CHILLICOTHE DISTRICT 2018 KLONDIKE DERBY

Transcription

1 CHILLICOTHE DISTRICT 2018 KLONDIKE DERBY Information Guide January 2018 CAMP BIRCH 4057 Swimming Pool Road Yellows Springs, OH

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3 Dear Scouts and Scout Leaders, The Chillicothe Activities Committee challenges you and your unit to compete in the 2018 KLONDIKE DERBY. This event is one of the Area s most popular activities, held annually for many years. This program is designed to give Scout Patrols the chance to compete and work together as a team to solve problems and work out team-oriented solutions, while having an Arctic blast! Patrols will be challenged with leadership, skills, and teamwork activities to score points in the day s scouting competition. We are proposing an exciting array of activities for this year s Klondike and, as in the past, we need your support. First, please take the time to read the attached booklet and become familiar with its content. There are changes from previous Klondike Derbies. The format will be slightly different from previous years. As long as Patrols/Teams follow the guidelines that are contained in this booklet, they will be fine and have a great experience at the event. Secondly, as Scoutmaster, be aware of the limited role that you and other adults actually have once the Klondike Derby begins. This is a Scout only event that is conducted using the Patrol method. We need to keep it this way. Any assistance from adults, Leaders or otherwise, will result in penalization to the Patrol. Finally, don t be afraid to ask questions prior to the event. It will help make it a better event for everyone involved. The main purpose of this event is to have fun and test the Scouts on their knowledge of Scout skills. Our aim is to help you, as a Leader, to find out where your Scouts excel and where they could use help. At the end of the Derby, we will make available to all leaders that want it, a copy of the score sheet. That way you will be able to see how your Patrol(s) scored at each station. Yours in Scouting, Dave Perez 2018 Klondike Derby Chair david.c.perez@gmail.com 3

4 CHILLICOTHE DISTRICT KLONDIKE DERBY 2018 VOLUNTEERS SLED TEAM RACE SMARTEST SCOUT TEAM Shelter Building Ice Rescue Fire Building Grappling Hook First Aid Marksmenship Knot Tying Obstacle Course Arctic Food Drop Team Challenge 4

5 What is a Klondike Derby? A Klondike Derby is a Boy Scout winter skill and camping event, held in January in the snow (hopefully this is the year). It involves an overnight campout and multiple Camporee-type competitions, where Boy Scout Troops and Patrols (and Webelos) compete against one another. Each Patrol will use a dog-type sled which they have made and will use Scout power to pull it instead of dogs. The Scouts will pull the sleds that are loaded with their personal and patrol equipment. The Scouts will journey through the woods and fields, up and down the hills, and stop at different activity stations where they will be tested on different Scout skills. When they arrive at these stations they will be tested on their Scouting knowledge, team work, and problem solving skills. History of the Klondike Derby A Klondike derby is an annual event held by some Boy Scouts of America and Scouts Canada districts during the winter months and is based on the heritage of the Klondike Gold Rush. The Klondike Gold Rush, also called the Yukon Gold Rush, the Alaska Gold Rush and the Last Great Gold Rush, was a migration by an estimated 100,000 prospectors to the Klondike region of the Yukon in north-western Canada between 1896 and Gold was discovered here on August 16, 1896 and, when news reached Seattle and San Francisco the following year, it triggered a "stampede" of would-be prospectors. The journey through rough terrain in cold climate, frequently while carrying heavy loads, proved too hard to many and only between 30,000 and 40,000 managed to arrive. Some became wealthy; however, the majority went in vain and only around 4,000 managed to strike gold. The Klondike Gold Rush ended in 1899, after gold was discovered in Nome, prompting an exodus from the Klondike. It has been immortalized by photographs of prospectors in the snow, by books like The Call of the Wild, and films such as The Gold Rush. BSA units have been running Klondike derbies since The event varies by district, but the typical Klondike derby consists of stations where patrols/units must test their Scoutcraft skills and their leadership abilities, earning points towards a total score. In honor of the Klondike Gold Rush and the heavy emphasis on skills, all skill stations will focus on items which can be found in the Boy Scout Handbook. Any boys that are unsure of any skill at any station should be able to turn to their Handbook for guidance. Patrol leaders will receive a map of the stations and their starting point the morning of the event at registration. The station requirements are included in this guidebook so that Scouts can work on the skills required to compete. In order to prepare your patrols, emphasize skills found in the Handbook. All stations will make use of either skills as found in the Handbook or their functioning as a patrol. All skills tests will be age appropriate no matter what your rank is. 5

6 FACT SHEET Date: January 26-28, 2018 Location: Camp Birch, 4057 Swimming Pool Road, Yellows Springs, OH COST: Boy Scouts Early Bird Rate (on or before 14 January 2018): $13.00 per participant. Before 14 December 2017 receive a FREE Hat with Klondike Derby Patch After 14 January 2018: $23.00 per participant. Includes lunch on Saturday and camping fees (cabins are an additional $50) Adult Leaders Early Bird Rate (before 14 January 2018): $8.00 per participant. Before 14 December 2017 receive a FREE Hat with Klondike Derby Patch After 14 January 2018: $18.00 per participant. Theme: The North Pole. The North Pole is a location few people have visited. Scouts will have the opportunity to demonstrate their Scout skills competing in various fun and challenging activities as well as winter camping as they try to reach the North Pole. The most successful Troops at this year s Klondike Derby will have thoroughly read and attained a complete understanding of all the information covered in this handbook. Klondike Awards: Grand Champion Award Sled Team Race for 1 st, 2 nd, and 3 rd place Sled Team Events for 1 st, 2 nd, and 3 rd place Smartest Scout for 1 st, 2 nd, and 3 rd place SLED TEAM: Sled Team Size Sled Teams are to be 4-6 Scouts. Sled Team Equipment Sled plus equipment required for events. NOTE: for sled team race, all equipment that was carried during the events portions of Klondike must still be on your sled for the race; the only exception is the canned food, which you should have donated to the Artic Food Drop during the skills portion of the event. 6

