ICRI 2016 FALL CONVENTION URBAN RECONSTRUCTION. Exhibit space will sell quickly, so sign up today! Sponsor/Exhibitor Prospectus

Transcription

1 ICRI 2016 FALL CONVENTION URBAN RECONSTRUCTION Exhibit space will sell quickly, so sign up today! Sponsor/Exhibitor Prospectus The Westin Cleveland Downtown Cleveland, Ohio November 9-11, 2016

2 Sponsor/ExhibitorProspectus ICRI 2016 Fall Convention You are invited to participate in the ICRI 2016 Fall Convention! Join us as we kick off the ICRI 2016 Fall Convention in Cleveland on November 9-11, 2016, at The Westin Cleveland Downtown. This is the must attend industry convention dedicated solely to concrete repair and restoration. This fall s convention will feature one-of-a-kind networking opportunities, technical sessions, a unique keynote session and an Awards Ceremony honoring your peers in the industry Spring Convention Exhibitors: The ICRI 2016 Fall Convention provides your company a unique opportunity to showcase services, promote products, conduct research, and build your brand to the largest audience of concrete repair and restoration professionals in the industry. ICRI Fall Conventions have had as many as 300 concrete repair and restoration professionals from all segments of the concrete repair industry in atendance. Don t miss out on the best opportunity for new business, new connections and new learning. Register today! Your company plays an important role in the continuity and success of the International Concrete Repair Institute and the industry as a whole. 2 2 The Westin Cleveland Downtown Cleveland, Ohio November 9-11,

3 ICRI 2016 Fall Convention Sponsor/ExhibitorProspectus About the Show At each convention, attendees receive the latest in repair technology and innovation. The ICRI 2016 Fall Convention offers all attendees three days of technical sessions, committee meetings, social events, and an industry trade exhibition. We expect exhibit space to sell quickly, so sign up today! Exhibit Area Prize Drawings Attendees visit the exhibitors and have an opportunity to win valuable prizes each morning (Wednesday, Thursday and Friday), including a free registration to our next spring event. Planning Calendar & Deadlines October 1 5:00 pm Deadline for ads, prize listings, sponsorship and ad listings to be included in the onsite program Tuesday, 11/8 6:00 pm 8:00 pm Exhibitor Move In Wednesday, 11/9 6:00 am 7:00 am Exhibitor Move In 7:30 am 12:00 pm Exhibit Hall Open Thursday, 11/10 7:30 am 5:30 pm Exhibit Hall Open Friday, 11/11 7:30 am 10:30 am Exhibit Hall Open 10:30 am 12:00 pm Exhibitor Move Out *Exhibit Hall Schedule subject to change. Each exhibitor is a convention attendee! Your exhibitor registration includes one complete convention registration. While the show floor is open all day, the attendees will go to committee meetings and the technical sessions and we want you to do the same. We drive attendees into the exhibit area during breakfast, lunch, breaks, and the Welcome Reception. We encourage exhibiting attendees to go to and participate in the committee meetings and technical sessions. Make the most of your experience by fully participating in all we offer. Full registration includes: ICRI Welcome Reception (Wed.) Continental Breakfast (Wed., Thurs., and Fri.) Recognition Luncheon (Thurs.) General Session (Thurs.) Networking Luncheon (Fri.) All breaks The Westin Cleveland Downtown Cleveland, Ohio November 9-11,

4 Sponsor/ExhibitorProspectus ICRI 2016 Fall Convention Your Exhibit Visibility Reach qualified buyers of repair and restoration-related products and services. As an exhibitor at the ICRI 2016 Fall Convention, your company will receive visibility throughout the various events, meals, and breaks that are held in the exhibit area. During these times, exhibiting companies are provided the opportunity to establish two-way communications with their target market and showcase their products and services to key industry decision makers. ICRI s standard table-top price is listed below. To take full advantage of our convention benefits, we expect exhibitors to take part in the committee meetings and attend the technical sessions that are of interest to them. Member Price Non-Member Price Items for Purchase Early Bird* / Regular Early Bird* / Regular Table Top $1,100 / $1,300 $1,300 / $1,500 ICRI Supporting Member Table Top Premium Listing for Exhibitors on Convention Mobile App (add-on option) $800 / $1,000 N/A $1,000 / $1,000 $1,000 / $1,000 Electricity for Booth $100 / $100 $100 / $100 *Early Bird registration ends September 30, 3016 All table-top spaces include: One complimentary registration for exhibitor Complimentary post-show attendee list Logo and company name on Exhibitor Display Sign Listing in the convention mobile app Table-Top area furnishings: One (1) 6 ft. draped table One (1) side chair One (1) wastebasket An exhibitor service kit will be ed to your designated company contact in advance of the meeting. Advertising Opportunitites Maybe you can t attend the convention? You can still reach this target audience by placing an ad in the convention program book that is distributed to attendees! Files must be 300 DPI or higher and in a press-quality PDF format. Ads are due by October 1, Please send ads to Sue Peterson at suep@icri.org. Full Page Vertical with Bleed (Trim Size 5.5 x 8.5 ) $1,200 Full Page Vertical without Bleed (5.125 x 8 ) $1,000 Half Page Horizontal without Bleed (5.125 x 4 ) $500 Quarter Page Vertical without Bleed (2.5 x 4 ) $300 Quarter Page Horizontal without Bleed (5.125 x 2 ) $300 4 The Westin Cleveland Downtown Cleveland, Ohio November 9-11,

5 ICRI 2016 Fall Convention Sponsor/ExhibitorProspectus Sponsorship Opportunities Extend your brand identity and marketing capabilities with a strong visible presence at the ICRI 2016 Fall Convention. Take advantage of the opportunity to tie your brand identity not only to ICRI, but to the educational aspects of this convention. Multiple levels of convention sponsorship opportunities are available. All sponsorship opportunities are first-come first-served. Hotel Key Card Sponsor $4,500 One (1) available Logo and link to your site on the convention sponsors page of the Exclusive sponsorship with company logo on convention attendee room keys Keynote Sponsor $3,000 One (1) available Logo and link to your site on the convention sponsors page of the Signage recognition displayed prominently outside of the room during the keynote address. Opportunity to introduce the keynote speaker and provide a company description (1-2 min.) Additional tables placed outside of main session room for marketing materials and representatives to meet and greet attendees as they enter for the keynote Depending on education content, ICRI has the right to adjust sponsorship Convention Mobile App Sponsor $3,000 One (1) available Logo and link to your site on the convention sponsors page of the Exclusive sponsorship of convention mobile app Banner ad in the convention mobile app Special thanks in ICRI publication Opening Reception Sponsor $3,000 Two (2) available Logo and link to your site on the convention sponsors page of the Premier sponsor of the evening event Specialty Cocktail named after your company Ten (10) drink tickets to hand out to convention attendees Sponsor is responsible for purchasing all additional bar items with logo such as, glasses, stirrers, custom cocktail napkins to accompany their cocktail. All pieces and must be approved by ICRI prior to purchase 24th Annual ICRI Project Awards Red Carpet Sponsor $2,500 SOLD One (1) available Logo and link to your site on the convention sponsors page of the Logo on the Step and Repeat for the 24th Annual ICRI Awards Ceremony Exclusive Sponsorship of the Red Carpet Reserved seating for up to (10) people Sponsor may provide a gift to the attendees at their table The Westin Cleveland Downtown Cleveland, Ohio November 9-11,

6 Sponsor/ExhibitorProspectus ICRI 2016 Fall Convention 6 24th Annual ICRI Project Awards Reception Sponsor $2,000 Three (3) available Logo and link to your site on the convention sponsors page of the Signage at the 24th Annual ICRI Project Awards Reception Specialty Cocktail Named after your company Sponsor is responsible for purchasing all additional bar items with logo such as, glasses, stirrers, custom cocktail napkins to accompany their cocktail - all pieces and must be approved by ICRI prior to purchase Ten (10) Additional drink tickets to dispense to clients with you logo your tickets 24th Annual ICRI Project Awards Ceremony Sponsor $1,000 SOLD One (1) available Exclusive Sponsorship of the 24th Annual ICRI Project Awards Ceremony Reserved seating for up to (5) people Sponsor may provide a gift to the attendees at their table if they choose Signage at the 24th Annual ICRI Project Awards Visit the Exhibits Continental Breakfast Sponsor $1,000 One (1) available each day Wed/Thur/Fri Signage placed at food stations Friday Networking Luncheon Sponsor $1,000 Two (2) available Signage placed on the lunch buffets/tables Friday Inter-Chapter Luncheon and Forum Sponsor $1,000 Two (2) available Signage placed on the lunch buffets/tables WiFi Sponsor $1,000 Two (2) available Technical Session Sponsor $850 Two (2) available per session Sessions: Wed AM, Thur AM, Thur PM, Fri AM Signage placed outside the sponsored session Afternoon Break Sponsor $750 Two (2) available on Thursday; Two (2) available on Friday Signage placed at food stations 6 The Westin Cleveland Downtown Cleveland, Ohio November 9-11,

