation Matters to be actioned 1st person Due month Action Numb Date OPERATIONAL 1 16-Feb-09 Signage entranceway to Hanmer Springs at SH 7/7A intersection. C Preston Dec To be handed to Scott Callaway for a designer Nov-10 Report to Board on street lighting in the K Poiner, C business area. Preston and the Chair to meet and identify requirements 3 18-Apr-11 Removal of hedge and installation of chains and bollards at thejacks Pass Rd pedestrian entrance to QMH ( Chisholm Ward). B Yates End of October 2012 Work to be coordinated with other contractors for kerbing, sump repairs and paving Apr-11 Amuri Avenue toilets upgrade B Yates November Plumber booked in for Oct/ Nov. Need to coordinate, builder, tiler and painter once definite date determined 5 19-Jul-10 Investigate the establishment of a Rural Fire Party 6 19-Dec-11 Advise Pita Alexander of the cost of three seats for Conical Hill walkway 7 23-Jan-12 Larch Reserve gate from Torquay Terrace Jan-12 Investigate a strategy for wireless internet in Hanmer Springs 9 20-Feb-12 Investigate extending the footpath intersection of SH7A and Argelins Rd Feb-12 Information signs - Investigate putting a brochure holder on the signs and erect a further sign at the Layby area. HANMER SPRINGS COMMUNITY BOARD ACTION SHEET Actioned by C Preston December To contact Allan Grigg again. B Yates Oct-12 3 seats have been delivered and partly paid for by Mr Alexander. Gardeners are to select appropriate sites on Conical Hill walkway and pour concrete bases. B Yates October Gate to be locked and the Board Chair to be provided with a key. C Preston Have had a meeting with Jason for background. Bruce Yates Nov-12 Work programmed for Oct/Nov B Yates Mar-12 Prune trees at the turnaround area at the top of Conical Hill Rd R Ensor/ Gardeners May-12 Arrange the installtion of Banners C Preston Sept/Octob er Apr-12 Review yellow parking lines in the J Whyte Inspection village. to be done in November May-12 Report to August meeting on how to progress a feasibility report on the Upgrade of the Sports Pavilion Jun-12 Set up some protocol in regard to Wasp control B Yates B Yates November Oct-12 New sign installed at layby. B Yates to clarify size of brochure with HSBA and how holders will be re-stocked Under action Discussed with Jason Fletcher and arranged for Spraymarks to carryout the marking - A further inspection will be done in summer with Jason & Carl. Thomas Hanmer Drive to be included Chairperson to visit other areas before progressing this. To provide oral report Hanmer Springs Community BdHanmer Springs Community Bd Action Sheet (5) 8/10/2012

16 14 2 Item Initiation Matters to be actioned 1st person Due month Action Numb Date OPERATIONAL Jul-12 Meet with the Gardeners and G Abbott R Ensor to prioritise their work load and form a forward planning program Jul-12 Speak to Ross Carter re motorcycle area J Fletcher August Aug-12 Investigate a Reserve Closure Protcol. J Batchelor Aug-12 Follow up incorrect spelling of Ensor on road signage M Dowdall Downers advised 22nd August Sep-12 Response from the Utilities Team to Mr P Farrant In Agenda Greenfield to be supplied to the Board Sept `12 Investigate the state of the retaining wall at the Hanmer Springs reservoir D Edge Aug-12 Get concrete in Poole Lane water blasted J Fletcher Completed STRATEGIC Jul-10 List contracts Bruce Yates Grass Cutting - Delta - renewed till June 2014; Street Cleaning - Transpacific Refuse Collection - Waste Control - exp Apr-11 Township Lighting Review K Poiner March Jun-12 Review Directional Signage Policy MASP October Jun-12 Review Snow Policy MRU March Jun-12 Review Arts Council Market Charter PAO August Jul-12 Report back on investigations on Scott Rose "growing" the population of Hanmer Springs TO DO Aug-10 Welcome to Hanmer Springs sign to be oiled annually Bruce Yates April/Octob er Sign to be Oiled in October and April of each year. R Ensor to Jul-11 Update village map annually MASP November Hanmer Springs Community BdHanmer Springs Community Bd Action Sheet (5) 8/10/2012

17 15 KNOWN HSCB FORWARD PROGRAMME (EXCLUDING PUBLIC EXCLUDED) Meeting Date Report/Other Responsibility October Report on visit to other upgraded Sport Pavilions CHAIRPERSON October Review of Directional Signage Policy MASP November Consider Budget for 2013/2014 Committee March Review of Snow Policy MRU Acronym Key: CEO Chief Executive Officer MASP Manager Amenities & Special Projects MCCS Manager Community & Corporate Services MES Manager Environmental Services MFS Manager Financial Services MRU Manager Roading & Utilities PAO Property Administration Officer CS Committee Secretary

