Exhibitor Manual March National Exhibition and Convention Center (Shanghai) Shanghai, China

Transcription

1 Exhibitor Manual March 2018 National Exhibition and Convention Center (Shanghai) Shanghai, China Important information enclosed. Please return forms by the deadlines stated. *Please avoid sending duplicated forms to us via different channels.

2 Dear Exhibitor(s), Welcome to Intertextile Shanghai Home Textiles Spring Edition 2018! This manual is designed to give you useful information regarding your participation in Intertextile Shanghai Home Textiles Spring Edition 2018 (China International Trade Fair for Home Textiles and Accessories Spring Edition) taking place in the National Exhibition and Convention Center (Shanghai), China from March It contains essential forms for you to order the various related services you may require. We kindly ask you to return the forms before the deadlines (please refer to Page 3) to enable us to fulfill your requirements. All forms should be filled clearly in block capitals. Should you have any further questions, please feel free to contact us at: Messe Frankfurt (HK) Ltd 35/F, China Resources Building, 26 Harbour Road, Wanchai, Hong Kong Direct Line: (86) Ext. 812 Ms Jenny Cheng (86) Ext. 805 Mr Jake Xu (86) Ext. 809 Ms Conie Liu (852) Mr Gary Yip (852) Ms Rita Li (852) Mr Jacko Wong (852) Ms Jacqueline Chan (852) Ms Winky Wong (852) Ms Crean Kwan (852) Ms Phoebe Lau General Line: (852) Fax: (852) We look forward to welcoming you to Intertextile Shanghai Home Textiles Spring Edition 2018 and wish you a successful and satisfying stay at the fair! Yours sincerely, Intertextile Shanghai Home Textiles Team Messe Frankfurt (HK) Ltd 1

3 Contact Addresses Host and Organisers Messe Frankfurt (HK) Ltd 35/F China Resources Building 26 Harbour Road, Wanchai Hong Kong Ms Jenny Cheng Direct Line: (86) Ext. 812 Mr Jake Xu Direct Line: (86) Ext. 805 Ms Conie Liu Direct Line: (86) Ext. 809 Mr Gary Yip Direct Line: (852) Ms Rita Li Direct Line: (852) Mr Jacko Wong Direct Line: (852) Ms Jacqueline Chan Direct Line: (852) Ms Winky Wong Direct Line: (852) Ms Crean Kwan Direct Line: (852) Ms Phoebe Lau Direct Line: (852) Tel: (852) Fax: (852) The Sub-Council of Textile Industry, CCPIT (CCPIT) China Home Textile Association Beijing Hometex Expo Co. Ltd Official Contractor Shanghai Miyuan Exhibition Services Co., Ltd Room 1601, Building 7, No. 718 Huamu Road, Pudong District, Shanghai, China Ms Cindy Ren Tel: (86) / (86) Fax: (86) Official Forwarding Agent Expotransworld Ltd Unit , 7/F, Star House 3 Salisbury Road, Tsim Sha Tsui Kowloon Hong Kong Mr Andy Chan / Ms Viann Phan Tel: (852) Fax: (852) andy.chan@expotransworld.com/ viann.phan@expotransworld.com Official Travel Agent Shanghai Vision Expo & Meeting Solutions Co., Ltd. Unit 703, New Caohejing Building 509 Caobao Road Shanghai China Ms Jenny Zhang / Mr Billy Xu Tel: (86) / (86) Fax: (86) jenny@shanghai-vision.com/ billy@shanghai-vision.com 2

4 Important Dates Deadlines for returning forms Please return forms by the deadlines stated below, exhibitor can submit forms either via or fax. *Please avoid sending duplicated forms to us via different channels. COMPULSORY for STANDARD BOOTH exhibitors Form Number Page Submit to Deadline 2 February 2018 Exhibitor Pre-Registration Form 2 17 Organiser Standard Booth & Designer s Studio Exhibitors Confirmation Letter & Intellectual Property Rights Letter Form 3 25 Organiser Fascia Board Form 4 26 Official Contractor Options of Hanging Racks or Shelves Form 5 27 Official Contractor COMPULSORY for DESIGNER S STUDIO exhibitors Form Number Page Submit to Deadline 2 February 2018 Exhibitor Pre-Registration Form 2 17 Organiser Standard Booth & Designer s Studio Exhibitors Confirmation Letter & Intellectual Property Rights Letter Form 3 25 Organiser Fascia Board Form 4 26 Organiser COMPULSORY for RAW SPACE exhibitors Form Number Page Submit to Exhibitor Pre-Registration Form 2 17 Organiser Deadline 2 February 2018 Power & Water Supply Form 8 32 Official Contractor Raw Space Exhibitors Confirmation Letter & Intellectual Property Rights Letter Form 9 42 Organiser Appointment of Booth Contractor Form Organiser Special Design Booth Proposal & Electrical Installation Plan - - Official Contractor OPTIONAL Forms Deadline Description Form Number Page Submit to 29 January 2018 Invitation for Visa Application Form 1 15 Organiser Additional Booth Equipment Form 6 30 Official Contractor 2 February 2018 Socket, Lighting, Telephone Line, Broadband Power & Water Supply (optional for standard booth and designer s studio exhibitors) Form 7 31 Official Contractor Form 8 32 Official Contractor Temporary Staff Form Organiser 20 January February 2018 Appointment of Forwarder & Transport Order (for SEA Freight) Appointment of Forwarder & Transport Order (for AIR Freight) Form Official Forwarder Form Official Forwarder 3

