In Conferences and Events organisation, there s so much more to see!

Transcription

1 In Conferences and Events organisation, there s so much more to see!

2 Contents 1. Company 2. Why? 3. PCO services - IFRA EXPO 2012 Services required 4. Internal Organisation & General conditions 5. Ultramar fees 6. Conclusions 7. Contact details

3 1 Let yourself be surprised by the strength of a Major group Ultramar Event Management is the division of TUI Spain which specializes in MICE solutions. TUI Spain is part of the world-leading TUI Travel PLC group. With over 50 years of experience in the business and a high level of excellence which is recognised by our clients, our job is the total management of events, conventions, incentive, tours trade fairs & congresses.

4 2 Why choose Ultramar Event Management? Here at Ultramar Event Management we don t think it s all been done before. We believe that with creativity and professionalism nothing is impossible. We work to create unique, unrepeatable projects.

5 Presence at the destination Personalization Innovation Know-how Involvement Negotiation

6 Main Figures : Present in 180 countries, including countries in Asia and Latin America. 18 billion in revenues in 2009 (largest group in tourisim) Own airline fleet of 160 aircrafts ( Tui Fly) Own bus fleet of 201 buses ( ultramar transport) More than 30 million clients across the globe 2006 integration with Hotelbeds: largest only hotel browser together with booking : - Management of more than 35,000 hotels worldwide with 17.3 million RN sold in people team, specialized in Madrid

7 3 Services what could we offer? Discover our PCO services and stop worrying Pre-Trade Fair /Congress Venue management Scientific secretariat Technical secretariat On-line and On-site registration Customer service available in 4 languages Web designers Speakers VIPs' Audiovisuals Accommodation Transportation global & individual service Ticketing Social programme and exclusive events Marketing and communication Stand Sales Sponsorship services Management of the relational exhibition area Budget management Post- Trade Fair /Congress

8 3.1OUR TECHNOLOGY AT YOUR DISPOSAL Our technology guarantee the success: Our tool, developed to manage conventions, congresses and events, is one of the best of the sector. It allows a fast personalization of the online forms online. Delegates can register and reserve their accommodation trough the website only in few minutes, and we can manage all this information, control registrations, invoicing, etc. in few clicks. Our goal is make the management easier offering the best quality of the service.

9 On Line services: Accommodation, ticketing, pre-post tours,evening events,transportation

10 On Line Accommodation

11 On Line Accommodation

12 3.2 TICKETING

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15 3.3 GROUND MANAGEMENT - TRANSPORTATION

16 Transportation Ultramar has a wide experience in transportation and ground management for trade fairs and congresses. Depending on what the Organisation prefers, the budget and other considerations (as environmental sustainability, etc.) we suggest 3 different options for the transportation service: 1. Complete transportation plan 2. Shuttle transportation plan 3. Green transportation plan

17 3.4 PRE AND POST CONFERENCE TOURS

18 PANORAMIC CITY EXCURSION MADRID 3 hours You will see some of the varied faces of Madrid during this extensive panoramic tour of this rapidly expanding city. There are many different styles of architecture to be seen in Madrid s buildings and monuments Medieval, Renaissance, Baroque, Neoclassic, Romantic and Modern and different socio-economic districts,. such as the Madrid of the artists, students, antiquarians, wealthy and impoverished gypsies.

19 TOLEDO 8 hours The beautiful city of Toledo is located south of Madrid and was once one of the former capitals of the Spanish Empire. Toledo is such a perfectly preserved medieval city that it was declared a UNESCO World Heritage Site in It is superbly situated on a high hill and surrounded on three sides by the Tajo River. This ancient town remains much the same as it was centuries ago.

20 SEGOVIA 8 hours Segovia is Spain at its best, with its twisting alleyways, pedestrian streets and walled city. It has a wealth of monuments, including the Roman aqueduct, which still crosses the city after over 1,000 years and is the largest and best preserved of its kind. The 11 th century fortress and castle, the Alcazar, was the residence of the Christian Kings in medieval times, and was a source of inspiration to Walt Disney.

21 ESCORIAL AND THE VALLEY OF THE FALLEN 8 hours El Escorial Monastery is said to be one of the architectural wonders of the World. It was built by Juan de Herrera, ordered by King Phillip II of Spain to Commemorate the Spanish Victory at the Battle of San Quintin in It was designed to be a palace, chapel, library and mausoleum for the royal family. The Valley of the Fallen El Valle de los Caidos is Franco s impressive high Commemorative monument erected in memory of the fallen solders of the Spanish Civil War. The Basilica is carved into the granite mountain and has a 150 m imposing cross.