18 16 Council Meeting Update September 2012 Below is a brief update on the reports and discussions from the Council meeting of 27 September The Council meeting agenda can be viewed on the Council website at the link below: (click on the relevant meeting) Hanmer Springs Thermal Pools and Spa Governance Workshop Outcomes The Council reviewed the governance and management arrangements for the Hanmer Springs Thermal Pools and Spa (HSTP&S) to look at what the most appropriate governance and management structure is for this significant activity. The Council agreed on some changes to the way the HSTP&S are managed and the reporting structure back to the Council. The HSTP&S Management Committee was retained with the same delegations and the main changes related to how that Committee reports to the Council, the introduction of a Statement of Intent for the Committee and a Letter of Expectation for the Chairperson. The Council also made changes to the membership of the Audit and Risk Committee and HSTP&S Management Committee to improve balance and transparency, given the Audit and Risk Committee has a new monitoring role for some HSTP&S financial activity. Targeted Tourism Rate The Council-appointed working group reviewing the Targeted Tourism Rate reported back with recommendations for consideration. The Council adopted for public consultation the working group s recommendations to have a new banded system for the payment of the Targeted Tourism Rate. The consultation period runs from 10 October to 11 November Oral submissions will be heard on 21 November with the Council considering its final decision at its meeting on 29 November Hurunui-Waiau Zone Committee Update The Council received an update on the recent activity of the Hurunui-Waiau Zone Committee. Possible Use of Rutherford Reserve for Holding Stalls The Council considered a request from the organiser of the Counter Fete for approval to use Rutherford Reserve in Culverden for stalls on the day of the Culverden Christmas Country Fete. On the recommendation of the Amuri Community Committee, the Council agreed to retain the status quo for 2012 (stalls not permitted on the reserve) and to give consideration to the matter for future years, in a more timely fashion. This would allow the Amuri Community Committee to fully consider the matter and make a recommendation back to the Council. Parking on Amuri Avenue Reserve The Council did not approve a recommendation to appoint Hanmer Springs Security Services to carry out the role of ranger in relation to unauthorised vehicular access and parking on reserves in Hanmer Springs. The Council instead agreed to monitor parking in Hanmer Springs reserves to see if a ranger is required. Motorcross in the Hurunui District The Council received a background report with respect to the deputation it would be receiving on motorcross activity in the district. The running of motocross events has become more contentious over the last 18 months with an increase in complaints from neighbours in relation to unreasonable noise levels. Other issues such as parking on the road verge, litter and damage to the road have been raised with officers. It was noted that the future of motocross activity in the district was uncertain.

19 17 Proposed Land and Water Regional Plan The Council received an overview and identification of issues for the Proposed Land and Water Regional Plan. The Council then worked through a draft submission prepared on its behalf by Jane Whyte from Response Planning and approved it with some amendments. Submissions close on 5 October 2012 and after closing the Canterbury Regional Council will make available a summary of submissions and call for further submissions. The Council noted some areas it may wish to make further submissions on. Request for Financial Contribution to Courage Road Upgrade The Council was advised that the developers of the Wineberry subdivision in Courage Road, Amberley had requested a Council contribution towards their costs of upgrading Courage Road along the frontage of their property. The Council declined to make an ex-gratia payment to the Wineberry developers. Unsubsidised Roading Funding Allocation Request The Council approved the Roading Department s recommendation that funding from the unsubsidised roading account be used to match fund New Zealand Transport Agency subsidy monies for approved emergency works carried out through July and August Deputation A deputation was received from the Christchurch Off-Road Motorcycle Club. Its president, Terry Sparks, and Paul Searancke, a Motorcycling New Zealand Commissioner, addressed the Council to explain the issues and challenges they face in running motorcross events in the district. They noted many benefits that accrue to the district and asked the Council to consider ways that it and the club might work together to allow motorcross events to continue in the Hurunui. Omihi resident Chris Herbert also spoke in support of the motorcross events and noted the positive contribution they had made to fundraising at Waipara School. The Council asked officers to consider the issues raised and report back. Discussion with Canterbury Regional Council Commissioner The Council received its quarterly visit from Commissioner David Bedford. These visits from the Commissioner are a good opportunity to talk about shared issues and to improve the ongoing relationship between the Canterbury Regional Council and the Hurunui District Council. The main issues discussed were: the negative impacts of willows in local rivers; possible flooding risk on SH7 near Hanmer Springs; the lack of weed spraying on KiwiRail corridors; and the Proposed Land and Water Regional Plan. David Bedford also spoke about the role of Andrew Parrish, Principal Planner, Canterbury Regional Council, who was in attendance and would be working at the Hurunui District Council s Amberley office as a conduit between the two Councils, to assist in the District Plan Review work.

20 18 Strategy & Policy Committee Meeting Update - September 2012 Below is a brief update on the reports and discussions from the Strategy and Policy Committee meeting of 13 September The Committee meeting agenda and reports can be viewed on the Council website at the link below: (click on the relevant meeting) Biodiversity Update The Biodiversity Field Adviser provided an outline of his activities in June to August New Zealand Productivity Commission Inquiry into Local Government The Productivity Commission is conducting an inquiry into local government regulation and it released an Issues Paper in July The Council delegated a working group of Councillors Little, Harrė and Davison and the Manager Environmental Services to prepare a submission, which was tabled at the meeting. The Committee approved the submission with some amendments. The main amendment was to focus on the concept of subsidiarity, which is ensuring decisions are made at the most appropriate level, for example community, district, regional or national level. Coastal Environment Management Plan Following recommendations from a councillors workshop on Coastal Environment and Natural Hazards, the Council agreed to send a strong message to the Canterbury Regional Council that the Hurunui District Council supports the progression of the Regional Council s Defining and Mapping the Canterbury Coastal Environment project and that the Council wishes to work in close collaboration with the Regional Council on this project. The Council received two replies from the Regional Council indicating that it had paused the project to allow staff to review the process on how to give effect to the New Zealand Coastal Policy Statement. The Canterbury Regional Council commented that it strongly supports working in collaboration with the Hurunui District Council on matters such as these. Gambling Policy Review The Gambling Act 2003 and the Racing Act 2003 require Territorial Local Authorities to have a Class 4 Gambling Policy (being electronic gaming machines outside of casinos) and a TAB Venue Policy. These need to be reviewed on a three-yearly basis, including being available for public submission. The Committee approved the proposed policies for public consultation and sought more detailed information about the amount of money gambled in the district through electronic gaming machines. Roading Report to the End of August 2012 The Committee received a report that included an operational and financial review of the road maintenance contracts, works contracts, minor improvement projects and resealing of the district roads contract, up to the end of August Ross Anthony, representing Downer, the Council s road maintenance contractor, was in attendance to discuss general road maintenance matters with the Committee. Utilities Report to the End of August 2012 The Committee received an update report that included a comprehensive review of the utilities maintenance and operations, as well as all capital works through internal and external contracts, as at the end of August 2012.