5 Table of Content Section 1 General Information Page Contact Addresses 2 Important Dates 3 Show Schedule 5 Fairground Information Location 6 Services & Hall Plan 7 Exhibition Rules & Regulations 8-11 General Information about China 12 Travel Arrangement Official Travel Agents Invitation for Visa Application (Form 1) 15 Section 2 Logistics Registration & Sales Promotion 16 Exhibitor Pre-Registration (Form 2) 17 Stand Construction Official Contractor 18 Standard Booth Package 19 Standard Booth Design 20 Designer s Studio Booth Package Important Notes for Standard Booth & Designer s Studio Exhibitors Standard Booth & Designer s Studio Exhibitors Confirmation Letter & Intellectual Property Rights Letter (Form 3) 25 Fascia Board (Form 4) 26 Options of Hanging Racks or Shelves (Form 5) 27 Additional Booth Equipment (Form 6) Socket, Lighting, Telephone Line, Broadband (Form 7) 31 Power & Water Supply (Form 8) 32 Payment for Additional Order 33 Important Notes for Raw Space Exhibitors Raw Space Exhibitors Confirmation Letter & Intellectual Property Rights Letter (Form 9) 42 Appointment of Booth Contractor & Special Design Booth Proposal (Form 10) 43 Forwarding Official Forwarding Agent & Schedule Transport Insurance & Liabilities 46 Appointment of Forwarder & Transport Order (Form 11) 47 Intellectual Property Rights Letter Section 3 Other Services Temporary Staff (Form 12) 448 Personal Checklist 51 4

6 Show Schedule Show Schedule Set-up & Move-in 11 March 2018 (Sunday) 9:00 am 6:00 pm Raw Space Exhibitors Set-up & Move-in 12 March 2018 (Monday) 9:00 am 6:00 pm Raw Space Exhibitors Set-up & Move-in 13 March 2018 (Tuesday) 9:00 am 6:00 pm Raw Space Exhibitors Set-up & Move-in *An overtime charge will be levied during Move-in period. Show Opening Hours 9:00 am 6:00 pm Standard Booth & Designer s Studio Exhibitors Move-in March :30 am Venue Opens to Exhibitors (Wednesday - Thursday) 9:00 am Show Opens to Trade Buyers 5:30 pm Registration Counters Close 6:00 pm Show Close 16 March 2018 (Friday) 8:30 am Venue Opens to Exhibitors 9:00 am Show Opens to Trade Buyers 5:00 pm Registration Counters Close 6:00 pm Show Close Move-out & Dismantling 16 March 2018 (Friday) 6:00 pm -10:00 pm Exhibitor Move-out & Booth Dismantling *An overtime charge will be levied during Move-out period. Please note: Should raw space exhibitors wish to work beyond the official hours as shown above, they should notify Messe Frankfurt (HK) Ltd before 3:00 pm on the day in writing. An overtime charge will be levied. For the sake of safety, only authorized person is allowed to go into the hall venue during move in period. We strongly recommend that all exhibitors arrive at their booths half an hour before the fair opens for security reasons. Exhibitors move out before 6:00 pm, 16 March 2018 is not allowed. Exhibitors should consider and plan their trip arrangement as per the time frame scheduled by the organiser, in order to maintain the favorable business environment at all time during the show period. Organiser will not take any responsibility due to the violation of this regulation. 5

7 Fairground Information - Location 1. Location of National Exhibition and Convention Center (Shanghai) NECC (SH) 国家会展中心 ( 上海 ): Address National Exhibition and Convention Center (Shanghai) West Entrance/ 西门 : 1888 Zhuguang Road, Shanghai , China 中国上海巿青浦区诸光路 1888 号 ( 邮编 :201204) North Entrance/ 北门 : 333 Songze Avenue Road, Shanghai , China 中国上海巿崧泽大道 333 号 ( 邮编 :201204) South Entrance/ 南门 : 168 Yinggang East Road, Shanghai , China 中国上海青浦区盈港东路 168 号 ( 邮编 :201204) Tel: (86) / Fax: (86) / office@sinoexpo.cc Website: Exhibition Area 27,000 sqm gross, Hall 4.2 How to get to the fairground Metro Metro Line 2 Get off at East Xujing Station ( 徐泾东站 ) From Pudong Int l Airport Travel time Estimated Cost By Taxi 90 min RMB 350 From Hongqiao Int l Airport (Terminal 2) Travel time Estimated Cost By Taxi 10 min RMB 40 By Metro Line 2 10 min RMB 3 / trip (get off at East Xujing Station) From Shanghai Railway Station Travel time Estimated Cost By Metro Line 1 to People s Square Station then interchange to Line 2 45 min RMB 5 / trip (get off at East Xujing Station) From Shanghai South Railway Station Travel time Estimated Cost By Metro Line 3 to Zhongshan Park Station then interchange to Line 2 45 min RMB 5 / trip (get off at East Xujing Station) From Downtown (Puxi): Travel time Estimated Cost By Taxi 20 min RMB Location Map 3. Fairground Information For more details of the fairground information such as Onsite Service or Food & Beverage, please refer to Edition March 2018->For Exhibitors->Exhibition grounds 6

8 Fairground Information - Services & Hall Plan 4. Hall Plan * Information as of November 2017 ** The organisers reserve the right to make final decision and changes on booth and special zone locations at any time without prior notice 7

