HERITAGE EVENTS HERITAGE AUCKLAND CONFERENCE PACK

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1 HERITAGE EVENTS CONFERENCE PACK

2 CONTENTS 3 Welcome to 4 Meet our team 5 The Auckland region 6 Guest Accommodation 7 Services & Facilities 8 Capacity & site map 9 & 10 Conference rooms 11 The conference packages 12 Conference Rewards 13 The Good Food Project 14 Conference menus 15 Audio visual equipment 16 Conference activities

3 WELCOME TO AUCKLAND S MOST UNIQUE INTERNATIONAL CLASS HOTEL. The hotel has been lovingly restored from the city s most significant and historic former department store, a landmark building and New Zealand icon The Farmers Department Store. is perfectly positioned overlooking the sparkling Waitemata Harbour and Viaduct Basin. The hotels boasts a roof top pool with a magnificent panoramic view of the harbour. Situated within the heart of Auckland s business district, is within walking distance of the cities many attractions including the Sky Tower, Queen Street shops, the vibrant viaduct waterfront and international brand shopping including Tiffany, Gucci and Louis Vuitton to name a few. includes two distinctive accommodation wings. The Hotel Wing reflects delightful ornate touches carefully preserved from the buildings original art deco design while the Tower Wing offers a more contemporary style. Marcus Keenan GENERAL MANAGER, 3

4 MEET OUR TEAM MEET THE TEAM Our Business Events team, led by Kaye Watson, will book your event at Heritage Auckland and complete all the contracting and coordinating your requirements with you for your event. Your Event Coordinator will discuss venue options, menu selection, audio visual equipment needs and develop your event run-sheet. During the course of the event your coordinator will ensure that the transition between each phase of your event runs with ease. The Banquet team is lead by Jimmy Tong, who s Food & Beverage Attendants and the Chef team will provide all your meals during your event s break outs. Your event s Food & Beverage Attendant will greet you in the morning, reconfirm details for the day, provide you with the Health & Safety brief and be on hand throughout the course of your event. This team will also re-set your room during the breaks and are always on hand to help you with your event. Business Events and Banquet Team MEET GERRARD, YOUR EXECUTIVE We present gourmet cuisine using the finest ingredients and selected New Zealand produce for creating and delivering fine cuisine. Care has been taken to produce menu items that are healthy with balanced diet and low carb options. We use carefully selected ingredients to ensure the product is of optimum quality. is committed to an Enviro Gold approach and ensures that we source ingredients leaving minimal carbon footprints. We celebrate local produce and encourage sustainability in our menus. We can tailor menus to suit your specific events and palates. Gerrard O Keefe EXECUTIVE CHEF, 4

5 THE AUCKLAND REGION The Lonely Planet describes Auckland as Geographically Blessed ; ringed with great beaches, flanked with wine regions and, as New Zealand s largest city, large enough in population to have a thriving dining, drinking and live music scene. Positioned on the Waitemata Harbour, with the development of world class waterfront areas, a pedestrian friendly CBD, Auckland has become the most vibrant city in the South Pacific. Auckland is packed with amazing restaurants, bars, cafes and parks, and world class attractions, most of which are easily accessed from the CBD hotels. The result is a city that can cater for couples and friends, families, or conferences and events with style; a city suited to the cosmopolitan types yet also the action seeking or outdoorsy, a city that has just as much to offer the visitor from other parts of NZ as the overseas tourist. GETTING HERE HERITAGE AUCKLAND 1 AUCKLAND CITY is centrally located in the CBD of Auckland City. It s 40 minutes from Auckland International Airport during the day (up to 1 hour 15 minutes during peak traffic). We are able to arrange pickups and drop-offs to the airport with our preferred taxis, airport transfer or coach suppliers The Hotel Wing entrance and reception is accessible from. The Tower Wing entrance and reception is located at 22 Nelson Street. N 20A AUCKLAND AIRPORT 20B 5

