Registration Information

Transcription

1 Regitration Information 1. All regitration for the 49th National Convention will be ONLINE. Individual oror will be able to preregiter anyplace and anytime on any Web connection through a fully ecured online ytem. Our National Webite addre i 2. Regitration will open on April 1, 2008, 9:00 AM, EST for All Delegate (Soror that are not Voting Delegate will not be able to regiter before thi date.) Regitration will cloe May 10, 2008, 12:00 Midnight, EST. 3. Soror mut be financial for the fical year , July 1, 2008 June 30, 2009, through a local chapter or a a memberat-large, in order to regiter and attend the National Convention. Due for fical year are due and payable January 1 March 31, A a quality control meaure, the National Headquarter taff will verify the financial tatu of regitrant before the convention packet i mailed. 4. Soror will need the following information to acce the ecured webite: Name (a it appear on your memberhip card) and Memberhip Number. 5. Once you have gained acce you will need to enter the information provided on the Checklit. 6. CONVENTION REGISTRATION FEES Regitration (Open April 1, 2008) Delegate Categorie Alumnae $350 Collegiate $300 Alumnae Hote $325 Collegiate Hote $275 Senior (62 and over) $300 Member of International Chapter $ 250 (Regitration cloe May 10, 2008) On-Site Regitration $600 for all Delegate Categorie 7. Family Regitration Fee Adult $40.00 Children (12 and under)...$25.00 The regitration fee entitle the family member to a badge, unlimited entry into the Exhibit Trade Show and all public non-ubcription event. The fee include huttle bu ervice. 8. SPECIAL EVENT SUBSCRIPTION TICKETS Soror may alo purchae ticket for all ubcription activitie when they pre-regiter. Thee activitie are: GENERAL Greek Step Show $30.00 Gopel Concert $30.00 Social Action Luncheon...$45.00 Signature Gala $50.00 Collegiate Luncheon......$35.00 Ticket mut be purchaed at the ame time you regiter for the convention. You will not be able to log on and purchae ticket only. Ticket for all ubcription event/pecial activitie are nonrefundable. Ticket will be old on-ite baed on availability. Ticket old on-ite will cot an additional $10 per ticket, per function. Special package are not available. 9. PAYMENT Soror may pay their regitration by credit card, via our ecured Weberver online, cahier check (no peronal check), money order, or wire tranfer. a. Credit Card Payment: Soror paying by credit card, pleae do not click the ubmit button more than once. If you encounter an error, print the error page and contact the National Headquarter Help Dek, at the number indicated on page 7. Soror paying by credit card will receive a confirmation number. Thi confirmation number will allow you to make houing reervation. b. Cahier Check and Money Order Payment: Soror paying by cahier check or money order will receive an acknowledgment number. Print your acknowledgment receipt and end a copy along with your payment to: Delta Sigma Theta Sorority, Inc. P.O. Box Wahington, D.C c. Wire Tranfer Payment: Soror paying by wire tranfer will receive an acknowledgment number. Print your acknowledgment receipt. Complete the wire tranfer form and take it to your repective bank for tranaction. Mail a copy of your completed wire tranfer form and acknowledgment receipt to: Delta Sigma Theta Sorority, Inc. Attn: Finance Dept New Hamphire Avenue, NW Wahington, DC th National Convention

2 Regitration continued Your payment mut be received within (10) ten buine day to hold your reervation and the ticket purchaed. Your regitration will not be proceed until the payment ha been received. 