01 - Congress Centre Rental and Infrastructure 3477

Transcription

1 SUBJECT ITEMS UNITS UNIT NET VAT % 01 - Congress Centre Rental and Infrastructure 3477 VENUE RENTAL Merrion Room - Speaker Ready Room Set up 5th & 6th June (Mon - Tues) % Hall 1 - Exhibition & Catering - Set Up Sunday 5th June 1 6, % 1, , , Hall 1 - Exhibition & Catering - Set up Mon - Tue - 6th and 7th June 2 6, % 1, , , Hall 1 - Exhibition & Catering Wed,Thurs,Fri 8th -10th June 3 6, % 1, , , Hall 4 - Exhibition & Catering - Set up Monday 6th June 1 4, % , , Hall 4 - Exhibition & Catering - Tues - Friday 7th - 10th June 4 4, % , , Hall 2 - Plenary & Break-out 1 - set up Sunday - 5th June 1 4, % 1, , , Hall 2 - Plenary & Break-out 1 - set up Mon - 6th June 1 4, % 1, , , Hall 2 - Plenary & Break-out 1 Tues evening Wed Thurs Fri 7-9 June 3 4, % 1, , , Hall 2 - Plenary & Break-out & Gala Dinner 1 Friday 10th June 1 4, % 1, , , Hall 3 - Break-out 2 - set up Tues 7th June 1 2, % , , Hall 3 - Break-out 2, Wed Thurs, Fri 8-10 June 3 2, % , , Hall 6 - Break-out 3 - set up Tues 7th June 1 1, % , , Hall 6 - Break-out 3 Wed, Thur, Fri 8-10 June 3 1, % , , Concert Hall Hall 7- set up Tues 6th June 1 3, % , , Concert Hall Hall 7 - Break-out Wed, Thu, Fri 8-10 June 3 3, % , , Merrion Room - Speaker Ready Room - Tues 7th June % Merrion Room - Speaker Ready Room Wed Thurs Fri 8-10 June 3 1, % , , Dodder Suite A - set up Mon 6th June % Dodder Suite A Tue, Wed, Thur, Friday 7-10 June % , , Dodder Suite B Tue, Wed, Thur, Friday 7-10 June % , Dodder Suite C Tue, Wed, Thur, Friday 7-10 June % , Dodder Suite D Tue, Wed, Thur, Friday 7-10 June % , Dodder Suite E Tue, Wed, Thur, Friday 7-10 June % , Lansdowne Room (1st floor off balcony) Tue -Friday 7-10 June % , President's Room - Private Meetings Tues - Friday 7-10 June % , Minerva Suite Tuesday (AGM Tuesday only) 7th June 1 1, % , , Hours SECURITY Saturday June 4th, Static Security (Suit & Tie) % Overnight Security % Saturday June 4th, Static Security (Suit & Tie) % Sunday June 5th, Static Security (Suit & Tie) % Overnight Security % , Sunday June 5th, Static Security (Suit & Tie) % Monday June 6th, Static Security (Suit & Tie) % Monday June 6th, Static Security (Suit & Tie) % Tuesday June 7th, Static Security (Suit & Tie) % , Wednesday June 8th, Static Security (Suit & Tie) % , Thursday June 9th, Static Security (Suit & Tie) % , Friday June 10th, Static Security (Suit & Tie) % , Friday June 10th, Static Security (Suit & Tie) % , FACILITIES Carpeting of Main Hall 3580 Square Metres 1 11, % 2, , , Carpeting of Shelbourne Hall 2000 Square Metres 1 3, % , , Event Cleaning for Conference Duration-All Halls 1 7, % 1, , , RDS S ICT Services (Internet charges-hard Wire/Wireless 1 7, % 1, , , Traffic Marshals (54 hours) % , House Electrician (73 hours) % , Cloakroom Attendants (Main Hall 1) (31 hours) % Cloakroom Attendants (Shelbourne Hall 2) (6 hours) % Gas & Heating % Power & Lighting (16, cent per unit) 1 3, % , , Waste Disposal % , , Portacabin Hire & Placement (Dressing Rooms) % Stadium Seats (Hall 2) % , ANCILLARIES 1 / 12 ISSUED ON