21 19 Stormwater Asset Management Plan 2012 The Manager Roading and Utilities presented the first Hurunui District Council Stormwater Asset Management Plan (AMP) for endorsement. This was prepared as a core AMP in line with the decision the Council made in 2007 as to the appropriate asset management practice for its activities. The new plan is consistent with best practice espoused by Audit NZ and the National Asset Management steering group, and will be fed into the Council s next Long Term Plan for financial forecasting. The Committee endorsed the Stormwater AMP, as circulated, and noted that it was a living document that would be updated as key regional planning processes are implemented. Vehicle Replacement The Committee approved the replacement of vehicles for the Council s Emergency Management Officer and Water & Wastewater Supervisor. Urgent Business Cr Marie Black raised concerns on behalf of a constituent, regarding the operation and location of stalls in Culverden township coinciding with the Culverden Christmas Country Fete day. The Committee noted that this issue has a long history with varying opinions held in the local community. The Committee acknowledged that a proliferation of stalls throughout the town presented some challenges. It discussed whether it was worthwhile to allow stallholders to operate on Rutherford Reserve, on the Fete day only, as a compromise to them being spread throughout the town. It was requested that the Amuri Community Committee discuss this matter at its upcoming meeting on 19 September and consider whether it wishes to make a recommendation to the Council meeting on 27 September 2012.

22 20 19 September 2012 Maree Maree Hare Board Secretary Harmer Springs Community Board Hurunui District Council POBox 13 AMBERLEY Z j SEP E2VE 1012 Hurunui District Council Dear Maree Thank you for your letter of 12 September 2012, and the copy of the letter from March I will follow up with Radio New Zealand. I am not sanguine about a response, but we shall see. Yours sincerely, D J Greenfield PO Box 217 Hanmer Springs 7360

23 21 Maree Hare 20 September Mr D J Greenfield P O Box 217 Hanmer Springs 7360 Dear Mr Greenfield Thank you for the letters you sent to the Hanmer Springs Community Board recently. The Board considered both letters at their recent meeting and the following resolution was made THAT THE HANMER SPRINGS COMMUNITY BOARD ADVISES THAT A RESPONSE BE MADE TO MR GREENFIELD ADVISING THAT THE UTILITIES TEAM WILL PROVIDE ANSWERS TO THE QUESTIONS HE HAS RAISED. Malthus/Clarkson CARRIED Thank you for your continued interest in Hanmer Springs and I hope the responses you receive will answer your questions. Yours sincerely Maree Hare Board Secretary

24 22 Maree Hare 27 September Mrs M Spiers Secretary Library Volunteers 10 Acheron Heights Hanmer Springs 7334 Dear Marilyn Thank you for the submission you made to Council on behalf of the Hanmer Springs Library Volunteers regarding the proposed extension of opening hours at the Hanmer Library. The Hanmer Springs Community Board considered the points your submission made at their recent meeting and it was agreed that the Board will take your concerns to the attention of Council management. I am sure the Community Board wish to thank the volunteers for the great work they do in helping to provide the Library service in Hanmer Springs and hope that an acceptable resolution is reached in regard to the opening hours. Yours sincerely Maree Hare Board Secretary

25 23 Maree Hare 27 September The Hanmer Springs Lions Club c/- Mrs J Messervy P O Box 30 Hanmer Springs 7360 Dear Janet and Gloria In October 2011 you attended a Hanmer Springs Community Board meeting seeking permission to erect a Wishing Well on Lodge Reserve. You will no doubt remember that the Board supported your suggestion and asked that you bring a plan of the design for the Wishing Well back to the Board before construction. To date we have had no further communication from you in relation to this matter and the Board are now respectfully seeking an update on any progress you have made and a proposed timeline for the installation of the Wishing Well. Looking forward to your reply Yours sincerely Maree Hare Board Secretary

