Only for further information you can contact me : Sabine Huygens

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1 EUROPEAN COMMISSION RESEARCH DIRECTORATE-GENERAL Directorate T - Implementation of activities to outsource Framework programme logistics Dear Expert, To facilitate your stay in Brussels we have elaborated this document in order to give you some general information on Brussels and the possibilities to reserve a hotel close to the evaluation building Covent Garden. COVENT GARDEN : Place Rogier, BRUSSELS These rates are valid following the availability of the rooms. Do not hesitate to reserve, the guaranteed reservations may be cancelled before 16h00 on the day of arrival. WHEN MAKING RESERVATION, PLEASE MENTION THE CODE For reservations, please make your choice from the following list and use the specific forms and the reservation codes and send them by yourself directly to the hotel! Only for further information you can contact me : Sabine Huygens Sabine.HUYGENS@ec.europa.eu

2 COVENT GARDEN

HILTON BRUSSELS CITY **** EC RATE Single/double room: 140 Buffet Breakfast : 29,50 NORMAL RATE : SINGLE/DOUBLE ROOM : 450 SERVICES INCLUDED : -Room: safe minibar TV private dial phone ironing board-

3 HILTON BRUSSELS CITY **** EC RATE Single/double room: 140 Buffet Breakfast : 29,50 NORMAL RATE : SINGLE/DOUBLE ROOM : 450 SERVICES INCLUDED : -Room: safe minibar TV private dial phone ironing board- trouser press internet connexion (not free) bathroom or shower with hairdryer - Free access to Health Club, sauna, hammam, fitness and relaxation centre - Free access to Business Centre (computer, printer, scanner, internet access) 2008

4 HILTON BRUSSELS CITY **** RESERVATION INFORMATIONS Place Rogier 20 * 1210 Brussels WHEN MAKING RESERVATION, PLEASE MENTION THE CODE: D CE DG RTD 2008 FAX : clearly mention the reservation code and your nb credit card and validation date. Arrival and departure dates res.brusselscity@hilton.com clearly mention the reservation code, your nb credit card and validation date. Arrival and departure dates Check-in: 15h00 Check-out : 12h

SHERATON HOTEL &TOWERS ***** The Sheraton Brussels Hotel and Towers - the most distinguished hotel in Brussels - enjoys an ideal downtown location

Recent renovations have added a new conference centre and improved the largest guest rooms in Brussels to welcome business and leisure travellers

rely on our expert and attentive staff to take care of your every need.

breathtaking views of Brussels! EC RATE NORMAL RATE : SINGLE/DOUBLE ROOM : 325 SERVICES INCLUDED : Single/double room: 140 Buffet Breakfast : 26.

5 SHERATON HOTEL &TOWERS ***** The Sheraton Brussels Hotel and Towers - the most distinguished hotel in Brussels - enjoys an ideal downtown location in the heart of the business district, at a walking distance from the famous Grand'Place. Recent renovations have added a new conference centre and improved the largest guest rooms in Brussels to welcome business and leisure travellers in style, with all the services and amenities you expect from a full-service hotel At the Sheraton Brussels, a relaxed ambiance reigns and you can rely on our expert and attentive staff to take care of your every need. As a hotel guest, enjoy free access to the Horizon swimming pool, sauna and fitness centre on the 30th floor and witness one of the most breathtaking views of Brussels! EC RATE NORMAL RATE : SINGLE/DOUBLE ROOM : 325 SERVICES INCLUDED : Single/double room: 140 Buffet Breakfast : Continental Breakfast: 22 - Room : safe, minibar, TV private dial phone, trouser press internet connexion (not free) bathroom or shower with hairdryer - Free access to swimming pool, sauna and fitness centre on the 30th floor - Free access to Lobby Centre (computer, internet access) 2008

Reservation Form for European Commission /DG RTD/Unit T5 SET: 2 5 3 9 1 3 Valid from 1st of January 2008 until 31st of December 08 TO: Reservations Department DATE: / / 2008 TEL: +32 2 224 34 44 //

6 Reservation Form for European Commission /DG RTD/Unit T5 SET: Valid from 1st of January 2008 until 31st of December 08 TO: Reservations Department DATE: / / 2008 TEL: // FAX: reservations.brussels@sheraton.com Number of Rooms Name: First name: SHERATON BRUSSELS HOTEL Classic Single room at 140,00 EUR Classic Double room at 140,00 EUR or Classic Twin room at 140,00 EUR If the hotel does not have availability in classic room, please book club room single or double at 215,00 EUR. - The rates include services, taxes and VAT - Rates are per night and per room Arrival: / / Departure: / / SMOKING ROOM NON SMOKING ROOM I wish to guarantee the room with the following credit card AX VI EC/MC DC Number: exp. Guaranteed reservations may be cancelled before 18h00 on the day of arrival without costs. Rooms booked without a guarantee are at guest s disposal until 16H00 on the day of arrival. Your name: Signature: The hotel can confirm the booking at the following fax number or address : Sheraton Brussels Hotel & Towers Place Rogier Brussels Tel : Fax : TVA BE

CROWNE PLAZA **** The Crowne Plaza Brussels City Centre - Le Palace is the perfect location for your visit to the DG

From the hotel it is only a 15 minutes walk to the Grand Place.

00 ) to arrive both at the hotel and at the offices.

cable TV with pay-tv available, private bar, iron and ironing board, tea and coffee facilities, safe, two phone lines with

The connecting bathroom with its rich selection of toiletries, smooth towels and a strong streaming shower makes you feel

7 CROWNE PLAZA **** The Crowne Plaza Brussels City Centre - Le Palace is the perfect location for your visit to the DG Research building as it is situated next to the hotel, at only 30 seconds walking distance. From the hotel it is only a 15 minutes walk to the Grand Place. From the Zaventem airport it takes about 10 minutes by train (3.00 ) or 25 minutes by taxi (30.00 ) to arrive both at the hotel and at the offices. You will benefit from a completely renovated hotel; all rooms have king size comfortable beds, individual air-conditioning, cable TV with pay-tv available, private bar, iron and ironing board, tea and coffee facilities, safe, two phone lines with data ports and 24 hours WIFI internet access free of charge. The connecting bathroom with its rich selection of toiletries, smooth towels and a strong streaming shower makes you feel appreciated! You can also benefit from a fully equipped fitness centre and sauna and in case you do not have your laptop, you can also make use of a business centre with internet connection available for you at no extra cost. EC RATE Single room with king size bed: * *Included in rate is: WIFI internet connection both in room and in public areas The rate is available until 31/12/

8 CROWNE PLAZA **** DG RESEARCH RESERVATION INFORMATION Rue Gineste 3 * 1210 Brussels Reservation Form Mrs. Mr. First name: Family name: Arrival date: Departure date: Nouveau room 135,00 Executive room 175,00 Single occupancy Twin bed Smoking room Double occupancy Non smoking room Comments: Payment method: payment by the guest Reservation guaranteed by CREDIT CARD: Visa MasterCard Dinners Club Euro Card American Express Name of the holder: Expire date: Number of the card: Please fax back this form to the reservation department: Fax : +32 (0) Tel : +32(0) /44 reservations@cpbxl.be 2008

THON HOTEL **** The Thon Hotel Brussels City Centre is situated in the heart of our beautiful European capital.

A unique feature is the amazing top floor dedicated to the relaxation centre complete with fitness room, sunbeds and sauna with

9 THON HOTEL **** The Thon Hotel Brussels City Centre is situated in the heart of our beautiful European capital. Located in close proximity of the new business district, next to the World Trade Centre, the Belgian government area and the European Parliament. The well-known Grand Place and cultural centre are only a 10- minute stroll away, accessible via 'La Rue Neuve' lined with shops, cafés and restaurants. The hotel offers 454 fully air-conditioned rooms, equipped with refrigerator, trouser press, telephone with voic , Internet, coffee and tea facilities and television. Non-smoking and anti-allergic floors, rooms designed for disabled people and connecting rooms are at your disposal. A unique feature is the amazing top floor dedicated to the relaxation centre complete with fitness room, sunbeds and sauna with panoramic view. EC RATE Single/double room ( breakfast not included) : 130 Breakfast: 15 Internet Service The Hotel offers wi-fi access to the net in all meeting rooms, public areas and in all bedrooms located on the 19th, 20th, 21st and 29th floor. Speed: 2MB Rates: 2-hour 5,00, 24-hour 20,00 (both to be used in one go) In the bedrooms: 24-hour 19,95 This service is secure and much faster than the wi-fi. It also provides, if needed, technical assistance via a technician or a toll-free number. 2008

Avenue du boulevard,17 B- 1210 BRUSSELS BELGIUM Phone: +32 2 205 15 24 Fax: +32 2 205 15 25 Website : www.thonhotels.be Contact Reservations : Mr. Ahmed Lahoudi Mrs.