2 SUBJECT ITEMS UNITS UNIT NET VAT % Fire Extinguishers & Stands 1 2, % , , Ambulance with 2 paramedics x 4 days % , URL Registration ( part of marketing cost) % EXHIBITION Shell Scheme Build 1 4, % , , Facia Graphics x , % , , Electric Packs x , % , , Electrics only pks x % Counter with 2 high back stools x 30 sets 1 3, % , , Delivery & Handling % , , Recharging Stations-Fully Branded x 2 1 4, % 1, , , Registration Area-Electrics & Mains 1 1, % , , Poster Helpdesk-Electrics % EAPHM Facia % Lounge Furniture 1 1, % , , Graphic Alterations on site % Posts & Rope Hire ( ) % Total expenses for this item: 289, This item represents the following percentage of TOTAL EXPENSES: 11.58% SUBJECT ITEMS UNITS ITEM NET VAT % 02 - Printed Matter and Promotional Material 3, DESIGN % , Conference Logo Graphic Design IPVS image change Badge Design Gala Dinner Design IPVS Advert Spec Shutterstock Enhanced Licence for new pig image Flyer / 1st Announcement Design 2nd Announcement Design Digital Programme Design - 36 pages Mini Programme - 100mm x 145mm A4 Mini Programme Design Foldout Advert Design Attendance Certificate Design Evaluation Form Design - Online Social Programme Ticket Design Accompanying Person Tour Ticket Design / Print Abstract Book - Production of Electronic Abstract Book-PrintReady 1 17, % 4, , , PRINTING Save the Date postcards % , , Save the Date postcards - second print % Site visit meeting pack % Chairpersons tent card % Prospectus % Gala Dinner Tickets 150mm X 50mm full colour on 300 gsm matt % Mini Programme 3000 A4 full colour 2 sides on 115gsm silk and folded to A7 - based on % , Abstracts Book Print page full colour, 250gsm and gloss laminated and body in 100g % , Onsite Briefing Documents % Delegate Badges - Print based on 3500 pieces % , SIGNAGE & BRANDING Main Entrance A 1 3, % , , Outdoor Flags % , V-Board 1 1, % , , Suspended Banners (Single Sided) (Rigging included) % , , Suspended Banners (Double Sided) (Rigging included) 1 1, % , , Overhead Wayfinding % , External Welcome Signs % External Directional Signs % Multi Directional (Single Sided) % , Internal Directional % , Toblerone (with three sided graphics) % , , External Directional Sigange Leopardstown % Delivery & Collection of Signage Leopardstown % REGISTRATION DESK Poster Help Desk % Registration Desk (2m sections) % , Registration-Storage Room/2 x Doors (16m x 3m) % Transport, Handling & Plant Hire 1 1, % , , Poster Boards % , Poster Boards in Hall 4 (Industries) % Poster Board Numbers % / 12 ISSUED ON

3 SUBJECT ITEMS UNITS UNIT NET VAT % Total expenses for this item: 146, This item represents the following percentage of TOTAL EXPENSES: 5.88% SUBJECT ITEMS UNITS ITEM NET VAT % 03 - Marketing and Promotion 3, PROMOTIONAL ACTIVITY Website Setup 1 3, % , , Web Hosting - per month % , Website - Content Management % , URL Registration % Eblasts - Exhibition & Sponsorship % Eblasts - Delegate % , Social Media Content Management & Set Up 1 2, % , , Social Media Monitoring & Advertising % Social Media Graphics % , IPVS link on related websites - link on 100+ websites % Attendance at related conferences - see all section , % , , Print advertisement 1 3, % , , Design Hours - advert, postcards, media suite % , Press Release Design & Dissemination % , Nantes - Lugagge Tags % , Total expenses for this item: 37, This item represents the following percentage of TOTAL EXPENSES: 1.50% SUBJECT ITEMS UNITS ITEM NET VAT % 04 - Technical Equipment - Congress/Exhibition Costs 3, REGISTRATION DESK & ORGANISORS OFFICE TECH EQUIP Laptops registration & speaker ready room % Colour printer % B/W Photocopier % Switch Cables % Installation % Printer Technical Support % Toner Mono % Paper for Certificate of Attendance % B/W Paper charge at 5c % Colour printer charge per print % Set of 5 registration boxes % Order and administration costs % Delivery of registration boxes % Box of print & photocopy paper % Label printer and Labelwriter % Stationary items for organizers office % Stationery for Posters % A4 Holder for Registration % PRODUCTION STAGE Hall 2 (Shelbourne Hall) 18m x 6m x 900mm Stage with black carpet, black skirt and 3 x sets of steps 1 6, % 1, , , m x 6m Marley % no. 4m x 6m black carpet % June 7: 2no. Crew x 5 hour call to remove marley & carpet, replace with 10m x 6m marley % June 10: 2 no. Crew x 5 hour call to remove 18m x 6m carpet, replace with 10m x 6m marle % Hall 7 (Concert Hall) 7m x 3m x 600mm Stage with black carpet, black skirt and 3 x sets of steps % Dressed Step Units to Stage Extension % Dressed Step Unit builds from Stage Extension to existing stage % Hall 6 (Clyde Hall) 7m x 2.4m x 600mm Stage with black carpet, black skirt and 3 x sets of steps 1 1, % , , Hall 3 (Serpentine Hall) 10m x 3.5m x 600mm Stage with black carpet, black skirt and 3 x sets of steps 1 2, % , , LIGHTING Hall 2 (Shelbourne Hall) Trussing, Motors, Drapes & Rigging Back Truss 36M % Front Truss 36M % Audience Truss % / 12 ISSUED ON

4 SUBJECT ITEMS UNITS UNIT NET VAT % Audience Truss % Glass Wall Truss 42M % , , Screen Box Truss/Motors/Rigging 1 2, % , , Screen Drape (Top/Bottom/Sides x 2) % Spreader Beam Trusses % Truss Boarders 1 1, % , , Motors % , Rigging % Scissor Lifts % , Tab Track % Lighting Selecon 1K Room Wash Lighting Units % , PC Beams % , K Fresnels-Front Wash Lighting Units % Source 4 Profile Light Units (Podium) % K Fresnels - Back Light % Control Wholehog 4 Full Boar % Expansion Wing % Backup Server % Dimmer Rack % Distribution % Content Management Catalyst HD Server 1 1, % , , Catalyst Programmer x 5 days 1 2, % , , Control Desk % Cable Cable Package-Mains/Socapex/TRS/Splitters % Consumables GeLighting Gel/Gaffa/PVC % Communications Instant Replay Machine % Wired Clearcom Units x % Four way Wireless Clearcom Units % M of Blaxk Drape to cover Glass wall 1 1, % , , Crew Riggers (3 crew x 2 days) % , Local Crew for load in/load out % , Lighting Technicians % , Transport Equipment Transport-40ft in/out % , Hall 7 (Concert Hall) Lighting Truss/Rigging/Borders/Ladders/Motors 1 2, % , , Cable Package % K Fresnels % Selecon Lui Floods % , Pixelpar Pillar Uplighters % , Channel avolite Dimmer % Mains Distribution % Wholehog 4 Console % Gel/Gaffa/tape % Lighting Technicians for in/out % , Lighting Technician x 2 Showdays % , Rigger-In/Out 1 x 2 days % , Transport (For Concert hall/clyde Room & Serpentine Hall) Transport % Hall 6 (Clyde Hall) Lighting Back Truss 9M % Windups/Truss Adaptors % Black Drape % Min Fresnels % K Fresnels % Lighting Stands % Dimmer/Distribution Boards/Control Desk % Lighting Technicians for in/out % , Hall 3 (Serpentine Hall) Lighting Front Wash of Stage % Lighting Stands % dimmer/distribution Board/Control Desk % Pixelpar Uplighters % , Cable Package % / 12 ISSUED ON

