QUARTERLY REPORT. Third Quarter. July 1 -September 30

Transcription

1 QUARTERLY REPORT Third Quarter July 1 -September 30

2 TABLE OF CONTENTS Communications & Engagement 3 Engineering & Operations 4 Finance 7 Development Services 8 RCMP 12 Fire & Rescue Services 13 Parks, Recreation & Culture 14 Parks, Recreation & Culture - Current Operations 15

3 COMMUNICATIONS & ENGAGEMENT 2016 Q3 Stats Website analytics Unique sessions in Q3 as of Sept 30 49,824 Page views in Q3 as of Sept 30 90,183 Facebook page analytics Likes as of Sept 30 1,977 (4% increase over Q2) Average reach per post over Q3 1,357 (65% increase over Q2) Post with highest engagement Employment opportunities (Aug 5, 2016) 5.56K impressions Twitter analytics Followers as of Sept 30 1,977 (4% increase over Q2) Tweet with most link clicks Fire & Rescue raised $6K for Muscular Dystrophy Sept 19, 2016 (46 clicks) Maple Ridge Pitt Meadows Times Ads 38 ads run in Q3 (23 paid/15 free through contract) to a circulation of 30,400 City Events and Celebrations Canada Day - July 1 Movies in the Park Heritage Thursdays at the Museum Summer Serenade with the Bruce James Orchestra - Wednesdays July - Aug Bard on the Bandstand Osprey Day Aug 13 Shoreline Cleanup Aug 19 Parkinson s SuperWalk Sept 10 Terry Fox Run Sept 18 Culture Days Sept 30 Oct 2 Information Technology Data conversion and testing of new online City services completed Planning, implementation, and training process with staff on online services Presented Business License eapply services to Pitt Meadows business community at Business Readiness Forum Sept 22 Worked with Communications to roll out public awareness campaign about mypittmeadows.com Surpassed 10% goal of mypittmeadows.com user registrations within 6 months of launch City Public Messaging & Engagement Naming Contest for new Parks and Recreation registration site winning name is pittfitandfun.ca Changes to garbage, green waste and recycling services Illegal dumping Distracted Driving month in conjunction with the Community Policing Office and ICBC Back to School traffic safety Council and City Initiatives & Engagement Coffee with Council held on the second Tuesday of each month at 6pm, open to the public City Communications Service Review commences better ways to communicate with the public Mayor Becker meets with local business owners at Mayor Talks, hosted by the Chamber of Commerce July 12, Sept 13 Mayor Becker participates in a Metro Vancouver tour of the Coquitlam Watershed and Water Treatment Facility Jul 21 City announces steps taken to address governance and structure at the Pitt Meadows Airport Aug 25 Pitt Meadows Fire & Rescue raises $6, from the community during annual Muscular Dystrophy Boot Drive Sept 18 City hosts Business Readiness Forum for local businesses to learn more about City services Sept 22 City passes resolution at Union of BC Municipalities (UBCM) convention on a province-wide dangerous dog registry Sept Council meets with Minister of Transportation and Infrastructure Todd Stone, along with MLA Doug Bing at UBCM to discuss traffic and infrastructure in Pitt Meadows People Appointment of new Officer in Charge at the Pitt Meadows Community Policing Office, Cpl Antonio Guerrero Cpl Antonio Guerrero, new Officer in Charge at Pitt Meadows Community Policing Office 3