10 Avenue du boulevard,17 B BRUSSELS BELGIUM Phone: Fax: Website : Contact Reservations : Mr. Ahmed Lahoudi Mrs. Stephanie Van Meerbeek Covent Garden - European Commission Reservation Request Form Name: ... Mobile phone: Date arrival:... Date departure:.. Requested room type:... Credit card number:.. Credit card Valid from:.until:.. Covent Garden - European Commission Rates Company Rate Company Rate Company Rate Breakfast Classic Room Superior Room Executive Room 130,00 150,00 180,00 15 /Person Please note that the second person occupying a double room will pay a breakfast supplement per night when the company rate is including breakfast. *The rates are including an elaborate buffet breakfast, taxes and services and voucher restaurant for a 3- course dinner (one meal + 2 soft or wine or bier). The voucher will be valid for the period of reservation only. The rate is not subject to changes in case the voucher is not used. The voucher will be available for the Bar & Lounge Spitsbergen in the lobby area. The restaurant is opened every weekday from 6.30 PM to PM. Should the restaurant be closed, this voucher will be valid at an alternative restaurant close to the hotel.

PLAZA HOTEL ***** The Plaza Hotel Brussels is located a stone's

Place De Brouckere, close to the Grand Place and the shopping

a typical old European style luxury while also facilitated by top

The Plaza Hotel is ideal for either business or leisure

Association The Plaza Brussels offers a private hotel car

11 PLAZA HOTEL ***** The Plaza Hotel Brussels is located a stone's throw from the EC / DG Research offices, the Place Rogier & the Place De Brouckere, close to the Grand Place and the shopping district, easy access to the main train stations, Gare du Nord, Gare Centrale and Gare du Midi. Built in 1930, it has recently been completely renovated to exude a typical old European style luxury while also facilitated by top of the range equipment. The Plaza Hotel is ideal for either business or leisure travellers being, as it is, right in the cultural and historical heart of Belgium s capital city. The hotel is member of the Belgian Royal Warrant Holders Association The Plaza Brussels offers a private hotel car transportation from and to the hotel anytime. EC RATE Traditionnal room : 135 instead 450 Deluxe Room : 165 instead 500 American buffet breakfast : 29 Please mention «DG Research» when making your booking! 2008

12 PLAZA HOTEL ***** DG RESEARCH Special rates for European Commission / DG Research Valid until 31 December 2008 RESERVATION FORM Name : First Name : Arrival Date : Departure Date : Your Fax number: Your Telephone number : TRADITIONAL ROOM Single Room 135 instead of 450 DELUXE ROOM Single Room 165 instead of 500 Smoking Room - Non Smoking Room The above mentioned rates are per night and include local taxes, VAT and service charge. The supplement for the breakfast is 29 for the Buffet I wish to guarantee the room with the following credit card (rooms not guaranteed will be held till 4 pm): Type of card: Card number: Expiry Date : Your reservation is guaranteed and will be held overnight. In the event of a non arrival, the first night will be charged at the agreed rate, as cancellation fee. Signature: Date : Kindly return form to the following fax number: or reservations@leplaza-brussels.be HOTEL PLAZA BRUSSELS BOULEVARD ADOLPHE MAX LAAN BRUSSELS BELGIUM - TEL: 0032 (0) FAX: 0032 (0)

COMFORT HOTEL ART SIRU *** EC RATE - Single/double room (breakfast included) : 95 - Double room

Ec rate 17/03/2008 21/03/2008 119 / 10 sup for double room 25/03/2008 28/03/2008 119 / 10 sup

10 sup for double room 01/09/2008 05/09/2008 119 / 10 sup for double room 15/09/2008 19/09/2008

13 COMFORT HOTEL ART SIRU *** EC RATE - Single/double room (breakfast included) : 95 - Double room (breakfast included) : 105 Normal rate : single room 225 double room 250 FAIRS PERIODS From To Ec rate 17/03/ /03/ / 10 sup for double room 25/03/ /03/ / 10 sup for double room 21/04/ /04/ / 10 sup for double room 16/06/ /06/ / 10 sup for double room 01/09/ /09/ / 10 sup for double room 15/09/ /09/ / 10 sup for double room These net rates include the Buffet Breakfast, all taxes and service 2008

COMFORT HOTEL ART SIRU *** COVENT GARDEN - COMFORT ART HOTEL SIRU http://www.conforthotelsiru.com Reservation form request 2008- DG RESEARCH Surname :.......... ( Mr / Mrs / Ms ) First Name :.

