SPONSOR & EXHIBITOR MANUAL

Transcription

1 Rotterdam The Netherlands 6-9 June th International Lymphoedema Framework Conference co-hosted by Dutch Lymphoedema Framework (NLNet) SPONSOR & EXHIBITOR MANUAL

2 Dear Industry Partners, It is an honour and a pleasure to invite you to support the 8th International Lymphoedema Framework Conference, which will be held from 6-9 June 2018 in Rotterdam, the Netherlands. We are proud to announce that the International Lymphoedema Framework (ILF) and the Dutch Lymphoedema Framework (NLNet) will co-host this conference. Your support is vital to the success of the conference. We believe that your presence and partnership will provide you with rewarding business opportunities as approximately 600 delegates are expected from over 40 countries, who are all involved in the field of lymphoedema. Rotterdam was chosen as the location for the 8th International Lymphoedema Conference because if it's unique historical significance and symbolic meaning. The conference location is the former steamship SS Rotterdam; the first steamship of the Holland-America line between Rotterdam and New York. The ship was built in Rotterdam. The legendary former flagship of the Holland America Line is 228 metres long, 28 metres wide, 61 metres in height, rich in history and renowned for its cultural and historic value. SS Rotterdam is also referred to as La Grande Dame. The city of Rotterdam also offers a variety of unique sightseeing possibilities, sightseeing opportunities, such as the variety of modern architecture. Rotterdam is situated close the famous windmills on Kinderdijk, the oldest city of the Netherlands, Dordrecht and to the beautiful city of Delft. In addition, the Netherlands is well known for its water management system, which is akin to the lymphatic system. The country's great number of canals and rivers can be imaginatively compared to capillaries and lymph vessels. Every now and then they threaten to be overloaded and solutions are sought to overcome these obstructions. It is therefore fitting that this conference be held in conjunction with the ILF's newest national lymphoedema framework. Thanks to the efforts of the Dutch Lymphoedema Framework (NLNet), primary and secondary lymphoedema are well recognized in the Netherlands. Issues related to lipoedema are also of great importance to the framework. Lymphology in the Netherlands is well known for its chronic care model, which includes self-management. The conference in the Netherlands is therefore an excellent opportunity to offer our colleagues from abroad insight into our unique ideas on lymphedema care. The scientific committee, consisting of representatives both from the ILF and the NLNet, is working on a for the 8th International Lymphoedema Framework Conference that will be relevant to healthcare professionals, patients, researchers as well as industry. The principal topics for the conference will include: lymphoedema and disability; skincare and lymphoedema; therapeutic education of children with lymphoedema; surgery and lymphoedema; obesity and lymphoedema; lipoedema; palliative care and lymphoedema; psychological aspects of lymphoedema; diagnostics; developments in compression; infection in lymphoedema; genetics; oncology related lymphoedema; self-management and the chronic care model. At the 8th International Lymphoedema Conference, we will aim to achieve a greater awareness of the condition and treatment throughout the world, and to ensure that lymphoedema becomes a priority on national health care agendas everywhere. We look forward to welcoming you in Rotterdam in the unique environment of the SS Rotterdam.

3 8 th International Lymphoedema Framework Conference cohosted by the Dutch Lymphoedema Framework (NLNet) 6 9 June 2018 Rotterdam, the Netherlands SPONSORSHIP PACKAGES All sponsors will receive the highest recognition for their support of the 8 th International Lymphoedema Framework Conference. PLATINUM PARTNER EUR 22,000 ENTITLEMENTS: 60 min. satellite symposium at the conference venue exclusive time slot. Please note that there are special slots for satellite symposia* 1 exhibition space of 18 sqm. and priority choice of exhibition space 5 exhibitor registrations 6 full registrations 6 complimentary tickets to conference dinner Delegate list (subject to privacy laws) Recognition: Logo on the conference website with link to own website 1 full page color advertisement in the final Logo and company description in final 1 insert in the conference bag Logo on partner signage at venue Opportunity to place 1 company provided pull up banner in registration area (2m high x 1m wide) GOLD PARTNER EUR 15,000 ENTITLEMENTS: 60 min. satellite symposium at the conference venue according to available time slots within special slots for satellite symposia* 1 exhibition space of 9 sqm. and priority choice of exhibition space after platinum partners have made their choice 3 exhibitor registrations 4 full registrations Delegate list (subject to privacy laws) Recognition: Logo on the conference website with link to own website 1 full page color advertisement in the final Logo and company description in final 1 insert in the conference bag Logo on partner signage at venue SILVER PARTNER EUR 9,000 ENTITLEMENTS: 1 exhibition space of 6 sqm. and priority choice of exhibition space after platinum and gold partner 2 exhibitor registrations 2 full registrations Logo on the conference website with link to own website 1 full page color advertisement in the final Logo and company description in final 1 insert in the conference bag BRONZE PARTNER EUR 6,000 ENTITLEMENTS: 1 exhibition space of 6 sqm. 1 exhibitor registration 1 full registration Logo on the conference website with link to own website 1 half page color advertisement in the final Logo and company description in final 1 insert in the conference bag * Symposia, workshops and focus groups are subject to approval by the Scientific Committee