22 ÁVILA 8 hours Ávila is what everyone imagines when visualing a medieval city. It is located on a vast plain, framed by the Gredos Mountains, and In the best known for its perfectly preserved 14th century walls. The City walls extend over a mile and a a half, with eitght gates and 88 Semicircular towers and battlements.

23 3.4 GALA DINNERS & EVENING EVENTS

24 CASINO DE MADRID In 1836, a group of romantic and progressive young men decided to look for a quiet place to gather in peace and harmony away from the frenetic world of politics. They were taking the first step toward what would become the Casino de Madrid. The Casino de Madrid, located in an exceptional historical building, is the ideal place to hold either professional or private functions. Our wide range of services places us, unquestionably, among the world's best clubs. In addition, the prestigious chef Ferrán Adriá (Three Michelin Stars) is the Casino's gastronomic consultant and oversees all our food services.

25 CASA BURGOS Located at Casa de Campo s. (20 minutes from Castellana Avenue) The unique location of Casa Burgos offers guests breathtaking views of the Royal Palace and the Almudena Cathedral. This is an incredible historic, in which the outstanding feature is an impressive central cloister surrounded by a series of medieval arches. It has three private dining rooms in the tower and spacious gardens. Versatile enough to cater up to 500 guests, with more intimate gatherings held in the private dining rooms, this is the perfect place for an event. All of this comes with the Grupo Araceli guarantee of high quality cuisine and service.

26 MASÍA DE JOSE LUIS Located at Casa de Campo s Fairground. (20 minutes from Castellana Avenue) In 2003 the restaurant was renovated and now enchants its guests with a wonderful garden which surrounds the whole building. Feel comfortable in the cosy rooms and relax in the breathtaking atmosphere by having one of the wines. Capacity; Mirror room: 500 pax in banquet Mirador room: 140 pax in banquet (80 for banquet and the rest of the space for welcome cocktail)

27 4 INTERNAL ORGANISATION & GENERAL CONDITIONS for the

28 Project Manager Markus Oberhauser Exhibitors María Gómez Project Executive Accomodation Raquel González Project Executive Ticketing Marta Viñas Project Executive Tours & Excursion Cinzia Marini Project Executive Transportation Matthias Lehman Project Executive Sponsorship Montse Lluciá Project Executive Evening Events Constance Shuster Exec. Exec. Exec. Exec. Exec. Exec. Exec. Exec. Exec. Exec. Exec. Exec. Exec. Exec. Exec.

29 ACCOMMODATION Exhibitors Accommodation Raquel González Visitors Organization and Staff Pullman Hotel.

30 Accommodation for Exhibitors Visitors GENERAL CONDITIONS 1. Bookings through our ON LINE hosting travel system 2. Deposits will be negotiated and prepaid by Ultramar 3. Release within hours in most cases 4. Participants will receive a voucher as confirmation for their reservation 5. Payment: bank transfer and credit card (Visa, Master Card..) without charges 6. A minimum stay is not required.

31 Ticketing Project Executive Ticketing Marta Viñas GENERAL CONDITIONS 1. Bookings through our ON LINE hosting travel system 2. The prices includes the fee 1. Payment: credit card 2. Conditions: depending on air company

32 Tours & Excursions Project Executive Tours & Excursion Cinzia Marini EXAMPLE: PANORAMIC CITY EXCURSION MADRID M01 MONDAY DAY HRS T01 TUESDAY DAY HRS W01 WEDNESDAY DAY HRS H01 THURSDAY DAY HRS GENERAL CONDITIONS 1. Bookings through our hosting travel system 2. No deposit will be required. 3. Deadline for bookings 8 days before the trip 4. Participants will receive a voucher as confirmation (sent by mail ) 5. Payments: bank transfer and credit card.

33 Transportation Project Executive Transportation Matthias Lehman

34 Evening events Project Executive Evening Events Constance Shuster

35 6 CONCLUSIONS Ultramar Event Management is the PCO-DMc company which: Is the most specialized in Trade Fairs, at present, in Spain. We belong to the largest international Group of tourist and MICE services, which means good costs and finance solutions. Has a mutilingual and technical team (English, Spanish, French, German, Italian) Has presence in 180 countries, including Asia and Latin-America countries. More than 50 years of experience and our specialization in Trade Fairs and big congresses Has a very professional team in Madrid, always with a personalized and tailormade service

36 7 Contact details Head Office ULTRAMAR EVENT MANAGEMENT Gran Via 22 duplicado, 5 izq Maria del Campo / Franck Barbaras Sales & Marketing Manager / Managing Director mdelcampo@ultramarevents.com / Teresa Ibañez IFRA Expo 2012 Sales Manager tibanez@ultramarevents.com fbarbaras@ultramarevents.com Markus Oberhauser General IFRA Expo 2012 Project Manager