6 GUEST ACCOMMODATION offers a choice of 183 luxurious rooms and suites in two wings of the property, Hotel and Tower. ROOM FEATURES WiFi broadband In Room Safe En-suite bathrooms Iron & ironing board Complimentary tea and coffee facilities Sky TV and free to air channels Radio alarm clock Executive writing desk Minibar Hairdryer Bathrobes Complimentary luxury toiletries Tower rooms also include a microwave, washing machine and dryer. SUITE FEATURES Separate bedroom(s) Open plan dining/living area Self contained kitchen complete with dishwasher, cooking facilities, crockery and glassware Tower suites also include a microwave, washing machine and dryer, and balcony with outdoor furniture. Many suites include a CD player or ipod docking station. 6

7 SERVICES AND FACILITIES delivers resort style facilities in the heart of the Auckland CBD. SERVICES AND FACILITIES Roof top heated swimming pool Indoor heated lap pool Indoor spa pool Sauna Two well-equipped gymnasiums All-weather flood lit tennis court Restaurant and bar Gift shop Business centre Hair & Beauty salon Concierge Valet car parking Dry cleaning Laundry facilities Foreign currency exchange 24-hour room service Baby-sitting service Hectors Restaurant The Lobby Bar 7

8 CAPACITY AND SITE MAP CAPACITY CHART AREA SQM THEATRE BOARD ROOM CLASS ROOM U SHAPE BANQUET COCKTAIL CABARET ROBERT LAIDLAW 1 & ROBERT LAIDLAW ROBERT LAIDLAW WORLD CHAMPIONS TEAM ROOM PETER HEALEY PETER HEALEY TASS WILLIAMSON CALDER MACKAY CALDER MACKAY AZURE SITE MAP Wyndham St Entrance Wyndham Street Calder Mackay 1 Calder Mackay 2 T Wheelchair Lift To conference centre World Champions Team Room Pre-function Area T Robert Laidlaw Room 1 Robert Laidlaw Room 2 Nelson Street To Pool Deck Tennis Court Tass Williamson Gorst Lane Hotel Reception The Lobby Bar Entrance Hotel Entrance Hobson Street Peter Healey Room 1 Heritage Tower Entrance Reception Azure Conference Room FLOOR PLAN For detailed floor plans contact 8

9 CONFERENCE ROOMS Robert Laidlaw 1 & 2 Robert Laidlaw 1 Calder Mackay 1 Peter Healey 2 Peter Healey 1 9

10 CONFERENCE ROOMS Pre Function Area World Champions Team Room Azure Tass Williamson Rooftop Pool Deck 10

11 THE CONFERENCE PACKAGES DAILY DELEGATE PACKAGE From $69 per person per day Minimum of 25 guests THE DAY DELEGATE PACKAGE INCLUDES THE FOLLOWING: Venue hire* Tripod screen, whiteboard and flipchart Pen, pads, water and refreshments WiFi (30GB) Arrival tea and coffee Morning tea** Lunch** Afternoon tea** * Venue hire appropriate for your number of guests. **Please refer to morning & afternoon tea and lunch menus for more information. Breakout rooms and the Grand Tearoom are additional. WE CAN ASSIST WITH A TEAM BUILDING ACTIVITY Price On Application Minimum of 5 guests HERITAGE PARTNERS WITH A NUMBER OF PROVIDERS: Take your team for a climb over the Auckland Harbour Bridge, explore the harbour with a cruise, sail an America s Cup yacht or travel out to a more specialist corporate team building activity location. Check with the Business Events Team about options they can recommend and book for your Business Event. 11