26 24 D J Greenfield 26 Denby Place HANMER SPRINGS RE: HANMER SPRINGS WATER RESERVOIR SITE Dear Mr Greenfield Your letter dated 30 August 2012 to Hurunui District Council has reference. I have been asked to provide information with respect to the questions that you have raised over the placement of the plastic drinking-water storage tanks at Hanmer Springs (under the Official Information Act and subsequent LGOIMA). Firstly, I have attached all file documentation that address much within the three key issues you have highlighted in your letter to Council. We see these issues being: a) The consent to build this tank farm b) The consent to build a retaining wall c) External reports regarding the reservoir or drinking-water storage tank farm siting The attached material includes three items, as described below - 1. A copy of the Geotechnical investigation proposal and report from Tonkin and Taylor in regard to the suitability of the site for the current purpose. 2. Sketches provided to the Contractor as part of Contract Notes that relate to the profile and position of the retaining wall. 3. Correspondence between the Planning Section of Hurunui District Council and your immediate neighbour at 28 Denby Place relating to the same matter and describing why resource consent was or was not required for this project after an application was made by the Utilities Section for consent. With respect to the retaining wall, the loading has been taken from the compacted fill layer on which the tanks are placed where the maximum load is experienced, any movement due to tank filling/emptying will be felt plus soil moisture variation (if any) could be experienced. The overlying gravel is not anticipated to have any significant additive consequence on the wall with seismic load impact. In this regard, the maximum height of the loading behind the wall is around 1100mm with the remainder being nothing more than a parapet. The bund referred to is the lip behind the wall shown on the attached drawing 3 as part of item 2 above. The bund has a very small lip of soil behind it on which a

27 25 polythene membrane is placed. This membrane sits under the tanks and is intended to act to direct any leakage directly to under-drains and out via the 200mm PVC drain. The bund is inherent in the site works and is not an external structure. It may be worth noting that the plastic tank configuration was one of three options presented to the Hanmer Springs Community Board at an earlier time. The other options were two larger and much higher steel lined tanks or site constructed concrete reservoirs, each designed to contain approximately 400m3 of drinking-water. These were considered to pose more risk from sudden failure, as they contain such a large volume of water within the one containment body. They would also tend to impart a greater lateral stress on the upper soil layers than the multiple tank option currently in place. Further to this, the multiple tanks were deemed to be less vertically intrusive within the urban land scape of Hanmer Springs with the selected colour meeting District Plan requirements; more readily than either concrete or steel and with a lower on-going maintenance requirement. I trust this material is of value to you in responding to your questions raised. Should you require any further information or elaboration to the above, please feel free to contact either Brett Beer or the undersigned during office hours. Yours sincerely Peter Farrant Utilities Project Engineer (Project Engineer to the Hanmer Springs Reservoir Improvement contract) Cc: Cllr Michael Malthus (Councillor for Hanmer Springs and Deputy Mayor) Jason Fletcher (Chairman of Hanmer Springs Community Board) Maree Hare (Secretary to Hanmer Springs Community Board) Andrew Dalziel (CEO for Hurunui District Council) David Edge (Manager Roading and Utilities at HDC) Brett Beer (Utilities Team Leader at HDC)

28 26 Maree Hare 1 October Mr T Hook ECan Area Engineer Ellesmere Centre P O Box 345 Christchurch 8140 Dear Tristan At the recent Hanmer Springs Community Board meeting concerns were expressed regarding the spread of Willows in the rivers in the Hanmer basin which will in turn lead to flooding across roads in the area. The Board are particularly concerned about the Hanmer River bridge area where a flood will not only wash out the Camping ground. Another area of concern is the low area between Dons Fan and Handisides Stream on SH 7 where the road is particularly low and where the road is gradually being eroded. The Community Board are aware that the Hurunui District Council has made an approach to you in regard to this matter and the Board members would like to advise of their support for Council s concerns. Yours sincerely Maree Hare Board Secretary Cc: Barry Stratton NZTA (Highways) P O Box Armagh Christchurch 8141

29 27 Meeting Date: 15 October 2012 REPORT TO: Hanmer Springs Community Board SUBJECT: Request from Off-road Motorcycling NZ REPORT BY: Property Administration Officer Signature: Author Josie Hemmings Manager Summary Report The Council has received a request from the Christchurch off-road Motorcycle Club to consider helping the Club to continue to run motor cross events in the Hurunui District in order to continue with assisting schools and community groups with fundraising. The Council has referred the request to the Ward Committees for consideration. Recommendation THAT THE HANMER SPRINGS COMMUNITY BOARD CONSIDERS ANY POTENTIAL LAND IN THE HANMER SPRINGS AREA THAT MAY BE SUITABLE FOR RUNNING MOTORCROSS EVENTS

30 28 BACKGROUND The Council received a deputation in its September meeting from the Christchurch Off-Road Motorcycle Club. The President Terry Sparks and a Motorcycling New Zealand Commissioner Paul Searancke addressed the Council to explain the issues and challenges they face in running motorcross events in the Hurunui District, despite the many benefits that Motorcross events provide to the district, such as fund raising for local schools. An Omihi resident spoke in support of motorcross events and noted the positive contribution they had made to fundraising at the Waipara School. The President and Commissioner asked the Council to consider ways the Motorcycle Club and Council may be able to work together to enable motorcross events to continue in the Hurunui District. It was noted that over the past 18 months the running of motorcross events had become more contentious with Council Officers receiving an increasing number of unreasonable noise complaints and complaints relating to other issues such as parking on road verges, litter and damage to the roads. The Council resolved that Council staff request the Ward Committees and the Hanmer Springs Community Board to consider any properties in their area (being either Council or privately owned or reserves) that may be suitable for holding motorcross events. Any potential land would need to be a reasonable distance from residential property and be large enough for carparking to be contained on site. Appendix 1 lists the Council owned properties and reserves within the Hanmer Springs Ward. There is no surplus Council land that would be considered suitable in the Hanmer Springs area, as all Council land and reserves are either developed and used for a specific purpose or the few that are not would be too small, too close to residential property or inaccessable. OPTIONS CONSIDERED Do Nothing Do nothing is not an option, as Council has been asked to consider ways to assist Motorcross events to continue in the Hurunui District. 1 st Option That the Hanmer Springs Community Board considers the requests and notes any privately owned land that members may be aware of that may be suitable for running motorcross events. POLICY AND PLAN CONSIDERATIONS Motorcross events whether run on Council or privately owned land would need to comply with the provisions set out in the District Plan:

31 29 Rule A1.2.14(c). A Temporary activities (c) Sporting events, public meetings, galas, market days, concerts, and temporary retail activities shall comply with the following standards: (i) Hours of operation: 7am 10pm. (ii) Duration: not exceeding a total of five days. (iii) Any existing or new accessway, used for a temporary activity established under this clause, on a District arterial or strategic arterial road shall meet the requirements set out in Rule A5.2.3(i) and (ii). (iv) Parking shall be fully contained within the property or site on which the temporary activity is being held. SIGNIFICANCE The recommendation is not deemed significant. MĀORI IMPLICATIONS Reference has been made to Te Poha o Tohu Raumati (Te Rūnanga o Kaikōura s Environmental Management Plan) on this issue, and no implications for Māori have been identified. FINANCIAL CONSIDERATIONS The matter would not involve an expense to the Council's budget. LEGAL CONSIDERATIONS There are no legal considerations required at this stage. CONCLUSION After considering all issues, options and the known views of those affected, as well as giving consideration to the level of significance and the legal and financial implications, the conclusion / recommendation of this report is THAT THE HANMER SPRINGS COMMUNITY BOARD CONSIDERS ANY POTENTIAL LAND IN THE HANMER SPRINGS AREA THAT MAY BE SUITABLE FOR RUNNING MOTORCROSS EVENTS. COMMUNITY OUTCOME(S) A desirable and safe place to live A place with a thriving local economy A place that demonstrates environmental responsibility APPENDICES 1. List of Hanmer Springs Council owned property and reserves.

32 30

33 31

34 32 Meeting Date: 15 October 2012 REPORT TO: SUBJECT: Hanmer Springs Community Board Targeted Tourism Rate REPORT BY: Tourism Marketing Officer Signature: Author Vanessa Nelmes Manager Audrey van der Monde Summary Report The Council considered a report setting out a proposed Targeted Tourism Rate (TTR) on Thursday, 27 September The proposal is for a different set of bands and criteria to base the TTR on. The Council s decision was to adopt the working parties recommendations for public consultation to have a new banded system for payment of the targeted tourism rate. The Council report and consultation information is appended to this report summary. The Board is entitled to submit on the Council s proposal. Recommendation THAT THE INFORMATION BE RECEIVED. THAT THE COMMUNITY BOARD DECIDES ON WHETHER IT WILL SUBMIT ON THE TARGETED TOURISM RATE PROPOSAL AND HOW IT WILL DO THIS.

35 33 BACKGROUND The Council decided to review its targeted tourism rate (TTR) and had indicated it would do this in the Hurunui Community Long Term Plan. A working group was formed and developed an alternative rating model for tourism. The aim was to find a way to make the targeted tourism rate fair and equitable for all visitor related businesses in the district. The members used Page 16 of the Ray Sleeman Report that asks What is Fair? and What is Equitable? as the base for determining an alternative TTR funding model. The members revisited the criteria and exemption list (Page 15, Sleeman report) and agreed that it was largely relevant. These are listed below: Criteria to use to select visitor businesses that should be paying the TTR accommodation services food and beverage road, rail, water, air passenger transport / freight (?) travel agencies motor vehicle hire and rental holiday home rental (trigger is those that advertise e.g. with company, own website) libraries, archives, museums other sport and recreation services retail sales - alcohol retail sales - clothing and footwear retail sales - food, beverages, tobacco and other groceries retail sales - fuel and automotive products retail sales - retail medicines and toiletries retail sales - tourist consumer durables (souvenirs) retail sales - other shopping financial services (e.g. banks and post offices) social and health related services other tourism related services other personal services (e.g. beauty products, massage) Proposed Exemption List Hurunui District Council property that is not leased out Medical centres Clubs and incorporated societies (bowling greens, golf clubs) Tree and plant nurseries and similar e.g. landscaping Artists are exempt if there is no studio readily accessible Hairdressers unless they provide another service such as a beautician and/or have an onsite retail section. Petrol stations - fuel card only pumps are automatically exempt. Owners can make application to Hurunui District Council to reduce the rate to $100 based on location, through-put, opening hours etc. Garages that don t sell fuel and who may or may not have a non-automotive retail section Smaller rural businesses such as stores or rural supermarkets can make application to Hurunui District Council for exemption of TTR. Events that don t require a liquor or food licence. Hanmer Springs Thermal Pools (including all businesses on site) because of its current direct contribution to tourism marketing in the district.