9 Exhibition Rules & Regulations Aiming at keeping the exhibition (the Exhibition ) in order and ensuring the Exhibition in compliance with laws and regulations of People s Republic of China (the PR China ) in all aspects, the organiser of the Exhibition ( Organiser ) hereby formulates and issues these Exhibition Rules & Regulations (the "Regulations"). Each Exhibitor ( Exhibitor ) shall strictly abide by the stipulations under these Regulations. In case that any Exhibitor violates any stipulations hereunder, the Organiser has the right to require such Exhibitor to correct its violation or even revoke its exhibiting qualification. 1. Governing law Exhibitors are required to observe and comply with all the laws of PR China. 2. Visa application a) ALL foreign visitors to PR China MUST apply for a visa and comply with the health requirement on entering into China. Please ensure that all your colleagues have already obtained the relevant visa prior to departure. b) The Organiser will provide assistance in issuing the invitation letter, but is not responsible and not guarantee for obtaining visa for exhibitors successfully. c) Unsuccessful visa applications will not constitute a basis for cancellation of Exhibitor contract. 3. Insurance a) The Organiser is responsible for the general security of the entire venue but will not undertake any financial or legal responsibility for any type of risk concerning or affecting the Exhibitors, their personal belongings and exhibits. Furthermore, the Organiser will not undertake any financial and legal responsibility for any loss or damage suffered by any third party by theft, fire, public (including occupier s liability) and other natural causes. Exhibitors are therefore responsible for effecting all necessary insurance which should include (but is not limited to) their displays, exhibits, stand fittings and fixtures, and other third parties against loss or damage by theft, fire, public (including occupier's liability) and other natural causes. b) As for the specific requirements on insurance, please see the Important Notes for Standard Booth and Designer s Studio Exhibitors on page 23 24, and Important Notes for Raw Space Exhibitors on page Promotional materials censorship All promotional materials (including presentation materials and samples), such as printed matters, films, video-cassettes or slides to be shown to the trade visitors during the exhibition, must be pre-censored by the Chinese authorities. Exhibitors may appoint the Official Forwarding Agent to arrange on their behalf. 5. Customs clearance Exhibition halls are regarded as Bonded Area. All goods inside the exhibition halls are tax exempted during the exhibition. No goods are allowed to be taken out from the halls without prior approval of the Customs. Exhibitors are requested to inform the Official Forwarding Agent for customs clearance: a) Hand-carried exhibits and promotional materials including brochures, giveaway and souvenir are subject to import duties/ other charges and can be detained by the Customs at the airport or border when you enter PR China. The Organiser will not be responsible for any delays or inconveniences caused by Customs detention of your goods. b) For exhibits and promotional materials handled by Official Forwarding Agent, please submit the packing list with quantity and unit price to the Official Forwarding Agent before and after giving the promotional items away so that the Official Forwarding Agent can estimate the duties/tax that should be paid for customs purposes. 8

10 Exhibition Rules & Regulations c) Please make sure you always keep all receipts issued by the customs which you may need for collection of the exhibits through the Official Forwarding Agent. 6. Delivery of exhibits a) The Organiser will not accept or sign for any goods, exhibits or other material on behalf of any Exhibitors. Exhibitors should make sure that a representative from their company will be at the stand to receive the goods. b) There is no storage space for empty crates / boxes or packing material in the exhibition hall. Exhibitors are responsible for removing them. Any goods or packing material left at the corridor may be disposed of without prior notice and extra removal charges will be incurred. Should you require temporary storage, please contact the official forwarders for assistance. c) No exhibit is allowed to be taken into the booth once the fair has been officially opened and no exhibit can be removed from the booth before the end of the Fair, except with the special permission from the Organiser. Exhibitors must present the move-out permit to security guards at exit upon every departure. 7. Removal of exhibits a) Removal of exhibits may commence only after 6:00 pm on 16 March The Organiser is not liable for any loss or damage to the exhibits or booth materials left behind at the exhibition venue. All such materials shall be deemed abandoned and shall be disposed of by the Organiser at the expense of the Exhibitor concerned. b) A move out permit will be distributed to exhibitors on the last show day, Exhibitors are required to submit the completed move-out permit endorsed by the Official Forwarding Agent to the guards for security check before leaving the exhibition venue. 8. Booth construction For specific rules for Standard Booth and Designer s Studio Exhibitors, please refer to Important Notes for Standard Booth and Designer s Studio Exhibitors on page The Raw Space Exhibitor may retain the contractor designated by the Organiser to build the booth, or appoint competent contractor to build the booth by itself. For specific rules for Raw Space Exhibitor, please refer to Important Notes for Raw Space Exhibitors on page Obstructions and safety hazards Exhibit structure, display etc. shall not be jutted out of the booth or which encroached the aisle ways or other facilities or which the Organiser considers unsafe or a danger or a hazard to safety. If the Exhibitor fails to do so, the Organiser will reserve the right to remove the aforementioned and the cost and expenses incurred thereby shall be borne by the Exhibitor. 10. Electricity supply For safety reasons, all electrical installation work connecting to the main electric network at the exhibition venue must be carried out solely by the Official Contractor. Exhibitors may order lighting and electrical items according to the order forms (Form 7 & 8) in this manual. 11. Sound restriction All audio-visual equipment must not generate a noise level which might cause any annoyance or inconvenience to other Exhibitors or visitors. Should there be complaints, the organiser reserves the right to terminate any activities causing the noise. 12. Photography, video shooting and sound recording Unauthorized photography, video shooting or sound recording is not allowed in the exhibition hall. 9

