MINUTES OF CITY COUNCIL MEETING July 5, 2017

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1 MINUTES OF CITY COUNCIL MEETING Miltonvale city council met in regular session at 7:00 p.m.,. Mayor Jon Puckett presided over the meeting. Councilmembers present were: Blake Graham, Shawn McKain, Greg Copple, Darren Bates and Jim DeMars. Others present Ron Foster, Denise Hamel, Curtis Swenson, Cindy Jones, Russ Jones, Richard Stutsman, Sam Flick, Lori Swenson, Roger Perkins, Ben Copple, Richard McKinley, Janet Fuller, Penny Gisselbeck, Ashley Hutchinson and Ken Fuller. Council had been provided the minutes of the June 5, 2017 regular meeting minutes and June 20, 2017 special meeting minutes and June 28, 2017 special meeting minutes. Blake made motion to approve the minutes of the June 5, 2017 regular meeting minutes. Seconded by Shawn. Carried. Darren made motion to approve the June 20, 2017 special meeting minutes. Seconded by Shawn. Carried. The June 28, 2017 special meeting minutes were approved later in the meeting to give the council a chance to read them over. Ashley Hutchinson Cloud Corp gave the council an update on the activities of Cloud Corp. She stated that the In The Cloud grants have been disbursed with one business from Miltonvale receiving one. She stated she would be back in the fall regarding Neighborhood Revitalization. Ashley gave information regarding the Cloud County Community Foundation Strategic Doing program with the first meeting in August. It would be important for community members from Miltonvale to attend and be a part of this process for any projects they would like to have considered. Lori Swenson asked about the pool hours for the end of the season and relating to lifeguard availability due to fall sports practices. Darren made motion to close the pool for the season on Sunday August 13 th. Seconded by Greg. Carried. REPORTS: 1) City Officers. Darla reported the following: Kristi Littlejohn submitted a bill relative to a sewer backup in her basement. She believes it was due to the city main being clogged. Curtis stated it was the city s responsibility due to a clogged main. Darren made motion to approve the claim from Kristi Littlejohn for $ reimbursed for the clogged sewer. Seconded by Shawn. Carried. A NCRPC letter in packet about the Capital Improvement Planning Survey. An Advantage in packet about a new feature to consider regarding mass text or messaging for water leaks or other emergencies. A letter was in the packet from KDHE that the city did not turn in the Lead and Copper Sampling Site Plan. Pat Kamien has called several times and wants to know when the water leak will be fixed on 6 th street. Curtis stated that it was temporarily repaired. KDOC Grant audit completed regarding the water grant and another will occur at the end of the project. A copy of letter in packet. Budget preparation still in progress. A requested for mileage from a lifeguard for training was received. Council approved payment of mileage.

2 Page Two 2) City Employees. Curtis reported they mowed city property and tall grass yards, worked at the landfill, read meters, worked at the pool, worked on equipment, worked on the old ambulance, picked up limbs at the scout cabin, took down the park project sign and have been busy with the water project. 3) Councilmembers. Blake asked a) fertilizer at the park. Blake asked Curtis to get a cost. b) if prices were obtained for changing tables at the park. Curtis said no they hadn t. c) if the baby pool was working okay. Curtis said yes. d) if paperwork had been given to Bill Jackson regarding landfill regulations. Darla stated that her understanding was Jon was to meet with Bill regarding landfill requirements and would present them to him then. e) the city needs to have a verification form for all salvage from the project signed off by both the city and the contractor. f) is the Lead and Copper Water Sample Site plan going to be done quickly? Curtis said yes. Jim a) stated that there are 20 abandoned lines and the engineer did not specify how to handle the abandoning procedure. Schwab and Eaton is putting together costs associated with disconnecting them. b) Water Feature at the Park. Jim gave the council that MECF/Merit has received a Paradise Pools estimate for renovation of the original park fountain. It will be a waterfall effect not life the original fountain. Boring and electrical will be handled by TVT and Lowell Marsh. Penny Gisselbeck will be purchasing a plaque for the project since it is in memory of John. Penny explained the significance of what a fountain had, when John has been through rehab. The project is slated to be started in late July. There would be some unhealed areas at Tootlefest. Greg made motion to approve the fountain project. Seconded by Blake. Carried. c) Jim gave the council reasons he felt the use of city equipment by city employees should be rescinded. Jim made motion to rescind the policy of use of city equipment and tools by city employees for personal use and only be used for city purposes. Seconded by Shawn. Carried 4-(Blake, Jim, Shawn and Greg) to 1-(Darren). d) Electric Fence. Jim cited several areas but more specifically the old campgrounds where the fence is next to the sidewalk. Jim read portions of the city code which prohibits the use of electric fence. Jim felt it was a definite safety issue. Discussion was held on how to proceed with the issue. Council asked to have the city attorney involved to determine a procedure and definition for obtaining an agriculture license. Darla will proceed with the contacting the attorney on the matter.

