5 th IAS Conference in Cape Town, South Africa

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1 5 th IAS Conference in Cape Town, South Africa Travel Dates: July 17 26, 2009 Conference: July 19 22, 2009 Price does not include: Departure Taxes, Security Fee & Fuel Surcharge, Registration Fees to the IAS Conference The price mentioned above is based on 20 persons traveling together CAPE TOWN TO HOST WORLD S LARGEST OPEN SCIENTIFIC CONFERENCE ON HIV/AIDS 24 July 2007, Sydney, Australia - The International AIDS Society (IAS) today announced the selection of the South African city of Cape Town as host of the world s largest open scientific conference on HIV/ AIDS the 5th IAS Conference on HIV Pathogenesis, Treatment and Prevention (IAS 2009) - in July The event will be organized by the IAS, in partnership with South African-based NGO, Dira Sengwe, organizer of the series of South African AIDS Conferences. Held every two years, the conference attracts about 5,000 delegates from all over the world. It is a unique opportunity for the world s leading scientists, clinicians, public health experts and community leaders to examine the latest developments in HIV-related research, and to explore how scientific advances can in very practical ways inform the global response to HIV/AIDS. Invitation Often called 'the rainbow nation', South Africa is one of the most ethnically diverse countries in Africa. This journey to South Africa will offer you a once in a lifetime opportunity to participate in the IAS Conference and to explore Cape Town and its surrounding areas. You will be staying 8 nights in a First Class hotel in downtown Cape Town with daily breakfast, 1 lunch and 2 dinners. Due to the Conference, flights to Cape Town and rooms in hotels are in high demand. Therefore, please let us know if you would like to attend the Conference before August 31 st. Experience the unique African culture & breathtaking scenery! Heavenly International Tours (800)

2 Daily Itinerary Friday, July 17 Today we depart from Miami to Cape Town. Enjoy on-board meals and entertainment on our flight across the Atlantic Ocean as our journey to South Africa begins. Saturday, July 18 We arrive to Cape Town International Airport and will be met by our English-speaking Guide who will escort us to our coach. Transfer to our hotel in Cape Town. The rest of the day is at leisure. Dinner is on your own. Overnight - Cape Town ( - ) Sunday, July 19 IAS Conference. Overnight Cape Town (B) Monday, July 20 IAS Conference. Overnight Cape Town (B) Tuesday, July 21 IAS Conference. Overnight Cape Town (B) Wednesday, July 22 Conference ends. Free day in Cape Town. Overnight Cape Town (B) Thursday, July 23 - Tour of Cape Point After breakfast we drive along the Atlantic Ocean coast to Clifton, Bantry Bay and Camps Bay. We will stop for pictures in Hout Bay, followed by a cruise to the Seal Island. Visit the Cape of Good Hope's Nature Reserve, called Cape Point, where the Atlantic and the Indian Oceans meet. Enjoy a spectacular view over the wide-open sea. We drive back to Cape Town via Muizenberg, Fishhoek, Simons Town and Rondebosch. We stop for a visit to the famous Kirstensbosch Botanical Gardens before returning to our hotel. In the evening enjoy dinner in a local restaurant. Overnight - Cape Town (B/D)

3 Friday, July 24 - Tour of Stellenbosch & Wine-Land After breakfast we depart for a tour of the Wine land and Stellenbosch. Stellenbosch is a historical university town and the second oldest settlement in South Africa, situated in the heart of the Wine land. Old Oak trees, water channels, which still run alongside the roads, characterize this town. Many of the town's buildings are built in the Cape-Dutch architecture style. We will now drive to a wine cellar for a short tour and enjoy wine tasting of local wineries. Enjoy a special buffet lunch at the Wine-land. We will now drive to the Table Mountain and ascend by cable car. The view of the city and the entire surrounding area is truly breathtaking. Overnight Cape Town (B/L) Saturday, July 25 - Free day in Cape Town or Optional Safari. Farewell Dinner This entire day is free for relaxation or optional activities. In the evening enjoy a Farewell Dinner in a local restaurant and say goodbye to our guide. You may select to participate in the optional safari excursion today. (See below). Overnight Cape Town (B//D) Sunday, July 26 - Free day in Cape Town. Flight back home Breakfast in hotel. This entire day is free for leisure and optional activities. Explore the magnificent Victoria & Alfred Waterfront, museums and galleries. In the evening we transfer to Cape Town Airport for our flight back home. (B) Monday, July 27 - Arrival home Today we arrive home with fond memories of our exciting and rewarding African experience, knowing that we have accomplished our mission to learn more about the AIDS epidemic in Africa and around the world. Welcome home with fond memories

