74th Annual Meeting of the German Geophysical Society e.v. 10th 13th March 2014 in Karlsruhe

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1 74th Annual Meeting of the German Geophysical Society e.v. 10th 13th March 2014 in Karlsruhe Information for Exhibitors and Sponsors KIT University of the State of Baden-Wuerttemberg and National Research Center of the Helmholtz Association

2 Information for Exhibitors and Sponsors The 74th Annual Meeting of the German Geophysical Society e.v. (DGG) will take place in Karlsruhe from 10th 13th March It is organized by the Geophysical Institute of the Karlsruhe Institute of Technology (KIT). We expect approximately 500 participants to the largest meeting of geophysical experts from German-speaking countries. In particular, the conference presents a platform for young academics. Among the participants of the meeting will be decision makers in charge of purchasing equipment and requesting geophysical services. Therefore, the DGG Annual Meeting is an ideal opportunity to present your products and services to the scientific community and meet clients and potential customers. In addition to the exhibition the meeting offers several occasions for direct sponsoring. This also is an excellent option to advertise your company The event relies on support from companies like yours. The fee for the booth and a possible donation will be an important contribution to support the activities of the DGG. It allows us to keep the registration fee down such that students can participate for a reduced price. Exhibition The Meeting will take place in the lecture buildings of the Faculty of Physics at the Campus South of KIT, close to the city center. The company exhibition will be located in the central part of the conference area (in front of the lecture theaters, building 30.22). The booth space can be chosen to 5 m 2 or 10 m 2. The price per 5 m 2 booth includes the conference fee for one company representative (incl. participation at the conference dinner) and the booth itself with one table plus chair. There is no extra charge for internet access and power supply at the booth. Your participation will be listed on the conference website and in the conference proceedings. In case you would like to have your company logo appear on our homepage, or wish to have an advertisement printed in the conference proceedings, please contact the chairman of the organizing team. If larger booth space or if poster walls are required, please contact the person responsible for the exhibition (see below). The company exhibition will open on Monday, 10th March 2014 at 5 p.m. and continue until Wednesday, 12th March at 5.30 p.m. The deadline for the booth reservation ends on 08th January The location of your booth depends on the time of registration, the booth space and the number of previous participations in the annual meetings of the DGG and will be placed by the organizing committee. Information for Exhibitors and Sponsors 2 / 6

3 Sponsoring We offer several opportunities for sponsoring in order to present your company to the conference participants, such as: placing writing pads, pens or different advertisement in the conference bag advertisement in the conference proceedings your logo on the homepage of the conference with a link to your own website sponsoring of a coffee point sponsoring of the student evening sponsoring of the conference dinner travel cost support for students and young academics having their own lecture/poster Please do not hesitate to ask for additional options. Main Sponsors Up to two main sponsors have the chance to order the Premium Sponsoring Package comprising: 10 m² of booth space in the exhibition placement of your stand-up displays and banners in the conference area and the lecture theaters registration of two company representatives for the conference and the dinner your company's logo on the conference homepage with link to your website your company's logo on the conference bags your company's logo on the T-Shirts of the conference crew members full page advertisement in the proceedings advertisement (pens, flyers, writing pads,...) in the conference bags (2 items) Please contact the chairman of the conference for this option. Job Center We offer opportunities for conversation with potential new employees in separate quiet rooms. Many participants of the conference are young academics about to complete their university degrees. A lot of them are looking for a job in the industry. Therefore we like to use the occasion to promote contacts between your company and potential candidates. To participants of the exhibition and all sponsors we offer (free of charge): bulletin board for job advertisements seminar rooms for conversation and interviews If you are interested, please contact the organizer in charge of the job center (see below). Information for Exhibitors and Sponsors 3 / 6

4 Registration for Exhibitors The company exhibition is fully booked! Company: Street: Postal code: City: Phone: Fax: Contact Person: We herewith register our participation as an exhibitor at the 74th meeting of the German Geophysical Society and wish to book the following booth space: Exhibition Booth space 5 m² closed Booth space 10 m² closed Booth space > 10 m² closed Each 5 m² booth section includes registration fee and the participation at the conference dinner for one company representative, as well as one table and one chair. There is no additional fee for power supply and internet WLAN. V.A.T. must be added to all prices. City / Date Signature and company stamp Information for Exhibitors and Sponsors 4 / 6

5 Sponsoring Company: Street: Postal code: City: Phone: Fax: Contact Person: Premium Sponsoring Package: Logo on conference bag (up to 2 sponsors) fully booked fully booked Inserts in conference bag closed Advertisement in conference proceedings: closed Logo appears on conference homepage with link 70,00 EUR Sponsoring of a coffee point 500,00 EUR Sponsoring of student evening please contact us Sponsoring of Conference dinner please contact us Travelling grants for students and young scientists presenting their own talk/poster from 150,00 EUR Prices listed do not include V.A.T. City / Date Signature and company stamp Information for Exhibitors and Sponsors 5 / 6

6 Organization Geophysical Institute Hertzstraße Karlsruhe Chairman/Sponsoring Prof. Dr. Thomas Bohlen Tel.: +49 (0) Fax: +49 (0) Mobile:+49 (0) Conference Office Geophysical Institute Hertzstraße Karlsruhe Claudia Payne Tel.: +49 (0) Fax: +49 (0) Exhibition Black Forest Observatory (BFO) Heubach Wolfach Thomas Forbriger Tel.: +49 (0) Fax.: +49 (0) Job center Geophysical Institute Hertzstraße Karlsruhe Niklas Thiel Tel.: +49 (0) Information for Exhibitors and Sponsors 6 / 6