7 ARRIVAL & CHECK IN: Please plan to arrive at Camp Birch between 6:00-9:00 PM Friday night. Units should have their Senior Patrol Leader check in their unit at Klondike Headquarters (HQ) at the Turner Building. If camping please report to HQ before driving equipment to camp site. When your SPL checks in, he will need to hand in or show the following forms: 1 - Klondike Derby Sled Team Forms (1 for each team) the registration form from this packet 2 - Signed Camp Birch vehicle policy form If you are not camping on Friday night we understand; but we would like to encourage you to camp so that the Scouts in your Troop can get the most out of the Klondike Derby. If you don t camp on Friday please check in at HQ no later than 8:30 AM on Saturday. WEATHER: The Klondike Derby will be held snow or no snow. There will be no camping if the temperature drops below zero. CAMPSITES: Campsites are included in the cost of the Klondike Derby. Boy Scout Troops can request a specific campsite when they register, but campsites will be assigned based on size of units participating. The committee will do our best to assign campsites as requested by units. If your unit desires to spend the night in a cabin we understand; but would like to encourage you to camp so the Scouts in your Troop can get the most out of the Klondike Derby. If you decide to spend the night in a cabin, please reserve the cabin through Karen Vance at the Council Office, x102. The cost of the cabin not included in the cost of the Klondike Derby, but a $60 discount will be given if the cabin is reserved through Karen - discount will NOT be applied of reservation is made online! Venture Crews will camp in or around the Adams building. Any Venture Crew that does not have adequate adult leadership should still be able to attend by coordinating with other Crews attending. CAMP SET UP: Organize and set up your camp site for the Klondike. Return all vehicles to the designated parking lots by 10:00 PM (see vehicles below). UNIFORMS: Scouts should travel in their BSA Activity Uniform. Scouts are not required to wear official Scout uniforms during the Klondike Derby; however, it is important that they wear appropriate winter clothing (see winter clothing section). Scouts will not be allowed to compete if not wearing boots. VEHICLES: Units can drive vehicles as required to move their gear to their campsite, but they must obtain a vehicle pass from HQ at the Turner Building for each vehicle they need to drive on camp. Vehicles are allowed to drive on camp only until 10:00 PM Friday and Sunday after 9:00 AM. No vehicles will be allowed to park at camp sites; all vehicles must be returned to main parking lot by 10:00 PM Friday. There will be no driving on camp Saturday! AWARDS: Awards will be presented to Sled Teams for Race Time, Events Score, Smartest Sled Team and Grand Champions. CAMPSITE INSPECTIONS: Campsites will be informally inspected for good cold weather camping practices. Inspections will be for learning purposes only - results will NOT factor into competition scoring. 7

8 MEDICAL: A trained First Aid person will be available at the Turner Building on camp. Troops/Crews will be responsible for having a medical form on-site for all participants. Medical forms will stay with each unit - do not turn forms into Klondike Derby Leaders. CAMPFIRE: Each Troop should plan on a campfire at their campsite Saturday night. This is a great opportunity to teach newer Scouts skills and practice the patrol method. It also allows the Scouts to relax after a long day out in the cold. ALL FIRES must be in the designated campfire rings at the campsites. Please observe all safety rules when using fires, including having fire extinguish nearby. WATER: You should bring ALL the water you need for your camp. Most water is turned off at Camp for the winter. There will be limited water available at the Turner building. GARBAGE AND TRASH: You must haul out all garbage and trash from your unit when you leave the Klondike. Bring plastic bags and or garbage cans. Leave no garbage or trash (including food scraps) on the ground at the Klondike site. SANATARY: Kybos are available at all campsites. Running water restrooms are only available at the Adams Building for Venture Scouts and the Turner Building for Staff, and activities at the Turner building. Please help us keep the insides of the facilities clean and neat. TOBACCO POLICY: The use of tobacco is not allowed within Camp Birch. Adults, who must partake in tobacco products, are required to exit the camp area past the parking lot and onto Swimming Pool Rd. WHAT NOT TO BRING: Unit adult advisors, we need your help to ensure that none of these items (listed below) are brought to the Klondike. Please look over this list carefully and make sure your unit does not bring these items. Fireworks of any kind Pets of any kind Air Horn Generators or other noise generating devices of any kind Electronics (except for cameras and cell-phones) Sheath Knives Above items observed by camp staff, will be collected and returned to the unit adult advisors at the end of the Klondike. A Scout Is Obedient. CHECK-OUT PROCEDURES: Please ensure your campsite is clean. Tear down your campsite, remove all trash and debris, disassemble any pioneering projects, and patrol your site. Self inspect your campsite and send word to HQ that your campsite is ready. Once everything is completed, your Troop is free to go but have your Scoutmaster stop by HQ to receive your patches and formally check out with the Klondike Chair. 8

9 To ALL Adult Leaders: Klondike Derby is a great place to see old friends and meet new ones; however, it is not the staff's responsibility to maintain discipline of your Scouts or ensure that they are properly cared for. You need to be aware of their actions at all times. Ensure that your Scouts act like Scouts, keeping the Scout Oath and Scout Law foremost in their minds. This may require you to visit less and monitor your Scouts more. We need your participation and help to make this a great Klondike Derby!! 9

10 KLONDIKE DERBY "SCOUTMASTER" EVENTS Friday - FIRE BUILDING (preview of Saturday's Scout event) - Skagway Description: You just woke up after a bitter cold night, and you REALLY need a cup of coffee and a warm fire. All you have is 10 oz of water, a can, one match, a couple of logs (pine boards), a hatchet, and your trusty Scout hatchet and knife. Get to work! Equipment (participant): Hatchet, knife, mallet (optional - additional log can be used as mallet) Equipment provided: can, 10 oz water, match(es), logs Requirements: Using only materials provided - can, 10 oz of water, one match, log - along with your hatchet and mallet, build a fire and bring 10 oz of water to a boil as quickly as possible. Split the wood using the contact method. Use your pocket knives to prepare shavings, fuzz-sticks, etc., needed to start the fire and boil 10 oz of water. Shortest clock time wins. If unsafe technique is observed, you will be stopped, corrected, and a one-minute penalty added. If you do not start the fire with one match, you will have to retrieve another (time penalty). Please RSVP to david.c.perez@gmail.com if you plan to participate. Scoring: Fastest to boil 10 oz of water wins. Multiple "heats" may be held, depending on number of participants Awards: Fastest adult to boil water wins a reclining camp chair - work hard on Friday, then relax in comfort the rest of Klondike weekend! Saturday - COOKING - individual campsites Description: You just wrapped up a long, hard day on the trail to the North Pole, so you are hungry. Prepare a hearty feast to keep you doing another day. Equipment: None provided. Requirements: Prepare a meal - not a dessert - that will impress judges and satisfy your hungry adult crew. Please david.c.perez@gmail.com if you plan to participate -or- let us know when you check in. That way we know where we need to send judges. Scoring: Judged event - we will need volunteer judges to roam around camp tasting the entries! Awards: Bragging rights for all of 2018!

11 KLONDIKE DERBY BOY SCOUT EVENTS TEAM RACE - Parade Field Description: Your team is racing to be the first to arrrive at the North Pole. The Arctic people are very helpful and willing to provide directions when asked but they are very wary of outsiders and generally give enough information to get outsiders to the next village and not all the way to the North Pole. You need to seek out the first Arctic village for support and ask directions to the next village. Once you reach the North Pole, you need to report back to the start of the race. Equipment: SLED and up to 6 Sled Team members Required equipment on Sled to compete in Race: 2 eight foot poles 1 8' x 10' tarp 1 gallon water 1 first aid kit 1 50 foot length of rope 1 blanket or 1 sleeping bag canned food goods Requirements: Given directions to a village you need to get new directions at each village until you reach the North Pole and report back to the start. Scoring: 100 maximum points for first place and reduction of 2 points for each succeeding place. Time added for missing sled gear. Time added for noncompliant sled. Awards: Top Three Finishers recognized. Points are also included in the competition for Grand Champion. SHELTER BUILDING RACE - Seward Description: On the way to the North Pole the weather is getting worse and your team needs to obtain shelter as fast as possible but the temperature has dropped so much that you need to build shelter with mittens on since you would risk frostbitten fingers in gloves. You get your Boy Scout standard canvas tent out to use for shelter. Equipment: Canvas Tent provided by Klondike Derby team. Six pairs of socks provided by Klondike Derby team. Requirements: While wearing socks your 6 person sled team needs to set up a tent as fast as possible on frozen ground. Hint: tent stakes will not penetrate frozen ground and tent must be free standing once completed. Scoring: 100 maximum points for first place and reduction of 2 points for each succeeding place. 10

12 Awards: Points are included in total Event competition and also included in the competition for Grand Champion. ICE RESCUE - Soldatna Description: On the way to the North Pole one your sled team members attempts to cross open water on ice flow, but drifts away quickly and uncontrollably, ending up holding onto a tree with one hand. The other Scouts must throw him the rope from your sled, which he must tie in a bowline around himself one handed so he can be pulled to safety. Equipment: ROPES carried on Sled. Requirements: Without leaving shore use the rope from your sled to bring your team member to back to safety. Any team member that enters the water will require medical attention for hypothermia and result in a reduction of points. Scoring: 100 points; 25 point deduction if unable to tie the bowline one handed. Awards: Points are included in total Event competition and also included in the competition for Grand Champion. FIRE BUILDING - Skagway Description: You are so far north now you stop to admire the Northern Lights, but you want to get warm so you can enjoy the view a while longer. You need to build a fire to keep everyone warm. Equipment: Hatchet, knife, mallet (optional - additional log can be used as mallet) Requirements: Using only materials provided - can, 10 oz of water, two matches, log - along with your hatchet and mallet, build a fire and bring 10 oz of water to a boil as quickly as possible. Split the wood using the contact method. Use your pocket knives to prepare shavings, fuzz-sticks, etc., needed to start the fire and boil 10 oz of water. Shortest clock time wins. If unsafe technique is observed, you will be stopped, corrected, and a one-minute penalty added. Scoring: 100 maximum points for first place and reduction of 2 points for each succeeding place. 25 point penalty if more than two matches are used. Awards: Points are included in total Event competition and also included in the competition for Grand Champion. GRAPPLING HOOK CHALLENGE - Ketchikan Description: The boxes containing the flags and banners you plan to raise at the North Pole fell into an ice crevace. You need to recover your equipment or you will loose your funding from Boys Life magazine. You found a grappling hook and some rope that you can use to retrieve your equipment without descending into the crevace. 11