11 Exhibition Rules & Regulations 13. Distribution of materials Promotional materials should be distributed within the rented booth area. Exhibitors promotional activities are strictly prohibited in gangway and public areas in the fairground. 14. Booth decoration a) All decorative items must be placed inside the booth. b) Any TV screen/computer monitor facing the public aisle that could potentially cause crowding in the public areas is required to set back 1 meter inside their booth. c) The booth including entrance frontage and surrounding areas should be kept in a clean and presentable condition. d) The site operation time schedule must be strictly adhered to; repairs or alterations by removal or addition of materials must only be carried out outside the opening hours of the fair and with the prior consent of the Organiser. e) Any type of helium balloons are not allowed inside the venue. f) Any unauthorized florist services are not allowed in the fairground. Exhibitor or contractor need to bring along their own floral items into fairground, please fill in the Florist entry permit form at Official Contractor Counter. 15. Food & Flowers a) Non official caterers and florists are strictly prohibited to enter the fairground. Any unauthorized catering services and florist services are not allowed in the fairground. b) The Organiser strongly recommend the exhibitors NOT to purchase any catering service from unauthorized parties due to the food hygiene concern. Exhibitors may have food and beverages at the cafeteria inside the Exhibition Hall(s) or at the Centre s restaurants. c) Florist entry permit has to be granted onsite at Official Contractor Counter by exhibitor or contractor for any floral items entering the fairground. For all the onsite catering, please refer to -> Spring Edition March > For Exhibitors -> Exhibition grounds. 16. Fire & safety regulations 1. Smoking is prohibited in the exhibition hall. 2. The emergency exits, fire hoses and extinguishers in the exhibition hall shall not be obstructed. 3. Any flammable and explosive materials (including gas in filling balloon) being brought into the exhibition hall should be approved by the Fire Protection Department beforehand. 4. Naked flame application is strictly prohibited inside the exhibitor hall. 5. The Organiser may, upon instruction from the related authority, issue other guidelines. 17. Accident report In the case of any accident occurs in its exhibition booth or caused by it, the Exhibitor shall notify the Organiser immediately and take all action to help the sufferer, reduce the loss and maintain the order. Afterwards, it shall submit a written report to the Organiser within 12 hours to provide the account of the accident, clarify the reason and give the settlement plan. 10

12 Exhibition Rules & Regulations 18. Political issue All Exhibitors, especially Taiwanese companies, please note that no wordings such as R.O.C., Republic of China, 中华民国, Formosa, 福尔摩萨, 福摩萨, 福尔摩莎, 钓鱼台 should appear in all the advertising or promotional materials as well as name cards or decorative items at the booth. This issue is very sensitive in the Mainland China. Police checks onsite and any materials containing these wordings are not allowed for distribution and will be confiscated. 19. Intellectual property rights The Exhibitor warrants that the exhibits and packages thereof and the publicity material do not in any way whatsoever violate or infringe any third party s rights including trademarks, copyrights, designs, names and patents whether registered or otherwise, and agree to fully indemnify and keep fully indemnified the Organiser and its agents and contractors against all costs, expenses (including legal costs) and damages arising from any third party s claim of infringement by the Exhibitor and/or the Organiser of such third party rights. All Exhibitors shall strictly abide by the Regulation for Protection of Intellectual Property Rights During Exhibition issued by the Organiser, please refer to page General rules a) All Exhibitors must abide by the site regulations including the closing hours of the Venue. b) No person under 18 years of age will be permitted to enter the hall. Please remind your buyers not to bring children or anybody under 18 years old. c) Exhibiting companies staff or contractors must wear the official badges issued by the Organiser or no admittance into the venue will be entertained. The Badges are strictly non-transferable. d) The PA system is used by the organiser for official announcements only. Neither paging service nor Exhibitors announcements can be made. e) Each Exhibitor is responsible for any damage done to the Organiser, other Exhibitors, stands, the Fair s property or to the property of third parties. For specific rules and important notes: STANDARD BOOTH and DESIGNER S STUDIO exhibitors, please refer to page RAW SPACE exhibitors, please refer to pages

13 General Information about China This general information might be useful to you and may make your stay in Shanghai more pleasant. Weather In March, the temperature ranges from 5 C to 13 C. Money exchange It is possible to change money in the hotels at the daily exchange rate. Cash withdrawal by credit card is possible at the Bank of China. Electricity The voltage in China is 220 Volt/ 50 Hertz. The Chinese sockets in the exhibition halls look like this: 13 Amp/ 220 Volt 380V / 220V, 50Hz Adapters for the 13 Amp / 220 Volt socket can be ordered as additional booth equipment. Please contact the Official Contractor directly for details. Communication Interpreter and business cards An interpreter is strongly recommended because not many Chinese businessmen speak English. Furthermore, business cards are very important means of communication. They should be translated into Chinese. It is very important for business associates to exchange business cards. Cards are always offered with both hands after the initial greeting. Some communication habits Address Chinese Officials as Mister, Miss or Madam Very few Chinese women use their husband's surnames and therefore better avoid addressing them as Mrs. The Chinese surname comes first and the given names last, e.g. Mr Wang Zhongming should be addressed as Mr Wang. 12

14 Travel Arrangement Official Travel Agents Special arrangements and information are exclusively provided for exhibitors: Official Travel Agents Shanghai Vision Expo & Meeting Solutions Co., Ltd. Unit 703, New Caohejing Building, 509 Caobao Road, Shanghai China Official Hotels (For further details please refer to Hotels Location map at page 14.) No Category Name of Hotel Type of Room 1 5 Star InterContinental Shanghai NECC 2 5 Star Sofitel Shanghai Hongqiao 3 5 Star 4 5 Star MiniMax Premier Hotel Shanghai Hongqiao Renaissance Yangtze Shanghai Hotel 5 5 Star Hua Ting Hotel & Towers 6 4 Star 7 4 Star 8 4 Star Courtyard by Marriott Hongqiao Hyatt Place Shanghai Hongqiao CBD Howard Johnson Hongqiao Airport Hotel Superior Single Room Superior Twin Room Superior Single / Twin Room Deluxe Single / Twin Room Deluxe Single Room Deluxe Twin Room Deluxe Single / Twin Room Deluxe Single / Twin Room Hyatt Place Single Room Hyatt Place Twin Room Deluxe Single / Twin Room Ms Jenny Zhang / Mr Billy Xu Tel: (86) / (86) Fax: (86) jenny@shanghai-vision.com / billy@shanghai-vision.com Daily Room Rate RMB % (Free Internet) RMB % (Free Internet) RMB 900 net (Free Internet) RMB 650 net (Free Internet) RMB % (Free Internet) RMB % (Free Internet) RMB % (Free Internet) RMB 700 net (Free Internet) RMB % (Free Internet) RMB % (Free Internet) RMB 700 net (Free Internet) Breakfast One Two One / Two One / Two One Two One / Two One / Two One Two One / Two Distance from Hotel to Venue # 5 minutes on walk 7 minutes By taxi 20 minutes By taxi 35 minutes By taxi 40 minutes By taxi 5 minutes By taxi 7 minutes By taxi 10 minutes By taxi 9 4 Star Holiday Inn Shanghai West Superior Single / Twin Room RMB 730 net (Free Internet) One / Two 15 minutes By taxi 10 4 Star Hilton Garden Inn Shanghai Hongqiao Garden Single / Twin Room RMB 650 net (Free Internet) One / Two 15 minutes By taxi 11 4 Star Yuloon Hotel Superior Single / Twin Room RMB 530 net (Free Internet) One / Two 20 minutes By taxi 12 4 Star Radisson Exhibition Shanghai Hotel Superior Single / Twin Room RMB 650 net (Free Internet) One / Two 20 minutes By taxi 13 4 Star Grand Mercure Hongqiao Shanghai Superior Single / Double Room RMB 800 net (Free Internet) One / Two 35 minutes By taxi # Transportation time is for reference only and is subject to the actual traffic conditions. For hotel reservations and free shuttle bus service schedule, you may visit the website below for more details: -> Spring Edition March -> Arrival & Stay -> Hotel Accommodation Visa All passport holders can arrange their China visa through travel agents. Please contact the official or your local travel agents directly for visa application. In any case you need an official invitation letter for visa application, please fill in Form 1 and submit together with the following information: 1. Business registration document of your company 2. Company business card of each applicant 3. Passport copy of each applicant (includes photo, name and passport no.) 13

