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1 This manual has been produced to help you prepare for a successful exhibition. If you have questions or problems regarding any section of this manual please do not hesitate to contact us: We are here to assist you.

2 1.0 GENERAL INFORMATION 1.1 EXHIBITION MANAGEMENT OFFICES Organiser UCD Careers Development Centre James Joyce Library, UCD Tel: Web: General Office Contacts Details Christine Penston, Ph: Employer Engagement & Operations Manager Shelly Power, Ph: Senior Marketing & Communications Administrator Emma Darmody. Ph: Events Co-ordinator

3 1.2 VENUES O Reilly Hall, University College Dublin, Donnybrook, Dublin 4 Astra Hall, Students Centre, University College Dublin, Donnybrook Dublin 4 Smurfit Business School, Carysfort Avenue, Blackrock, Dublin DATES Business, Finance & Management Fair, Tuesday 27 th September, 11:00am to 3:00pm Science, Engineering & Technology Fair, Wednesday 28 th September, 11:00am to 3:00pm Law Fair, Wednesday 5 th October, 1:00pm to 4:00pm Michael Smurfit Graduate Business School Fair: Professional Services (Audit, Tax & Consulting) Tuesday, 4 th Oct 2016, 1.30pm to 4.30pm Michael Smurfit Graduate Business School Fair: Finance, Marketing, Management, Supply Chain, Digital Innovation, International Business, HRM & Business Analytics Friday, 7 th Oct 2016, 11:00am to 3:00pm 1.4 KEY TIMES FOR MAIN RECRUITMENT FAIRS Deliveries will be accepted for following day s fair - Monday 26 th September, 12pm to 3.00pm 27th September Business, Finance and Management Fair 8 11am: Deliveries and access to venue for set up 11am - 3pm: Fair open to students pm: Breakdown

4 6pm: All materials must be removed from O Reilly Hall by this time if not attending Science Fair (exhibitors attending the Science, Engineering & Technology Fair on 28th September may leave some materials overnight, at owner s risk) 28th September Science, Engineering and Technology Fair 8am - 11am: Deliveries and access to venue for set up 11am - 3pm: Fair open to students pm: Breakdown 6pm: All materials must be removed from O Reilly Hall by this time 1.5 DELIVERIES Deliveries will be accepted from 12-3pm on the 26th September and from 8am on 27th September. Deliveries will not be accepted before 26th September. Materials should be addressed to the venue and be clearly marked with your company name and UCD Business, Finance & Management Fair. Deliveries can be made in the delivery area at the rear of O Reilly Hall at the far end of Car Park No.2 (see O Reilly Hall access map). All vehicles must leave the delivery bay as soon as delivery is completed. All exhibitors and contractors must display their badges to gain entry into the hall. 1.6 STAND INFORMATION Stand spaces are approximately 3m x 3m, with a table, two chairs provided. Please bring your own display stand; backdrops are not provided and it is not permissible to attach material to the walls/ceiling of O Reilly Hall. Exhibitors attending the Science, Engineering & Technology Careers Fair on 1st October will be allocated the same stand space on both days.

5 Materials can be left in O Reilly Hall overnight on 27th and 28th the September at the owner s risk. University College Dublin does not accept any liability for loss or damage to materials. 1.7 INTERNET ACCESS Wi-fi internet access is available in O Reilly Hall. This can be accessed by selecting the WaveLAN Network. There is no password needed to join the network. Twitter On the day, we will be tweeting from the fair, if you wish to do the same, please find us on: #ucdjobfairy and #UCDCareers 1.8 LUNCH AND REFRESHMENTS Teas and coffees will be available from 10-11am in the Conservatory of O Reilly Hall. Lunch will be available from 12-2pm in the Conservatory. 1.9 TERMS & CONDITIONS You must review and agree to the UCD Career Development Centre Exhibitor and Sponsor Terms and Conditions of Attendance and Participation when making your booking. Which details our policies on Cancellation, Payment Terms, Requirements, Prohibited Conduct and other essential items. 2.0 DIRECTIONS TO VENUE Parking we advise getting a taxi as parking is extremely limited There will be NO parking for exhibitors in Car Park 2 next to O Reilly Hall this year due to campus parking restrictions. Exhibitors parked here without a permit will be clamped. If you need to drive to the fair, please note all Pay and Display on campus fill up before 9am. Please note the Pay and Display car parks if you drive and private

6 clamping is in operation Further information on travelling to UCD and parking maps can be found here: Buses 46a, 145 and 39a leave from Dublin city centre. Vehicle access for the fair is via the main UCD campus entrance on the Stillorgan Road (N11) only (see O Reilly Hall access map attached). People arriving by taxi with display stands and can unload at the delivery area at the rear of O Reilly Hall at the far end of Car Park 2. All vehicles must leave the delivery bay as soon as delivery is completed. LOCATION MAPS UCD Belfield Campus location

7 Belfield, the main University College Dublin campus is located on a 132 hectare site, 4km south of Dublin city centre. The campus in an attractively landscaped complex of modern architectural buildings, accommodating student residences and numerous leisure and sporting facilities UCD Blackrock Campus location The UCD Michael Smurfit Graduate School of Business is located on the campus at Blackrock, County Dublin.

