GIRLS TRAVEL INFORMATION

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1 GIRLS TRAVEL INFORMATION Dear Club 1 Families- It is hard to believe, but the travel season is fast approaching. The MEQ Mideast Qualifier is the weekend of March 20-22, 2015 in Indianapolis. All information that has been provided by the tournament host can be found below. All athletes will travel to Indianapolis and stay with their families for the duration of the tournament. Parents will also transport their child to and from the playing facility each day. Daily admission will be $8.00 per person and three day bracelets will be available for $20.00 (athletes admission is free). They will begin selling bracelets Thursday March 19, 2015 from 5:00-8:30pm at the Convention Center. They will also be available each day of the tournament beginning at 7am. If you are not planning on attending the tournament with your daughter and need assistance in coordinating their transportation, please do not hesitate to contact me. The exact tournament schedule will not be available until closer to the event date. Once that schedule becomes available it will immediately get sent out to our families and coaches. Please note that the AM/PM start times have not yet been announced so we need to plan on playing at 8am on Friday, March 20, According to the tournament website, all matches will be played at the Indiana Convention Center (100 South Capitol Avenue, Indianapolis). Last year they did use two sites as the qualifier exceeded the number of expected teams. We will communicate locations once they are confirmed. There is parking near and around the Convention Center, prices vary. Each team is guaranteed match play on all three days. Please note that no athlete is permitted to leave the tournament until all playing and officiating duties are complete on the final day of play. The MEQ Qualifier will be offering a combine for any athletes interested in attending. Combines can assist in an athlete s college recruiting. MEQ Staff will promote this event to every NCAA Division I team in the country, along with NCAA DII/DIII, NAIA and JC programs in the greater Midwest and East coast regions. The combine will take place on March 19, 2015 at the Convention Center. Session 1 is available from 6:00-7:30 and Session 2 is available from 7:30-9:00. Registration, cost and complete details can be found at vbcombines.com The MEQ National Qualifier is a stay to play tournament. The tournament host provides us with a hotel that we can stay at based on availability (the size of the group somewhat determines this) and we are required to stay there. We will be staying at the JW Marriott Indianapolis (10 S. West Street, Indianapolis). The cost is $ per night plus tax. This hotel is connected to the convention center which allows us to walk back and forth.. Please pay close attention to how to secure your room, how many nights you are booking, the parking fees at the hotel and the cancellation policies. While Club 1 secured a room block for our families, we also have to follow the guidelines and procedures set forth by the hotel and do not have the ability to override their policies. All rooms must be booked no later than February 19, For further assistance, please contact Terri Freeman, our travel agent, at Sincerely, Brie Isaacson

2 Hotel Information JW Marriott Indianapolis 10 S West Street Indianapolis, IN x118 Rooms Room Type Check In Check Out Qty # of Nights Avg Rate Total Queen/ Queen Non- Smoking 3/19/2015 3/22/ Total Amount: $46, Taxes Not Included Amenities and Other Charges Breakfast: Not included with reservation Amenities: Our hotel rooms in Indianapolis include flat screen TVs with premium cable and movie channels We offer luxurious hotel rooms in Indianapolis to accommodate both the business & leisure traveler Superb accommodations including rooms with two queen beds, lavish king rooms, and luxury suites Our Indianapolis accommodations offer elegant style with enhanced residential comforts of home 24- hour room service and free newspapers are available to all our hotel rooms in Indianapolis Our Indianapolis accommodations include a hairdryer, bathrobes, iron/ironing board & plasma TVs Questions Cancellation Policy Rooming Lists must be completed by February 19th, including names and methods of payment for all rooms. A room with names but no method of payment will be held with the card holding the block. ***Please make sure you associate your specific team to your reservation Group Cancellation will be accepted up to February 19th Individual changes will be accepted up to March 9th. No changes can be made after 10 days prior to arrival. If the reservation is no longer required and is not cancelled prior to this time, subsequent room and tax charges will be billed to the credit card on file.

3 Room types are requests upon the hotel. We cannot guarantee that the hotel fulfills these requests. A group reservation is a booking of 4 or more rooms at the time of reservation. Even if you are an individual room within the group reservation, it is classified as a group reservation. Individual reservation is a booking of 3 or fewer rooms at the time of reservation. ***No shows for the first night of your reservation will be assessed a one night penalty and your reservation will be cancelled for the remainder of its scheduled stay. ***Hotels may pre-authorize credit cards on file up to 7 days prior to your check in to ensure that funds are available Instructions for Adding Rooming Lists: 1. Go to 2. Enter the address of the person who made the reservation: tfreeman@abbeytvl.com. This can also be found in the contact information section of the confirmation Type in as the Reservation #. 4. A summary of your reservation will appear. 5. From this page, identify the room type you would like to add your rooming list to. Be sure to check the check in and check out dates. 6. Please select an available room from the reservation drop down. You will need to type one person per row. Please make this as accurate as possible for check in and security purposes. 7. Type in your credit card information. No one has access to your credit card information except for the hotel. AES web site is secure using SSL (Secure Socket Layer) encryption. 8. Click update. 9. If you have any problems, please contact Housing Support at x118 or kwheeler@capitolsportscenter.com

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