4 8 th International Lymphoedema Framework Conference cohosted by the Dutch Lymphoedema Framework (NLNet) 6 9 June 2018 Rotterdam, the Netherlands EXHIBITION EXHIBITION 6SQM EUR 2,500 INCLUDES: Exhibition floor space (floor space only. No shell scheme, furniture, carpet etc. included) Two free exhibitor registrations per 6 sqm. stand Logo in the final Logo on the conference website with link to own website Delegate name list (subject to privacy laws) To ensure maximum interaction between sponsors, exhibitors and participants, coffee breaks and lunches will take place in the exhibition area. The allocation of the stand sites will be handled strictly on a first come, first served basis, with priority given to partnership packages (see above). EXTRA EXHIBITOR REGISTRATIONS It is possible to register extra exhibitors for a fee of EUR 150 (incl. VAT) per person. The maximum total number of exhibitor badges per company (free + paid) may not exceed 4 badges. Excess personnel must be registered as participants. OTHER SPONSORSHIP OPPORTUNITIES SATELLITE SYMPOSIUM Only available for companies with a sponsorship package (see above) EUR 8,000 Boost your company s exposure and brand recognition and present your clinical data by hosting a satellite symposium. Contact us for information about available time slots. Recognition: Logo with a link to the company website and of the symposium with topics and speakers names published on conference website Announcement of the symposium in the Preliminary (only web) and final (as per date of printing) Leaflet / folder announcing the satellite symposium (produced by the sponsoring company) in the conference bag FOCUS GROUP 1.5 hours EUR 10,000 Focus groups give companies the chance to ask experts/key opinion leaders their opinion in a closed forum. Ideal for companies who: Are about to launch a new product Are new to the market or need feedback on their existing products Would like to establish contact to key opinion leaders Are interested in feedback on clinical studies Conducting a focus group at the 8 th International Lymphoedema Framework Conference is advantageous as you will not need to fly in and accommodate a group of 8-10 persons, as key opinion leaders are already present at the conference. This makes the focus group a cost effective tool to obtain feedback and promote your product towards key opinion leaders

5 8 th International Lymphoedema Framework Conference co-hosted by the NLNet; Dutch Lymphoedema Framework 6 9 June 2018 Rotterdam, the Netherlands CONFERENCE BAGS EUR 2,500 C ompan y logo, together with conference logo, printed on the bags C ompan y brochure of max. size A4 and 4 pages in the bags Acknowledgement of support in the final Logo on the conference website with link to own website Bags produced by sponsor (design to be approved in advance by the organising committee) NAME BADGES AND LANYARDS EUR 2,500 Every registered delegate will receive an official conference name badge and lanyard upon registration. Delegates will need to wear their name badge and lanyard to gain access into the exhibition and sessions. Logo on name badge (size and placement of logo will be at the discretion of the organizing committee) Logo on lanyard (size and placement of logo will be at the discretion of the organizing committee) Logo in final (subject to printing deadlines) Logo on conference website ADVERTISING Final : Back cover: Full page inside: EUR 1,500 EUR 800 Half page inside EUR 500 BARISTA ZONE EUR 7,700 One barista zone will be located within the exhibition area serving coffee and tea during the conference break times. Serving staff and supplies are provided by the venue Logo on barista zone signage Opportunity to provide sponsor s cap, apron, cups and napkins for use on barista zone or by baristas (sponsor to supply at own cost require fresh aprons each day) Opportunity to place a company provided banner at the barista zone (2m high by 1m wide, free standing) Logo in final Logo on conference website Please note: No other coffee/barista machines will be permitted on exhibition stands. PEN AND PAPER EUR 1,000 Acknowledgement of support in the final Logo on the conference website with link to own website Pen and paper delivered by sponsor (design to be approved in advance by the organising committee) both will be included in the conference bags INSERTS IN CONFERENCE BAGS For sponsors and exhibitors EUR 500 For other companies price upon request Company brochure to be inserted in the conference bags, max size A4, 4 pages. CONFERENCE SCHOLARSHIP EUR 1,000 Incentive for enthusiastic delegates from developing countries to attend the conference. Acknowledgement as scholarship sponsor in all conference material.

6 GENERAL INFORMATION VENUE SS ROTTERDAM 3 e Katendrechtsehoofd AM Rotterdam The Netherlands OFFICIAL LANGUAGE English PAYMENT AND CANCELLATION Terms of payment: 25 % of the total amount will be invoiced and is due 14 days after ordering. The remaining amount will be invoiced in January After 1 January 2018, all orders will be invoiced immediately with payment due upon receipt. All bookings must be made by sent to the Secretariat and must contain an invoicing address, PO number (if needed), and VAT number. See contact information below. Cancellation: Any cancellation of stand booking, symposia, or other reservations before 1 January 2018, will incur a cancellation fee of 25 % of the total cost of the reservation. Cancellations after 1 January 2018 are nonrefundable. CONTACT INFORMATION FOR QUESTIONS REGARDING PARTNERSHIPS AND EXHIBITION, PLEASE CONTACT: ILF Secretariat CAP Partner Nordre Fasanvej Frederiksberg, Denmark Tel.: jl@cap-partner.eu

7 Sponsorship and exhibition booking form 8th International Lymphoedema Framework Conference, 6-9 June Rotterdam, The Netherlands. Order through or complete this form. Contact name Company VAT no. Address Postal / Zip code Telephone Country Fax Website I would like to book the following sponsorship items: Platinum partner 22,000 EURO Conference bags 2,500 EURO Gold partner 15,000 Pen and paper,000 Silver partner,000 Insert in conference bags 500 Bronze partner 6,000 Name badge and lanyard 2,500 Satellite symposium,000 Advertising, final Focus group Barista zone 10,000 7,700 Back cover,500 Full page inside 800 AV sponsorship,000 Half page 500 I would like to book exhibition space of 6 m 2 2,500 Please call me to discuss the sponsorship packages Please send me a confirmation and first 25% deposit invoice Signature Date ILF Conference Secretariat CAP Partner Nordre Fasanvej Frederiksberg Tel.: Fax:

8 INDUSTRY PARTNERS Conference Secretariat CAP Partner Nordre Fasanvej Frederiksberg, Denmark Tel: