UWA Careers Centre VIVE Fair. Exhibitor Handbook

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1 UWA Careers Centre 2016 VIVE Fair Exhibitor Handbook

2 2016 VIVE Fair Important Information Date and Time:, am to 2pm Location: The University Club of Western Australia, UWA Crawley Campus Key dates: Registrations open: Monday April 18, 2016 Registrations close: Friday July 22, 2016 Advanced deliveries: Monday August 8, 2016 Exhibition packages: General Registration Double Booth Registration Government Registration Not for Profit Registration Additional lunch purchases Registration is available via CareerHub: $440 inc. GST $770 inc. GST $440 inc. GST $220 inc. GST $44 inc. GST Cancellation policy: The Careers Centre offers the following conditions for cancellation of any registration for the 2016 VIVE Fair. Cancellations before July 29-50% of registration will be refunded Cancellations after July 29 - no refund will be offered Any cancellations must be made in writing. Contact information: Event Manager Ryan Whiddett Registration Information Event Website: Event Registration Form: 2 The University of Western Australia

3 Registering The UWA Careers Centre welcomes all organisations to the 2016 VIVE Fair. Registrations for the fair will take place through CareerHub. Each organisation will need to be an active user of CareerHub in order to login and submit the registration form. Full payment is required on registration for the Fair either via credit card or tax invoice. Package types There are multiple exhibition packages available for the Fair and are outlined below: General Registration $440 (inc. GST) General registration packages include: Double Booth Registration $770 (inc. GST) Double booth registration packages include: 4m x 2m indoor exhibition space 2 x 1.6m table with tablecloth 4 complimentary lunch packages; lunch room access, Government Registration $440 (inc. GST) Government packages include: Cancellation Policy The Careers Centre offers the following conditions for cancellation of any registration for the 2016 VIVE Fair. Cancellations before August 1-50% of registration will be refunded Cancellations after August 1 - no refund will be offered Any cancellations must be made in writing. Exhibition Space Extras Parking On-campus parking is available directly outside the venue. Parking attendants will be available to direct exhibitors to reserved bays. The Careers Centre requires that exhibitors intending on parking note this at time of registration. Only bays requested will be available on the day. Power Power supply is available upon request and must be made at time of registration. NB: Exhibitors with powered equipment are requested to have all items tested and tagged prior to the Fair. Wifi Wifi access will be granted for each exhibitor. Access will allow up to three devices access on the campus wide Unifi system. Courier Deliveries Couriered deliveries can be made prior to the Fair on Monday August 8, Courier address labels will be ed to exhibitors closer to the VIVE. Items delivered prior to the Fair will be available at your exhibition space at the advertised bump-in time. Delivery of items prior to Monday August 8, 2016 cannot be held. NB: Items delivered by courier should indicate weight due to OSH. Not for Profit Registration $220 (inc. GST) Not for Profit packages include: Additional lunch packages $44 (inc. GST) Exhibitors can purchase extra lunches if desired. Packages include lunch room access,. careers.uwa.edu.au 3

4 Fair Operations Location Refreshments for Exhibitors The 2016 VIVE Fair will be located inside The University Club of Western Australia close to the Octagon Theatre, Reid Library and the Student Guild Precinct. Getting to UWA and Parking Each exhibitor will be provided two complimentary lunch packages (double booth exhibitors will be provided 4 lunches). Lunch packages include coffee/tea making facilities, water and access to the lunch room where lunch will be available from 11:30am to 2pm. Parking is available to exhibitors if requested during registration. The University of Western Australia has limited parking outside bays already reserved for exhibitors. Where parking has not been requested, it is recommended exhibitors arrive by taxi. The drop off point is the Cab Spot located at The University Club of WA, Hackett Drive Entrance No. 1. Setting up your exhibition space Event volunteers will be available to assist exhibitors set up their exhibition space. Volunteers will be able to assist with unloading items from your vehicle and transporting items to your stand located within The University Club. Exhibitors are able to access the venue from 9am on It is requested that exhibition spaces are set by 10:30am. Event Timings The 2016 Careers Fair will run to the following schedule: The lunch room will serve lunch in buffet style and will be located on the first floor of The University Club. The buffer will cater for dietary requirements. Leaving your exhibition space Please ensure representatives are available at your booth until 2pm. At 2pm, event volunteers will be on hand to help packdown exhibition spaces. Cardboard boxes and rubbish can be stacked neatly for easy removal by event staff. Student information and marketing The Careers Centre expects 2000 students will visit the VIVE Fair on, Students will be studying in every discipline and come from first year to final year of study. Graduates and international students are also invited to attend the VIVE Fair and we request exhibitors are able to direct these attendees to relevant information where possible. Monday August 8 9am to 5pm Courier deliveries can be made between 9am and 5pm to The University Club. Exhibitor bump-in. 9am to 10:30am 10:30am Exhibitions spaces are to be set and ready to welcome students. 11am to 2pm VIVE Fair open to all students. Expected attendance is expected to be 2000 students. The event will be marketed directly to students via and direct communication. Direct communication will be targeted where possible to showcase your organisation and opportunities within each discipline. Generic advertisements on digital screens, social media and other university channels will also be utilised. Risk assessment and emergency information The Careers Fair will undergo strict risk assessment and any risks will be dealt accordingly to minimise harm. In the event of an emergency, the Careers Fair emergency plan will be enacted in line with standard UWA Emergency procedures available on the UWA website. 2pm to 4pm Exhibitor bump-out. All courier arrangements should be made to arrange collections prior to 4pm. During the event if an emergency does occur UWA Security is available on or 2222 (internal phone). Evaluation Following the event, the Careers Centre will send exhibitors a link to an online survey. Your feedback via this survey is very important to help us to continue improving the VIVE Fair annually. 4 The University of Western Australia

5 UWA Careers Centre The University of Western Australia M302, Perth WA 6009 Australia Tel: careers.uwa.edu.au

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