2018 Local Events Calendar

Transcription

1 2018 Local Events Calendar

2 2018 Local Events Calendar To maximise your travel programmes and keep within travel budgets, you need to plan your travels carefully and as far in advance as possible. Just by booking in advance, you can save up to 21% on your travel spend. This is why Corporate Traveller has compiled this 2018 calendar highlighting local events that may affect travel availability and pricing. This guide is designed to assist your travel planning, helping you avoid peak travel times and inflated prices so you can extract the maximum value from your travel spend. Bring an expert on board Corporate Traveller specialises in providing business travel management for medium and large sized corporates, offering a boutique approach based on expertise and personal service. When you partner with Corporate Traveller, you ll receive one dedicated account manager to assist with your travel from start to finish, including sourcing best airfares, accommodation and car hire for your business travel all the way through to providing consolidated reports of your travel spend. This combined with our free after-hours assistance and free billbacks means your corporate travel will be cost effective, personalised and right for your business, every time. Contents Here s a snapshot of the important events to help you plan your 2018 corporate travel: Johannesburg and surrounds 4 Cape Town and surrounds 6 Durban and surrounds 8 10 Travel hacks for business travel success 10

3 Joburg and surrounds 2018 Calendar JANUARY FEBRUARY APRIL Travel Tip #1 Airfares and seat availability will be affected by school holidays throughout the year. Corporate Traveller recommends you plan your local business travel around the quieter months like January, June and November where you ll save on airfares and accommodation. MAY JUNE JULY AUGUST JANUARY MAY 25 Annual International Conference on E-learning of Business Management and Cooperate Social Responsibility Johannesburg Park Station 25 AFRE Annual Global Summit on Robotics, Automation & Information System, InterContinental Johannesburg Sandton Towers FEBRUARY African Construction Expo, Gallagher Convention Centre 19 Super Rugby Emirates Lions vs Brumbies, Emirates Airline Park South Africa Bike Festival, Kyalami 26 Super Rugby Vodacom Bulls vs Brumbies, Loftus Versfeld, PTA 26 Sales Indaba Gallagher Convention Centre JUNE DECEMBER 8 Africa Marketing Week & IT Web Cloud Summit, Vodaworld, Midrand Travel Expo presented by Flight Centre, Coca Cola Dome, North Riding Africa Energy Indaba, Sandton Convention Centre NSBC Summit, Gallagher Convention Centre Gauteng Homemakers Expo, Coca Cola Dome, North Riding Meetings Africa, Sandton Convention Centre TBC Retail World Africa, Sandton Convention Centre 1 4 Hobby-X Johannesburg, Ticketpro Dome, Northgate 8 11 SARCDA International 2018, Gallagher Convention Centre The Wedding Expo, Ticketpro Dome, Northgate Society of Mining Professors 6th Regional Conference 2018, Birchwood Hotel and Conference Centre BAUMA AFRICA - International Trade Fair for Construction Machinery, Building Material Machines, Mining Machines and Construction Vehicles, Expo Centre Nasrec 5 6 Aviation Festival Africa, Sandton Convention Centre Africa Rail Conference & Exhibition, Sandton Convention Centre Africa s Big 7, Gallagher Convention Centre 29 1 Jul Franchise Business Festival South Africa, Kyalami JULY 9 12 Southern African Transport Conference, CSIR Convention Centre, Pretoria POWER-GEN & DistribuTECH Africa Conference & Exhibition, Sandton Convention Centre AUGUST 1 2 TCC The Concrete Conference 2018, Birchwood Hotel & Conference Centre ThinkSales Sales Leadership Convention, Sandton Interbuild Africa, Expo Centre Nasrec EcoAfriBuild, Expo Centre Nasrec Public Holidays 1 January New Year s Day 21 March Human Rights Day 30 March Good Friday 2 April Family Day 27 April Freedom Day 1 May Workers Day 16 June Youth Day 9 August National Women s Day 24 September Heritage Day IoT Forum Africa, Gallagher Convention Centre 17 Om Die Dam Ultra Marathon, Hartbeespoort Dam 23 Tomorrow s Leaders, Emperors Palace Energy Efficiency World Africa/Power and Electricity World Africa/ Power Generation World Africa/The Solar Show Africa, Sandton Convention Centre 27 DevConf, Birchwood Hotel 30 Rand Show, Expo Centre Nasrec APRIL th South African Orthopaedic Congress 2018, CSIR International Convention Centre, Pretoria 4 6 Food and Drink Technology (FDT) Africa, Gallagher Convention Centre 6 8 Small Business Expo, Ticketpro Dome Electra Mining Africa, Expo Centre NASREC Africa Aerospace and Defense Expo, Air Force Base, Waterkloof, Pretoria Evidence Africa Evidence Network, CSIR International Convention Centre, Pretoria 16 December Day of Reconciliation 17 December Holiday 25 December Christmas Day 26 December Day of Goodwill Public School Holidays 1 17 January 28 March 2 10 April 22 June 1 Super Rugby Emirates Lions vs Crusaders, Emirates Airline Park 7 Super Rugby Emirates Lions vs DHL Stormers, Emirates Airline Park 21 Super Rugby Vodacom Bulls vs Rebels, Loftus Versfeld, PTA 28 Super Rugby Vodacom Bulls vs Highlanders, Loftus Versfeld, PTA MAY 1 3 The Dubai Show, Sandton Convention Centre 6 8 Food & Hospitality Africa (Hostex), Gallagher Convention Centre TBC RMB Winex, Sandton Convention Centre TBC Old Mutual Soweto Marathon TBC Whiskey Live, Johannesburg TBC 947 Cycle Challenge 3 17 July 28 September 4 9 October 12 December Private School Holidays 1 17 January 11 April 2 2 May 3 August Travel Tip #2 Make use of park and fly services offered at OR Tambo they will park your car and offer a free car wash service, eleviating any stress of navigating your way through the airport. 3 5 September 5 December