4 Optional Safari Saturday, July 25, 2009 We are pleased to offer you an exciting day of Safari in a private Game Reserve near Cape Town. Please indicate on the Registration Form if you wish to take this optional Safari. Depart the hotel at 6:00 AM and drive to Aquila Private Game Reserve, located 90 minutes drive from Cape Town. Upon arrival to the game reserve enjoy full buffet breakfast followed by 2-3 hours of safari with a private Game Ranger. Spot lions, rhinos, buffalo, Cape mountain leopard and elephants to complete the Cape Town s BIG 5 experience. Lunch is included. Return to Cape Town for your Farewell Dinner in a local restaurant. Overnight Cape Town (B/L/D)

5 Optional Excursion to the Eastern Cape July 19 22, 2009 While the AIDS Conference is held in Cape Town, we invite you to join us on a most fascinating journey to the Eastern Cape, known for its most stunning beauty & tranquility. Picturesque towns, sandy beaches, dense forests, wildlife and crystal clear lagoons create the most pristine scenery. Features included: * Round-trip flight from Cape Town to George * Round-trip transfers from hotels to airports * 3 nights in a Inyathi Guest lodge in Knysna * Breakfast daily * Lunch in Ostrich Farm * Private air-conditioned van * Entrance fees to the Cango Caves & Ostrich Farm Sunday, July 19 - Transfer to Cape Town Airport, Flight to George, Free afternoon, Optional dinner cruise Breakfast in hotel. This morning we transfer to Cape Town Airport for our flight to the town of George, located in the Eastern Cape. Transfer to our lodge, located in the town of Knysna. In the afternoon we will explore on our own the town of Knysna with its whitewashed buildings, fissionable stores and coffee shops. Weather permitting we will have an optional dinner aboard a Paddle Cruise in the Knysna Lagoon. Overnight in Inyathi Guest Lodge - Eastern Cape (B) Monday, July 20 Exploration of the Garden Route Tsitsikamma Nature Preserve Breakfast in our lodge. This morning we drive through the Garden Route, one of South Africa s most beautiful nature preserves. Tsitsikamma is the word for a place of many waters. It is a perfect description for this exquisite area. Drive through dense forests with stops along the way, including viewing of thestormsriver, known for its beauty. If we are fortunate we will spot baboons and other wildlife along the way. We return to our lodge for dinner and overnight. Overnight in Inyathi Guest Lodge - Eastern Cape (B) Tuesday, July 21 Cango Caves, Ostrich Farm, Town of Oudtshoorn Breakfast in our lodge. We drive west to what is called T he Little Karoo for a visit to the Cango Caves, one of the world s wonders. The shapes of the limestone formations are truly magnificent! Enjoy a guided tour of the caves. From here we drive to Oudtshoorn, once a prosperous ostrich-farming centre, known as the feather capital' of the world. We will visit an Ostrich farm including lunch and tour the city. Overnight in Inyathi Guest Lodge - Eastern Cape (B//L) Wednesday, July 22 Transfer to airport, Flight to Cape Town Breakfast in our lodge. We will transfer to George s Airport for our flight back to Cape Town. The remainder of the day is free for rest or optional activities. Overnight Cape Town (B)