3 Page Three e) Jim informed the council that the parking lot south of the east shelter should begin construction at the end of July and completed by Tootlefest. f) Jim stated that MERIT would like to plan a park workday prior to Tootlefest. Darren a) Darren contacted Dion Lyne about the drainage issue at Roger Perkins and Dion stated he would have to wait until after harvest to look at the issue. b) Basketball nets (chain type) are ordered and should not be torn up as easily c) He didn t find a leaking stool in the restroom at the concession stand. d) Darren hadn t contacted a contractor to put the screen door on at the concession stand but would be doing so. e) Darren hadn t had a chance to get the water fountain issue solved at the concession stand, but will ask the Lions Club when the resume having meetings after the summer. Greg None. Shawn None. Claims Darla stated that an additional claim from All Seasons for mower filters and trimmer line for $ Darren made motion to approve the claims. Seconded by Shawn. Carried. OLD BUSINESS: 1) 2016 Water Project. Curtis stated the project is moving along. Blake asked if the lines are being pressure checked. Discussion was held regarding taking out old lines. 2) Water Tower Maintenance Contract and Telemetry Update. Curtis stated they haven t been here. Curtis stated that he didn t care that they haven t been here, because he wanted both wells to be done at the same time. It was stated that the new well would be done in two weeks. Council stated that they should schedule them to come, since the well is near completion. 3) Sewer Line Annual Jetting and Camera Update. No quote has been received from Concordia. Darren made motion to approve Johnsons bid if it still holds and has time for us to proceed with them. Seconded by Greg. Carried. 4) Street Repairs. Discussion was held on the cost and the number of blocks completed. Discussion was held on discussing with Andy Ashe if the remaining blocks could be done this year. Jon is to talk with Andy.

4 Page Four 5) Tall Grass Notices. The letters were sent out and the city has begun to mow some of the properties. Jim made motion to approve the June 28, 2017 special council meeting minutes. Seconded by Blake. Carried. Darren abstained. NEW BUSINESS: 1) Trash Hauler Contractor Revision. Discussion was held regarding the trash contract. Discussion was held on whose responsibility it was to provide the trash bags for the trash cans. Greg made motion to have the trash contractor responsible for providing bags for the trash service. Seconded by Shawn. Carried. Jon asked those present if they had anything to bring before the council. Roger Perkins stated that when he was approached by Jason (Curtis) Swenson about storing chat on the Grade School Gym (Shack) parking lot, he was told the city would seal it for allowing them to do so. That wasn t done when the streets were done. Curtis stated that it should have been, but the water contractors had the area tore up in front of the parking lot. Curtis stated that the city needs to fix the parking lot where it has been damaged. It won t be necessary in the future, since the area north of the shop has been prepared to hold rock. Richard McKinley asked if it was acceptable for him to organize the boat races at the pool for Tootlefest and obtain lifeguards. Council approved. Curtis stated that he had contacted other cities and Clifton and Concordia use Utility Services. They have a program that you pay quarterly for 10 years with maintenance provided and at the end of the contract the tower gets painted, since it was a part of the payments made during the 10 year contract. Council asked that he obtain some written quotes. 2) Personnel. Blake made motion to go into executive session for 45 minutes at 8:22 p.m. for personnel. Seconded by Jim. Carried. Curtis Swenson was asked into the session at 8:55 p.m. Council extended the session at 9:08 for 45 minutes. Curtis Swenson left the session at 9:21 p.m. Ken Fuller was asked into the session at 9:22 p.m. Ken Fuller left the session at 9:31 p.m. Ben Copple was asked into the session at 9:37 p.m. Ben Copple left the session at 9:52 p.m. Council extended the session for 30 minutes at 9:52 p.m. Council reconvened at 10:16 p.m.

5 Page Five Darren made motion to hire Storm Myer at the same rate as Curtis Swenson per/day as substitute pool manager. Seconded by Greg. Carried. Darren made motion to extend Ben Copple s employment until August 7 th retroactive to July 5 th. Seconded by Shawn. Carried. Greg abstained. There being no further business to conduct, Jim made motion to adjourn. Seconded by Darren. Carried. Meeting adjourned at 10:24 p.m. Jon F Puckett, Mayor Darla Bebber, City Clerk