36 34 A proposed new set of bands to determine the amount different types of businesses will pay was agreed to at the Council meeting on 27 September and is displayed in the table below: Proposed new bands for the whole district Proposed new band Proposed new rate Current Class Levels Proposed Business numbers Proposed total income A $200 A & B 443 $88,600 B $500 C & D & E 453 $226,550 C $900 F & G 27 $24,300 D $1100 H & I 2 $2,200 Totals 925 $341,650 The following proposed criteria was also agreed to: When multiple businesses are located on one premise they will be charged separately. When a business runs two activities as part of one business then it will be charged the upper band. A business within the Hurunui District that there is a reasonable expectation that a visitor would use. All rateable properties within the Hurunui District that hold either an On, Off or Winemakers Licence as required by the Sale of Liquor Act 1989 except Sports Clubs. All rateable properties within the Hurunui District that hold a Health Licence as required by the Food Hygiene Regulations 1974 except Sports Clubs, Hairdressers, Abattoirs, Apiaries, or holders of a minor health licence. All rateable properties within the ward of Hanmer Springs that are used for any use other than solely private use, or emergency services buildings, or that are used for an use other than an economic farming or forestry unit, but only to the extent that the unit is solely for farming or forestry purposes. The types of businesses that fit into each band are shown below: BAND A small bed & breakfasts (up to 2 bedrooms) holiday homes (up to 2 bedrooms) holiday homes that are rented on a permanent basis holiday homes (owner/operator) service stations without shops small takeaway/tearooms (outside Hanmer Springs) council leased property hairdressers with a beauty/health treatment service any district wide business property not captured in bands B, C or D BAND B accommodation with 3-10 bedrooms holiday homes with 3+ bedrooms hotels with unit titles holiday home coordinators (1-20 homes available for rent) motel units (both self-contained and serviced) campgrounds/holiday parks

37 35 passenger services/freight to Hanmer Springs all wineries with an on or off licence supermarkets with liquor licence garages with shops (can apply to Band A) retail stores (alcohol, clothing, souvenirs etc) restaurants and cafés special and commercial events that require a liquor or food licence businesses not otherwise described that have a relationship with visitors such as fishing charters, horse trekking (these businesses have the right to appeal band b category) BAND C accommodation with bedrooms taverns holiday home coordinators (21+ homes available for rent) BAND D accommodation with 21+ bedrooms OPTIONS CONSIDERED 1 st Option Do nothing The Board is not required to submit on the Council s proposal and can opt to do nothing. 2 nd Option Submit to the Council on the TTR Proposal The Board has a legal right to submit to any proposals made by the Council. If this is an option that the Board wishes to exercise, it will need to decide how or who will compose the submission. The submission will need to be received by the Council no later than 11 November The submission does not need to be formally ratified by the Board if at this meeting, the Board agrees to the process of how the submission will be formed. POLICY AND PLAN CONSIDERATIONS The proposal will present a change to the Council s rating policy. SIGNIFICANCE The Council is regarding this matter as significant and will publicly consult before confirming its decision. Consultation Timeline 10 October to 11 November 2012: open for and receiving public submissions 21 November 2012: extraordinary Council meeting to review submissions including those who wish to speak to their submissions 29 November 2012: alternative targeted tourism rate ratified by Council MĀORI IMPLICATIONS There are no implications for Māori. FINANCIAL CONSIDERATIONS There are no funding implications.

38 36 CONCLUSION After considering all issues, options and the known views of those affected, as well as giving consideration to the level of significance and the legal and financial implications, the recommendation of this report is for the Board to decide whether it will submit on the targeted tourism rate proposal. COMMUNITY OUTCOME(S) The recommendation will contribute toward the following community outcome: A place with a thriving local economy APPENDICES 1. Statement of Proposal Proposed Targeted Tourism Rate 2. Summary of Proposal Proposed Targeted Tourism Rate

39 37 PROPOSED TARGETED TOURISM RATE STATEMENT OF PROPOSAL Consultation closes: Sunday 11 November 2012 Post Submissions to: PO Box 13, Amberley Submissions to: Submission Forms also available at: and views/have your say/

40 38 Table of Contents 1. Background 3 2. The Current Targeted Tourism Rate 3 3. The Proposed Targeted Tourism Rate 4 4. Who else will be consulted? 7 5. How to Make a Submission 7 Appendices: Appendix A: Submission Form

41 39 1. Background Our tourism promotion and limited district promotion is currently carried out through one of our council committees called the Hurunui Tourism Board. Those who pay for tourism promotion are ratepayers and businesses who are deemed to be involved directly in the visitor / tourism sector, plus there is an additional contribution of $45,000 from the Hanmer Springs Thermal Pools and Spa. The way we fund this is through a targeted tourism rate (TTR) which has had its share of controversy. The issue of who benefits from tourism and who should fund it is a challenging issue and we want to develop a better way to do this. You now have an opportunity to influence the future direction the targeted tourism rate by submitting on our proposed new model. The Council indicated its intention to review the targeted tourism rate in the draft Hurunui Community Long Term Plan 2012/22. A number of submissions were received on this topic supporting the need for this rate to be reviewed. The Council formed a working group of councillors to review the targeted tourism. We are aiming to phase out the current targeted tourism rate in 2013/14 to make way for a new model to take effect. The goal of the working group was to redefine the current criteria and class levels of the current targeted tourism rate so it is fair and equitable to all businesses related to the visitor industry or that have an expectation that visitors to our district would use their business. 2. The Current Targeted Tourism Rate Those who currently pay the targeted tourism rate are identified based on the following criteria: the use to which the land is put the capital value of the improvements on the land or the location of the land The targeted rate is assessed on the following: 1. All rateable properties within the Ward of Hanmer Springs that are used for any use other than solely private use; or emergency services buildings, or that are used for any use other than economic farming or forestry unit, but only to the extent that the unit is used solely for farming or forestry purposes; or 2. All rateable properties within the Hurunui District that hold either a On, Off or Winemakers License as required by the Sale of Liquor Act 1989 except Sports Clubs; or 3. All rateable properties within the Hurunui District that hold a Health License as required by the Food Hygiene Regulations 1974 except Sports Clubs or Hairdressers or Abattoirs or Apiaries; or 4. All rateable properties within the Hurunui District that are used for accommodation purposes on commercially zoned land with a land use category of CAPA, CAPB; or 5. All rateable properties within the Hurunui District that are used for the sale of petroleum products with a land use category of CSP; or 6. All rateable properties within the Hurunui District that are used for Commercial Tourism operations with a land use category of CTP.