14 COMFORT HOTEL ART SIRU *** COVENT GARDEN - COMFORT ART HOTEL SIRU Reservation form request DG RESEARCH Surname : ( Mr / Mrs / Ms ) First Name : Your phone n : Your fax n / ... Arrival date : Departure date : Room 0 Single Standard 0 Double Standard 0 Smoking room 0 Non-smoking room Preferred Covent Garden Single rates/ Double or twin room rate = Single rate + 10 FAIRS PERIODS OTHER DATES These net rates include the Buffet Breakfast, all taxes and service In order to guarantee your reservation, may we kindly ask you to give us your credit card number as well as an expiration date; we will guarantee your room during the whole night. Credit Card Company :... Number :... Expiration date : Please, note that the check-out time is at AM. Any cancellation or modification must be confirmed in writing. Any cancellation could be done without charges until the day before your arrival. A cancellation number will be given Any no-show will be charged for the 1st night. Please, send this booking form by fax or to res@comforthotelsiru.com After your inquiry, the Hotel will send you a confirmation by fax or . If you don t receive it please advise the Reservations Department (Tel : ) to be sure that we did register your booking. 2008

HOTEL CHAMBORD *** NORMAL RATE : SINGLE/DOUBLE ROOM : 230 /350 EC RATE :

located in the most beautiful district of Brussels, this Art Deco hotel

its antique shops, the famous Grand Place and the EC main offices, The Palais

15 HOTEL CHAMBORD *** NORMAL RATE : SINGLE/DOUBLE ROOM : 230 /350 EC RATE : Business Single Room : 121 Upgrade to renovated rooms : 20 per Standard Single Room : 111 night supplement. Economy Single Room : 99 ALL RATES INCLUDE HOT BUFFET BREAKFAST & TAXES Ideally located in the most beautiful district of Brussels, this Art Deco hotel renovated in 2007 has 67 perfectly equipped rooms suitable for business men, residential seminars and leisure. Close to uptown with its fashion boutiques, bars and cinemas, the Sablon with its antique shops, the famous Grand Place and the EC main offices, The Palais Royal, the Musée d'art Moderne, the Musée des Beaux Arts are at walking distance. Underground station : "Porte de Namur". Hotel Chambord Rue de Namur Brussels phone nb

16 HOTEL CHAMBORD *** RESERVATION FORM CODE Set : DG RESEARCH COVENT GARDEN Rue de Namur 82 * 1000 Brussels * Belgium Phone: +32 (0) * Fax: +32 (0) Name:. Address:.. Arrival date:. Phone nb:. Number of pers:.. Nb of nights: Departure date: Price: CONFIRMATION Fax nb:. Credit Card: type: Nb:.. Security Code (3 digits) Expiration Date :.. RESERVED BY : Confirmation nb:

HOTEL VENDOME *** The Hotel Vendôme is situated at only

instead 225 Single Business 105 instead 250 The above

17 HOTEL VENDOME *** The Hotel Vendôme is situated at only 300 m away from the European Commission and at 5 min. walking distance of the Grand Place. With its familiar atmosphere, the Hotel Vendome is a place where everybody can feel at home. Come and discover the specialities of our chef at the Brasserie Vendôme. And end your evening with one of our typical Belgian beers in the bar. EC RATE BREAKFEAST INCLUDED Single room standard 95 instead 225 Single Business 105 instead 250 The above mentioned rates are net and include taxes, VAT, service and buffet breakfast. These tariffs are for single occupancy, a supplement of is charged for an extra person. INCLUDED standard room: - Safe - Television - Minibar - Pay TV - Phone - Hairdryer - Bath & Shower INCLUDED BUSINESS CLUB room: - air-conditionning

18 HOTEL VENDOME *** BOULEVARD ADOLPH MAX BRUXELLES RESERVATION REQUEST / DEMANDE DE RESERVATION EUROPEAN COMMISSION - Framework Program Logistics Single Standard O Double Standard O Single Business O Double Business O Nom/Name : Prénom/First name :.. Société/Company Telephone :. Fax :. Date d arrivée/date of arrival : Heure d arrivée/arrival time : Date de départ/date of departure : N carte de crédit/credit card number :. Expiration : Date, signature Please confirm to the hotel by fax or / Veuillez confirmer à l hôtel par fax ou Fax: reservation@hotel-vendome.be

HOTEL MARIVAUX **** The Hotel Marivaux is situated at only 300 m away from the European Commission and the excellent public transportation

The rooms have been build in 2007 and offer all the needed comfort for business travellers.