7 ICRI 2016 Fall Convention Sponsor/ExhibitorProspectus ICRI Enforced Exhibitor Policies Please review in detail the exhibiting policies. All policies will be firmly enforced. Exhibitors must agree to adhere to all ICRI guidelines, policies, and procedures when submitting an application to exhibit. Assignment of Space ICRI will make final assignment of booth space considering convention sponsorship, supporting members, and date registration was received. We will accommodate your requests as much as possible, but cannot guarantee that you will be assigned to any of the spaces requested or not be placed near a competitor. Exhibit space is available on a first-come, first-served basis. Booth Construction Everything you exhibit MUST be able to fit on top of a standard six-foot banquet table. No signs, banners, equipment or anything else can be placed on the floor near or next to you booth. Failure to remove an exhibit in the allowed time will afford ICRI or its agent the right to remove and place same in a warehouse, subject to the Exhibitor s disposition, and/ or ship to Exhibitor via common carrier with all charges to follow at no liability to ICRI. All exhibits must remain intact until the Convention is officially closed. Care of Exhibit Facility Exhibitor shall promptly pay for any and all damages to the Exhibiting Facility of associated facilities, booth equipment, or the property of others caused by Exhibitor. Confirmation A registration confirmation will be ed to your company s contact upon receipt. Booth assignment will be ed to your designated company contact. A final confirmation with important onsite information will be sent to all exhibitor representatives. ICRI will provide an Exhibitor Service Manual for the designed representative of the exhibitor. The Exhibitor Service Manual will include information integral to participation at the Event, including but not limited to: additional exhibitor rules and regulations, additional attendee registrations, additional event registrations for events not included in the Convention Registration Price, shipping, and move-in, move-out schedule. Registration Deadlines Exhibit space is available on a first-come, first-served basis. Exhibit and sponsorship registrations can be completed online or with the paper registration forms. The deadline for inclusion in the convention program booklet is October 1, The Westin Cleveland Downtown Cleveland, Ohio November 9-11,

8 Sponsor/ExhibitorProspectus ICRI 2016 Fall Convention Exhibit Location Westin Cleveland Downtown; 777 St Clair Ave NE, Cleveland, OH An exhibitor service kit will be ed to your designated company contact in advance of the meeting. Installation and Dismantling Exhibitors have move-in and move-out times as indicated here. Tuesday, Nov. 8 6:00-8:00 pm Move In Wednesday, Nov. 9 6:00-7:00 am Move In Friday, Nov :30 am-12:00 pm Tear Down Attendee Registrants We encourage exhibiting attendees to go to and participate in the committee meetings and technical sessions. We drive attendees into the Exhibit area during breakfast, lunch, breaks, and Welcome Reception. Cancellation Policy Written cancellation notice must be received via fax, mail, or by October 1, 2016, to receive a 50% refund. No refunds will be given after this date. If ICRI cannot hold the convention due to acts of God, war, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilitating other emergencies making it inadvisable, illegal, or impracticable to provide the facilities or to hold the meeting, each prepaid registrant/exhibitor will receive a copy of convention handouts and any other materials that would have been distributed. Fixed convention expenses will be paid from the pre-registration funds. Remaining funds will be refunded to pre-registrants/ exhibitors. ICRI is not responsible for any other costs incurred by pre-registrants/exhibitors in connection with the convention. If Exhibitor desires to cancel this agreement, they must do so before, October 1, If they cancel any time after that date, the Exhibitor will be liable for 100% of the total exhibit fee. Registering Your Company Representatives ICRI will request your company exhibit/sponsor representatives names in October. A form will be sent to your main exhibit contact to submit your representative names. Each booth includes one complete convention registration for one (1) representative. Additional representatives who wish to participate must register for the convention at the prevailing convention rate. Registration rates for the full convention are: $435 for members; $565 for non-members. Single Day registrations are available for $255/$305. The Northern Ohio Bowling Event on Wednesday, the 24th Annual Project Awards Event on Thursday, and the Northern Ohio Social Outing at the Rock & Roll Hall of Fame on Friday, all require separate registration and additional fees to attend. No refunds will be provided for representative registrations. Representative registrations cover the Welcome Reception, breakfast each day, lunch each day, as well as all breaks. The Northern Ohio event and the 24th Annual Project Awards require additional fees. Insurance and Disclaimer Exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save the hotel, its owners, and its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney fees arising out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the hotel and its employees and agents. Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the contractual liability set forth in this exhibit agreement, in an amount not less 8 The Westin Cleveland Downtown Cleveland, Ohio November 9-11,

9 ICRI 2016 Fall Convention Sponsor/ExhibitorProspectus than $2 million combined single limit for personal injury and property damage. The hotel, it s owners, and its operator shall be included in such policies as additional named insureds. In addition, exhibitor acknowledges that neither the hotel, its owners, nor its operator maintain insurance covering exhibitor s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance insuring any losses by exhibitor. Lodging Information The room block at this hotel will open with general convention registration - date yet to be determined. You will not be able to book your room in the ICRI block before this time. Westin Cleveland Downtown Rate: $ USD single; $ USD double; $189 USD Triple Rate; $209 USD Quad Rate Cutoff date: October 18, St Clair Ave NE, Cleveland, OH Phone: (216) Security ICRI will NOT provide onsite security; ICRI and the Westin Cleveland Downtown do not guarantee to protect the exhibitors against any loss or damage of any kind. Electricity If your booth requires electricity, be sure to order it on the form provided. Electricity will not be sold on site. Shipping Information An exhibitor service kit will be provided to all confirmed exhibitors and will include shipping information. Promotion of Sponsorship or Exhibit Use of the ICRI logo in any promotions of the convention is subject to approval by ICRI. Using the logo without permission can result in a forfeiture of your exhibit booth and/or sponsorship. Please submit any proposed ads that use the ICRI logo to Blake Finger at blakef@icri.org for approval. Photo Consent As a part of the ICRI Convention, you may be photographed or you may be recorded on audio and/ or video. These items may be used in promoting future conventions or in other marketing related to ICRI. Your attendance at this event implies your consent to be photographed or recorded. Contact Us: Blake Finger ICRI Sales Manager blakef@icri.org Direct: Fax: Erin K. Babarskis, CMP ICRI Event Planner erinb@icri.org Direct: Fax: The Westin Cleveland Downtown Cleveland, Ohio November 9-11,