10. REGISTRATION CONFIRMATION For oror regitering with a credit card, an official confirmation will be ed within five (5) to even (7) buine day of ubmiion. An addre mut be provided. For oror regitering and paying by cahier check, money order, or wire tranfer, an official confirmation will be ed within buine day, after receipt of your payment. The National Convention packet, which include your Regitration Confirmation Card and intruction for regitering, will be mailed to each financial member on or before June 30, The barcode on the bottom of your Regitration Confirmation Card will be canned on ite to print your badge and ticket. The Regitration Confirmation Card mut be igned by you and given to the regitrar to receive your convention material. Pleae be ure to review the content of the convention packet carefully and promptly upon receipt. Review for correct pelling of your name and chapter affiliation. If you find an error, pleae return the entire convention packet to the attention of Deborah Somerville, Interim Director of Information Sytem. Alo, end an to conventionervice@ deltaigmatheta.org, indicating the date the convention packet wa returned and the nature of the error within the packet. A corrected convention packet will be forwarded to you, if received and corrected by July 7, Otherwie, your convention packet will be available Call to Convention 2008 for pickup at the onite regitration dek. If you are financial and have not received thi material by July 7, 2008, pleae notify the Regitrar at National Headquarter. 11. INCOMPLETE/INCORRECT REGISTRATION Incomplete/incorrect regitration will not be proceed and will be returned. 12. TRANSFER OF REGISTRATION Convention regitration tranfer will ONLY be accepted/completed/ proceed on-ite. Convention regitration may be tranferred in full from one Delta to another provided the tranferee i financial for the fical year. In order to tranfer a regitration, the Delta to whom the regitration i being tranferred mut preent the Regitration Confirmation Card and a letter igned by the oror whoe fee are being ued. Thi letter mut clearly tate that the bearer ha authorization for the tranfer of the convention regitration. 13. CANCELLATION POLICY A portion of the Regitration Fee paid in advance i refundable upon the receipt of a written notification to National Headquarter. Regitration fee paid in advance are refundable le a 50% cancellation fee, if written notice i received and potmarked on or before June 30, Any refund requet received potmarked on or after July 1, 2008 will not be honored. The cot for ticket for ubcription event/pecial activitie i non- refundable. Check will be iued, approximately 120 day, after the Convention. z 14. ON-SITE REGISTRATION PROCEDURES AND FINANCIAL TRANSACTIONS Pleae be advied that to inure that we have adequate material for thoe oror who pre-regiter, THE ON-SITE REGISTRATION DESK/COUNTER WILL OPEN ON FRIDAY, JULY 25, 2008, AT 10:00 AM. The Regitration dek for TRANSFERS/ADJUSTMENTS will open, THURSDAY, JULY 24, 2008, at 9:00 a.m. for non-monetary tranfer and adjutment. If you need to make tranfer or adjutment that require the payment of fee, you may do o beginning, Friday, July 25, 2008, at 10:00 a.m. The Voting and Alternate Delegate mut preent the Delegate Certification Form properly completed with ignature. Financial oror, who are not the voting and alternate delegate, and who pay the regitration fee may attend the convention a a non-voting delegate and participate in all the activitie, except voting. The confirmation card mut be preented to receive a badge holder, convention bag and other material. Annual Due/Grand Chapter due are not accepted at the convention ite. 15. Online Regitration Help Dek If you experience problem while you are attempting to regiter, pleae print the repective error page(), keep them for reference and contact u. You may contact u via: your inquiry to conventionervice@deltaigmatheta.org. Expect to receive a repone within 3-5 buine day. If you chooe thi option, the error page() referenced above, or,

3 Call ext. 561, 563, 547 or 567 and fax the error page to , Attention Convention Service. The hour of operation for regitration aitance are 8:30 am 5:30 pm EST, Monday Friday. April 1 April 4, 2008, the hour of operation will be extended to 7:00 p.m., EST. April 5, 2008, the hour of operation will be 10:00 a.m. to 7:00 p.m., EST. April 7 April 11, 2008, the hour of operation will be extended to 7:00 p.m., EST. April 12, 2008, the hour of operation will be 10:00 a.m. to 7:00 p.m., EST May 5 May 9, 2008, the hour of operation will be extended to 7:00 p.m., EST. May 10, 2008, the hour of operation will be 10:00 a.m. to 7:00 p.m., EST. 16. HOUSING Once you have regitered for the convention you will be able to link to the hotel bureau for houing. The hotel link for hotel reervation i at the bottom of your Confirmation or Acknowledgment