EC RATE BREAKFEAST INCLUDED Single Club standard room 115 instead 350 Single Executive room 125 instead 400 Single Harmony room 140 instead 450

These tariffs are for single occupancy, a supplement of 20.00 is charged for an extra person.

19 HOTEL MARIVAUX **** The Hotel Marivaux is situated at only 300 m away from the European Commission and the excellent public transportation facility will give you access to any major interest point of the city in only a few minutes. The rooms have been build in 2007 and offer all the needed comfort for business travellers. The chef, maître cuisinier de France Etienne Lavallée invites you to taste his fine French cuisine at the Brasserie. EC RATE BREAKFEAST INCLUDED Single Club standard room 115 instead 350 Single Executive room 125 instead 400 Single Harmony room 140 instead 450 The above mentioned rates are net and include taxes, VAT, service and buffet breakfast. These tariffs are for single occupancy, a supplement of is charged for an extra person. INCLUDED Club Standard room: - Safe for laptop - Television - Phone - Individual airconditioning - Pay TV - Minibar - Internet connection (at charge) - Hairdryer - Trouser press - Bath & Shower - Bathrobe - Tea & coffee facilities INCLUDED Executive room: INCLUDED Harmony room: - Larger room - Larger room - Separate shower & bath - Iron & ironing board - Separate toilet - Scale

20 HOTEL MARIVAUX **** BOULEVARD ADOLPH MAX BRUXELLES RESERVATION REQUEST / DEMANDE DE RESERVATION EUROPEAN COMMISSION - Framework Program Logistics Single Club Standard O Double Club Standard O Single Executive O Double Executive O Single Harmony O Double Harmony O Nom/Name : Prénom/First name :.. Société/Company Telephone :. Fax :. Date d arrivée/date of arrival : Heure d arrivée/arrival time : Date de départ/date of departure : N carte de crédit/credit card number :. Expiration : Date, signature Please confirm to the hotel by fax or / Veuillez confirmer à l hôtel par fax ou Fax: reservation@vendome-marivaux.be

Rue Royale, 250 - B 1210 BRUSSELS Beside

22 Rue Royale, B 1210 BRUSSELS Beside the Brussels inner ring road Adjacent to the Botanic Gardens Private parking for 110 cars Gare du Nord/North Station: 500 m Metro, trams & busses: Botanique 20 m Thalys & Eurostar: South Station 3 km DG Research rate in L! room: 135,00 This rate for 1 person includes taxes and service charge. They are valid until 28/02/2009. Buffet breakfast: 22,00 Supplement double: 10,00 Free access to WIFI everywhere in the hotel Free access to the fitness club Normal rate: L! room: 270,00 Oversized work desk Super comfy lounge chair Senseo coffee & tea maker Private fridge with free bubbly & non bubbly water Large interactive flat screen with i-pod/mp3 connectivity Safe Individual air-conditioning Unique original fresco in each room Feel inspired. Feel relaxed. Feel more productive. Feel all this and more when you stay away from the ordinary.

23 Reservation Form DG Research Hotel BLOOM! rue Royale BRUSSELS - BELGIUM Tel: Fax: book@hotelbloom.com Website: Hotel reservation for: Mr / Mrs / Ms (in capital letters) Name:... First name:... Address:... City: Post code:. Tel ( )... Fax ( ) Arrival date:.. Nr of rooms:. Departure date:. Nr of nights:.. L! non smoking room, one person: 135,00 per room, per night L! non smoking room, two persons: 145,00 per room, per night Buffet breakfast: 22,00 per person, per day The above mentioned rates include taxes and service charge. Guarantee Each reservation will be kept until 04.00pm on the arrival date. After 04.00pm the hotel will be entitled to reallocate the room unless the reservation has been guaranteed by a credit card. The Royal Crown Hotel Brussels accepts following credit cards: American Express / Eurocard / Mastercard / Diners Club / Visa To confirm your booking, please indicate: Credit card holder s name: Credit card name:... Credit card number:... Expiry date:... Cancellation / No show Any cancellation that is not communicated in written before 04.00pm the latest on the arrival date will not be taken into account and 100% of the amount of the first room night will be charged. We will charge 100% of the first room night for any no show. Date: Signature:

In order to ensure your stay is comfortable, we have included in this list hotels with a 4-star rating which are willing to offer:

In order to ensure your stay is comfortable, we have included in this list hotels with a 4-star rating which are willing to offer: To facilitate your stay in Brussels, REA FP7 Support prepared this booklet to present some possibilities for reserving a hotel close to the «Covent Garden» evaluation premises. In order to ensure your