13 Equipment: Crates to be retrieved, grappling hook, and rope provided by Klondike Derby team. Requirements: Using the grappling hook and rope retrieve the crates from the crevace without entering the chasm. Scoring: 100 maximum points for first place and reduction of 2 points for each succeeding place. Awards: Points are included in total Event competition and also included in the competition for Grand Champion. FIRST AID - Barrow Description: On your way to the North Pole some of your sled team members were injured and require wilderness first aid. Equipment: First aid equipment and common camping equipment items that could be used in an emergency first aid situation carried on Sled. Requirements: One of your team members will be selected to simulate a wilderness first aid situation. Your team will need to use their wilderness first aid skills and equipment to effectively treat that team member. Scoring: 100 maximum points, up to 25 points effective use of first aid kit, up to 25 points creative use of common camping equipment to treat injured team member, up to 25 points properly treating team member, and up to 25 points for preparing team member to continue on adventure. Awards: Points are included in total Event competition and also included in the competition for Grand Champion. MARKSMANSHIP - Denali Description: Travel to the North Pole is very challenging and will require marksmanship. Before you complete your mission you will need to demonstrate your marksmanship skills. Equipment: Rifles, targets, ammunition and safety gear provided by Klondike Derby team. Requirements: Your team has five shots to hit five targets. You can have one to five Scouts shoot. To keep things moving, please know before you arrive which Scouts will be shooting. Scoring: 100 maximum points, 20 points per target struck. Awards: Points are included in total Event competition and also included in the competition for Grand Champion. Safety: Range Rules 1. ALWAYS KEEP GUN POINTED IN A SAFE DIRECTION. 2. ALWAYS KEEP YOUR FINGER OFF THE TRIGGER. 3. ALWAYS KEEP THE GUN UNLOADED. 12

14 WHEN USING A GUN, ALWAYS FOLLOW THESE RULES: 1. KNOW YOUR TARGET AND WHAT IS BEYOND; MAKE SURE THE DOWN RANGE IS UNOCCUPIED. 2. BE SURE THE GUN IS SAFE TO OPERATE. 3. BE THOROUGHLY FAMILIAR WITH HOW THE GUN OPERATES. 4. USE ONLY THE CORRECT AMMUNITION FOR THE GUN. 5. WEAR APPROPRIATE EYE AND EAR PROTECTION. 6. NEVER USE ALCOHOL OR DRUGS BEFORE OR WHILE SHOOTING. 7. UNATTENDED GUNS SHOULD NOT BE ACCESSIBLE TO UNAUTHORIZED PERSONS. REMEMBER: TREAT EVERY GUN AS A LOADED GUN. KNOT TYING SKILLS - Fairbanks Description: Travel to the North Pole is very challenging. In order to survive the challenges expert knot tying skills will be required. Demonstrate your skills. Equipment: ROPE carried on sled. Requirements: Each team member will be required to tie a different knot. This is a relay race and each Scout must wait until the previous Scout finishes tying their knot before they can start their knot. The required knots are: Square Knot; Timber Hitch; Sheet Bend; Two-Half Hitches; Taut-line Hitch; Clove Hitch. Scoring: 100 maximum points, 10 points for each correctly tied knot plus 40 points for first place and reduction of 2 points for each succeeding place. Awards: Points are included in total Event competition and also included in the competition for Grand Champion. OBSTACLE COURSE - Nome Description: Travel to the North Pole is very challenging and requires you to traverse numerous obstacles in the tundra to reach your destination safely. Equipment: Blanket and two poles at least 8 feet long carried on sled. Requirements: Using the equipment on your sled build a stretcher to transport an injured team member through some of the obstacles commonly faced traversing an Arctic environment. Scoring: 100 maximum points for first place and reduction of 2 points for each succeeding place. Awards: Points are included in total Event competition and also included in the competition for Grand Champion. ARCTIC FOOD DROP - Kodiak Description: The Arctic natives were very generous and shared their food with you. You want to show your appreciation when you return to Tecumseh Council. So your team decides that they want to do a good dead and 13

15 provide a head start for Scouting for Food. Equipment: None required. Requirements: Each team member should bring one non-perishable canned good to the Klondike Derby. Carry the canned goods on your sled throughout the day and turn in your canned goods at the end of the Race. Scoring: 100 maximum points, 20 points per canned good turned in. Awards: Points are included in total Event competition and also included in the competition for Grand Champion. TEAM CHALLENGE - Alkutan Description: The road to the North Pole is not paved. You will encounter plenty of challenges on your journey. Your team must plan, communicate, work well together to overcome an unexpected obstacle. Requirements: Patrols must work effectively as a team to get all members safely past or around an unexpected obstruction. Scoring: 100 maximum points for successfully completing the challenge; judging will focus on teamwork and safety perspectives of the challenge. Awards: Points are included in total Event competition and also included in the competition for Grand Champion. 14

16 KLONDIKE DERBY AWARDS AND SCORING SLED TEAM RACE 1 ST, 2 ND, AND 3 RD PLACE AWARDS SMARTEST SCOUT TEAM 1 ST, 2 ND, AND 3 RD PLACE AWARDS KLONDIKE DERBY EVENT SHELTER BUILDING ICE RESCUE FIRE BUILDING GRAPPLING HOOK FIRST AID MARKSMANSHIP KNOT TYING OBSTACLE COURSE ARCTIC FOOD DROP TEAM CHALLENGE TOTAL POSSIBLE SCORE GRAND CHAMPION RALLY TEAM RACE EVENT TOTAL SCORE CAMPING UNIT LEADER(S) VOLUNTEERED ATTEND SCOUT S OWN SERVICE 1 ST, 2 ND, AND 3 RD PLACE AWARDS 100 POINTS 100 POINTS 100 POINTS 100 POINTS 100 PONTS 100 POINTS 100 POINTS 100 POINTS 100 POINTS 100 POINTS 1000 POINTS 1 ST, 2 ND, AND 3 RD PLACE AWARDS 200 POINTS 1000 POINTS 200 POINTS 200 POINTS 200 POINTS TOTAL POINTS 1,800 POINTS 16