4 ENGINEERING & OPERATIONS Engineering and Operations is responsible for ensuring that the City s public infrastructure is planned, built, operated, and maintained to the highest standard given available resources. The distribution of quality drinking water, sanitary sewer collection, storm drainage management, solid waste collection, road repair and snow plowing are basic amenities provided by the Engineering and Operations Division. The following is a list of projects completed by Engineering and Operations in the third quarter of 2016: Capital Projects - Utilities The Capital Works Utilities Tender was awarded to J. Cote & Son Excavating on June 2, Capital Projects - Roadworks The Capital Works Roadworks Tender was awarded to Lafarge Canada Inc. on July 25, Traffic Calming Policy The City of Pitt Meadows Traffic Calming Policy is currently under revision and public consultation is scheduled for October 3, Active Transportation Active transportation projects completed in Q3: Harris Road sidewalk extension to Airport Trail 14 Wheel chair letdowns replaced to improve accessibility throughout the City 5 trail head gates replaced with bollards to improve accessibility to schools and parks Bike Awareness and Learn to Ride at Highland park Elementary School Capital Projects - Utilities Environmental Some of the Environment tasks undertaken in Q3 comprised the following: 22 documented new environmental complaints / incident investigations Review of 10 Environmental Management Plans (EMPs) and related documents for various proposed development projects Review of EMPs and related documents for various soil permits (2 new; 1 renewal; 2 stop work orders issued; 3 stop work orders lifted) Capital Projects - Roadworks 4

5 Drainage Evasive weeds continue to be a major problem. Parrot Feather spread is at an all-time high with plant growth accelerating in Q3. Film Policy Review In Q3, Council adopted the revised filming policy which reflected comments from multiple community consultations. Solid Waste Recycling Multi-Materials BC (MMBC) has assumed responsibility for the City s curbside recycling services effective September 1, which will be serviced by Smithrite Disposal. With this change comes the inclusion of curbside glass collection and new grey boxes have been provided to every household. Accordingly, collection schedules changed from a four-day to a five-day weekly pick up schedule and moved to a 7am start. Some confusion was experienced at the start of September, but by the end of the month most issues had been resolved. Items not collected in the curbside program will continue to be accepted at the Pitt Meadows Bottle and Return-It Depot. Solid Waste Garbage The City awarded a new contract to Waste Management for garbage and green waste collection effective November 1 at a cost saving with new services included. The service will now shift from four days a week to five and will include automated pickup in November which will be serviced by environmentally-friendly compressed natural gas (CNG) trucks. This collection service change has been coordinated with the changes in recycling collection as part of the MMBC schedule changes. A garbage and green waste collection guide from Waste Management will be delivered to homes in October and new 120 L garbage bins for the automated solid waste collection service will be delivered prior to November 1. Garbage Tonnage January 79,470 86,570 99, ,090 February 78,980 68,170 75, ,740 March 91,750 74,640 77, ,730 April 92,220 84,840 96, ,400 May 83,890 91,090 96, ,670 June 99,140 79,910 82, ,840 July 86,050 81,020 91,220 90,360 August 83,530 74,970 83,610 96,020 September 91,130 88,610 90,320 October 94, , ,050 November 77,750 83, ,570 December 94,010 90,300 84,880 Total YTD 998,770 1,067,030 1,356,670 Organics Tonnage January 124, , ,070 72,715 February 125, ,510 78,560 73,300 March 211, , , ,605 April 305, , , ,740 May 267, , , ,455 June 253, , , ,650 July 240, , , ,040 August 213, , , ,450 September 257, , ,030 October 225, , ,950 November 222, , ,200 December 160, , ,996 Total YTD 2,371,690 2,255,140 2,030,131 5

6 Curbside Recycling Tonnage January 89, , , ,260 February 78,690 83,120 94, ,470 March 87,780 84, , ,180 April 81,790 89, , ,370 May 80,910 81,140 99, ,240 June 90,280 79,310 85,540 98,680 July 78,220 84,660 90, ,530 August 71,990 74,550 81,400 94,460 September 90,940 89,100 94,720 October 87,110 97, ,930 November 83,430 85, ,840 December 109,110 97, ,590 Total YTD 1,050,920 1,148,270 1,305,540 Calls for Service Operations crews responded to 35 after-hour emergency call-outs in Q3, ranging from a water main break, dead animals in the road, pump failures and an MVA where a fire hydrant was hit. Work Order Requests Year to Date Q1 Q2 Q3 Q4 Q1 Q2 Q3 Diking/Open Drainage Roads/Drainage Water Distribution Sanitary Sewers Recoverables Fleet Capital Solid Waste Total