15 Travel Arrangement Official Travel Agents Hotels Location map Official Hotels: 1. InterContinental Shanghai NECC 8. Howard Johnson Hongqiao Airport Hotel 2. Sofitel Shanghai Hongqiao 9. Holiday Inn Shanghai West 3. MiniMax Premier Hotel Shanghai Hongqiao 10. Hilton Garden Inn Shanghai Hongqiao 4. Renaissance Yangtze Shanghai Hotel 11. Yuloon Hotel 5. Hua Ting Hotel & Towers 12. Radisson Exhibition Shanghai Hotel 6. Courtyard by Marriott Hongqiao 13. Grand Mercure Hongqiao Shanghai 7. Hyatt Place Shanghai Hongqiao CBD 14

16 Form 1 Invitation for Visa Application Return to: Messe Frankfurt (HK) Ltd Attn: Ms Phoebe Lau Fax: (852) Tel: (852) phoebe.lau@hongkong.messefrankfurt.com Deadline 29 January 2018 We can provide you with an invitation letter in order to expedite (but not guarantee) your visa application through Chinese Authorities. Usually the Chinese Authorities in Beijing takes 2-3 weeks to issue invitation letter. Please check with your local China Visa issuing office and allow enough time to process application in your country. IMPORTANT: Please take note not to apply for staying in China more than 10 days. (For example: March 2018) No invitation letter will be issued if application is submitted after the deadline. 1. Invitation letter for visa application We need to apply invitation letter(s) for visa application for Intertextile Shanghai Home Textiles Spring Edition (go to 2-4) We do not need to apply the invitation letter(s) for visa application. 2. Please fill in your personal information clearly (print or type) and return this form with the following necessary documents. The application will only be processed after receiving completed form & needed documents: a) Business registration document of your company b) Company business card of each applicant c) Passport copy of each applicant (includes photo, name and passport no.) In / Out PR China Date First Name Last Name Nationality Job Title Passport Number (Cannot more than 10 days) Which Chinese Embassy in your country you will apply for the visa? 4. Do you need original copy of the invitation letter? Yes, please send to (mailing address, PO box is not accepted) Address: Tel: No, please send scanned copy to ( address) Booth No.: Company Name: Company Website: Authorised Person: Tel: Signature: Fax: Date: 15

17 Registration & Sales Promotion Exhibitor badges Badges are free of charge. Please fill in the Exhibitor Pre-registration Form (Form 2) and send to Messe Frankfurt (HK) Ltd before 2 February 2018 to order your badges. A maximum of 5 badges will be issued to a 12sqm booth, and a maximum of 10 badges to booths with area larger than 12sqm. Exhibitors should collect their badges at the registration counter during the move-in time by presenting their business cards. For those exhibitors who have not returned the Exhibitor Pre-Registration Form (Form 2), they should register and collect their badges at the registration counter during the move-in time. Exhibitors need to present their business card for verification. Visitors Free admission for official buyers and trade visitors only. Children under 18 years of age are not permitted to enter the exhibition hall. Please remind your buyers not to bring children or anybody under 18 years old to the exhibition. Sales promotion Intertextile show logo can be downloaded in the following link: -> Spring Edition March -> For Exhibitors -> Services -> Materials download 16

18 Form 2 Exhibitor Pre-registration Return to: Messe Frankfurt (HK) Ltd Attn: Ms Phoebe Lau Fax: (852) Tel: (852) phoebe.lau@hongkong.messefrankfurt.com COMPULSORY FORM Deadline 2 February 2018 Please note: 1. For security reasons, please provide below details of all personnel from your company, co-exhibiting company and official agents/ representatives who will be on site during the exhibition. A maximum quantity of 5 badges will be issued to a 12sqm booth and a maximum of 10 badges to any booth larger than 12sqm. 2. Badges will be issued to your associated companies only if you have registered them with us as your coexhibitor or representative/ principal. 3. Exhibitors should collect their badges at the registration counter during the move-in time by presenting their business cards. Please print or type clearly! Name of Personnel Country Booth No.: Company Name: Company Website: Authorised Person: Tel: Signature: Fax: Date: 17