12 2019/2020 CONFERENCE REWARDS When you re looking for the best conference and accommodation package in New Zealand, turn to the acknowledged industry leaders. Heritage and CityLife Hotels and Heritage Collection have the flexibility to cater for small meetings or large conferences. With locations across the country, you can choose a setting to meet your needs. 1 FROM $2,000 (minimum of 5 cumulative room nights) $50 Heritage voucher to spend at a participating Heritage or CityLife Hotel or Heritage Collection property CityLife Auckland 2 FROM $10,000 (minimum of 10 cumulative room nights) One night stay at a participating Heritage or CityLife hotel or Heritage Collection property including breakfast for two $100 gift card Harvey Norman, Noel Leeming, Westfield NZ or AU Heritage Collection Waitakere Estate The Devon Hotel New Plymouth 3 FROM $25,000 (minimum of 20 cumulative room nights) Heritage Break Two nights for two at a participating Heritage or CityLife Hotel or Heritage Collection property with $100 food and beverage credit $200 gift card Harvey Norman, Noel Leeming, Westfield NZ or AU 4 FROM $50,000 (minimum of 20 cumulative room nights) $600 Heritage voucher to spend at a participating Heritage or CityLife Hotel or Heritage Collection property $500 gift card Westfield NZ or AU Heritage Collection Marlborough Vintners Hotel Heritage Hanmer Springs 5 FROM $75,000 (minimum of 50 cumulative room nights) Luxury Getaway for two at a participating Heritage or CityLife Hotel including domestic flights within New Zealand and two night s accommodation with $200 food and beverage credit (Maximum value $1,500) $1,500 Heritage voucher to spend at a participating Heritage or CityLife Hotel $995 gift card Westfield NZ or AU Heritage Collection Lake Resort Cromwell Heritage Queenstown For more information visit:

13 THE GOOD FOOD PROJECT THE GOOD FOOD PROJECT IS OUR COMMITMENT TO CELEBRATING MORE OF NEW ZEALAND S VIBRANT, FLAVOURSOME, NUTRITIOUS AND SUSTAINABLE FOOD IN OUR HOTEL MENUS NATIONWIDE. COMMITMENT # 1 Plant-based dishes on every menu Food will be an increasingly enticing part of the exceptional and complete accommodation experience we strive to deliver each day. Heritage Hotel guests can count on being nourished and uplifted as well as rested and ready for their day of conferencing. COMMITMENT # 2 Raw breakfast rollout COMMITMENT # 3 More seasonal, local produce COMMITMENT # 4 Vegetable oils only COMMITMENT # 5 Dishes for dietary needs COMMITMENT # 6 Keeping kids healthy 13

14 CONFERENCE MENUS offers an extensive conferencing menu range from the traditional buffet and plated menus through to a RAW plant based breakfasts to start your delegates day. Each of the menus are downloadable via the links below. BREAKFAST Continental & RAW Breakfast Menus from $25 per person for a minimum 20 guests Cooked Breakfast Menus from $34 per person for a minimum of 20 guests BREAKS Tea Break Menus from $8 per item LUNCHES Daily Buffet Lunch from $29 per person Light Lunch from $32 per person Platters from $6 a platter for 10 people Plated 2 Course Lunch from $62 per person, Plated 3 Course from $72 per person Poolside BBQ Menu from $65 per person for 25 to 80 guests DAILY DELEGATE Daily Delegate Package from $69 per person for a minimum of 25 guests CANAPÉS Canapés from $34 per person for 4 hot and 4 cold items for 1 hour DINNERS Fork & Bowl Menu from $32 per person for three items for a minimum 25 people Buffet Menu from $72 per person for a minimum of 30 guests Poolside BBQ Menu from $65 per person for 25 to 80 guests BEVERAGES has an extensive range of New Zealand and international wines, beers and spirits Beverage Packages from $20 per person for 1 hour with the Standard Package or $25 per person for 1 hour with the Heritage Package 14