10 2016 FALL CONVENTION SPONSOR/EXHIBITOR REGISTRATION Sponsoring a function and/or exhibiting at an ICRI convention highlights your company and provides a unique marketing opportunity. All sponsors will have their company logo featured on appropriate signage at the specific function and in a listing in the convention program book. Sponsorships are on a first-come, first-paid basis. Please contact Blake Finger at blakef@icri.org with any questions about sponsoring or exhibiting at ICRI convention events. To register as an Exhibitor and/or Sponsor for the ICRI 2016 Fall Convention, complete and submit this convention registration form (both pages). Step 1 Step 2 Step 3 Check all items and sponsorships you wish to purchase on this page and carry total over to the form on the next page. Complete the contact information on the next page. Fax both pages to Blake Finger at Please Do Not credit card information. If paying by check, make a copy of this page and mail with payment to: ICRI, 1000 Westgate Drive., Suite 252, St. Paul, MN Check the Exhibitor Item(s) You Wish to Purchase Early Bird Fee by Sept 30, 2016 Regular Fee after Sept 30, 2016 Selection(s) ICRI Member Table Top $1,100 $1,300 q ICRI Non-Member Table Top $1,300 $1,500 q ICRI Supporting Member Table Top $800 $1,000 q Premium Listing for Exhibitors on Convention App (add-on option) $1,000 $1,000 q Electricity for the booth $100 $100 q Check the Item(s) you wish to Sponsor (# available) Hotel Room Key Sponsor (1) $4,500 q Keynote Sponsor (1) $3,000 q Mobile App Sponsor (1) $3,000 q Opening Reception Sponsor (2) $3,000 q 24th Annual ICRI Project Awards Red Carpet Sponsor (1) SOLD $2,500 q 24th Annual ICRI Project Awards Reception Sponsor (3) $2,000 q 24th Annual ICRI Project Awards Ceremony Sponsor (1) SOLD $1,000 q Visit the Exhibits Continental Breakfast Sponsor (1 each day) qwed qthur qfri $1,000 q Friday Networking Luncheon Sponsor (2) $1,000 q Friday Inter-Chapter Luncheon and Forum Sponsor (2) $1,000 q WiFi Sponsor (2) $1,000 q Technical Session Sponsor (2 each session) qwed AM qthur AM qthur PM qfri AM $850 q Afternoon Break Sponsor (2 on Thursday/2 on Friday) qthur qfri $750 q Convention Program Advertising Opportunities Full Page Vertical with Bleed (Trim Size 5.5 x 8.5 ) $1,200 q Full Page Vertical without Bleed (5.125 x 8 ) $1,000 q Half Page Horizontal without Bleed (5.125 x 4 ) $500 q Quarter Page Vertical without Bleed (2.5 x 4 ) $300 q Quarter Page Horizontal without Bleed (5.125 x 2 ) $300 q TOTAL $ 10 The Westin Cleveland Downtown Cleveland, Ohio November 9-11, Fee Fee

11 2016 FALL CONVENTION SPONSOR/EXHIBITOR REGISTRATION To register as an Exhibitor and/or Sponsor for the ICRI 2016 Fall Convention, complete and submit this convention registration form. Step 1 - Check all items and sponsorships you wish to purchase on the previous page and carry total over to this form. Step 2 - Complete the contact information on this page. Step 3 - Fax both pages by October 1, 2016 to Blake Finger at Please Do Not credit card information. If paying by check, make a copy of this page and mail with payment to: ICRI, 1000 Westgate Drive., Suite 252, St. Paul, MN SPONSOR/EXHIBITOR INFORMATION (please print clearly) Company Contact Name On-site Contact Name On-site Mobile Phone Address City State/Province: Postal/Zip Code: Country Phone: ( ) Fax: ( ) (required): Website: Please check if you have any special needs/dietary requirements to fully participate in our meetings/events. Please specify needs and requirements: Exhibitor Promotion at Convention Please send: q a two sentence description for the convention program book, AND q a high resolution vector (.eps) company logo to blakef@icri.org Authorization - Your signature here indicates acceptance of ICRI s Exhibitor Guidelines: Printed Name: Organzation: Signature: Date: PAYMENT INFORMATION TOTAL ENCLOSED (USD Funds) $ (from previous page) ICRI reserves the right to verify ICRI membership and adjust the payment to reflect the appropriate Member/Non-member rates and fees. The ICRI requires full payment for registration fees by check or credit card. All credit card fields are required. Method of Payment: q Check enclosed, payable to ICRI q VISA q MasterCard q American Express q ICRI Members Only - Please invoice me. Card Number Exp. Date Security Code Cardholder Name (print) Cardholder Phone Billing Address: City: State/Province: Postal Code: Country: Cardholder Signature EXHIBITOR CANCELLATION POLICY If the Exhibitor desires to cancel this agreement, they must do so BEFORE the October 1, 2016 registration deadline to receive a 50% refund. If they cancel anytime after that date, the Exhibitor will be liable for 100% of the total exhibit fee, unless the exhibit space is 100% occupied during the event. For all exhibitor changes, including revisions to attendees and cancellations, please contact Blake Finger at blakef@icri.org. 11 FAX this completed form and payment to: initials ICRI, Attention: Blake Finger date FAX: PHONE: CK/CC amt. paid bal. due The Westin Cleveland Downtown Cleveland, Ohio November 9-11, PLEASE DO NOT FORMS WITH CREDIT CARD INFORMATION. Please note that transmission of credit card payment information to the ICRI office by cannot be accepted due to PCI Compliance standards. (For office use only) fin. comm. 11