19 Stand Construction - Official Contractor The Organiser has appointed Shanghai Miyuan Exhibition Services Co., Ltd to be the Official Contractor for stand construction, booth equipment and power connection. Contact details Shanghai Miyuan Exhibition Services Co., Ltd Room 1601, Building 7, No. 718 Huamu Road, Pudong District, Shanghai, China Ms Cindy Ren Tel: (86) / (86) Fax: (86) cindy.ren@emiyuan.com Additional facilities may be ordered from Shanghai Miyuan Exhibition Services Co., Ltd (Form 6 & 7) on or before 2 February Please check with Shanghai Miyuan Exhibition Services Co., Ltd for detailed list of additional booth equipment. Please be aware that Orders received after submission deadline 2 February 2018 will be subjected to 50% surcharge, onsite orders will be subjected to 100% surcharge. Orders received within 10 workings days before show date will be handled as onsite orders. Cancellation of orders will be accepted in writing before 12 February All cancellation will be subjected to 50% cancellation fee. No cancellation is allowed onsite. 18

20 Stand Construction - Standard Booth Package Booth equipment and services included in participation fee for a 12 sqm (3m x 4m) are as follows: (facilities will be multiplied according to your booth size) - Complete booth construction - Wall-to-wall carpet - 3 Rear partitions, 2.4mH x 1mW wall panel (2 partitions for corner booth) - Fascia board with company name and country in Chinese and English - 1 Standard socket - 1 Information counter with lockable cabinet, 100cm x 50cm x 100cm(H) - 1 Round table, 75cm(R) x 70cm(H) - 3 Folding chairs - 3 Sample hanging racks (100cmL) / flat shelves* (100cm x 30cm) W Longarm spotlights - 1 Waste paper basket - Booth cleaning & security - Listing in fair catalogue - PR & marketing support *Hanging racks will be installed unless the Official Contractor received notification from exhibitors in writing (Form 5) before 2 February Booth equipment (Equipment will be multiplied according to your booth size, please refer to following table) Booth Area Standard Socket Information Counter with Lockable Cabinet Round Table Folding Chair Hanging Rack/ Flat Shelf 100W Longarm Spotlight Waste Paper Basket 12 sqm sqm sqm We cannot list the booth equipment for all booth size here, if your booth size is not listed above, please contact Organiser for details regarding booth equipment quantity. Important Notice: 1. All the changes of the furniture entitlement (including flat shelf, spotlight and socket) should be submitted in written to the official contractor before 2 February Otherwise, the default option is assumed to be accepted and 50% surcharge will be applied for any relocation after the deadline. 2. Furniture included in the list above are not exchangeable nor refundable. 19

21 Stand Construction - Standard Booth Design Standard booth design, 3m x 4m = 12 sqm * The Organisers reserve the right to change the configuration if necessary. * No free standing booth-fitting or display may exceed 2.4 m in height and extend beyond the boundaries of the site allocated. 20

22 Stand Construction - Designer s Studio Booth Package Booth equipment and services included in participation fee for a 12 sqm (3m x 4m) Designer s Studio booth are as follows: (Facilities will be multiplied according to your booth size) - Complete booth construction - Wall-to-wall carpet - 3 Rear partitions, 2.4mH x 1mW wall panel (2 partitions for corner booth) - Fascia board with company name and country in Chinese and English - 1 Standard socket - 1 Lockable cabinet, 100cm x 50cm x 80cm(H) - 2 Rectangular tables, 150cm x 90cm x 80cm(H) - 3 Folding chairs W Longarm spotlights - 1 Waste paper basket - Booth cleaning & security - Listing in fair catalogue - PR & marketing support Booth equipment (Equipment will be multiplied according to your booth size, please refer to following table) Booth Area Standard Socket Lockable Cabinet Rectangular Table Folding Chair 100W Longarm Spotlight Waste Paper Basket 12 sqm sqm sqm We cannot list the booth equipment for all booth size here, if your booth size is not listed above, please contact Organiser for details regarding booth equipment quantity. Important Notice: 1. All the changes of the furniture entitlement (including longarm spotlight and socket) should be submitted in written to the official contractor before 2 February Otherwise, the default option is assumed to be accepted and 50% surcharge will be applied for any relocation after the deadline. 2. Furniture included in the list above are not exchangeable nor refundable. 21

23 Stand Construction - Designer s Studio Booth Package Designer s Studio booth design, 3m x 4m = 12 sqm * The Organisers reserve the right to change the configuration if necessary. * No free standing booth-fitting or display may exceed 2.4 m in height and extend beyond the boundaries of the site allocated. 22