17 KLONDIKE DERBY BOY SCOUT AWARDS AND SCORING GRAND CHAMPION REQUIREMENTS CAMPING UUnits are encouraged to camp so that the Scouts in your Troop get the most out of the Klondike Derby. To that end points are award toward the Grand Champion award based on nights spent camping at the Klondike Derby. 100 points per night camping in tents and 50 points per night spent camping in a cabin. Scouts that camp Friday night but can t camp on Saturday night in order to attend Sunday services can be credited with camping both nights if the Scoutmaster provides the Klondike Derby chair a signed document with that information. UNIT LEADER VOLUNTEERED Our Scouts can t enjoy and learn from the Klondike Derby without our adult leaders volunteering their time to help run the Klondike Derby. Each Sled Team that has at least two Adult Leaders from their Unit volunteer to support the Klondike Derby will be awarded 200 points. ATTEND SCOUT S OWN SERVICE Scouts are reverent and thus encouraged to attend Scouts Own Service. Each Sled Team that has at least 3 Sled Team Members at the Scouts Own Service will be awarded 200 points. Scouts can receive credit for Scouts own service by attending a service on Saturday or Sunday at the event or at their home unit. 17

18 BOY SCOUT KLONDIKE DEBY SCHEDULE Friday 6:00-9:00 PM 9:30 11:00 Saturday 7:00 AM 7:00-8:30 9:00-noon noon-1:00 1:00-4:00 4:00-5:00 5:30-6:00 6:00-8:00 8:00-10:00 11:00 PM Registration Scoutmaster Challenge Quiet Time Reveille Late Registration & BREAKFAST Morning Events LUNCH Afternoon Events Sled Race (Parade Grounds) Awards Ceremony (Council Ring) DINNER Unit Campfire & Scoutmaster Cookoff Quiet Time Sunday 7:00 AM 7:00-9:00 9:00-9:30 9:30-10:00 10:00-noon Reveille BREAKFAST Scouts Own Service Klondike Derby Photo Show Depart Camp 18

19 TECUMSEH COUNCIL KLONDIKE DERBY EMERGENCY PREPAREDNESS PLAN SUMMARY Welcome to the Chilicothe District Klondike Derby. It is the goal of the Tecumseh Council Health and Safety Committee to provide as safe an environment as possible for all Council outdoor events. As part of the Committee function, a Camp Emergency Preparedness Plan has been developed for this event. It is requested that all units review the following in order to familiarize themselves with their responsibilities under the Plan. FIRST AID The camp first aid will be located at the First Aid building and or Turner Building. Safety personnel will be on duty 24 hours a day during the entire event. Any emergency or safety concern should be reported to either a Safety staff member or the Camp Ranger as soon as practical. Camp Headquarters will be located at the Turner Building CAMP EMERGENCY ACTION PLAN In the event an emergency is declared, an emergency signal will be sounded. The signal will be three blasts. Upon receiving the emergency signal, all Scouts and leaders must recall to their campsites and wait for further instructions from the Unit Safety Liaison, unless doing so would place members in immediate danger. Upon receipt of the emergency signal, the Unit Safety Liaison shall proceed as rapidly as possible to the camp HQ. Unit Safety Liaisons will then be briefed by the Camp Safety Director as to the nature of the emergency and what corresponding action is to be taken. LOST PERSON(S) Lost persons should be reported to the Camp HQ as soon as practical. Camp Safety Director will notify the appropriate unit leader and make the necessary determination whether to begin a limited search or to immediately call the Greene County Sheriffs Department for support. In no cases should Scouts be allowed to search for others alone. CAMPING Unit leaders are expected to inspect their campsite. They will look for safety concerns such as: improper storage of fuels, leaking, loose, or improper fuel fittings, tripping and/or climbing hazards, proper control of axe yards and proper storage and use of axe yard tools, proper use of grease pits, proper storage of foods and cleanliness. OVERNIGHT UNITS Units participating in the Klondike Derby by camping must camp by Troop, Contingent Troop, Crew, or Contingent Crew. Cub Scouts to include Webelos can NOT winter Camp in tents. Webelos are permitted to Winter Camp in Cabins if camping with a Troop. No youth will be allowed to stay overnight without appropriate adult leaders. During unit check in at the Turner Building each unit participating in the event must designate an adult individual as their Unit Safety Liaison. This person should check in with the Camp Safety Director during the check-in process. A map of the Klondike Derby area will be marked to show each unit s campsite and will be 20

20 kept in camp HQ (Turner Building). Camp Safety Personnel will need the following information from the Unit Safety Liaison: The name of the Unit Safety Liaison and emergency backup [including phone number(s)]. This should be someone not at the camp who can be reached in the event an emergency arises impacting the adult leadership of the unit. Where the unit is camping. How many youth/adults are camping with the unit. Any pertinent medical information concerning individuals in the unit that could affect timely and effective emergency care. Each unit will be responsible for dispensing any medications to members of their unit and for keeping a copy of the medical forms of their members. Units leaving the camp, for any reason, should check out with the Campmaster or Camp Safety Director. Individuals leaving camp, for any reason, should check out with their Unit Safety Liaison. DAY VISITORS Visitor for the day will be expected to follow the parking restrictions (see Parking section) and follow appropriate instructions in the event Camp Emergency Plan is activated. Day visitors will be instructed to check in at the Camp HQ where they will be briefed on the Emergency Plan and what to do in the event they need first aid. PARKING Parking will be restricted to designated areas only. There will be no vehicles parked at camp sites. Units may park one vehicle at the Adams Building parking area. The road into the camp must be kept clear for emergency vehicle use. Each overnight unit will be allowed to bring in one temporary vehicle to load and unload equipment (please be courteous and reasonable). However, no vehicles may be parked inside the camping area. Each unit may park one vehicle at the Adams Building parking lot. All other vehicles must park at the main parking lot. Visitors for the day must park in the main parking lot. 21