6 TERMS & CONDITIONS PLEASE READ CAREFULLY RESERVATIONS & SCHEDULE OF PAYMENTS: All reservations for this tour are confirmed upon receipt of your Registration Form and a non-refundable deposit of $ per person, which is due upon reservation and no later than August 31, A second non-refundable deposit of $ is due December 1, Final payment is due April 15, HOTEL ACCOMMODATION & SITES: Hotel accommodation is based on double occupancy with private bath. NOTE: We will attempt to find a roommate for single travelers desiring to share a room. However, if we are unable to find a roommate, or you do not accept our selection, the single room supplement will apply. The sequence of visits to sites may change according to the discretion of the tour operator and guide if they deem necessary. In case sequence is changed, all items on the itinerary will still be covered. CANCELLATIONS & REFUNDS: The Initial Deposit and Second Deposit are non-refundable. Final payment is fully refundable, (excluding the non-refundable deposits of $ per person), until April 15, Cancellations after April 15, 2009 become non-refundable and can only be recovered through a travel insurance policy. Please note that deposits and final payments cannot be changed from one person to another. All cancellations must be made in writing to Heavenly International Tours. Travel insurance is highly recommended. UNUSED SERVICES: No refund will be available for unused touring, meals or any other program components stated in the itinerary. PASSPORT, VISA & VACCINATIONS: Valid Passport for 6 months after your return home is required. No vaccinations or visa are required from U.S. Citizens. Complete Passport information as requested in the enclosed Registration Form must be submitted to Heavenly International Tours prior to April 15, TAXES & FEES INCLUDED: Entrance fees to all sites on scheduled tours. Porterage of ONE suitcase per person is included. FEES NOT INCLUDED: Passport Fees, Travel Insurance, meals, drinks, wines, liquors and beverages not mentioned in itinerary. Items of personal nature, such as phone calls, laundry, room service and sites other than those mentioned. Registration Fees to the 5 th IAS Conference are not included. ADDITIONAL CHARGES: Tips to guide, driver and hotel staff are not included, (Approximately $ per person). Airport Departure Taxes, Security Fees and Fuel Surcharges, (charged by airlines and Governments), are not included and will be invoiced to you with your final payment. The current rate of these fees is $ per person and is subject to change. Optional Safari is not included in the price of the tour. TRAVEL INSURANCE: Travel Insurance is optional. However, we highly suggest and recommend the purchase of insurance. It is suggested that the insurance premium will be paid directly to the insurance company at the time of your Initial Deposit in order to cover the Pre-existing Conditions Clause of the insurance. You can purchase Travel Insurance online via Heavenly Tours Web Site AIR & LAND FARES: Air and land rates of this tour are based on current tariffs in effect for today, June 21, 2008 and may be subject to change in Flight tickets for this tour are based on NON- REFUNDABLE group airfare. 20 Persons traveling together constitute a group.

7 PURCHASE OF MERCHANDISE: Heavenly International Tours is not to be held responsible for any item/s purchased during the tour, not for their quality nor their prices. All and any purchase will be the sole responsibility of the buyer. METHOD OF PAYMENTS: Check or Money Order only, made payable to: Heavenly International Tours LUGGAGE: Each person is allowed (1) suitcase and a carry-on only, which will be handled for you at Cape Town Airport and hotel. Maximum size of suitcase is 29 high and maximum weight is 50 pounds. TOUR DATES: As in any trans-atlantic flight, travel dates may slightly change according to the requirements of the participating air carrier. Please allow yourself some flexibility. In the event dates and times of flights are changed, Heavenly International Tours will not be held responsible and refund will not be available based on this reason. IMPORTANT NOTES: If you do not have a current passport, please apply within the proper time limit. It can take 6-8 weeks to process a new Passport. Please note that your Passport must be valid for at least 6 months after you return home. RESPONSIBILITY / DISCLAIMERS STATEMENTS Heavenly International Tours acts only as an agent for the various independent suppliers that provide hotel accommodations, transportation, sightseeing, activities or other services connected with this tour. Such services are subject to the terms and conditions of those suppliers. Heavenly International Tours and its respective employees, agents, representatives, and assigns accept no liability whatsoever for any injury, damage, loss, accident, delay or any other incident which may be caused by the negligence, defect, default of any company or person performing these services. Responsibility is not accepted for losses, injury, damages or expenses of any kind due to sickness, weather, strikes, hostilities, wars, terrorist acts, acts of nature, local laws or other such causes. All services and accommodations are subject to the laws and regulations of the country in which they are provided. Heavenly International Tours is not responsible for any baggage or personal effects of any individual participating in tours which have been arranged by Heavenly International Tours. Travelers are responsible for purchasing a travel insurance policy that will cover expenses associated with medical emergency, tour interruption, loss of luggage and other personal effects. Your travel arrangements are provided by: HEAVENLY INTERNATIONAL TOURS