5 SUBJECT ITEMS UNITS UNIT NET VAT % Lighting Technicians for in/out % , SOUND Hall 2 (Shelbourne Hall) FOH Speaker System Nexo Geo S805 Speakers (16 x 3 days) % , Nexo Geo S830 Speakers (4 x 3 days) % Nexo RS15 Speakers (6 x 3 days) % , Nexo Geo M6 (12 x 3 days) % , Nexo PS8 (12 x 3 days) % , Hoist Motors 0.5T Main PA (4 x 3 days) % Hoist Motors 0.5T Delay PA (4 x 3 days) % FOH Speaker Amps Nexo 4 x 4 Amp racks (4 x 3 days) % , Nexo 4 x 1 Amps (4 x 3 days) % FOH Console Soundcraft V14 (1 x 3 days) % , Soundcraft V16 Local Rack (1 x 3 days) % Soundcraft V16 Stage Box (1 x 3 days) % Monitors Nexo N45 (8 x 3 days) % , Monitor Console Soundcraft V14 (1 x 3 days) % , Soundcraft V16 Local Rack (1 x 3 days) % Soundcraft V16 Stage Box (1 x 3 days) % Radio Mics Sennheiser EM2050 Radio Mics (4 x 3 days) % , Sennheiser EM2050 Radio Mics (12 x 1 days) % , Wired Mics Neumann Podium Mics (2 x 3 days) % Mics & Stand Kit % Transport & Crew Transport (To/From Venue) % , Audio Technicians (3 x 6 days) % , Senior Audio Technicians (1 x 6 days) % , Hall 7 (Concert Hall) FOH Speaker System Nexo PS8 (8 x 2.5 days) % K-Line 4000 (2 x 2.5 days) % , FOH Speaker Amps Nexo 4 x 1 Amps (1 x 2.5 days) % FOH Console Soundcraft V11 (1 x 2.5 days) % Soundcraft V16 Local Rack (1 x 2.5 days) % Soundcraft V11 Stage Box (1 x 2.5 days) % Monitors Nexo PS10 R2 (2 x 2.5 days) % Radio Mics Sennheiser EM2050 Radio Mics (2 x 2.5 days) % , Mics Neumann Podium Mics (2 x 2.5 days) % Transport & Crew Audio Technicians (2 x 4 days) % , Hall 6 Clyde Room FOH Speaker System Nexo PS10s (6 x 2.5 days) % FOH Speaker Amps Nexo 4X1 Amps % FOH Console Yamaha LS9 (1 x 2.5 days) % Monitors Nexo PS10 R2 (2 x 2.5 days) % Radio Mics Sennheiser EM2050 Radio Mics (2 x 2.5 days) % Mics Neumann Podium Mics (1 x 2.5 days) % Transport & Crew Audio Technicians (1 x 4 days) % , Hall 3 Serpentine Hall FOH Speaker System Nexo PS8 (12 x 2.5 days) % , K-Line 4000 (2 x 2.5 days) % , FOH Speaker Amps Nexo 4 x 1 Amps (2 x 2.5 days) % / 12 ISSUED ON

6 SUBJECT ITEMS UNITS UNIT NET VAT % FOH Console Yamaha M7Cl % Yamaha Stage Box (1 x 2.5 days) % Monitors Nexo PS10 R2 (2 x 2.5 days) % Radio Mics Sennheiser EM2050 Radio Mics (2 x 2.5 days) % Mics Neumann Podium Mics (1 x 2.5 days) % Transport & Crew Audio Technicians (2 x 4 days) % , Local Crew Local Crew (3 x 2 days) % , Transport 1 1, % , , AV Hall 2 (Shelbourne Hall) 1 x 70M Truss Screen 1 2, % , , K Projectors (2 x 3 days) 6 2, % , , K Projectors (2 x 3 days) (Hire-in) 6 2, % , , Front of House Control System Multi control (1 x 6 days) 3 2, % , , Fibre runs for signal (6 x 3 days) % , Show Laptops (2 x 6 days) % , Playback Pro (1 x 3 days) % Countdown Timer (1 x 3 days) % Cue Remote System (1 x 3 days) % Preview Monitors (3 x 3 days) (1 day hire price) % Projector Truss with Motors % , , Cable & Power Package % Equipment Transport % , , AV Production Technician (1 x 6 days) % , AV Technicians for Set Up & De-Rig (2 x 3 days) % , Local Crew for Set Up & De-Rig (4 x 2 days) % , Hall 7 (Concert Hall) 1 x 9M x 4M Truss Screen 1 1, % , , K Projector (2 x 3 days) 6 1, % , , x Encore Blend System (1 x 3 days) 3 1, % , , Cable & Power Package % Countdown Timer (1 x 3 days) % x Remote Cue (1 x 3 days) % Show Laptop & Backup (1 x 3 days) % , x 32" Comfort Screens (2 x 3 days) % Podium (1 x 3 days) % x Camera Risers % AV Production Technician (1 x 6 days) % , AV Technician for Set Up & De-Rig (2 x 2 days) % , Local Crew for Set Up & De-Rig (1 x 2 days) % Hall 6 Clyde Room 1 x 13 x 7.5 Screen (Rear Projection) (1 x 3 days) % x 6K Projector (1 x 3 days) % , x v400 Vision Mixer (1 x 3 days) % , Power & Cable Package % Show Laptops (2 x 3 days) % , x Countdown Timer (1 x 3 days) % x Cue Remote (1 x 3 days) % x 32" Preview Monitor (1 x 3 days) % x Podium (1 x 3 days) % x Plasmas (Relay Screens) % , AV Technician (1 x 6 days) % , x 75" Plasma Screens x 3 Days % , Hall 3 Serpentine Hall 13ft x 7.5ft Screens (4 x 3 days) % , K Projectors (4 x 3 days) % , Front of House Multi-Screen System (1 x 3 days) % , Power & Cable Package % Show Laptops (2 x 3 days) % , Countdown Timer (1 x 3 days) % Cue Remote (1 x 3 days) % x 32" Preview Monitors (2 x 3 days) % Podium (1 x 3 days) % AV Technician (1 x days) % , AV Technician (1 x 2 days) % , / 12 ISSUED ON

7 SUBJECT ITEMS UNITS UNIT NET VAT % Cameras Monday June 6th, 2016 (Set Up) (Hall 2 Shelbourne Hall) Camera Operators (2 x 1 day) (Set Up) % , Tuesday June 7th, 2016 (Opening Ceremony) (Hall 2 Shelbourne Hall) Camera Operators & Kit (3 x 1 day) % , Vision Mix Operator (1 x 1 day) % Vision Mix Kit (1 x 1 day) % Long Lens (1 x 1 day) % Wireless Link (1 x 1 day) % Data Technician (1 x 1 day) % Wednesday June 8th & 9th, 2016 (Breakout Sessions in Hall 2 Shelbourne) Camera Operators & Kit (2 x 2 day) % , Vision Mix Kit (1 x 2 days) % , Vision Mix Operator (1 x 2 day) % , Long Lens (1 x 2 days) % , Wireless Link (1 x 2 days) % Data Technician (1 x 2 days) % , Friday June 10th, 2016 (Breakout Sessions in Hall 2 Shelbourne) Camera Operators & Kit (2 x 1 day) % , Vision Mix Operator (1 x 1 day) % Vision Mix Kit (1 x 1 day) % Long Lens (1 x 1 day) % Wireless Link (1 x 1 day) % Data Technician (1 x 1 day) % Tuesday June 7th, 2016-Friday June 10th, 2016 (Breakout Sessions in Hall 2 Clyde Room) Camera Operators & Kit (1 x 4 days) % , Friday June 10th, 2016 (Closing Ceremony in Hall 7 Concert Hall) Camera Operators & Kit (2 x 4 day) % , Friday June 10th, 2016 Gala Dinner in Hall 2 Shelbourne Hall Camera Operators & Kit (2 x 1 day) % , Vision Mix Operator (1 x 1 day) % Speaker Ready Room High Power PC Towers (4 x 4 days) % , x Macbook Pro Computers (2 x 4 days) % , Laser Pointer (1 x 4 days) % Network for all Breakouts and Main Plenary 1 1, % , , IT Crew (2 x 4 days) % , AV Technician % , POWER Electrics, Cabling & crew for duration 1 10, % 2, , , FURNITURE Swivel Style leather chairs for production area % Hall Samsonite Conference Chairs % , Leather Swivel Chairs (Concert Hall) % Leather Swivel Chairs (Clyde Room) % Leather Swivel Chairs (Serpentine Room) % Speaker Ready Room White Leather Tub Chairs % , White Oval Coffee Tables % Trestle Tables 6ft x 2ft with white linen % Black Conference Chairs % Black Office Chairs (Top tables) % Transport, Set Up, Breakdown & Collection 1 2, % , , m Black Pipe & Drape c/w door opening-serpentine Hall 1 2, % , , m White Trevira Pipe & Drape (Creation of backdrop) 1 2, % , , Sections Black P&D (Shelbourne Hall Doors) 1 1, % , , Podia with decals % , Top tables c/w Decals % , Install & De-Rig Crew for P&D, Top tables & Podia) 1 1, % , , EVENT STAFFING 1 x Senior Production Manager x 7 days % , MCI Show Producer % , Stage Managers (Shelbourne Hall) &(Concert Hall) % , Stage Manager for Closing Ceremony % EXTRAS 7 / 12 ISSUED ON

