Dear Prospective Sponsor and/or Exhibitor

Transcription

1 2018

2 Dear Prospective Sponsor and/or Exhibitor The Colegio de Cirujanos Dentistas de Puerto Rico invites you to the 2018 Dental Congress of the Caribbean & Dental Marketplace to be held at the Puerto Rico Convention Center Pedro Roselló from February 8 th through 10 th, We are delighted to inform you that even with the economic challenges, our 2017 Congress was a huge success. Total registration was at a record high. Our exhibit floor contained over 45 companies and 80 booths. Enclosed you will find the 2018 Exhibitor Prospectus containing an application/contract for exhibit space, floor plan, and rules and regulations. Booth space and sponsorships are excellent and unique opportunities to consider. As an exhibiting company, you are more than an exhibitor. You are our business partner; so be sure that we will try and maximize your investment. Exhibitors who are interested in advertising, banners, signage or sponsoring a specific event or program please contact Mr. Rafi Nieto at RN ProEvents. Once again, we are counting on you to make this another great meeting, so gather your team and join us. The 2018 Dental Congress of the Caribbean and Dental Marketplace is not to be missed. Liselie Reyes Martínez,DMD President Angel Robles Adorno, DMD 2018 Convention Chairman

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4 LOCATION h The 76 Annual Convention of the Colegio de Cirujanos Dentistas de Puerto Rico, Dental Congress of the Caribbean & Largest Dental Marketplace, will be conducted at the Puerto Rico Convention Center in San Juan from February 8 to 10, HOTEL RESERVATIONS For reservation, please contact the Hyatt House Hotel directly, located in the Convention District. Hotel: Hyatt House San Juan For Reservations: (787) Code: G-CIRU Hotel: Hyatt Place San Juan For Reservations: (787) Code: Cirujano Dentista Hotel: Sheraton Convention Center For Reservation: (787) EXHIBITOR RESERVATION The distribution of the space will be according to the order of reservation. The company RN ProEvents is the only one authorized to receive the reservation of the exhibit space. Each reservation is guaranteed with a non-refundable payment of 50 percent of the cost of the advertisement. You can pay with Master Card, Visa or checks made payable to: Colegio de Cirujanos Dentistas de Puerto Rico. Full payment for exhibit space must be received on or before January 12, In the event that the payment is not received on time, the exhibitor will not be allowed to use the facilities. If the termination of the activity is caused by Acts of God, the CCDPR and all persons on behalf, is no longer held liable for uncontrollable natural forces in operation. Maximum of two brands per 8 X10 exhibit space. GENERAL & SCIENTIFIC SESSION EXHIBITION SCHEDULE This convention will follow all regulations of the ADA CERP and the Puerto Rico Board of Dental Examiners. Time will be given in the Scientific Program to visit our sponsors. ASSEMBLY: (Platinum, Gold & Silver) DECORATION, ASSEMBLY AND REMITTANCE OF INFORMATION RN ProEvents will be in charge of the organization of the exhibitor. Exhibit or manuals will be distributed in advance. All necessary equipment or special request for installation by your company must be requested for at least 30 to 45 days prior to the event. All material sent to the assembling company must be received two days before the event. The decoration of the exhibitor should not obstruct the visibility of another exhibitor space. Following the regulations of the Fire Department, no exhibitor may obstruct the aisle of emergency exits. Materials such as extra tables, chairs, additional electrical outlets and others are available through RN ProEvents at an additional cost. The same must be requested in writing one month prior to the convention. Tuesday, February 6, :00 pm 6:00 pm Wednesday, February 7, :00 am 6:00 pm EXHIBITOR HOURS Thursday, February 8, :00 am 6:00 pm Friday, February 9, :00 am 6:00 pm Saturday, February 10, :00 am 12:00 pm DISASSEMBLY Saturday, February 10, :00 pm 8:00 pm ADDITIONAL INFORMATION Due to the fact that the dimensions provided herein are estimated, we will reserve the right to make changes to the same. In the event that any change is needed, It must be requested in writing one week prior to the activity and the exhibitor will be responsible for the additional cost. Exhibitors agree to protect, save and keep the Colegio de Cirujanos Dentistas de Puerto Rico the Puerto Rico Convention Center, and RN ProEvents. The same are relieved of any damage caused by any negligence of any personnel of the exhibitor or the exhibitor itself. Likewise, the exhibitor agrees to fully comply with the terms and conditions agreed between the Puerto Rico Convention Center and and/or the organizing committee. PERMITS Each exhibitor will accomplish and hand in the new requirements of the Department of the Treasury of Puerto Rico, completing the certificate for display before the convention. INSURANCE It is understood that all property of the exhibitor must remain under their custody and control in transit to and from the exhibition space, and for display on the terms and conditions of CCDPR the exhibitors are encouraged to have insurance to cover damage and loss of equipment and material for display. We also recommend a public liability policy covering damages to people and property of others. The CCDPR will provide as security guard during and after exhibition hours.