4 Cape Town and surrounds 2018 Calendar JANUARY FEBRUARY APRIL Travel Tip #3 Avoid travelling to Cape Town in the months of February and March. Flights and accommodation in the CBD will be at a premium thanks to the Mining Indaba, Opening of Parliment and the popular Jazz Festival. If you have travels planned, try book outside the CBD area and take advantage of affordable car hire offers or Uber. MAY JUNE JULY AUGUST JANUARY 1 2 AFRE Annual Research Symposium on Progress in Computer Science and Engineering, The Cape Milner 1 Cape 2 Rio Yacht Race, Table Bay 2 Cape Minstrel Carnival 2017, Cape Town City Centre 18 Growing Together Nedbank VinPro Information Day 2018, Cape Town ICC 27 The Sun Met Horse Race 2018, Kenilworth Racecourse Cape Town Tattoo Expo, Cape Town City Hall 26 DHL Stormers vs Emirates Lions Super Rugby, Newlands Cape Town Syngas Convention 3, Vineyard Hotel, Cape Town Old Mutual Two Oceans Marathon and Expo 2018, Cape Town ICC 29 Klein Karoo National Arts Festival, Oudtshoorn 29 DevConf, The River Club DECEMBER FEBRUARY APRIL 2 3 AFRE 2018 International Conference on Theories in Engineering and Applied Sciences Research, The Cape Milner International Conference on Economics, Human Resource and Talent Management EHTM-2018, The Cape Milner 3 4 Ruck & Roll at the 10th #Zando10s, Hamilton Rugby Club in Green Point 5 8 Mining Indaba, Cape Town ICC 9 Ultra South Africa, Cape Town Stadium th International Conference on Information Management and Industrial Engineering (ICII 2018), Cape Town Lodge Hotel th International Conference on Mechanical and Intelligent Manufacturing Technologies (ICMIMT 2018), Cape Town Lodge Hotel Microsoft Tech Summit Cape Town, Cape Town ICC Cape Town Art Fair, Cape Town ICC Design Indaba, The Artscape Theatre Centre 23 Cape Town Pride Festival, De Waterkant Infacon XV: International Ferro-Alloys Congress, Century City Conference Centre 28 Sunfoil Cape Town Big Walk TBC Opening of Parliament and State of the Nation Address 4 Veuve Clicquot Masters Polo Cape Town, Val de Vie Estate (Paarl/Franschhoek Valley) 5 DHL Stormers vs Vodacom Bulls Super Rugby, Newlands Cape Town 6 AFRE Annual International Conference on Current and Future Trends in Technology Innovation and Engineering Research, The Cape Milner 6 Annual International Congress on Advancement in Financial & Business Economics Research, The Cape Milner 11 Cape Town Cycle Tour 12 DHL Stormers vs Chiefs Super Rugby, Newlands Cape Town ecommerce MoneyAfrica Confex 2018, Cape Town ICC South African Navy Festival, Simon s Town ABSA Cape Epic Cape Town International Jazz Festival 2018, Cape Town ICC 6 8 Cape Getaway Show (Getaway Magazine), Lourensford Wine Estate World Travel Market Africa, Cape Town ICC Africa Travel Week, Cape Town ICC MAY African Utility Week, Cape Town ICC IT Leaders Africa Summit, Cape Town ICC JUNE 1 Good Food & Wine Show Cape Town ICC 9 10 Bridal Expo, Cape Town ICC 11 Inbound Rugby Tours SA vs Ireland, Newlands, Cape Town 29 Knysna Oyster Festival, Knysna JULY 2 6 ICL20, Cape Town ICC DISES International Conference Cape Town ICC 5 13th International Conference on e- Learning Cape Town ICC 8 11 ICAN 2018, Century City Conference Centre 10 Oil and Gas Africa, Cape Town ICC TBC Cape Construction Trade Expo, Sun Parks Grand West th annual conference of AEASA, Lord Charles Hotel, Somerset-West TBC TBC Cape Town International Boat Show International Population Conference, Cape Town ICC Public Holidays 1 January New Year s Day 21 March Human Rights Day 30 March Good Friday 2 April Family Day 27 April Freedom Day 1 May Workers Day 16 June Youth Day 9 August National Women s Day 24 September Heritage Day 16 December Day of Reconciliation 17 December Holiday 25 December Christmas Day 26 December Day of Goodwill Public School Holidays 1 17 January 28 March 2 10 April 22 June 3 17 July 28 September 4 9 October 12 December Private School Holidays 1 17 January 11 April 2 2 May 3 August Travel Tip #4 Book your flights at least 14 days prior to departure as the airfares to Cape Town tend to increase closer to the time. Don t assume that low cost carriers will be the cheapest option as SAA and British Airways can often be more economical. Corporate Traveller guarantees 3 quote options within two hours, so you can make informed choices. 3 5 September 5 December

5 Durban and surrounds 2018 Calendar JANUARY FEBRUARY APRIL MAY JUNE JULY AUGUST DECEMBER Travel Tip #5 The Durban July takes place on 7 July in Durban with over 55,000 people expected to attend. Flights from 5 July to King Shaka International are already at a premium, with return flights on the 8th and 9th of July also higher than usual. Avoid delays waiting for baggage to be delivered by packing only hand-luggage. Public Holidays 1 January New Year s Day 21 March Human Rights Day 30 March Good Friday 2 April Family Day 27 April Freedom Day 1 May Workers Day JANUARY WASET Durban 2018 Conference, 20th International Conference on Plant Tissue Culture and Plant Biotechnology, Hilton Hotel FEBRUARY 7 8 KZN Construction Trade Expo, Durban ICC Midmar Mile, Howick Dusi Canoe Marathon, Pietermaritzburg JUNE 10 Comrades Marathon SA AIDS Conference, Durban ICC China Trade Week, Durban ICC 30 House and Garden Show, Durban Exhibition Centre JULY 7 Durban July Sardine Run 16 June Youth Day 9 August National Women s Day 24 September Heritage Day 16 December Day of Reconciliation 17 December Holiday 25 December Christmas Day 26 December Day of Goodwill Public School Holidays 2 4 NWJ Bridal Show, Durban Exhibition Centre Conference on Information Communications Technology and Society (ICTAS), Blue Waters Hotel Decorex, Durban Exhibition Centre APRIL 14 Super Rugby Sharks vs Bulls, Growthpoint Kings Park 21 Super Rugby Sharks vs Stormers, Growthpoint Kings Park 29 Tour Durban (cycling), Moses Mabhida Stadium AUGUST CCSSA Congress, Durban ICC 1 17 January 28 March 2 10 April 22 June 3 17 July 28 September 4 9 October 12 December Private School Holidays 1 17 January 11 April 2 2 May 3 August Travel Tip #6 There are no petrol stations at Durban International, Corporate Traveller advises you fill up before arriving to avoid those additional car rental admin costs. Remember, weekends (from Thursdays) are the busiest and most expensive time to travel to Durban as families tend to go then. Plan your meetings for midweek if possible. 3 5 September 5 December