letter. Houing will open April 1, 2008 for All Delegate. Houing will cloe June 19, Room have been blocked in ix hotel. Pleae refer to the hotel information for more detail. You mut be regitered for the Convention in order to ecure hotel accommodation. You will need your confirmation number or acknowledgment number in order to ecure hotel accommodation in the Delta room block. Reervation will be proceed on a firt come, firt erved bai. Your hotel and room election will be confirmed before you end the eion online. Read all the hotel information carefully. Pay particular attention to refund of depoit, change and cancellation. A depoit equal to the firt two night room and tax will be required to reerve a room. Depoit mut be made with a credit card only. One of the two night will be non-refundable; however, one night may be refundable by the hotel if the reervation i cancelled within the time pecified by the hotel. Major credit card accepted are Mater Card, Via, American Expre and Dicover. If you have any quetion regarding your hotel aignment, pleae contact Wyndham Jade Houing Service at (US/Canada), (International), Monday Friday, 7AM 7PM CST. After June 19, 2008, you mut contact your hotel directly. Pleae read all the hotel information carefully. Pay particular attention to refund of depoit, change and cancellation. 17. EXHIBIT TRADE SHOW Admittance to the Trade Show i by badge and pa only. Admiion to the Trade Show for nonregitered guet and friend i by pa. The cot of the pa i $ AUTHOR S PAVILION The Author Pavilion i by invitation only, pleae viit our webite for more detail. 19. SHUTTLE TRANSPORTATION A huttle tranportation ytem will be deigned to operate only from hotel that are not within walking ditance of the convention center. A bu pa/flah pa mut be hown each time you board the bu. 20. TRANSPORTATION TO THE CONVENTION The deignated air carrier that have agreed to partner with Delta Sigma Theta Sorority, Inc. are American Airline, Continental Airline and Midwet Airline. See page 30 for more detail. Avi, Budget, Enterprie, Hertz and National have been deignated a the official car rental companie for the 49th National Convention. (Information included.) 21. MOTORIZED SCOOTERS AND WHEELCHAIRS ScootAround, Inc. i providing cooter and wheelchair rental for the convention. A toll number i provided for your convenience in placing order. ScootAround will take advance order and will provide confirmation via mail, fax or . Soror availing themelve of thi rental ervice will be olely reponible for the cooter and wheelchair. An individual contract will be required with ScootAround. Payment for rental are to be made directly to ScootAround. The rental will be available for pickup on Friday, July 25, 2008 and mut be returned Wedneday, July 31, 2008 (See page 31). 49th National Convention 7

4 Reminder 1. Regitration open April 1, 2008 at 9:00 AM, EST. 2. Regitration cloe May 10, 2008 at 12:00 Midnight, EST. 3. Houing open April 1, 2008 at 9:00 AM, EST (Mut be regitered for the convention in order to make hotel reervation.) 4. Houing will cloe June 19, Deadline for purchae/receipt of the Souvenir Journal Ad i April 18, Deadline to regiter for the 4th National Delta Golf Tournament i May 26, Deadline to regiter for the 1t National Delta Ba Fihing Tournament/Excurion i May 26, Deadline to regiter for family activitie, tour and event i May 15, O N S I T E 9. REGISTRATION OPEN FOR PRE-REGISTRED SORORS EXCLUSIVELY: Thurday, July 24, 2008 from 9:00 AM 10:00 PM. 10. Onite regitration open on Friday, July 25, 2008 at 10:00 AM. 11. Voting and Alternative Delegate are required to attend the WORKING IN CONVENTION/ DELEGATE ORIENTATION SESSION on Friday, July 25, 2008 at 3:00 PM. Voting Delegate are required to attend a REHEARSAL FOR THE FORMAL OPENING on Friday, July 25, 2008 at 1:00 PM. 12. Tranfer and adjutment that involve the payment of fee can be made beginning Friday, July 25, 2008 at 10:00 a.m. 13. The Formal Opening i Saturday, July 26, 2008 at 9:00 AM. 14. The Cloing Banquet i Wedneday, July 30, 2008 at 7:30 PM. 15. Convention Packet (Regitration Confirmation) Convention packet will be mailed to financial member from 2008 to 2009 no later than June 30, If you are financial and have not received your packet by July 7, 2008 pleae notify the Regitrar at National Headquarter. Check your packet promptly upon receipt and verify that all content are accurate and complete. 16. DATES TO REMEMBER *Collegiate Luncheon Saturday, July 26, 2008 at 1:00 p.m. *Greek Step Show Saturday, July 26, 2008 at 7:30 p.m. *Gopel Fet Sunday, July 27, 2008 at 8:30 p.m. Diverity Job Fair Monday, July 28, 2008 at 9:00 a.m. *Social Action Luncheon Monday, July 28, 2008 at 12:30 p.m. *Signature Gala Monday, July 28, 2008 at 8:30 p.m. *Subcription Event Call to Convention 2008 z

5 Convention Tentative Schedule 49th National Convention 9

6 Accommodation & Hotel Rate HOTEL SINGLE DOUBLE TRIPLE QUAD ROLLAWAY *HOTEL DISTANCE TO NAME OCCUPANCY OCCUPANCY OCCUPANCY OCCUPANCY SUITE BED CHARGE TAX CONVENTION CENTER *ROSEN PLAZA $ $ $ $ Bay Hopitality $15.00/night 13.5% ¼ Mile (Headquarter Hotel) Suite-$ International Dr. Parlor Suite- 1BR-$ Parlor Suite- 2BR-$ BR-$ BR-$ *THE PEABODY $ $ $ $ Exec. King- $15.00/night 13.5% Acro the Street ORLANDO $ (Co-Headquarter Hotel) Parlor & 1BR International Dr. $540-$925 VIP Suite-$ ROSEN CENTRE $ $ $ $ Bay Hopitality $15.00/tay 13.5% Acro the Street 9840 International Dr. Suite-$ Bay Hopitality Suite-$ VIP 1BR Suite- $ VIP 2BR Suite- $ BR-$1, BR-$1, ROSEN SHINGLE $ $ $ $ Bay Hopitality $22.50/night 13.5% ½ Mile CREEK RESORT Suite-$ Univeral Blvd. 3 Bay Hopitality Shuttle provided Suite-$ Junior Suite- 1BR-$ Junior Suite- 2BR-$ BR-$1, BR Suite- $1, QUALITY INN $95.00 $95.00 $ $ No Suite available $15.00/night 12.5% ½ Mile PLAZA 9000 International Dr. Shuttle provided RENAISSANCE $ $ $ $ Exec. King- Complimentary 12.5% Le than 2 Mile ORLANDO RESORT $ Until they are 6677 Sea Harbor Dr. 1BR Suite- exhauted Shuttle provided Orlando, FL $ BR Suite- $ *Hotel within walking ditance of the Orlando Convention Center include a urcharge of 1%. All taxe are ubject to change. 10 Call to Convention 2008 z

7 F or your convenience, decription of the hotel are provided. The official Convention Headquarter hotel for the 2008 National Convention are the Roen Plaza Hotel, and The Peabody Orlando (coheadquarter hotel). Six hotel will houe oror, guet, their familie, vendor and other attending the 49th National Convention. By huttle, The Orlando Convention Center it i no more than ten minute away. Shuttle tranportation will operate between the Hotel that are not within walking ditance of The Orlando Convention Center. THE ROSEN PLAZA HOTEL Thi hotel i located on International Drive, adjacent to the Orange County Convention Center in the heart of Orlando convention and entertainment ditrict. They pride themelve on ervice excellence, which i what make Roen Plaza unique. Thi Award winning hotel ha exceptional meeting facilitie, and a highly repected taff, ADA compliant room, a well a beautiful accommodation. The hotel offer an extenive array of guet ervice capable of fulfilling a wide variety of guet need. Some of the amenitie they offer are TSA Approved remote kycap ervice that allow guet to receive their airline boarding pae and check their baggage directly from the hotel. They alo provide complimentary tranportation to the Univeral Orlando exciting theme park, regular tranportation to Orlando International Airport. Thi luxuriou hotel i home to four retaurant offering cuiine from gourmet to deli food. Prompt and convenient Room Service i available 16 hour a day, The Lobby Lounge offer daily happy hour with hor d oeuvre, and the Lite Bite i open 24 hour a day. All guetroom have in-room high peed internet and wirele internet in the lobby area, cable TV, hairdryer, and coffee maker. THE PEABODY ORLANDO Thi Mobil Four-Star, AAA Four Diamond Orlando Convention Hotel i know for it luxury accommodation. It i conveniently located in the midt Official Convention Hotel of the 7-million-quare foot Orlando County Convention Center, and the only hotel located directly acro the treet from the center main entrance. It i jut 15 minute from Orlando International Airport, and a hort drive to Walt Diney World, Sea World, and Univeral Orlando. The award winning Service Excellence hotel i a warm and elegant tate of Southern hopitality. Thi tate of art recreation i alo a plu for thi Four-Star hotel. The hotel ha a heated full ize lap/wimming pool, extra large outdoor