21 DRESSING IN LAYERS FOR WINTER CAMPING There is a 99% chance the temperature will be cold. Be sure that all Scouts and Webelos dress appropriately for the weather. Why dress in layers? Because it keeps your skin dry and allows you to adjust your insulation depending on how cold it is AND your activity level. Both overdressing and physical activity will make you sweat - even in the winter. Layering prevents overdressing and helps get rid of moisture near your skin which makes you lose heat. It is a good idea to try out your layered clothes in cold weather before you go winter camping. REMEMBER THE 3 W'S OF LAYERING A bulky winter coat is fine when you re not camping because you wear it for a short time and then take it off when you go indoors. However, it does not work well when dressing in layers. It provides too much insulation when you are active outdoors and has no layers that can be removed when you become overheated - it s either on, zipped open, or off. Also most winter coats are not water resistant and will get wet in the snow or rain. WICKING INSIDE LAYER - WICKING SHOULD BE A POLYPROPYLENE MATERIAL AS LONG UNDERWEAR AND ALSO SOCK LINER. The innermost layer must wick perspiration from the skin and transport it to an adjacent outer layer - otherwise your body heat is lost to the evaporation of this perspiration. The wicking layer must be very thin and in direct contact with the skin. WARMTH MIDDLE LAYER(S) - WARMTH LAYER(S) SHOULD BE FLEECE OR WOOL. The middle, insulating layer traps the air and restricts its circulation. It is this trapped air that keeps you warm. That s why you need to wear loose fitting layers - they trap more air. Wear enough layers so that you are comfortable and adjust your layers as needed. Look for pants, shirts, sweaters, jackets, vests, sock, hats, mittens made from wool, piles and fleeces such as Berber Pile, Borg Pile, Synchilla and Polartec; and fiber fills such as Holofil, Lamilite, Lite Loft, Miroloft, Polar-gaurd, Primaloft, Quallofil, Tehrmoloft, Termolite and Thinsulate. For your feet, one layer of wool socks with silk liner works best. Synthetic wool also works well - look for brands like SmartWool with built-in liners. WIND/WATER OUTER LAYER - THE WIND/WATER LAYER SHOULD BE GORE-TEX OR AT LEAST 60/40 NYLON. IF YOU RE CAMPING IN THE SNOW, WEAR SNOW PANTS OVER YOUR REGULAR CLOTHING The outer layer protects you from the wind, rain and snow. For the upper body, a parka with a hood as well as wrist and waist closures is best. Pants with waist and ankle closures work well to protect the lower body. Both of these garments should be sufficiently oversized so they ll fit over all of the insulating layers when they re worn. Breathable, windproof shell garments are often constructed of Ripstop, Supplex, Taslan and Versatech. Water/Wind proof and breathable shells are typically made from Gore-Tex, Avalite, Entrant, Extreme, Hely-Tech, and Ultrex. DO NOT WEAR COTTON UNDERWEAR, TEE SHIRTS or COTTON SOCKS!!!!! DO NOT WEAR COTTON JEANS OR HOODIES. THEY DON T INSULATE WHEN WET!!! Bring extra hand covering - mittens are warmer than gloves. Bring 2 changes of socks per day. 22

22 Boots - It is very important to wear the right boots when winter camping. Wear insulated winter snow boots with one-piece injected rubber outsoles of such brands as Columbia, Sorel, Kamik, Asolo and Merrell. Boots should be loose fitting with enough room for thick socks - tight boots restrict circulation and will make your feet colder. Scouts should be encouraged to try on their old boots from last year to see if they still fit. DO NOT WEAR SNEAKERS!!! All Scouts should be properly clothed; waterproof footgear, heavy socks, jackets, gloves, etc. Inadequate clothing will disqualify a Scout. Each participant will be checked for adequate cold weather clothing and footgear by the District Inspection Team. Any team member not complying with team specifications will be disqualified. Unit leaders will be responsible for their teams. ANYONE ATTENDING THE KLONDIKE DERBY WITH IMPROPER FOOTWEAR WILL BE SENT HOME. This includes sneakers, street shoes and similar footwear. Suitable boots for winter are an absolute must. Be sure that everyone has re-waterproofed his boots prior to the Klondike Derby. Winter Camping Personal Equipment Clothing Class A Uniform (required for travel) Winter boots & extra shoes Nylon ski pants/bibs Sweat suit or pajamas Long John pajamas Outer nylon jacket Wool sweater Socks (@ 2-3 pairs) Boot Socks (2 pair) Tee Shirts (polyester or fleece types; no cotton shirts) Fleece hooded jacket or shirt Nylon wind/sport pants (1 pair) Underwear (@ 2 pairs) Ski Hat and/or Balaclava Ski gloves and camp gloves Tent/Camp Items Backpack Sleeping bags (2) and blankets Foam mattress (no air mattress) Plastic ground cloth Towel Personal First Aid Kit Canteen or water bottle Toiletries Personal Medicines Comb Soap &/or antibiotic lotion Deodorant or antiperspirant Toothbrush & Toothpaste Toiletry bag Ear plugs (for those who need quiet to sleep) Miscellaneous Necessities Merit badge book Watch Sunglasses or Ski goggles Wallet & money Optional Items Disposable Camera Light jacket or wind breaker Folding knife Small camp pillow Day pack or fanny pack (to carry lunch/extra KEY THINGS TO REMEMBER: STAY DRY! DON T SWEAT TOO MUCH! WEAR LAYERS AND REMOVE THEM AS YOU WARM UP NO COTTON! NO JEANS! WATER PROOF YOUR BOOTS 23

