CITY OF DENTON PAGE 1 OF 4 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE

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1 OF DENTON PAGE 1 OF 4 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE SECTION: GENERAL POLICIES/PROCEDURES/DIRECTIVES REFERENCE NUMBER: SUBJECT: USE OF FACILITIES INITIAL EFFECTIVE DATE: 09/01/84 TITLE: USE OF CONFERENCE ROOMS LAST REVISION DATE: ADMINISTRATIVE DIRECTIVE: A variety of conference rooms is available to City employees under the conditions of this administrative directive for the transaction of City business. (See Attachment A for rooms and availability.) I. RULES APPLICABLE TO ALL CONFERENCE ROOMS AND MEETING AREAS The following rules are applicable when using any of the above conference rooms or meeting areas. User departments shall: A. Schedule conference rooms and meeting areas well in advance to ensure availability; B. Make cancellations at the earliest possible time in order to allow other departments/divisions to use the facilities; C. Deliver and set up any additional tables, chairs, or equipment that are needed but not normally provided with the meeting area or conference room; D. Not disturb or disrupt in any manner the operations of host departments or divisions; E. Remove immediately after meeting all litter, trash, equipment, material, etc., and clean any tables, chairs, carpets, ashtrays, dishes, etc., that are dirtied during use of the facility; F. Reimburse the host department for any damage to conference room facilities or equipment caused by the user department's activities; G. Secure the meeting area or the conference room after use of the facility has ended. HR/POLICY/500.02

2 CONFERENCE ROOM ABILITY BY MUNICIPAL Council Work Room 37 Jennifer Walters/Jane Richardson/8309 Council Conference Room 5 JW/JR/8309 P No Council Chambers 120 JW/JR/8309 Finance Conference Room 10 Chris Rodriguez/8288 None No 8am-5pm Utility Admin. Conference Room 10 Pamelia Franklin-Adams/8230 P 8am-5pm CMO Conference Room 12 Ann Forsythe/8306 No Civil Defense Room (Not ADA) 45 Charleta Thompson/8307 TV/VCR No 8am-5pm HALL WEST Eng/Level E Conference Room 10 Level "C" Reception/8350 V Yes 8am-5pm Level D Conference Room 20 Level "C" Reception/8350 P, F Yes 8am-8pm EMILY FOWLER LIBRARY None per library staff DENTON LIBRARY - SOUTH Program Room - Front 30 w/tables 60 w/o tables Martha Edmundson/8256 Tables, Wipe Board, Screen, Video Library sponsored Closed Mondays Wed. 12-6pm 9am-6pm T,Th - Sat MENT KEY: - 2 -

3 CONFERENCE ROOM ABILITY BY CENTER FOR VISUAL ARTS Festival Hall - Front 400 Mike Murphy/ PA System, K, TV/VCR Crafts Room 31 Mike Murphy/ PA System, K, TV/VCR Art Studio 31 Mike Murphy/ PA System, K, TV/VCR Yes 9am-2am Yes Yes 9am-2am Yes Yes 9am-2am Yes SERVICE CENTER Training Room 60 Jan Hill/7105 TV & VCR, K, P - local only Yes 8am-5pm, after 5 if arrangements are made to keep gates open Purchasing - Upstairs 15 Jody Hays/7100 TV & VCR No 8am-4pm Purchasing - Downstairs 14 Jody Hays/7100 No 8am-4pm DENTON MUNICIPAL COMPLEX: DMC: POLICE Conference Room # Tim Atcheson/ Yes 24 hrs./7 Chief's Conference Room #266 8 Vickie Griffin/7923 TV/VCR/Phone No 8am-5pm M-F Training Room # Vickie Griffin/7923 V, O, P No 8am-10pm M-F MENT KEY: - 3 -

4 CONFERENCE ROOM ABILITY BY Briefing Room # Vickie Griffin/7923 P No 8am-5pm Squad meetings only HALL IN THE MALL Golden Triangle Mall Jim Bryan/8160 Dry Erase Board, Overhead Yes 8am-9pm See Jim DMC: COURTS Court Room 60 Cay McSpedden/8139 NOT ABLE EXCEPT PER JUDGE RAMSAY Central Jury Room 100 Cay McSpedden/8139 THESE ROOMS FOR COURT! DMC: HUMAN RESOURCES Front Conference Room 30 Sally Cavness V, O No 8am-5pm M-F No DMC: INFORMATION SERVICES Conference Room 8-10 Bobbie Cargile/7758 8am-5pm M-F COMMUNITY DEVELOPMENT Conference Room 12 Anita Ferguson/7726 No TRAFFIC CONTROL None MENT KEY: - 4 -

5 CONFERENCE ROOM ABILITY BY MENT SERVICES OFFICE None DENTON MUNICIPAL AIRPORT Terminal Building 10 Jeanette Scott/7736 P Yes 8am-5pm M-F No CIVIC CENTER Auditorium 600 Myra Anderson/8385 None Yes 7am-12am M-F 7am-2am Sat & Sun See Myra Conference Room 12 Myra Anderson/8385 None No 7am-7pm M-F See Myra DENTON SENIOR CENTER Arts and Crafts Room 35 Jeff Gilbert/8281 Tables, Chairs Microphone Multi-Purpose Room 180 Jeff Gilbert/8281 Tables, Chairs Microphone Living Room (Front Building) 40 Jeff Gilbert/8281 Tables, Chairs Conference Room 14 Jeff Gilbert/8281 Tables, Chairs DENIA RECREATION CENTER Room "A" 40 Cirilo Pedroza/8285 K, TV/VCR, 9am-2pm M-F $7.50 per MENT KEY: - 5 -

6 CONFERENCE ROOM ABILITY BY Table, Chairs hr. Denia Gym Cirilo Pedroza/8285 Table, Chairs After 3pm $15 per hr. GOLDFIELD TENNIS CENTER None NORTH LAKES REC CENTER Room "A" 30 Amanda Green/8382 Tables, Chairs, K, TV/VCR Yes 8am-9pm M-F 9:30am-6:30pm Sat See Amanda North Lakes Gym 250 Amanda Green/8382 Yes 8am-9pm M-F 9:30am-6:30pm Sat See Amanda MARTIN LUTHER KING CENTER All Purpose Room "A" 75 Elihu Gillespie/7576 K, Tables, Chairs Yes 9am-9pm M-F $10 per hr. $100 deposit All Purpose Room "B" 75 Elihu Gillespie/7576 K, Tables, Chairs Yes 9am-9pm M-F $10 per hr. $100 deposit Activity Room "B" 25 Elihu Gillespie/7576 TV/VCR, K, Computer Yes 9am-9pm M-F Arts & Crafts Room 25 Elihu Gillespie/7576 Kiln, Kitchen Yes 9am-9pm M-F MENT KEY: - 6 -

7 CONFERENCE ROOM ABILITY BY Gymnasium 250 Elihu Gillespie/7576 K, Bleachers, Scoreboard Game Room 25 Elihu Gillespie/7576 Pool Table, Bumper Pool Table, Foosball Table, Ping Pong Yes 9am-9pm M-F Yes 9am-9pm M-F AMERICAN LEGION HALL MENT KEY: - 7 -

8 CONFERENCE ROOM ABILITY UTILITIES SPENCER POWER PLANT Conference Room 8 Tara Martin/7750 K, TV/VCR, P - local only No 8am-5pm ELECTRIC SUBSTATIONS Conference Room 12 Jan Hill/7105 No 7am-4pm WATER PRODUCTION Conference Room 15 Fran Preheim/7501 K, TV/VCR, P - local only No 8A - 5P MENT KEY: - 8 -

9 CONFERENCE ROOM ABILITY FIRE Central Fire Station 217 W. McKinney Fire Station 30 Shift Commander 8155 or Captain 8113 TV/VCR, O, K Yes 8am-8pm 7 days per week No MENT KEY: - 9 -