whirlpool, children pool, lighted tenni court. It include valet parking complimentary elf parking, nightly turn down ervice, daily complimentary newpaper, and in-room dining available 24 hour a day. THE ROSEN CENTRE Thi award winning hotel ha exceptional meeting facilitie, a well repected taff, and one of Orlando mot beautiful accommodation. Thi hotel i located adjacent to the Orange County/Orlando Convention Center, minute from Univeral Studio and 12 mile from the airport. The hotel ha two wonderful retaurant, and a Lobby Lounge where you can get your favorite beverage, nack, and have quiet converation with your friend. Each room i equipped with all the amenitie of a world cla Convention hotel. Thi hotel ha beautiful hotel room and uite, and over 100,000 quare feet of magnificent meeting pace. A wimming grotto and tenni court are adjacent to the Orange County Convention Center. The hotel offer TSA approved remote kycap ervice in the United State, guet taying at the Roen Centre Hotel are entitled to utilize thi completely new concept in the travel indutry. Thi ervice allow departing guet to receive their airline boarding pae and check their baggage directly from the hotel. Complimentary tranportation to Univeral Orlando, Sea World, and Wet n Wild Water Park i provided. ROSEN SHINGLE CREEK Thi hotel i located one-half mile from the Orange County Convention Center, and wa built in The Univerity of Central Florida-Roen School of Hopitality i next door. The Roen Shingle Creek offer many dining option including ophiticated Italian cuiine and caual fare retaurant, and 24 hour room ervice. High peed Internet acce and 445,000 quare feet of meeting pace i featured, a well a a 13,000 quare foot pa with nine treatment room. Tenni Court and golf coure are pread acro 230 acre. Thi grand hotel pride itelf on being a firt cla hotel, from the linen to the cutomer ervice. QUALITY INN PLAZA Thi affordable Orlando hotel i known a the bet hotel value on World Famou International Drive in Orlando. It provide eay acce to Orlando major attraction, uch a Univeral Studio Orlando and Sea World. The Orlando/Orange County Convention Center i within walking ditance a are many Orlando retaurant, hop, movie theater and evening entertainment. The hotel feature paciou leeping room within ix highrie building. All tandard room have two double bed with private bath, refrigerator, microwave, coffee maker, iron and ironing board, hair dryer, voic , cable TV with Showtime, Pay per view movie channel and high peed internet acce. RENAISSANCE ORLANDO RESORT Thi 4 Diamond Luxury reort ha a 10 tory atrium which feature a Venetian aviary and waterfall. Thi hotel i located oppoite Sea World, and 10 minute from Diney World and Univeral Studio Orlando. They are known for their paciou room and their fine amenitie. Thi i a non-moking hotel. There are 5 Retaurant, 24 hour room ervice, lighted tenni court, outdoor pool and whirlpool. THESE ARE THE ONLY PARTICIPATING HOTELS 49th National Convention 11

8 Houing Procedure & Intruction (PLEASE READ CAREFULLY) Delta Sigma Theta ha partnered with Wyndham Jade Houing to adminiter Delta Sigma Theta Sorority room block for the 49th National Convention. Once you have regitered for the Convention online, you will link to Wyndham Jade to make your houing reervation. Pleae keep in mind that you will not be able to reerve houing until you have regitered for the Convention. Online reervation are available 24 hour/day. CONVENTION RATES To receive the convention rate lited, you mut make reervation after you have regitered online for the National Convention. Six hotel are participating a official convention hotel, and are lited in the Call to Convention. See Accommodation and Hotel Rate. HOTEL RESERVATIONS The Delta/Wyndham Jade Houing Bureau will provide an eay and convenient way for you to make your hotel reervation online. Reervation are proceed on a firt come, firt erved bai, effective April 1, The Delta/Wyndham Jade Houing Bureau ha been intructed to honor requet received on April 1, 2008, and thereafter until the cut off date, June 19, Requet received prior to the effective date will not be honored. Requet received after the cut off date will be proceed by the hotel. DEPOSIT REQUIRED The Delta/Wyndham Jade Houing