24 Important Notes for Standard Booth & Designer s Studio Exhibitors 1. Please refer to Page (Standard Booth) or Page (Designer s Studio) for the basic equipment of the furnished booth. All booths will be designed and built by the Official Contractor. 2. All items are on rental basis and not permitted to be removed from the exhibition hall. 3. No items exchange or refund of the standard equipment for the furnished booths. It is not allowed to take furniture(s) from other Exhibitors / booths. 4. Exhibitors are not allowed to make any alterations to the structure of the booths or remove any integral parts from the booths. Exhibitors wishing to remove or change the location of any standard equipment (e.g. spotlights, racks, shelves) within the booth should indicate clearly on the booth design plan on Page 20 (Standard Booth) or Page 22 (Designer s Studio) and forward it together with clear instructions to the Official Contractor before 2 February Notification of booth equipment alteration/ removal received after the deadline will not be considered. 5. No additional booth-fitting or display may be attached to the shell booth structure. 6. No free standing booth-fitting or display may exceed 2.4 m in height and extend beyond the boundaries of the site allocated. This includes company names, advertising materials and logos provided by the Exhibitor. No exhibit or promotional material may adhere to or be suspended from the side panels. No display item of the exhibitor may be placed outside the specified area, or the organiser will have the right to require any exhibitor to return the booth to its original state at the exhibitor s cost. 7. The maximum loading weight for hanging up exhibit display for each 1mW panel is 5 kg (evenly distributed along the span). Any exhibits more than 5 kg, please contact the official contractor for additional fixation and the cost incurred will be charged to Exhibitor s own account, if any, Exhibitor shall liable to or compensate for any panel damage or accident caused by overweight. 8. Exhibitors shall use the booth in an appropriate way and maintain the booth to ensure that it is in good condition. In case that the Exhibitor finds there is any defect in or damage to the booth, it shall notify the Organiser and the Official Contractor immediately to ask for repair. The Exhibitor is not allowed to fix the booth by itself or retain any other contractor to fix the booth. The cost for repairing the defect or damage due to the Exhibitors lack of care, inappropriate usage, negligence, or intentional act shall be borne by the Exhibitor. 9. Exhibitors are liable to any personal injury or property damage due to its lack of care, inappropriate usage, negligence, or intentional act. 10. No tape, nail or fixture of any kind is allowed to be affixed to the partitions, floor, ceiling or fascia. Exhibitors are liable to any damage caused to their booth fixtures, fittings at the fair. Otherwise, the exhibitors or their appointed contractors shall be liable for the total loss resulting in and charge for the damage will be made as follows: Wall panel RMB / unit (1 x 2.5mH) RMB / unit (1 x 1.5mH) Aluminum beam Aluminum upright RMB / meter (minimum 0.5m) RMB / unit (2.5mH) 11. The partition as well as the fascia should maintain predominantly white as the background colour. No company or decoration logo is allowed on the fascia. 12. The pipeline system inside the utility holes on the floor of the exhibition hall provides water, electricity, gas, and fire prevention and communication network connection for exhibition booths. Only authorized staff of the venue can access to these facilities and everyone else is forbidden to open the slots without authorization. Utility holes on the floor which in use MUST be kept accessible during the exhibition, if there are carpet covered the utility hole, the covered area needs to be cut out, which allows the authorized staff of the venue can access to the utility holes at any time they needed. 23

25 Important Notes for Standard Booth & Designer s Studio Exhibitors 13. Exhibitors occupying a booth at the corner can request to close the additional side(s). If the Official Contractor is not being notified in writing before 2 February 2018, it will be assumed that the Exhibitors will opt for opening on the additional side(s). 14. Exhibitors requiring additional equipment should submit Form 6 & 7 or contact the Official Contractor latest by 2 February The Organiser undertakes no financial or legal responsibility for any type of risk concerning or affecting the exhibitors/visitors, their personal belongings and exhibits. The Exhibitor shall, at its sole cost and expense, purchase and maintain, throughout the term of the Exhibition, public liability insurance against claims of bodily injury or death and property damage occurring resulting from its activities during the exhibition. The Exhibitor shall also be responsible for effecting insurance which shall include (but not limited to) its displays, exhibits and stands against loss or damage by theft, fire, water, public (including occupier s liability) and any other natural causes. The public liability limits under the insurance policy shall be sufficient to cover the Exhibitor's risk and recognise Messe Frankfurt (HK) Ltd. as an additional insured. The Exhibitor shall produce such policy of insurance to the Organiser upon request. 16. In case any accident occurs in its exhibition booth or caused by it, the Exhibitor shall notify the Organiser immediately and take all action to help the sufferer, reduce the loss and maintain the order. Afterwards, it shall submit a written report to the Organiser within 12 hours to provide a detailed account of the accident, clarify the causes and give a compensation or settlement plan. 24

26 Form 3 Standard Booth and Designer s Studio Exhibitors Confirmation Letter & Intellectual Property Rights Letter Return to: Messe Frankfurt (HK) Ltd Attn: Ms Phoebe Lau Tel: (852) Fax: (852) phoebe.lau@hongkong.messefrankfurt.com STANDARD BOOTH and DESIGNER S STUDIO exhibitors only Must return with signature and company chop on or before 2 February 2018 Exhibitors please sign back this form with company chop clearly and return to us on or before 2 February 2018 as acknowledgement of: 1. Exhibitor Confirmation Letter 2. Regulation for Protection of Intellectual Property Rights during Exhibition Acknowledgement Letter We (including all personnel, employees and any other relevant third party of our Company) acknowledge receipt and have read the Important Notes for Standard Booth & Designer s Studio Exhibitors (page 23 24) & Regulation for Protection of Intellectual Property Rights during the Exhibitions (page 49 50). We also undertake to comply with all provisions hereof strictly and such undertaking will be binding upon the execution of this Acknowledgement Letter. We hereby acknowledge and confirm once we affix the company chop to this letter and deliver it to the Organiser, the Important Notes for Standard Booth & Designer s Studio Exhibitors (page 23 24) & Regulation for Protection of Intellectual Property Rights during the Exhibitions (page 49 50) shall constitute valid and legally binding obligations of us, enforceable against us in accordance with its respective terms and conditions. We hereby warrant that: 1. All Exhibits are under its own IPR or are legally and effectively licensed, and all Exhibits, including its appearance, design, package, trademark and advertising materials etc. do not infringe any IPR of the others. We will prepare all the IPR certificates or the legal and valid licenses with respect to Exhibits for inspection if necessary. 2. We also undertakes that we will strictly comply with the exhibition regulation, PRC laws and regulations, and international treaties, etc, and will not infringe on the legal rights of any other exhibitors and their Exhibits, or copy, use, produce, extract or modify the trademark, design, package or invention owned by any other exhibitors or their Exhibits, or take any illegal actions to prevent any other exhibitors from exercising and protecting their legal intellectual property rights and ownership on their products. 3. Prior to the Exhibition, we and our Exhibits have not been involved in any infringement dispute or taken any infringement actions by any third party or restricted by relevant legal enforcement. 4. No infringement as unauthorized photography or videography shall be taken by us. 5. We will be liable for any responsibilities due to any violation of the warranties above and the Organisers shall be relieved from such responsibilities. Failure to respond to this Letter within the time limited set forth hereunder shall be deemed as refusal to make acknowledgement by the Exhibitor, and any dispute or responsibilities arising therefrom shall be handled or assumed by the exhibitor on its own, and the Organiser has the right to revoke the exhibiting qualification of the Exhibitor. For queries, please feel free to contact us. Booth No.: Company Name: Contact Person: Tel: Signature (with company chop): Fax: Date: Fair Joined: Intertextile Shanghai Home Textiles Spring Edition 2018 (14 16 March 2018) 25

