HANMER SPRINGS BUSINESS ASSOCIATION ANNUAL GENERAL MEETING 7 JULY 2014 HELD AT HERITAGE HOTEL AT 7.00PM

Transcription

1 HANMER SPRINGS BUSINESS ASSOCIATION ANNUAL GENERAL MEETING 7 JULY 2014 HELD AT HERITAGE HOTEL AT 7.00PM WELCOME: Following networking drinks with canapés, Paul Baigent welcomes all to the meeting. He then introduces The Thermal Pools and Spa s new Marketing Manager Shane Adcock who introduces himself and thanks everyone for welcoming the Adcock family to the village. MEETING OPENED at 7pm. PRESENT: John Philips Jason Fletcher Michael Malthus Megan Smith Mary Holloway Carol Nelson Christian Chester Tony Balch Chris Preston Janice Bryan Berryman Shane Adcock Graeme Abbot David Smith Jacqui frame David (Heritage) Glen Steele Alan Butts Richard from Top Ten Mick and Sue O Callaghan Jane and Richard from Scenic View Motel Nicky Ockwell Shane Cundy Paul Baigent Duncan Mackenzie APOLOGIES: Alan and Kimberley Hughes Cathy Berryman Jan van Keulen Roger Minson

2 Moved that apologies be accepted Michael Malthus/Chris Preston MINUTES OF LAST AGM: Moved as true and correct. Alan Butts/Shane Cundy Matters Arising: nil Correspondence: nil Report on key Projects: Paul invites Project Subcommittee members to update the meeting on key projects as follows: 1. Shane Cundy - website update. 2. Alan Butts - Mid Week Marketing Toolkit. 3. Chris Preston Hub and Spoke Destination Strategy to get people to stay longer especially mid-week. Copies of these power point presentations are attached. CHAIRMAN S REPORT: Paul Baigent thanks the members for their membership support over past year. The Association is here to serve members needs and he urged members to talk to the Business Association about their issues and what they would like the Association to be working on. More communication in both directions will ensure the Association is working on the things that are important to members. Paul then presents a summary of his report (see summary presentation and copy of full report attached) Moved that Chairman s Report be adopted Paul Baigent/John Philips TREASURER S REPORT: Audited results for 2012/13 year Unaudited results for 2013/14 year

3 Duncan goes through all financial reports for the and financial years. Alan Butts questions the marketing expense within the budget. Duncan clarifies this is the new marketing toolkit. Tony Balch questions that the spare cash hasn t been noted if Hurunui tourism funds Village map. Paul confirms that until this is confirmed we cannot budget for it. Not for this financial year anyway. Jason fletcher questions CCTV costings and confirms that Community board are currently paying for upkeep of cameras but don t own the assets. HSBA have assets on their books and ownership but maintenance of the cameras is the Community Boards responsibility. No difference to cash position for HSBA. Moved that Audited accounts for and unaudited accounts and budget for are taken as true and correct Graeme Abbot/Chris Preston Paul thanks Duncan for his hard work, particularly the success he has had in reducing bad debts. Accounts are sitting in very good position at present. REMITS INCLUDING ELECTION OF AUDITOR 1. Moved that Roger Minson be reappointed as auditor. Duncan McKenzie/Shane Cundy 2. Change of Balance Date Moved that the HSBA financial year (rule 19.1) be changed from begins 1 st July of every year and ends on 30 th June of the next year to begins on 1 st April of every year and ends on 31 st March of the next year. Duncan McKenzie/Shane Cundy Duncan explained that this change will give time for the latest years accounts to be audited prior to the AGM and as a result, only 1 set of accounts will need to be presented at the AGM. Alan Butts asked whether this betters the accounts in anyway. Duncan confirms it wouldn t and the end result would be the same. Just makes presentation of accounts at AGM tidier and clearer. Shane reminds members that membership subscription is still for the calendar year 1 January to 31 December. Jason Fletcher asks if we could bring forward the date of AGM. Paul comments that the incoming committee can make a call on bringing AGM earlier. Motion

4 3. That the HSBA adopt a new multi level membership subscriptions structure as below. Shane Cundy/Paul Baigent Level Proposed subs structure for 2014/15 exc GST 1 Base membership (includes 1 line contact details on website no outward link) $200 2 Level 1 above plus map $300 3 Level 2 above plus OVG (1/4page only) & smartphone app $540 4 Level 3 above plus website listing (full functionality) $730 5 Level 4 above but upgrade OVG to 1/2page $1,075 6 Level 5 above but upgrade OVG to full page $1,540 Note: All membership levels include support, advice, advocacy, governance and special projects. There would no longer be a trade membership, this is replaced by Level 1. Shane explains the new membership subscription options and prices. Michael Malthus asks what the % increases are? Shane confirms 5-7% increase on last year. Shane informs members that we need a more basic membership rate to attract new members such as smaller businesses who wish to be involved in the organisation on a minor level. $200 is a rate most potential members can afford while contributing to the Association s discretionary spend for more activities. Website is by far the most attractive asset to members. Jason fletcher asks whether committee will consider slicing positions on website with opportunities for priority listings. Chris informs committee have already given that serious consideration. Web functionality is the main issue here. Alan Butts asks how does new membership structure affect revenue. Shane says it has a neutral effect on revenue but will increase number of actual members. Motion ALAN BUTTS TAKES THE CHAIR FOR ELECTION OF OFFICERS: Chairman Paul Baigent Duncan Mackenzie Alan Butts carried

5 Secretary Carol Nelson Nicky Ockwell Paul Baigent carried Treasurer Duncan Mackenzie Paul Baigent Graeme Abbot carried ELECTION OF COMMITTEE: Read by Alan Butts Graeme Abbot Michael Malthus Paul Baigent Shane Cundy Chris Preston Michael Malthus Christian Chester Paul Baigent Shane Cundy Michael Malthus Graeme Abbot Chris Preston Duncan Mackenzie Shane Cundy Graeme Abbot Chris Preston Paul Baigent Duncan Mackenzie Glen Steele Duncan Mackenzie Paul Baigent Paul Baigent Duncan Mackenzie Alan Butts Tony Balch Paul Baigent Christian Chester Jane Dyksma Paul Baigent Richard Dale Given the number of nominations did not exceed the number of positions on the Committee, the above Committee members were appointed by acclamation. GENERAL BUSINESS: Nil Paul thanks the Heritage for providing the first round of drinks and the venue. Meeting closed at 8.30pm.