42 40 The Targeted Tourism Rate is calculated on the following classes in terms of the value of improvements of the rating unit as follows: Class Value of improvements to rating unit Targeted rate 2012/13 Totals Properties $ Class A $100 to $150,000 $ ,467 Class B $150,001 to $250,000 $ ,866 Class C $250,001 to $350,000 $ ,704 Class D $350,001 to $450,000 $ ,658 Class E $450,001 to $550,000 $ ,258 Class F $550,001 to $650,000 $ ,840 Class G $650,001 to $750,000 $ ,475 Class H $750,001 to $850,000 $ ,492 Class I $850,001 Plus $ , ,816 Issues that have been raised to Council by ratepayers, businesses and holiday home owners concerning the targeted tourism rate include: High asset value has limited correlation with business potential and profitability Some businesses that should be paying the rate are not Bed and Breakfast operations are assessed on the total capital value of their property even though they are not part of the tourism operation Long term rental properties are captured by the rate even though the people staying are more likely to be people working in the tourism sector than visitors All ratepayers should pay as everyone benefits from tourism Some holiday home owners thing they are the only ones that pay the rate The targeted rate is not fair The targeted rate is not equitable 3. The Proposed Targeted Tourism Rate The working group developed the proposed new model for the targeted tourism rate which has been approved by the wider Council. This is only a proposal at this stage and the Council is keen to hear submissions on the new model before it is finalised or modified, depending on the feedback. The proposal for allocating and charging the new targeted tourism rate includes a criteria identifying visitor businesses that benefit from tourism, and it also includes a proposed exemption list (see Appendix A for the full list). A new set of bands to determine the amount different types of businesses would pay has also been developed. The proposed bands are displayed in the table below:

43 41 Proposed new bands for the whole district Proposed new band Proposed new rate Current levels Proposed Business numbers Proposed total income A $200 A & B 443 $88,600 B $500 C & D & E 453 $226,550 C $900 F & G 27 $24,300 D $1100 H & I 2 $2,200 Totals 925 $341,650 Categories of businesses have been identified to decide which of the proposed bands they fit into. Criteria to use to select visitor businesses that should be paying the TTR accommodation services food and beverage road, rail, water, air passenger transport / freight (?) travel agencies motor vehicle hire and rental holiday home rental (trigger is those that advertise e.g. with company, own website) libraries, archives, museums other sport and recreation services retail sales - alcohol retail sales - clothing and footwear retail sales - food, beverages, tobacco and other groceries retail sales - fuel and automotive products retail sales - retail medicines and toiletries retail sales - tourist consumer durables (souvenirs) retail sales - other shopping financial services (e.g. banks and post offices) social and health related services other tourism related services other personal services (e.g. beauty products, massage) Proposed Exemption List Hurunui District Council property that is not leased out Medical centres Clubs and incorporated societies (bowling greens, golf clubs) Tree and plant nurseries and similar e.g. landscaping Artists are exempt if there is no studio readily accessible Hairdressers unless they provide another service such as a beautician and/or have an onsite retail section. Petrol stations - fuel card only pumps are automatically exempt. Owners can make application to Hurunui District Council to reduce the rate to $100 based on location, through-put, opening hours etc. Garages that don t sell fuel and who may or may not have a non-automotive retail section Smaller rural businesses such as stores or rural supermarkets can make application to Hurunui District Council for exemption of TTR. Events that don t require a liquor or food licence. Hanmer Springs Thermal Pools (including all businesses on site) because of its current direct contribution to tourism marketing in the district.