7 FINANCE Q3 Operating Expenses Arena Operations (1) Community Services Corporate Finance (2) Corporate Services Council, CAO & Corporate... Engineering & Operations Finance & Common Services Fire Services Joint Parks & Leisure Services Library Services Police Services (3) Utility - Diking & Drainage Utility - Sewer Utility - Solid Waste Utility - Water (4) 0% 20% 40% 60% 80% 100% 120% 140% (1) Arena Operation results to Aug 31, 2016 (2) Corporate Finance Includes MFA debt payment for Parkade and Arena (3) RCMP Officers 3rd quarter invoice not yet received (4) Metro Vancouver water purchases Jul to Sept not yet received (5) Expenses are preliminary results to Sept as at Oct 3 Q3 Capital Expenditures Diking & Drainage General Government Leisure Services Protective Services (1) Sewer Transportation Water 0% 20% 40% 60% 80% 100% (1) Fire Hall Training Ground complete CONTRACTS AWARDED EXCEEDING $50,000 There was one purchase order issued during the third quarter which was greater than $50,000: #2989 Lafarge Canada Inc Capital Works - Roadworks - $1,454,009 + Tax = $1,526,709 7

8 DEVELOPMENT SERVICES Development Services provides advice and services related to the regulation of development activity and community growth. Development application processing, building inspection, business licensing, and bylaw enforcement are basic services provided by Development Services. The following is a list of projects completed by the Development Services Department in the third quarter of 2016: Community Amenity Contribution A request from expression of interest was sent out in August. The purpose of the request for expression of interest was to gage interest and ability of interested proponents to perform an analysis of potential amenity contribution rates for residential rezoning applications. Staff received three expressions of interest. Staff has requested full proposals from the shortlisted candidates. Infill Housing Policy Review At the Sept 13 Council Meeting, staff was directed to begin public consultation on proposed OCP policies, Development Permit Area revised guidelines, and zoning bylaw amendments to address on-going concerns with infill development. Public consultation will be held in the early part of the fourth quarter. Airport Steering Committee At the request of Council, staff prepared a plan to initiate the Airport Advisory Committee. The mandate of the Committee will be to comment and provide recommendations to Council on issues of mutual concern for the City and Airport. A recruitment strategy was endorsed by Council on September 20. Recruiting should be complete in the fourth quarter of 2016 and meetings will begin in the first quarter of Provincial Dangerous Dog Registry Initiative A resolution was presented at the annual 2016 UBCM conference seeking province-wide support from Local Governments to establish a province-wide registry for dangerous dogs. The Resolution was passed at UBCM and the City of Pitt Meadows will begin work on helping this resolution get the attention of the Provincial legislature. Dog Control Bylaw No (Dangerous Dogs) A new Dangerous Dog Bylaw was adopted on September 20. This Bylaw provides new definitions around deeming a dog as aggressive or vicious and provides requirements concerning the keeping and training of such dogs. To compliment this bylaw, an amendment to the Bylaw Enforcement Bylaw was adopted that implemented a fee structure and minor housing keeping amendments. Advisory Design Panel Updated Terms of Reference At the September 20, 2016 Council Meeting, new Terms of Reference were adopted to allow for increased participation in the membership of the Advisory Design Panel and included an increased scope to address sustainability and green design in the review. Filming Policy Amendment Council adopted a new film policy to strengthen requirements regarding location, timing and goodneighbour issues for filming in Pitt Meadows. The policy designates two hot spots, one in the South Bonson neighborhood and one in Osprey Village. An extensive public consultation process was completed throughout 2016 to gain insight from residents and business owners about filming in the city. A Filming Fee Bylaw was adopted to compliment the new filming policy. Business Readiness Forum On September 22, the Business Readiness Forum provided information about services offered by the City to the business community and to get feedback on the best and most challenging aspects of doing business in Pitt Meadows. This event is part of the City s Business Readiness Program. Langley Sustainable Agriculture Foundation Farm Tour In partnership with the Township of Langley, the Langley Sustainable Agriculture Foundation hosted a tour showcasing two farms participating in the Ecological Services Pilot Program that integrates 8

9 sustainable farming practices in the Bertand Creek Watershed. Funding opportunities and management plans were explored that provided incentives for farmer participation. Golden Ears Business Park Phase 3 & 4 Council referred this application back to staff with 11 action items to address. City staff has been working with consultants to complete these items including buffers, design guidelines, traffic, safety, and commercial uses. Draft design guidelines were referred to the Advisory Design Panel for comment. Staff will present the findings on the 11 resolutions to Council in the fourth quarter. PLANNING PROJECTS Development Variance Permit for Park Road A variance was issued to allow for an increased fence height of 1.8m (6 ft) rather than the permitted 1.2m (4 ft). DVP for Old Dewdney Trunk Road A variance was issued that reduced the minimum setback from a ditch from 15 m (50 ft) to 8 m (26 ft) to permit the construction of a agriculture building. Building Development The City is on track to meet or exceed the number of building permits issued in Five building permits were issued for housing starts in the third quarter. Sustainability Eco-cultural Restoration Project -The City provided a Letter of Support to the Katzie First Nation for their multi-phased, multi-site Eco-cultural Restoration Project. One site was completed last year (Hale Road), and two sites have been constructed this summer along the Alouette River (east of Harris Road on both north and south foreshores), with a final site to be constructed next year (Neaves Road). These legacy projects within the City of Pitt Meadows support ecological and cultural values by restoring wapato as a food source and enhancing habitat for species at risk. Watershed Watching Society - The City provided a Letter of Support to the Vancouver Foundation for the Watershed Watch Society funding application, specifically targeting select initiatives that advance policies and practices which address and respond to climate change and other key environmental issues. Shoreline Cleanup - City staff participated in Loblaw s Shoreline Cleanup event on August 12 along the Alouette River, east of Harris Road. The event was successful in picking up shoreline waste and recyclables. 9

10 Electric Vehicle Charging Station Use Land Use Planning Fees: Jul 1 Sept 30 Energy Used (kwh) January February March April May June July August September October November December Total YTD 2,887 2, GHG Savings (kg) Q Q Q Q YTD 1,213 1, The City continues to see an increase in the use of the Electric Vehicle Charging Station outside of City Hall. July is historically a month where usage goes down, but by the end of summer this year, it had increased. September 2016 has shown the highest usage of the station since its installation in Golden Ears Business Park Phase 2 Project Update Building Permit status Onni Phase 2 Activity Breakdown Leased Construction status - Base Building Construction status Tenant Improvements 100 issued 80% 95% 90% 200 issued 75% 90% 80% 300 issued 0% pre-load removed 0% 400 issued 0% foundation started 0% 500 issued 20% 50% 0% 600 issued 0% 90% 0% 700 not issued 0% site preparation 0% 800 not issued Type of Application Rezoning 0 $0 Subdivision 1,950 2,550 Permits- DP/DVP/BoV/Other 14,230 14,557 Total Q4 17,107 Total Q3 16,180 25,407 Total Q2 13,965 28,124 Total Q1 15,716 7,125 Total YTD 77,763 Building Permit Fees: Jul 1 Sept 30 Type of Application Building Permits Total Q4 Total Q3 60, ,174 Total Q2 51, ,473 Total Q1 152, ,206 Total YTD 264, ,853 Building Permit Issued: Jul 1 Sept 30 Type of Application Building Permits Total Q4 Total Q Total Q Total Q Total YTD Year to Date Construction Value: Jul 1 Sept 30 Permit Type Residential 2,491, ,685 Commercial 672,796 1,261,500 Other (Industrial, Institutional & Agricultural) 2,688,704 6,381,300 Total Q4 8,614,485 Total Q3 5,852,872 30,753,650 Total Q2 5,595,155 15,317,216 Total Q1 6,753,104 9,198,586 TOTAL YTD 18,201,131 $63,883, not issued