23 WINTER CAMPING Be Prepared It is extremely important to have equipment shakedowns and practices before coming to Klondike. One suggestion is to distribute the list of required equipment, and have a "demo" night to make sure that all Scouts and parents understand what clothing and equipment are essential to have a good experience. Inadequate or improper clothing for winter weather conditions can result in cases of frostbite and hypothermia. After the Scouts have had a chance to put together their equipment and clothing, have a mandatory "shakedown" inspection meeting where each Scout is required to bring all equipment and clothing they will use at the Klondike and/or at pre-klondike practice(s). Make sure that any deficiencies are corrected well before Scouts leave for Klondike. This is a good way to make sure each Scout has a positive experience that makes them want to come back again. If you need help please attend the Winter Camping training in December. SLEEPING Tents Leave the tent flaps/zippers vented a bit, it cuts down on interior frost. Use a ground cloth to keep tent from freezing to the ground. Sleeping bag should be winter zero bag or below. Use a sleeping bag that is appropriate for the conditions. Two +20ºf sleeping bags, one inside the other will work to lower the rating of both bags. If you don t have a cold weather bag bring two and put one inside the other if you don t have two sleeping bags then you need to bring multiple blankets (preferably wool). The goal is to be comfortable, this can take some experimentation if you are too warm and start to sweat, you will get colder than if you were slightly cold to begin with. Use a bivvy sack to wrap around your sleeping bag. You can make a cheap version of this by getting an inexpensive fleece sleeping bag. It isn't much more than a blanket with a zipper but it helps lower the rating by as much as 10 degrees. Use a sleeping bag liner. There are silk and fleece liners that go inside the sleeping bag. They will lower your sleeping bag's rating by up to 10 degrees. Or buy an inexpensive fleece throw or blanket and wrap yourself in it inside the sleeping bag. Most cold weather bags are designed to trap heat. The proper way to do this is to pull the drawstrings until the sleeping bag is around your face, not around your neck. If the bag also has a draft harness make sure to use it above the shoulders and it snugs up to your neck to keep cold air from coming in and warm air from going out. Don't burrow in bag (it will cause ice to form in your bag because the condensation in your breath) keep your mouth and nose outside the bag. Moisture from your breath collecting in your bag is a quick way to get real cold. Keep the inside of the bag dry. A towel! Depending on the temperature a towel may be necessary to cover your face. A regular kitchen towel would do. 24

24 Put a trash bag over the bottom half of your sleeping bag to help hold in the heat. A zipped up coat pulled over the foot of a sleeping bag makes an extra layer of insulation. Bring a piece of cardboard to stand on when changing clothes. This will keep any snow on your clothes off your sleeping bag, and help keep your feet warmer than standing on the cold ground. A space blanket or silver lined tarp on the floor of the tent or under your sleeping bag will reflect your heat back to you. Blankets! A fleece throw is a handy thing to have in order to fill the dead space in your sleeping bag. Don t smoosh your sleeping bag, pack it loosely so that it serves its purpose and warms you. Ground sleeping pad - one minimum - two is better- you lose a significant amount of heat while sleeping to the ground (or snow if we are sleeping on that). Don't sleep directly on the ground. Don t sleep on Air mattresses unless you have a sleeping pad on top. Do not sleep on a cot. Cold air circles your body and makes your colder. Get a closed cell foam pad to provide insulation between your sleeping bag and the ground. A foam pad cushions and insulates. The air pockets are excellent in providing good insulation properties. Use more than one insulating layer below you it s easy to slide off the first one. In an emergency, cardboard makes a great insulator. Old newspapers are also good insulation. A layer of foam insulation works too. Ground insulator ideas: bubble insulation/ensolite pad/newspaper/foam insulation/dry leaves/ cardboard. Tip: put your coat (if dry) underneath or on top of your sleeping bag for extra insulation. Sleeping Clothes Socks! Change your socks, in this case it does not matter whether or not your socks are cotton, a Cotton blend, a wool blend, down booties, as long as your feet are dry. Hat! Wear a hat to bed! As long as it is dry, covers your ears and neck and keeps you warm it qualifies. Even in a mummy sleeping bag. Change into CLEAN DRY CLOTHES before bed. Your body makes moisture and your and your clothes hold it in - by changing into dry clothes you will stay warmer and it will help keep the inside of your sleeping bag dry. Wearing wool socks and long underwear (tops and bottoms) in the sleeping bag is ok. Put on tomorrow's t- shirt and underwear at bedtime. That way you won't be starting with everything cold next to your skin in the morning. Put tomorrow's clothes in your bag with you. That way you don t have to warm up your clothes after putting them on. Save energy and keeps you warmer. Put a couple of long-lasting hand warmers into your boots after you take them off. Your boots will dry out during the night. Other Sleeping Considerations: Make sure to use the bathroom before bed because as you attempt to hold your bladder, you get COLDER! Drink all day, but stop one hour before bed. Eat a high-energy snack before bed, then brush your teeth. The extra fuel will help your body stay warm. Take a snickers bar to bed and eat it if you wake up chilly in the night. 25

25 Hypothermia: The best prevention is working at a pace which minimizes getting sweaty and saturating your clothes with water, good preparation (sufficient dry & appropriate clothing), and avoiding drinking ice water, or eating snow, which will cool down your core temperature. Freezing rain is frequently more dangerous than snow, and Signs & symptoms (Characteristics are the umbles mumbles, stumbles grumbles etc) A person with hypothermia usually isn't aware of his or her condition, because the symptoms often begin gradually and because the confused thinking associated with hypothermia prevents self-awareness. Use of the Buddy System helps with early hypothermia detection. Shivering is your body's automatic defense against cold temperature an attempt to warm itself. Constant shivering is a key sign of hypothermia. Signs and symptoms of moderate to severe hypothermia include: Shivering Clumsiness or lack of coordination Slurred speech or mumbling Stumbling Confusion or difficulty thinking Poor decision making, such as trying to remove warm clothes Drowsiness or very low energy Apathy or lack of concern about one's condition Progressive loss of consciousness Weak pulse Slow, shallow breathing Treatment: At the Klondike Derby seek medical help at Turner Building. Mild hypothermia can be handled by changing into dry clothing and getting into a sleeping bag until they feel better. If severe, warm water bottles placed under the armpits and between legs (groin area) will help speed recovery. Severe hypothermia- evacuate to hospital. Frostbite: Prevention is typically prevented by limiting your time in the outdoors- this can be a challenging when camping, although returning to your tent can get you out of the wind. Dressing in layers and a good shell layer will help keep the wind out. Exposed skin is the highest risk area. Use hats which cover the ears, a facemask, scarf etc and goggles to help prevent frostbite. Use of the Buddy System helps with early frostbite detection since you buddy may see this develop before you notice it. If you suspect frostbite (i.e. you see an area on the face), remember to check fingers and toes as well. Signs and symptoms of frostbite include: A slightly painful, prickly or itching sensation Red, white, pale or grayish-yellow skin Hard or waxy-looking skin A cold or burning feeling 26