44 42 The working group are proposing that: When multiple businesses are located on one premise they will be charged separately. When a business runs two activities as part of one business then it will be charged the upper band. A business within the Hurunui District that there is a reasonable expectation that a visitor would use. All rateable properties within the Hurunui District that hold either an On, Off or Winemakers Licence as required by the Sale of Liquor Act 1989 except Sports Clubs. All rateable properties within the Hurunui District that hold a Health Licence as required by the Food Hygiene Regulations 1974 except Sports Clubs, Hairdressers, Abattoirs, Apiaries, or holders of a minor health licence. All rateable properties within the ward of Hanmer Springs that are used for any use other than solely private use, or emergency services buildings, or that are used for an use other than an economic farming or forestry unit, but only to the extent that the unit is solely for farming or forestry purposes. The types of businesses that fit into each band are shown below: BAND A small bed & breakfasts (up to 2 bedrooms) holiday homes (up to 2 bedrooms) holiday homes that are rented on a permanent basis holiday homes (owner/operator) service stations without shops small takeaway/tearooms (outside Hanmer Springs) council leased property hairdressers with a beauty/health treatment service any district wide business property not captured in bands B, C or D BAND B accommodation with 3-10 bedrooms holiday homes with 3+ bedrooms hotels with unit titles holiday home coordinators (1-20 homes available for rent) motel units (both self-contained and serviced) campgrounds/holiday parks passenger services/freight to Hanmer Springs all wineries with an on or off licence supermarkets with liquor licence garages with shops (can apply to Band A) retail stores (alcohol, clothing, souvenirs etc) restaurants and cafés special and commercial events that require a liquor or food licence businesses not otherwise described that have a relationship with visitors such as fishing charters, horse trekking (these businesses have the right to appeal band b category) BAND C accommodation with bedrooms taverns holiday home coordinators (21+ homes available for rent) BAND D accommodation with 21+ bedrooms

45 43 4. Who else will be consulted? A number of interested parties will be approached to invite submission to the targeted tourism rate, they include: Tourism businesses as listed on Hurunui Tourism s database Hanmer Springs Business Association Local promotional groups based in the following areas Hurunui/Hawarden area, Cheviot, Waiau/Mt Lyford, Waipara Valley and Amberley Waipara Valley Winegrowers Members of the public who have previously submitted to the LTP about tourism and/or the targeted tourism rate Members of the Hurunui public who have requested a targeted tourism rates remission Organisers of events in the Hurunui district Holiday home owners in the Hanmer Springs ward 5. How to Make a Submission Anybody can make a submission on the proposed targeted tourism rate. Submissions must be made in writing. You can do this online, or us, or send in a submission form or letter using the addresses below. Online: Letter: Hand deliver: submissions@hurunui.govt.nz Targeted Tourism Rate Submission, Hurunui District Council, PO Box 13, Amberley 7441 Hurunui District Council, 66 Carters Road, Amberley Please say on your submission whether you wish to speak to the Council about your submission. Council will meet on 21 November 2012 to hear submissions and to deliberate. Submissions close on Sunday 11 November Further copies of this proposal are available at any Hurunui council library or service centre, or can be downloaded from our website

46 44 Proposed Targeted Tourism Rate Submission Form APPENDIX A Please write your comments here: If you need more space please turn over and continue on the reverse. Tick one box I wish to be heard in support of my submission I do not wish to be heard in support of my submission If others make a similar submission I would/would not (delete one) be prepared to consider presenting a Full name of submitter: Postal address: Phone; Signature joint case with them at any hearing. Date: Signature of person making submission or authorized agent If you wish to be heard, you will need to keep your presentation to 5-10 minutes. Councillors will have read your written submission prior to the meeting. If you intend

47 45 presenting additional material during the hearing you will need to supply 14 copies at the time Hurunui District Council, PO Box 13, Amberley, 7441, Questions? P: (03)

48 46 PLEASE NOTE: Submissions to the Council are normally made public and may also be required to be disclosed in response to any requests under the Official Information Act. If you are an individual, as opposed to an organisation, we will consider removing your personal details from the submission if you tick the box below. Be aware that by doing so, you will NOT be able to speak to your submission. Please consider removing my personal details from the submission 10

49 47 Proposed Targeted Tourism Rate Background Our tourism and district promotion is currently carried out through one of our council committees called the Hurunui Tourism Board. Those who pay for tourism promotion are ratepayers and businesses who are deemed to be involved directly in the visitor / tourism sector, plus there is an additional contribution of $45,000 from the Hanmer Springs Thermal Pools and Spa. The way we fund this is through a targeted tourism rate (TTR). Current Targeted Tourism Rate The issue of who benefits from tourism and who should fund it is a challenging issue and we want to develop a better way to do this. You now have an opportunity to influence the future direction the targeted tourism rate by submitting on our proposed new model which would take effect from 1 July Currently the targeted tourism rate is based on: the use to which the land is put; capital value of improvements on the land; and the location of the land. For this financial year (2012/13 year) 866 properties will be rated and will total to $364,816. What are the proposed changes? The working group has redefined the current criteria and class levels of the targeted tourism rate so it is more fair and equitable. It is based on either the businesses having a direct relationship to the visitor industry or that there is an expectation that visitors to our district would use their business. Four new bands have been proposed alongside criteria that matches visitor related businesses to these bands. With these proposed changes 925 properties will be rated and the combined amount will total $341,650. The proposed new bands will mean that businesses or individuals will pay either $200 or $500 or $900 or $1,100 depending on how they are classified. Find out More To find out how your business will be categorised or to get more information about this proposal, refer to: vanessa.nelmes@hurunui.govt.nz call into any of our service centres or libraries what do you think? Whether you agree with the proposed changes or not, we really want to hear from you. Your comments will help us decide on how we should proceed. Have your Say We now invite you to make a submission on this proposal. You can do this by: Online: ed to: submissions@hurunui.govt.nz Delivered to: Hurunui District Council 66 Carters Road PO Box 13 Amberley 7441 Attention: Targeted Tourism Rate Submissions close: Sunday 11 November The Council will consider and hear submissions at an extraordinary Council meeting on Wednesday 21 November. We need to hear from you by Sunday 11 November 2012