8 SUBJECT ITEMS UNITS UNIT NET VAT % Minerva Suite 10 X 6 Front Screen % Projector % Laptop % Small PA System % Lapel Mic % Handheld Mic % AV Technician % Radio Microphones Radio Microphones % , Presidents Room 8 X 4.5 Front Screen % Projector % Laptop % CONTENT CAPTURE 1 Year Dedicated Secure Hosting/Password Access 1 2, % , , Web Design for Hosting age including PHP Database and Front End 1 6, % 1, , , Content Capture Technicians-Web Uploader/Checker (4 x 4 days) % , Senior Content Capture Technician-Web Uploader/Checker % , x Laptops (2 per Room) with capture Software Black magic and Mboxes Streamcast % , Data Wrangling Machine-imac for FTP to Site (1 x 4 days) % , TB Drives on Site for Backup % , Dedicated Secure Hosting Blade Server for 1 Year 1 1, % , , VIDEO Sponsors Logo Loop 1 1, % , , Opening Video for Opening Plenary Session 1 10, % 2, , , DIGITAL SIGNAGE 50" Plasma Screens & Stands with connection from a Central Area % , Equipment Transport to/from venue % Graphic Design for Electronic Signage 1 3, % , , Walkie Talkies 1 Radio Units & Surveilance Kits % , Radio Units & Surveilance Kits Additional % Replacement Charges for Walkie Talkies 1 1, % , , Conference App 1 Conference App 1 7, % 1, , , Total expenses for this item: 473, This item represents the following percentage of TOTAL EXPENSES: 18.96% SUBJECT ITEMS UNITS ITEM NET VAT % 05 - Services 3, PHOTOGRAPHER Photographer 1 3, % , , Videographer 1 3, % , , VAT exemption application for revenue % Total expenses for this item: 8, This item represents the following percentage of TOTAL EXPENSES: 0.35% SUBJECT ITEMS UNITS ITEM NET VAT % 06 - Material for Participants 3, DELEGATE BAGS Delegate Bags % , Notepads % , Pens % , Bag packing 1 3, % , , Promotional Material % , BADGES Badge Wallets % , Total expenses for this item: 57, This item represents the following percentage of TOTAL EXPENSES: 2.29% SUBJECT ITEMS UNITS ITEM NET VAT % 07 - Invited Speakers & Committees 3, Keynote Speaker Flights % , Speaker & VIP transfers % / 12 ISSUED ON

9 SUBJECT ITEMS UNITS UNIT NET VAT % IPVS Board Gift Members - Waterford Crystal Bowl (x9), Whiskey Jameson (x1), Hip Flask % IPVS Committee members cost % LOC Meeting expenses % IPVS Board Member Flights % , Poster Prize - free registration future conference % IPVS Board Dinner Wednesday % , Bursary Winner Horse Racing Night Ticket ( Carolina Temtem) % Total expenses for this item: 16, This item represents the following percentage of TOTAL EXPENSES: 0.68% SUBJECT ITEMS UNITS ITEM NET VAT % 08 - Transportation/Shuttles 3, CONFERENCE TRANSPORT Coaches for conference Irish Night % , Transport Cost % Total expenses for this item: 9, This item represents the following percentage of TOTAL EXPENSES: 0.38% SUBJECT ITEMS UNITS ITEM NET VAT % 09 - On Site Secretariat of Congress - Staff Costs 3, Crew Catering Saturday June 4th, 2016 Buffet Dinner % Sunday June 5th, 2016 Breakfast Rolls % Soup/Sandwiches % Buffet Dinner % Monday June 7th, 2016 Breakfast Rolls % Soup/Sandwiches % Buffet Dinner % Tuesday June 8th, 2016 Breakfast Rolls % Soup/Sandwiches % Buffet Dinner % , Wednesday June 9th, 2016 Breakfast Rolls % Soup/Sandwiches % , Buffet Dinner % , Thursday June 10th, 2016 Breakfast Rolls % soup/sandwiches % , Buffet Dinner % , Friday June 10th, 2016 Breakfast Rolls % Soup/Sandwiches % , Buffet Dinner % , Water Cooler % Water Drums % HOURS MCI STAFF Saturday June 4th, MCI Staff % , Sunday June 5th, MCI Staff % , MCI Staff % , Volunteers % Catering Manager % , Monday June 6th, MCI Staff % , Volunteers % Catering Manager % , Tuesday June 7th, MCI Staff % , MCI Staff % , MCI Staff % MCI Staff % , Volunteers % Catering Manager % , Wednesday June 8th, MCI Staff % , MCI Staff % , / 12 ISSUED ON

10 SUBJECT ITEMS UNITS UNIT NET VAT % 10 MCI Staff % MCI Staff % Volunteers % Catering Manager % , Thursday June 9th, MCI Staff % , MCI Staff % , MCI Staff % MCI Staff % MCI Staff % Volunteers % Catering Manager % , Friday June 10th, MCI Staff % , MCI Staff % , MCI Staff % MCI Staff % Volunteers % MCI Staff (Gala Dinner) % Catering Manager % , MCI STAFF - BASED ON 8 HOURS Project Manager - Isabella Bottini - on site - incl in mgt fee % Exhibition & Sponsorship Manager - Deirdre Quinn on-site - incl in management fee % Staff expenses, parking, mobile phones % , Volunteer T-shirts - based on staff chart 04/05/ % , Total expenses for this item: 65, This item represents the following percentage of TOTAL EXPENSES: 2.61% SUBJECT ITEMS UNITS ITEM NET VAT % 10 - Pre-Congress Secretariat Expenses 3, Korea Conference 1 10, % , , Mexico Conference 1 4, % , , Nantes Board Meeting 1 1, % , , /2014/2015 Meeting Expenses 1 1, % , , /2014 Site Inspections % Expenses Frankfurt 1 1, % , , Expenses Nantes Conference 1 1, % , , Expenses ESPHM Site visit and Board meeting Dublin Sep'15 1 2, % , , New Orleans Conference 1 2, % , , Website set up charges and changes 1 1, % , , /2016 Mileage for Meetings 1 3, % , , Meeting Expenses 1 3, % , , Heiko Nathues Travel Expenses % Total expenses for this item: 36, This item represents the following percentage of TOTAL EXPENSES: 1.46% SUBJECT ITEMS UNITS ITEM NET VAT % 11 - Different Society Committee Expenses 3, Vip taxis, cash float % Total expenses for this item: This item represents the following percentage of TOTAL EXPENSES: 0.01% SUBJECT ITEMS UNITS ITEM NET VAT % 12 - Meals & Social Activities 3, CORE CONFERENCE CATERING Conference-Wednesday June 8th, 2016 Morning Tea/Coffee & Snack Break % , Afternoon Tea/Coffee & Snack Break % , Artisan Lunch (Water, Sandwich, Sweet Treat & Fruit) % , Water Cooler Hire % Water Drums % , Conference-Thursday June 9th, 2016 Morning Tea/Coffee & Snack Break % , Afternoon Tea/Coffee & Snack Break % , Artisan Lunch (Water, Sandwich, Sweet Treat & Fruit) % , Water Drums % , Conference-Friday June 10th, / 12 ISSUED ON

11 SUBJECT ITEMS UNITS UNIT NET VAT % Morning Tea/Coffee & Snack Break % , Afternoon Tea/Coffee & Snack Break % , Artisan Lunch (Water, Sandwich, Sweet Treat & Fruit) % , Water Drums % , Speaker Ready Room Tuesday June 7th, 2016 Tea/Coffee Breaks (7 guests x 2 breaks) % Fruit Bowl % Flasks of Tea/Coffee % Water Cooler % Water Drums % Wednesday June 8th, 2016 Tea/Coffee Breaks (7 guests x 2 breaks) % Fruit Bowl % Flasks of Tea/Coffee % Thursday June 9th, 2016 Tea/Coffee Breaks (7 guests x 2 breaks) % Fruit Bowl % Flasks of Tea/Coffee % Friday June 10th, 2016 Tea/Coffee Breaks (7 guests x 1 breaks) % Fruit Bowl % Flasks of Tea/Coffee % BUFFET STATION THEMING & DÉCOR Artisan Buffet Stations 1 6, % 1, , , General theming & décor 1 1, % , , FURNITURE 90" Round White Overlay % , Green Bows % Metres Rope & Pillar 1 1, % , , ADDITIONAL CATERING MINERVA SUITE Tea/Coffee/Pastries % Presidents Room Tea/Coffee/Pastries % Landsdowne Room Tea/Coffee/Pastries % Board Lunch Lunch % WELCOME RECEPTION TUESDAY - Welcome Reception-Tuesday June 7th, 2016 CATERING Supper Bowls % , Drinks Budget (2 drinks per person) % , FURNITURE Cocktail tables % , White Linen with Hession Top % , ENTERTAINMENT: Irish Dance Troupe 1 4, % 1, , , Liam O Connor Band -Welcome Party Entertainment 1 6, % 1, , , Stage 24ft x 12ft x 2ft with Black Marley, Skirt & Steps 1 1, % , , PA Sound System 1 6, % 1, , , Thursday Evening - Race Night LEOPARDSTOWN Pavilion & Panoramic Packages (Admission Charge) % , Pavilion & Panoramic Packages (Food) % , Summer Bundles (Admission Charge) % , Summer Bundles (Food) % , Pod Tables x High Stools x % Beverages 1 5, % , , Staff 1 2, % , , GALA DINNER CATERING Gala Dinner Menu % , Drink (Pre Dinner) % , Drinks Budget % , / 12 ISSUED ON

12 SUBJECT ITEMS UNITS UNIT NET VAT % FURNITURE 6ft Round tables % , White Table Linen % , White Linen Napkins % , Chivari Chairs % , Cloakroom rails including 1,000 hangers % , Table Centrepieces % , ENTERTAINMENT: Claire O Donnell-Harpist % Electric Ceili band 1 3, % , , The Keynotes 1 2, % , , Irish Dance Troupe-Choreographer Denise Flynn 1 10, % 2, , , LIGHTING Pinspotting of 125 x Robe 100's % , CLOAKROOM Cloakroom staffing(5 Staff) % ADDITIONAL Artwork for Gala Dinner Menu % Menu Card Printing % Floral Bouquet % Delivery/Collection of Florals % SWEETS Percy pig sweets 1 1, % , , Tours Hospitality Staff % , Ireland Ancient East 1 2, % , , WalkingTour of Dublin Accompanying Person 1 1, % , , Football Kicks & Hurling Sticks 1 1, % , , Total expenses for this item: 703, This item represents the following percentage of TOTAL EXPENSES: 28.16% SUBJECT ITEMS UNITS ITEM NET VAT % 13 - Various 3, Insurance Cancellation & Abandonment Insurance 1 12, % , , Insurance 2% of registration fees for EL PL 2% 1,534, % , , Solicitor's Legal Advice on E&S Contract 1 2, % , , Bank Charges 6% of registration income for credit card/internet service charge/ bank account admin 6% 1,711, % ,711, , costs Total expenses for this item: 149, This item represents the following percentage of TOTAL EXPENSES: 5.98% SUBJECT ITEMS UNITS ITEM NET VAT % 14 - Reserve/Provision 3, Contingency Contingency - 4% of costs 0% 2,496, % 0.00 Total expenses for this item: 0.00 This item represents the following percentage of TOTAL EXPENSES: 0.00% SUBJECT ITEMS ITEMS UNIT NET VAT % UNIT VAT UNIT GROSS 15 - Organisation Fee 3, MCI Management Fee Delegate Management Fee - 15% registration income 15% 230, % 52, , , Speaker Management Fee % , Onsite Registration Management Fee % , Abstract Submission System Set Up 1 3, % , , Abstract Submission Management Fee % , % share on all Sponsorship income 1 107, % 24, , , % share on all Exhibition income 1 38, % 8, , , Visa Letters % , Delegate Management Fee - 75 No Shows (15%) 15% 37, % , , Total expenses for this item: 503, This item represents the following percentage of TOTAL EXPENSES: 20.15% TOTAL EXPENSES % 2,496, / 12 ISSUED ON