FURTHER TO AUTHORITY MEETING #5/13 To Be Held June 21, 2013

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1 FURTHER TO AUTHORITY MEETING #5/13 To Be Held June 21, 2013 FURTHER TO: Pages AUTH7. SECTION I - ITEMS FOR AUTHORITY ACTION AUTH7.4 AUTH7.5 AUTH7.6 COATSWORTH CUT PROJECT Contract RSD Channel Dredging Works 44 DON WATERSHED REGENERATION COUNCIL Membership Changes 47 PROPOSED CANADIAN TIRE WAREHOUSE DISTRIBUTION CENTRE, TOWN OF CALEDON, REGION OF PEEL Item will be Walked-in at June 21 meeting

2 TO: FROM: RE: Chair and Members of the Authority Meeting #5/13, June 21, 2013 Nick Saccone, Director, Restoration Services COATSWORTH CUT PROJECT Contract RSD Channel Dredging Works Item AUTH7.4 KEY ISSUE: Award of Contract RSD for channel maintenance dredging of the navigation channel at Coatsworth Cut, Ashbridge s Bay Park, City of Toronto. RECOMMENDATION THAT Contract RSD be awarded to Catalina Excavating Inc. for the channel maintenance dredging of Coatsworth Cut for the total cost not to exceed $138,244.00, plus HST, as they are the lowest bidder that best meets Toronto and Region Conservation Authority (TRCA) specifications; THAT staff be authorized to spend the project contingency amount of $60,000.00, if available, to complete additional dredging to the limit of available funding of $250, from the City of Toronto; THAT should staff be unable to execute an acceptable contract with the awarded contractors, staff be authorized to enter into and conclude contract negotiations with the other contractors that submitted tenders, beginning with the next lowest bidder meeting TRCA specifications; AND FURTHER THAT authorized Toronto and Region Conservation Authority (TRCA) officials be directed to take any action necessary to implement the agreement including obtaining any required approvals and the signing and execution of documents. BACKGROUND In 1983, TRCA began dredging operations at the mouth of Coatsworth Cut to maintain navigation between Lake Ontario and the boating facilities located at Ashbridge s Bay Park. As a result of ever increasing dredging volumes and associated expenses, TRCA began to investigate shoreline modification options that would eliminate the need for annual maintenance dredging in Currently the long-term solution to the sedimentation problem in Coatsworth Cut is being addressed through a number of planning initiatives, however TRCA plans to continue with maintenance dredging until such time that the final solution is in place and sedimentation rates are confirmed to be declining in response. As of the date this communication was prepared, implementation of the preferred solution was expected to commence in 2014 pending receipt of the necessary approvals and funding, with work anticipating to take 4-6 years to complete. 44

3 Maintenance dredging at Coatsworth Cut was last completed in the summer of 2012 with the removal of approximately 2,400 cubic metres of material. The dredged material was tested and deemed to meet parkland quality guidelines for disposal at Tommy Thompson Park (TTP) for use in the construction of habitat projects within the park. TRCA performed an updated sounding survey of the channel in May 2013, which indicated that additional material had been deposited within portions of the channel since completion of dredging operations in RATIONALE Ongoing deposition reduces available water depth in the channel, creating a hazard to boaters and limiting marine-based emergency access if not addressed. To reduce the risk of property damage and personal injury, TRCA proposes to dredge approximately 2,600 cubic metres of material based on the results of a recent hydrographic survey by staff, commencing the first week of July 2013 pending the receipt of all necessary approvals and execution of agreements. Material is proposed to be removed using a combination of water and land based equipment for dredging and off site disposal to TTP for use in the construction of on site habitat projects as part of the master plan implementation. As it is standard practice to include a healthy contingency in project estimation in the event of unforeseen events, $60,000 has been set aside as the project contingency. However as it is desirable to remove as much sediment as possible with the available budget in light of the ongoing deposition, it is recommended that as the dredging volume of 2,600 cubic metres is approached, staff review the total project costs to date, and any remaining funds held as contingency be released to fund the removal of additional material from the navigation channel. Tender RSD was publicly advertised on the electronic procurement website Biddingo ( on Friday, May 24, 2013 with a mandatory site information meeting held on Thursday May 30, Tender packages were sent to the following 20 contractors: Alcam Excavating Ltd.; Alloa Excavating; Anthony's Excavating Central Inc.; Catalina Excavating Inc.; Cedar Springs Landscape Group; Dean Construction Co. Ltd.; Dynex Construction Inc.; Erocon Environmental Group Inc; Galcon Marine Ltd. General Diving Contractors Inc.; Great Lakes Offshore Services Inc.; Kehoe Marine Construction; Kenwood Trenching & Excavating Ltd.; Layfield Geosythetics & Industrial Fabric; Limestone and Forestry Products; Metric Contracting Services Corporation; Multiview; Northgate Farm Ltd; Pave-1 Construction Ltd; The Ontario Construction Company Ltd. 45

4 The Tender Opening Committee opened the tenders on June 7, 2013 with the following results: Tender RSD Coatsworth Cut Channel Maintenance Dredging BIDDERS TOTAL TENDER AMOUNT (Plus HST) Catalina Excavating Inc $138, Galcon Marine Ltd. $179, Dean Construction Co. Ltd. $399, Seventeen contractors: Alcam Excavating Ltd., Alloa Excavating, Anthony's Excavating Central Inc., Cedar Springs Landscape Group, Dynex Construction Inc., Erocon Environmental Group Inc, General Diving Contractors Inc., Great lakes offshore services Inc., Kehoe Marine Construction, Kenwood Trenching & Excavating Ltd., Layfield Geosythetics & Industrial Fabric, limestone and forestry products, Metric Contracting Services Corporation, Multiview, Northgate Farm Ltd, Pave-1 Construction Ltd. and The Ontario Construction Company Ltd. declined the opportunity to submit a bid, being unable to meet the timelines and specifications stated in the contract documents. Restoration Services staff reviewed the bid received from Catalina Excavating Inc. against its own cost estimate and have determined that the bid is of reasonable value and also meets the requirements as outlined in the contract documents. Further assessment by TRCA staff of Catalina Excavating Inc.'s experience and ability to undertake similar projects was conducted through reference checks which resulted in positive feedback that Catalina Excavating Inc. is capable of undertaking the scope of work. Based on the bids received, staff recommend that Catalina Excavating Inc. be awarded Contract RSD for channel maintenance dredging of the navigation channel at Coatsworth Cut, City of Toronto, for a total amount not to exceed $138,244.00, plus a contingency amount of $60, to be expended as authorized by TRCA staff, plus HST, it being the lowest bid that meets TRCA specifications. FINANCIAL DETAILS Funding is available under City of Toronto Waterfront Capital 2013 budget, within account number Report prepared by: Michelle Guy, s: mguy@trca.on.ca For Information contact: James Dickie, s: jdickie@trca.on.ca Date: June 14,

5 TO: Chair and Members of the Authority Meeting #5/13, June 21, 2013 Item AUTH7.5 FROM: RE: Adele Freeman, Director, Watershed Management DON WATERSHED REGENERATION COUNCIL Membership Changes KEY ISSUE: Appointment and resignation from Don Watershed Regeneration Council membership. RECOMMENDATION THAT the following revised membership of the Don Watershed Regeneration Council be approved: Don Watershed Regeneration Council - New Appointment 1) Heinz, Peter - City of Toronto resident Don Watershed Regeneration Council - Resignation 1) Hough, John - City of Toronto resident BACKGROUND The Terms of Reference for the Don Watershed Regeneration Council, dated November 2012, was approved at Authority Meeting #9/12, held on November 30, Section 5 of the Terms of Reference sets out that any resignations or recommendations for new members be presented to the Authority for approval. Over the normal course of the term of the Don Watershed Regeneration Council, a number of members resign and new members are brought on board. This communication is presented to request the Authority approve Mr. Peter Heinz as a member of the Don Watershed Council, and to advise the Authority of the resignation of Mr. John Hough. Report prepared by: Arlen Leeming, s: aleeming@trca.on.ca For Information contact: Arlen Leeming, s: aleeming@trca.on.ca Date: June 18,