8 2.0 HEALTH & SAFETY 2.1 SECURITY UCD Career Development Centre and O Reilly Hall will take all reasonable safety and security precautions to ensure the efficient functioning of the exhibition. Equipment and material must not, in any way, endanger or otherwise inconvenience the exhibition, other exhibitors, visitors, public or UCD personnel. Any exhibition material, which in the opinion of O Reilly Hall represents a potential danger, may not be brought into the exhibition area. No installation will be permitted which will hinder access by UCD personnel to other areas of the O'Reilly Hall. 2.2 FIRE & SAFETY Stands Materials must be non-combustible and flameproof complying with the requisite standards of the 1989 Code of Practice for Fire and Safety Furnishings and fittings in places of assembly, as issued by the Department of Environment, Ireland or appropriate EU standards. Exhibitors should carry the appropriate certification in the event of requests by the Fire Authority for proof of compliance with Irish/EU Standards. 2.3 PACKAGING Materials of a combustible nature must be removed from exhibition area following set up and dismantling. 2.4 INSTALLATIONS Exhibitors are responsible for ensuring that all construction and installation work complies with relevant Irish/EU Health and Safety Legislation. The installations may be inspected by the relevant Authorities for compliance. 2.5 SMOKING PROHIBATIONS Section 47(1) of the Public Health (Tobacco) Acts 2002 and 2004 prohibits the smoking of a tobacco product in any area of the O Reilly Hall. 2.6 INSURANCE

9 O'Reilly Hall will not be held responsible for damages, loss or theft incurred by the exhibitor, visitors or by any other person. This extends to the use of all College car parking facilities. The exhibitor is responsible for damages to O'Reilly Hall property, to individuals, whether the damage is caused by himself, by his staff or by his installation. O'Reilly Hall assumes no responsibility for objects exhibited, nor for any damage caused by third persons to said objects. The exhibitor is required to indemnify UCD, its officers, employees and agents against all claims, demands or liabilities and costs arising out of any acts or omissions in the part of the exhibitor, its officers, directors, employees, agents and visitors or business guests. Exhibitors are required to have appropriate levels of insurance in place to cover this liability and to produce proof of such to the conference organisers prior to commencement of the event. 2.7 PUBLICITY MATERIAL AND NOTICES Distribution of promotional material must be confined to your stand area and not in the gangways or elsewhere. 2.8 RUBBISH REMOVAL The exhibitor or its contractor must remove any packing material or other litter brought into the site and all debris arising from the construction or dismantling of stand fittings, etc., from the premises. Escape gangways must be kept clear of obstructions at all times. 3.0 HOTEL ACCOMMODATION Please contact your chosen hotel to make your accommodation reservations Clayton Hotel. *** Ballsbridge Dublin 4. (0.5km) Next to the RDS Simmonscourt in the heart of Dublin s exclusive business district and embassy belt, Clayton s is a beautifully restored 19th century building, originally built as a Masonic School. Boasting spacious ensuite accommodation in Ballsbridge with superbly appointed features.

10 For best available rate visit Four Seasons Hotel. **** Ballsbridge Dublin 4. (0.5km) Just a short stroll from the heart of vibrant shopping and business, escape into a peaceful retreat, immersed in greenery. With authentic local character and unrivalled care, Four Seasons has become the favoured destination of both international travellers and Ireland s own. Call +353 (0) for current room rate. Herbert Park Hotel. **** Ballsbridge, Dublin 4 (1.0km) Herbert Park Hotel is located just a short distance from Dublin city centre. Overlooking the 48 acre Herbert Park, the luxury boutique 4 star hotel is modern, bright and spacious in design and is within walking distance of the RDS. Call +353 (0) for best available rates. Doubletree. **** Upper Leeson Street, Dublin 4 (3.0km) The Burlington Hotel, one of the premier Luxury 4 Star Hotels in Dublin City, boasts luxury hotel accommodation. Just a short stroll from Dublin s City Centre, the RDS and Aviva Stadium / Lansdowne Road, the Grand Canal Theatre, the 02 Arena and Croke Park venues are within quick access by car, bus or taxi. Call +353 (0) for best available rates. The Dylan Hotel. ***** Eastmorland Place, Dublin 4 (2.0km) On an exclusive Victorian street, the Dylan Hotel in Dublin 4 is nestled in the heart of Dublin city centre s most sophisticated quarter. This 5 star boutique city centre hotel is located 10 minutes walk from Grafton Street, St. Stephen s Green, the Aviva Stadium and the RDS. Award winning Dylan Restaurant, Dylan Cocktail Bar. Call +353 (0) for best available rates. Radisson Blu Hotel. ***** Blackrock, Dublin 4 (4.0km) The Radisson Blu St. Helen s Hotel, Stillorgan, Dublin is renowned for delightful and gracious hospitality. Magnificent formal gardens frame the historic St. Helen s estate, a short walk from University College Dublin. Luxurious accommodations, white-glove service and award-winning dining. Call +353 (0) The Sandymount Hotel. *** Sandymount, Dublin 4 (1.0km)

11 Discover a genuinely different Dublin hotel, exclusively located between Ballsbridge and Sandymount in Dublin 4. Includes complimentary parking and WiFi access. A leisurely stroll takes you to the RDS, The O2, Grand Canal Theatre or The CCD. Dublin city centre and all it has to offer are just minutes away by DART. Call +353 (0) for best available rates.