5 FLOOR PLAN SECURITY AFTER EXHIBITION HOURS Tues, Feb 6: 6:00 pm 6:00 am Wed, Feb 7: 6:00 pm 6:00 am Thu, Feb 8: 24 Hours Fri, Feb 9: 24 Hours Sat, Feb 10: 6:00 am 6:00 pm The removal of the equipment will begin on Saturday, February 10, 2018 from 1:00pm. All equipment must be removed from the area at 8:00pm. Any exhibitor will not be allowed to dismantle prior to the scheduled time for security matters. EXHIBITORS ID All staff of the exhibitors must be registered and identified with an ID provided by the organizing committee. A representative of the sponsors should show the same to be admitted to the exhibition area. Each company will have four identification cards. OTHER PROVISIONS The exhibitor is not allowed to paint the floors, walls, pillars or other structures of Puerto Rico Convention Center. Written authorization is required to put emblems or logos on the walls of the building. The CCDPR reserves the right of the admission of the convention and may decline any displays that are considered undesirable. This restriction includes articles, behavior, dress code, printed matter or any other matter related to the display as stated. All litems not specified in this contract are subject to the discretion of The Colegio de Cirujanos Dentistas de Puerto Rico. PLANNER INFORMATION RN ProEvents, LLC Rafi Nieto M: F: E: rafinieto@rnproevents.com Address: 220 Calle Domenech PMB 377 San Juan, PR DIRECTMARKETING SOLG

6 SPONSORSHIPAGREEMENT Company Contact Person Address City State Zip Code Telephone Mobile Fax Preferred display number: 1 st option 2 nd option 3 rd option List any supplier that you do not wish to have at your side: Provide a description of products, equipment and/or materials to be used during presentation: Does your equipment require electricity? YES NO Your exhibitor space will include: 110V receptacle (5AMP). Additional charges may apply for extra AMP supply for your Exhibitor area and written notification is required for approval. 10 x10 exhibitor spaces Table tops 6 x30 (If it is required) Two chairs Electricity for four days Cleaning on the exhibitors area Security after exhibit hours Fire fighter certification CHOOSE ONE OF THE FOLLOWING METHODS TO SUBMIT THE REQUEST: By mail: 220 Calle Domenech PMB 377 San Juan, PR By fax: By rafinieto@rnproevents.com - All exhibitors spaces will be assigned in the order in which the application is received. Your signature certifying that you are authorized by the company to execute this contract on its behalf is required. CCDPR will make every effort to assign you with the best available option on this agreement, never the less if none of your options are available we will assign you with the best next available option. CCDPR reserves the rights to change exhibit spaces without notification if required to do so. Maximum of two brands per exhibit space. - I hereby certify that the information provided is correct. I have read the conditions outlined in this document and agreed with the company represented by me, to follow them. ***Requirements: Full payment or exhibit space must be received on or before January 13, In the event that the payment is not received on time, the exhibitor will not be allowed to use the facilities. A $40.00 fee wil apply for returned check. There will be no reimbursement for cancellations. Authorized Signature Date OFFICIALUSE PAYMENTMETHOD Make Checks Payable to: Colegio de Cirujanos Dentistas de Puerto Rico EXHIBITOR NUMBER CHECK NUMBER DATE AMOUNT CREDIT CARD CREDITCARDNUMBER TOTAL AMOUNT SEC.NUMBER EXP. DATE APPROVAL SIGNATURE