11 10 Year Comparison of Year to Date Construction Values $80,000,000 $60,000,000 $40,000,000 $20,000,000 $ Residential Commercial Other (AG, Industrial, Institutional) Residential Housing Starts: Jan 1 Mar 31 Housing Type Single Family 5 0 Multi Family 0 2 Total Q4 2 Total Q Total Q2 8 3 Total Q Total YTD Number of New Business Licences Issued: Jul 1 Sept Commercial & Home Based 39 Secondary/Garden Suite 6 1 Total Q4 40 Total Q Total Q Total Q Total YTD Bylaw Complaints/Occurrences: Jul 1 Sept Total Q4 101 Total Q Total Q Total Q Total YTD A total of 217 complaints were received in July, compared to 58 in the same month of the previous year. This relates to Metro Vancouver s decision to enter Stage 3 Water Restrictions, and most of these complaints were related to water use during the restriction period. 11

12 RIDGE MEADOWS RCMP - PITT MEADOWS COMMUNITY POLICING Distribution of Total Criminal Code Offences Pitt Meadows Q3 CDSA 3% Other 22% Property Crime 62% Against Persons 12% Crime Type YOY Quarterly Comparison 2016 Quarterly Comparison YOY YTD Comparison 2015 Q3 Total 2016 Q3 Total +/- % Change YOY Q3 *Controlled Drugs total include drug related investigations and seizures **1. Crimes against persons include assault, domestic violence, criminal harassment, robbery, and uttering threats. 2. Property Crime includes arson, break and enter, mischief, fraud, theft from vehicles, shoplifting, and possession of stolen property. 3. Other Criminal Code violations include weapons and causing a disturbance Q Q3 Total Total +/- % Change Q2-Q YTD 2016 YTD +/- % Change YTD Crimes Against Persons % % % Property Crimes % % % Other CC % % % Controlled Drugs* % % % % % % Police Attended Collisions Impaired Drivers % % % Infractions % % % 12

13 PITT MEADOWS FIRE & RESCUE SERVICE Incidents Alarms Q3 Call Breakdown MESA MVA Structure Fire Fire, Other Other Dispatched Actual 136 Calls This quarter, the department responded to 136 calls (66 of which Platoon calls only), with the breakdown showing the largest percentage of those calls to be medical-related at 23% followed by 20% being motor-vehicle accidents s Q3 call volume was 172 calls, however, the sizeable windstorm at the end of Aug 2015 accounted for much of the discrepancy here. Notable incidents this quarter included a small apartment fire. Membership Two members resigned from the department this quarter, with no new members joining. This brings the total firefighter complement to 34, including one FST. The department commenced recruitment in September to fill the second FST position left vacant by the promotion of Mike Larsson to Assistant Chief. Fire Prevention and Education The department was busy over the summer hosting four hall tours for community groups and childcare centres. In addition, 132 inspections and 10 re-inspections were also conducted. Community The department was out celebrating Canada Day in Pitt Meadows on July 1. Later in July, several department members also participated in the Katzie First Nation Safety Fair at their beautiful new health building. Several hot summer nights events were also held throughout the community, a popular annual event. 13