6 10 Travel hacks for business travel success If your last business trip involved a 4am wakeup call, a 6-hour flight with a 2-hour weather delay and a hair-raising hotel transfer through the streets of Accra, then congratulations, you re a business travel Road Warrior. Did you know that the top 10% of travellers spend nearly four weeks of their personal time on a plane and an average of 88 nights away from home each year? Corporate Traveller brings you our top 10 travel hacks to help make your next business trip, a little more bearable. Pack light You probably already have your favourite suitcase you use every time you embark on a business trip, but make sure it s one that fits into the overhead luggage compartment, which will force you to pack more efficiently and save you time. By checking your bags you run the risk of lost luggage, not to mention delays as you wait and watch the baggage carousel go round and round with hundreds of bags until yours arrives. If you are going to check your bags, ensure you have a spare set of clothes in your hand luggage in case your bags do go AWOL. Get charged up There are few things worse than arriving at a foreign airport with a flat cell-phone whose GPS you were relying on to get you to your first meeting. Similarly, you can avoid the rabid airport search for a spare plug point to charge your laptop (if you want to work on-board) by ensuring you ve charged your laptop before arriving at the airport. If you re flying to the US or the UK, you will need to power-up your devices. Airlines can refuse to board you if you re unable to do so. Lounge access Airport lounges provide an excellent third-place work environment with all the creature comforts you need to be productive, including charging stations. If you re a frequent traveller, lounge access is a non-negotiable. If your level of loyalty programme or class of travel does not give you access to an airport lounge, it is worth paying a few hundred rand to enjoy the business lounge perks. In addition to providing a pleasant environment within which to work, you can also enjoy a bit of R&R before boarding. Be prepared When you re running between meetings and juggling suitcases, things tend to go missing. Thankfully we have a virtual world where we can store copies of our documents in case these disappear in the mayhem. Keep a scanned copy of your ID, drivers licence, passport and other travel documents on the cloud or them to a Google Mail or similar web-based mail client so that you can access these easily if you lose them. On arrival, purchase a local SIM so that you have Internet access without having to rely on WiFi. Stay healthy Travelling on business is no excuse to let good habits slide. Things you touch during transit may not be cleaned regularly so wash or sterilise your hands at every opportunity, and safeguard yourself from airborne germs and illness by taking immune boosters and having some basic medication packed, including painkillers, Rennies and Imodium. Remember, sitting for long periods is not healthy, and that includes on an aircraft, so get up every 90 minutes and walk around. Walking around your travel destination is also a great way to discover it. Lastly, don t over-indulge, drink plenty of water and keep an energy bar with you at all times you never know when you need a sugar boost. Keep a checklist If you travel frequently enough, the end-to-end journey becomes so routine that you may from time to time miss out on a few steps. Develop a travel checklist that you can tick off every time you travel, from what to pack (travel adaptors, metro passes, foreign currency) to what to prepare at home before you depart. You can keep this checklist on your mobile phone. Remembering numbers How often have you parked your car at the airport and forgotten where you parked it when you return? What about forgetting your hotel room number? If you park at the airport often enough or switch hotel rooms multiple times in a week, it can be difficult to remember the parking bay or hotel room number. Take a photo of the parking bay or hotel door, or write it down in your notes on your mobile phone. It sounds silly, but if you re a frequent traveller, odds are you ve forgotten a number or two when you re travelling. Stay safe Nowhere in the world can claim to be safe anymore so forearmed is forewarned. In addition to informing yourself about your destination, it is essential that you take business travel insurance with TIC. Although some medical aids and credit cards offer travel insurance, there can sometimes be a shortfall. Medical expenses in pounds, euros and dollars could leave you with a nasty surprise if you are hospitalised. Understand what your travel insurance covers, e.g. If there are any countries excluded? What is their policy on pre-existing medical conditions? Is there an excess? And how much will it pay out in the event of a medical emergency? Penny-wise, pound-foolish Efforts to keep travel costs down should not be to the detriment of your safety or comfort. If you need to be fresh for a meeting first thing in the morning, the cost of taking a red-eye flight could be more than had you flown the day before and stayed overnight, especially if your productivity suffers as a result. If you ve selected the cheapest hotel room in the city, you may be lumped with extra costs like breakfast and WiFi. You may also be miles from your meeting so your taxi expenses will be high and you ll have wasted precious time. Your travel agent is an expert in balancing travel costs with travel options that best suit your needs. Corporate Traveller works with the business traveller to provide value-for-money travel options that are convenient, save time and are safe. You don t need to be the expert. Just rely on someone who is. Travel tricks One of our favourite tips is to make a beeline for departures when you arrive at an airport so you can nab a taxi that has just dropped someone off instead of waiting in the taxi queue at arrivals. If you want to avoid queues and crowds, the best time to travel is on a Tuesday or a Wednesday. Lastly, don t leave things like vaccinations and passport renewals to the last minute. The day you book your trip, check that you have more than two pages open in your passport, that its validity is more than six months from return date of travel and that you have the necessary visas in place.

7 2018 Local Events Calendar bring an expert on board corporatetraveller.co.za