15 AUDIO VISUAL EQUIPMENT offers full audio visual services through Auckland Conventions Venues & Events who have trained staff on site and complete the room setup. TECHNICAL SERVICES $69.00 (per hour incl. GST) CONFERENCE EQUIPMENT Standard Whiteboard Electronic Whiteboard Package Flipchart Package Additional Flipchart Paper Lectern Only Laptop Remote Mouse Laser Pointer PROJECTION & SCREEN Small Data Projector Large Data Projector (Grand Tearoom) 6 x 6 ft Tripod Screen 8 x 8 ft Tripod Screen 8 x 6 ft Front or Rear Projection Screen AUDIO EQUIPMENT Lectern & Microphone (requires PA system) Powered Speakers (laptop sound) Small PA system (recommended for speeches only) Medium PA system (recommended for speeches & music) Wired Microphones (requires PA system) Wireless Microphone (handheld, lapel or headset) PC Audio Interface (laptop to sound system) CD Player ONLY Ghetto Blaster (CD /Tape Minisystem) Polycom Speaker Phone VIDEO PLAYBACK / RECORDING DVD Player or VCR Player 40 LCD Television/Monitor 40 LCD Stand 37 LCD Television with DVD/Video Combo STAGING & DRAPING 1 x 2 metre Stage Piece 3 metre Velvet Drape (free standing) LIGHTING Grand Tearoom basic lighting package - 12x LED Parcans $34.50 $92.00 $34.50 $11.50 $46.00 $ $28.75 $23.00 $ $ $28.75 $46.00 $69.00 $74.75 $40.25 $ $ $40.25 $69.00 $40.25 $40.25 $34.50 $69.00 $51.75 $ $57.50 $ $57.50 $57.50 $ Prices includes GST 15

16 TEAM BONDING CONFERENCE ACTIVITIES The number of possible team activities located in Auckland s CBD is growing every year and will suit a wide range of interests, ages and physical abilities. Gone are the days of trust falls and running through the city participating in scavenger hunts, team building is about generating group enthusiasm and a sense of purpose for all those involved, while also having the wow factor that will keep your delegates talking about it around the water cooler for weeks to come. Whether you are looking for an opportunity to lock the team away in a real life escape game, enjoy a cooking challenge with a Master Chef, or something more physical like climb over the Harbour Bridge or a sailing on an ex-america s Cup yacht as the crew, central Auckland has a wide range of activities. Alternatively if you are looking for something more community based there are a number of organisations that Heritage partners with where your team can give back to its community. These range from building bicycles for children to cooking for a special group. If time permits, moving your team out of the CBD increases the activity options. There are a number of wildlife encounters available, riding cycle trails, golf and the local wineries all within an hour drive from the hotel. Alternatively you could take the team to Waiheke Island and enjoy the offerings of Lonely Planet s 5th rank must see in the world. 16

17 NEW ZEALAND S BEST DESTINATIONS COVERED CONFERENCE FACILITIES THROUGHOUT NEW ZEALAND Waitakere Estate Auckland / Waitakere The Waterfront Suites Bay of Islands Sea Spray Suites Bay of Islands Auckland CBD Tuscany Villas Rotorua From stylish boardrooms to Penthouse suites and country retreats, events to remember begin at Heritage and CityLife Hotels. Modern venues, full presentation and catering services, plus stunning locations in Auckland, Queenstown and throughout New Zealand. GET IN TOUCH WITH SHELLEY ABOUT YOUR NEXT BUSINESS EVENT. Conference@heritagehotels.co.nz CityLife Auckland Auckland CBD The Devon Hotel New Plymouth Marlborough Vintners Hotel Blenheim Heritage Hanmer Springs Hanmer Springs Rutherford Hotel Nelson The White Morph Kaikoura Portside Hotel Gisborne The Reef Resort Taupo Anchorage Resort Taupo CityLife Wellington Wellington CBD Heritage Queenstown Queenstown Lake Resort Cromwell Heritage Christchurch Christchurch CBD Heritage Dunedin Leisure Lodge Dunedin 19 PROPERTIES 15 DESTINATIONS 17