26 Numbness Clumsiness due to joint and muscle stiffness Blistering, in severe cases Frostbite typically affects smaller, more exposed areas of the body, such as your fingers, toes, nose, ears, cheeks and chin. Because of area numbness, you may not realize you have frostbite until someone else points it out. Frostbite occurs in several stages: Frostnip. The first stage of frostbite is frostnip a mild form of frostbite in which your skin turns red and feels very cold. Continued exposure leads to prickling and numbness in the affected area. As your skin warms, you may feel pain and tingling. Frostnip doesn't permanently damage the skin. Superficial frostbite. The second stage of frostbite appears as reddened skin that turns white or very pale. The skin may remain soft, but some ice crystals may form in the tissue. Your skin may begin to feel deceptively warm a sign of serious skin involvement. If you treat frostbite at this stage, the surface of your skin may appear mottled, blue or purple as it's warmed or thawed. With warming, you may notice stinging, burning and swelling. A fluid-filled blister may appear 24 to 36 hours after rewarming the skin. Severe or deep frostbite. As frostbite progresses, it affects all layers of the skin, including the tissues that lie below. You may experience deceptive numbness in which you lose all sensation of cold, pain or discomfort. Joints or muscles may no longer work. Large blisters form 24 to 48 hours after rewarming. Afterward, the area turns black and hard as the tissue dies. 27

27 FOOD FOR THE KLONDIKE DERBY When considering food for your winter Klondike, keep these fundamentals in mind: Keep it Simple Simplicity of food preparation is the key to success. Cooking in sub-freezing temperatures is difficult at best. Select foods that require little or no cooking or preparation. Also consider taking foods that can be eaten cold if necessary. Meals packaged in sealed bag pouches are great. Prepare High Calorie Food High calorie food produce sufficient energy to keep you warm. Carbohydrates and fatty foods are best for long lasting energy. Sugar produces quick energy and is hard on your teeth. Tasty Foods Foods that most of your group will like. Eating is essential for staying warm, so make eating as pleasant as possible. Hot Drink Mix Instant soups, hot chocolate, and hot Jell-O are popular on cold winter days. Witten Menu Using your menu as a guide, develop a grocery list of needed food and supplies. Do not skimp; make sure you are buying plenty of everything. You Need More Food Than Normal Greater quantities of food and beverages are required for winter camping than for summer. Your group may require as much as 50% more food to keep warm in winter and perhaps even more than that for severe weather conditions. A generous supply of emergency food should be included in your provisions. Remember that food produces the energy to keep you warm. Have your Scouts eat a good hot breakfast before they arrive. Boiling Water Food Storage Be sure to cover your boiling water to keep a correct temperature. Food and water will freeze fast if not properly packaged. Food and water stored in a COOLER will keep from freezing longer than items left outside. Dehydration Drink more water! When the air temperature is below the freezing point there is less moisture in the air so more water is lost through breathing. Working in the cold uses more energy so you can really work up a sweat (water loss). Water bottles left outside can become frozen limiting your water supply. You can sleep with your water-bottle inside your sleeping bag to keep them from freezing. Alternatively you can bury them in the snow to keep from freezing although the water temperature will be colder. Remember there is no running water on-site, so make sure you have an adequate supply. 28

28 Klondike Derby Team Information Troop #: Council: District: Category: Scouts Brownsea Island Scoutmaster: Campsite: Sled Team or Patrol Name: Name of each sled team member: Please indicate which events you will participate in: Klondike Skills Events 900 Points Sled Race 200 Points Arctic Food Drop 100 Points Camping Friday Tents 100 Points Friday Cabins 50 Points Saturday Tents 100 Points Saturday Cabins 50 Points Unit Leader Vounteered 200 Points (100 / Leader up to 200) 29

29 Camp Hugh Taylor Birch Vehicle Policy The safety of our Scouts, leaders and Scouting families at Camp Birch at all times is the upmost importance to our council leadership. After extensive review, Tecumseh Council has implemented safe vehicle guidelines at Camp Birch that are becoming standard protocol at many other youth serving camp facilities. Please understand that the purpose of this policy is to protect the youth and the adults who visit Camp. In order to ensure the safety of the campers and the staff at Camp Birch, please observe the following during your visit: 1. On arrival, please park in the parking lot and check in with the Campmaster or Ranger at the McMillian building. 2. After dropping off equipment in campsites or buildings, all vehicles must be parked in either the main parking lot or the Adams Building parking lot. Units are welcome to leave trailers at campsites. 3. All passengers must be in seats, with seatbelts. It is not permitted to ride in truck beds, trailers etc. 4. Camp speed limit is 10 miles per hour. 5. No vehicle traffic is permitted in camp between 7:00 am Saturday and 7:00 am Sunday. Please contact the Campmaster or Ranger if other arrangements are needed. 6. All vehicles must stay on designated roadways. 7. Special accommodations will be provided to those drivers with a State issued handicapped parking pass or a physician s note stating restrictions. 8. All non-camp owned vehicles in Camp other than during move-in and move-out times must exhibit a vehicle permit provided by the Camp Ranger. Any failure to follow these driving procedures will lead to immediate loss of driving privileges If you have any questions regarding the vehicle policy, please contact Camp Ranger Bryan Spink at Please share this with your unit s adults and indicate below that you have read and understand this policy. In Scouting, Tecumseh Council Camp Hugh Taylor Birch I have read, and agree to observe the Camp Birch Vehicle Policy. Printed Name Signature Date