14 PARKS, RECREATION & CULTURE Joint Parks & Leisure Services Agreement Transition Update Staff in Maple Ridge and Pitt Meadows have been working together to ensure a seamless transition from a joint Parks and Leisure Services system to an independent model in each community. The following information provides a general overview of Pitt Meadows activities that took place from July through September. Agreements/Contracts The majority of the service contracts and agreement have been re-negotiated, tendered or terminated. Staff from SD 42 and the Cities of Maple Ridge and Pitt Meadows are working on a new Joint Use Master Agreement. The agreement will be brought to the respective Boards/Councils in the fourth quarter Budget The 2017 budget continues to be scrutinized to ensure all costs are reflected and adequate budgets are in place. Staff remain confident in achieving an operating budget of $2.5 million. Marketing The City of Pitt Meadows has an exciting opportunity to build a recognizable brand representing the needs and energy of the local community. The goal is to usher in Parks & Recreation, building on the strong and successful existing visual brand identity that the City of Pitt Meadows has already. Memberships Parks and Recreation will continue to partner with the School District in the Grade 5 and 6 Active Pass Program. Parks and Facilities Parks and Facilities staff toured fields, playgrounds and facilities with staff from Maple Ridge to ensure a smooth transfer of knowledge. A process is in progress in regards to the transfer of files and data. Policies All the Joint Leisure Services Agreement Commission policies become null and void on November 1. This quarter started the process of determining if policies will be retired, adopted as City of Pitt Meadows policies or a new policy is needed. Program Planning City of Pitt Meadows Parks & Recreation program staff attended a joint programming workshop on September 22 hosted by the Fraser Valley Regional Library. Many municipalities were at the table and the focus was to encourage and improve programming discussions with various Parks & Recreation Departments. Information was shared regarding program scheduling, facilities, times, new ideas, and ways to partner and improve marketing of services and share in improving quality of citizen and community use. City of Pitt Meadows Parks & Recreation program staff attended a BCRPA conference that was offered on how to program for youth, and attended a youth panel on how to become mindful in programming, and youth addictions. City of Pitt Meadows Parks & Recreation program staff attended a community forum on Fentanyl addictions hosted by the SD42, Fraser Health, Alouette Addictions and the RCMP. Software Implementation The implementation of the new recreation software is well underway. The software launch is scheduled in two phases; the first phase includes POS admission sales, membership and facility bookings. Phase two will take place in December and includes program registration and the launch of on-line services. Staffing The City of Pitt Meadows successfully negotiated a Letter of Understanding with CUPE local 622 to ensure the flexibility for staffing of the new Parks & Recreation Department. The hiring process of the Parks & Recreation Department is nearing completion, with many staff already in place or interviews in progress. A finalized Divisional Organization Chart will be included in the 2017 Business Plan. 14

15 PARKS, RECREATION & CULTURE - CURRENT OPERATIONS Registered Programs A variety of programs were offered throughout the community, day camps remain very popular, and sport and fitness programs have grown significantly in the last year. Quarter 3 Registered Programs Participants Arts Daycamps 1,021 1,020 Sport/Fitness Swim Lessons Total 1,499 1,390 Pitt Meadows Family Recreation Centre The fitness centre and gymnasium are popular places, with a variety of drop-in activities as well as registered program options. In 2016, a Summer Fun Pass allowed youth aged access to all drop in activities for $20 for the whole summer. As a result, the membership admissions increased by 8% in Quarter 3 Registered Programs Participants Single Admissions 4,212 3,549 Membership Admissions 1,676 9,828 Total 5,888 13,377 Child/Youth Centres Pitt Meadows Youth Centre is open 6 days a week and has an average attendance of 5 9 youth per night Children s afterschool gymnasium program averages per day, running September to June each year South Bonson Youth drop-in takes place on Thursday nights and is primarily youth from Katzie First Nation that are in attendance, averaging 7-9 per week. This program includes the making of a community meal with food donated from the local foodbank Open Gyms for youth on Friday and Saturday average participants per night Festivals/Volunteers The summer special events continue to flourish, attracting hundreds of citizens and tourists to popular Pitt Meadows parks, community centres, streets and trail networks. Small grassroots, mid and large sized festivals focused on arts and culture, popular runs, walks and cycling events and seasonal celebrations engage citizens in healthy active event recreation, both as participants and volunteers. Between July and September an estimated 260 volunteers donated 6300 hours to assist with the planning and coordination of these celebrations. July Canada Day attracted 3,000 participants to a birthday celebration Bard on the Bandstand brought theatre to summer evenings in Spirit Square August Summer Serenade concert series attendance breaks records with 450 participants September A successful Terry Fox run took place in Pitt Meadows and attracted 300 participants Culture Days in Pitt Meadows took place September 30 October 1, with the public unveiling of the 1000 Origami Cranes and Community Reading Yurt art projects. There was also an open house at the Pitt Meadows Museum and Katzie Public Health Building, as well as live painting at the Blue Heron Gallery. 15

16 CITY OF PITT MEADOWS Harris Road Pitt Meadows, BC V3Y 2B5