27 Form 4 Fascia Board Return to: Messe Frankfurt (HK) Ltd Attn: Ms Phoebe Lau Fax: (852) phoebe.lau@hongkong.messefrankfurt.com STANDARD BOOTH and DESIGNER S STUDIO exhibitors only Must return on or before: 2 February 2018 Please note: 1. Please fill in your company name that should be indicated on the fascia board. 2. All STANDARD BOOTH and DESIGNER S STUDIO exhibitors should use this form to indicate the name to be shown on the fascia board. 3. In all cases, abbreviations will be used, e.g. Limited = Ltd, Company = Co. Chinese company name will be marked on the fascia board only if the Chinese name is provided by exhibitor. 4. Except company name and country name, no company/ decoration logo or information is allowed on the fascia board. 5. If we do not receive this form before 2 February 2018, all information will be listed according to the application form. Please print or type clearly! Company Name (English): Company Name (Chinese): Country: You should know the following things about Chinese translations: 1. It is very difficult to translate company names into Chinese because Chinese names carry a special (positive or negative) meaning. They are not literal translations as it is common for European languages. Your Chinese partners will always identify you or your company name with this meaning. 2. Once the name is translated into Chinese, you always have to stick to it in your brochures and all information materials. This means that you should think carefully about the Chinese name. It should be discussed in detail with the translator so that he can find an appropriate name. Booth No.: Company Name: Company Website: Authorised Person: Tel: Signature: Fax: Date: 26

28 Form 5 Options of Hanging Racks or Shelves Return to: Shanghai Miyuan Exhibition Services Co., Ltd Attn: Ms Cindy Ren Fax: (86) Tel: (86) / cindy.ren@emiyuan.com STANDARD BOOTH exhibitors only Deadline: 2 February 2018 IMPORTANT: Hanging racks will be installed if this form is not returned on or before 2 February Changes onsite will be subject to additional charges by the Official Contractor. Please indicate below your choice of the quantity of hanging racks and/ or flat shelves for your standard booth package. Booth Area Hanging Racks Flat Shelves Hanging Racks + Flat Shelves = Total Quantity 12 sqm 3 18 sqm 4 24 sqm 6 30 sqm 9 36 sqm 9 Booth No.: Company Name: Company Website: Authorised Person: Tel: Signature: Fax: Date: 27

29 Stand Construction Additional Booth Equipment (Page 1 of 2) Additional facilities may be ordered from Shanghai Miyuan Exhibition Services Co., Ltd (Form 6 and Form 7) on or before 2 February Please check with Shanghai Miyuan Exhibition Services Co., Ltd for those items not in the price table, please contact the official contractor directly for quotation. 28

30 Stand Construction Additional Booth Equipment (Page 2 of 2) Additional facilities may be ordered from Shanghai Miyuan Exhibition Services Co., Ltd (Form 6 and Form 7) on or before 2 February Please check with Shanghai Miyuan Exhibition Services Co., Ltd for those items not in the price table, please contact the official contractor directly for quotation. 29

31 Form 6 Additional Booth Equipment Return to: Shanghai Miyuan Exhibition Services Co., Ltd Attn: Ms Cindy Ren Fax: (86) Tel: (86) / cindy.ren@emiyuan.com STANDARD BOOTH and DESIGNER S STUDIO exhibitors only Deadline : 2 February 2018 If you wish to order booth equipment in addition to the items which we have already included in the standard booth and designer s studio package, please fill in the table below and return to Shanghai Miyuan Exhibition Services Co., Ltd. Item No. Description Price (USD) TB01 Information Counter (100cm x 50cm x 100cmH) $23 TB02 Square Table (75cm x 75cm x 75cmH) $15 TB03 Rectangular Table (120cm x 75cm x 75cmH) $46 TB05 Round Table (Diameter 75cm, 75cmH) $23 CD01 Folding Chair (White) $6 CD02 Bar Stool $12 CD04 Leather Chair (Black) $15 CD05 Single Seat Sofa $46 DP01 Lockable Cabinet (100cm x 50cm x 75cmH) $50 DP02 Table Showcase (100cm x 50cm x 100cmH) $61 DP05 Flat Shelf (100cm x 30cm, flat) $8 MS03 Lockable Door $38 MS05 Hanging Rack (100cmW) $9 MS09 Refrigerator (without socket) $123 MS10 Water Dispenser (incl. 3 bottled water) $46 MS12 Waste Paper Basket $2 Mannequin $62 Wall Panel (100cmL x 244cmH) $15 For Designers Studio ONLY Notes: Rectangular Table (150cm x 90cm x 80cmH) $70 Total Amount Quantity Amount (USD) 1. Orders received after 2 February 2018 will be subjected to 50% surcharge. Onsite orders will be subjected to 100% surcharge. Orders received within 10 workings days before show date will be handled as onsite orders. 2. Cancellation of orders will be accepted in writing before 12 February All cancellation will be subjected to 50% cancellation fee. No cancellation is allowed onsite. 3. All items are on rental basis and not permitted to be removed from exhibition hall. Booth No.: Company Name: Authorised Person: Tel: Signature: Fax: Date: 30