Bureau ha been intructed to collect a mandatory TWO (2) NIGHT DEPOSIT for each room plu appropriate taxe (currently 12.5%) at the time of the reervation. Three hotel are within walking ditance (Roen Centre, Roen Plaza, and Peabody Hotel) of the Orlando/Orange County Convention Center include a urcharge of 1%. All taxe are ubject to change. Depoit are required for all reervation and mut be made with a credit card only. Major credit card (MaterCard, Via, American Expre and Dicover) are accepted. CHECKS, MONEY ORDERS AND WIRE TRANSFERS WILL NOT BE ACCEPTED FOR THE DEPOSIT. RESERVATION DEADLINE DATE The deadline to make reervation i June 19, After that date, you mut contact the hotel directly. Pleae note that after the cutoff date, the hotel cannot guarantee availability or dicounted group rate for the Sorority block of room. REFUND OF DEPOSIT Pleae note that one of the two night depoit will be NON-REFUND- ABLE. However, one night may be refundable by the hotel, if your reervation i cancelled within the time pecified by the hotel. Failure to check-in to your hotel on the deignated arrival date will reult in a no-how charge by the hotel, your entire reervation will be cancelled, and your depoit will be forfeited. Pleae note that penaltie for early departure are enforced and vary by hotel. If you are not able to honor your reervation, you may ell your room to another oror; however the eller and buyer are reponible for working out the depoit tranaction. Pleae remember to modify the name on your room reervation to reflect the change. See intruction below. MODIFICATIONS/CHANGES Delta Houing will accept modification/change to hotel reervation up to the cutoff date of June 19, After June 19, you mut contact the hotel directly to make change to your reervation. If a reervation i tranferred, the buyer mut receive the confirmation number in order to make any change on the reervation. Viit the webite wynjade.com/deltamco08 for: Profile change (name, addre, telephone, etc.) Date change Additional room night Hotel change Cancel a reervation Attendee who make change to their reervation on the web may print an acknowledgement of the change at the concluion of their tranaction. Send an to delta@wyndhamjade.com: To add an additional day. If a date i unavailable you may a requet for the additional date needed. If we are able to fulfill your requet an updated confirmation will be ed to you within 5 day. If your requet i denied you will receive an verification of the decline. If you need a copy of your confirmation CANCELLATIONS Cancellation of reervation may be proceed via the web or mut be ubmitted in writing and forwarded by to: delta@wyndhamjade.com on or before June19, Pleae keep in mind that if your reervation i cancelled, one of the two night will be non-refundable. If you are not able to honor your reervation, you may ell your room to another oror. After June 19, 2008, you mut contact the hotel directly within the pecified time period. All cancelled reervation will receive a cancellation number. ACKNOWLEDGEMENTS Confirmation: Your hotel acknowledgement will be generated online upon completion of your hotel reervation and automatically ent to the addre provided. The Confirmation will be iued ubject to verification by the Sorority and Wyndham Jade, the houing bureau. Your confirmation (Web ID) number i aigned by Delta Houing and aure that the hotel will honor the reervation. You may receive another confirmation from the hotel with their unique hotel internal confirmation number. If you have not received acknowledgement of your reervation within even (7) day, pleae contact the Delta Houing Bureau at (US/Canada), or (International/Local), or via delta@ wyndhamjade.com. ROOM TAX/RATES Quoted rate do not include room taxe of 12.5%. Hotel within walking ditance of the Orlando Convention Center alo include a urcharge of 1%. All taxe are ubject to change. GENERAL QUESTIONS Pleae note that new reervation and or change will not be taken via phone. For general quetion you may ue the number below: (US/Canada) (International) Monday Friday, 7AM 7PM CST ONLINE REGISTRATION OPENS APRIL 1, THE CUTOFF TO SECURE DISCOUNTED DELTA HOUSING RESERVATIONS IS JUNE 19, Call to Convention 2008 z

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