Sponsorship Prospectus

Transcription

1 AOCOG 2009 The XXIst Asian and Oceanic Congress of Obstetrics and Gynaecology in conjunction with the RANZCOG 2009 ASM The Royal Australian and New Zealand College of Obstetricians and Gynaecologists 2009 Annual Scientific Meeting Sky City Convention Centre, Auckland, New Zealand Thursday 26 March to Monday 30 March 2009 Sponsship Prospectus Hosted by The Royal Australian and New Zealand College of Obstetricians and Gynaecologists Under the Auspices of the Asia and Oceania Federation of Obstetrics and Gynaecology

2 Welcome Haere mai ki te whenua o Aotearoa Welcome to the land of Aotearoa (New Zealand) On behalf of the Royal Australian and New Zealand College of Obstetricians and Gynaecologists (RANZCOG), it is with great pleasure that I invite your ganisation to participate in the fthcoming XXIst Asian and Oceanic Congress of Obstetrics and Gynaecology (AOCOG 2009) being held in conjunction with the RANZCOG 2009 Annual Scientific Meeting (ASM) in Auckland, New Zealand. In this combined meeting the Organising Committee have prepared an interactive programme featuring wld class speakers and a host of vibrant speakers from the Asia and Oceania region designed to stimulate thinking on Women Well into the Future. Plenary sessions will bridge scientific, general and subspeciality interests and be relevant to a broad range of clinicians from many differing backgrounds. There will be a number of interactive wkshops available f delegates. Auckland, the city of volcanoes, is a beautiful, vibrant, multi-cultural city built on the shes of a wonderful harbour; a great place f such an exciting meeting. This Congress will provide an opptunity to meet with delegates from throughout the Asia and Oceania region, and the accompanying social programme will showcase the beauty of Auckland and the surrounding region in the autumn. Profess Peter Stone Chairman, Combined Organising Committee AOCOG 2009 / RANZCOG 2009 ASM About RANZCOG The Royal Australian and New Zealand College of Obstetricians and Gynaecologists (RANZCOG) is dedicated to maintaining the highest possible standards in obstetrics and gynaecology in Australia and New Zealand. In addition, the RANZCOG: Advocates f women s healthcare by fging productive relationships with individuals, the community, professional and government ganisations both locally and internationally. Develops learning material and innovative professional development programs f medical specialists. Develops policy in obstetrics and gynaecology. Suppts research into women s health through the RANZCOG Research Foundation and its scholarship program. Actively engages in communication to members and the public through such channels as the peer-reviewed scientific journal The Australian and New Zealand Journal of Obstetrics and Gynaecology (ANZJOG), the College O&G Magazine and the monthly e-newsletter College ConneXion. Through the codination of an annual scientific meeting, the College is able to bring together leading experts in their field and provide a cutting edge, infmative program to all its members. About AOCOG The Asia and Oceania Federation of Obstetrics and Gynaecology (AOFOG) is an autonomous body which seeks affiliation with the International Federation of Gynaecology and Obstetrics. Membership of the Federation is open to the national societies of obstetrics and gynaecology in each country of Asia, of which 23 national societies are members. AOFOG has become the codinat f many projects in the region and, among other things, also serves as catalyst and codinat f its affiliates in member countries in identifying appropriate specialists wldwide in providing the necessary structure and financial suppt f them to participate at special national courses to meet the needs of its affiliates at their refresher/modernization courses in Fertility Management and Maternal and Child Health Care. The objectives of AOFOG are to: Promote the science and art of obstetrics, gynaecology and reproductive biology. Promote total health care in females throughout life. Promote intrauterine and neonatal well-being. Suppt the study and implementation of population control. Promote international cooperation and goodwill particularly in Asia and Oceania. Organising Committee Members Peter Stone Alec Ekeroma Yuji Murata Cindy Farquhar Neil Johnson Tal Jacobson Graham Parry Emma Parry Secretariat Kylie Grose Lee-Anne Harris Valerie Jenkins Bob Kelly Val Spark Steve Williams 2 WOMEN WELL into the future

3 Invitation to Spons & Exhibit Meeting Venue Spons and exhibit participation in the RANZCOG Annual Scientific Meetings is always highly valued and sought after. The AOCOG 2009/ RANZCOG 2009 ASM Organising Committee would be delighted to have the involvement of your ganisation at the fthcoming meeting and is pleased to offer you a range of sponsship and exhibition opptunities. The Sky City Convention Centre, Auckland, is the newest and most technically advanced convention centre in New Zealand, providing state-of-the-art technology and stunning exhibition space. Centrally located in Federal Street the convention centre offers an ideal venue f this meeting. The AOCOG 2009 / RANZCOG 2009 ASM will be a prime opptunity f sponss to maximise exposure to a prime target audience. Sponsship benefits: Your ganisation will be openly and prominently demonstrating its continued commitment and active suppt f RANZCOG and AOFOG and f those whom the College and Federation represents. The meeting can open dos to facilitate netwking, relationship management and influence the key decisionmakers. Your representatives can netwk with meeting participants to update their knowledge and understanding of your services in an environment where they are open to listening and learning. Sponsship is the most cost effective way to reach this group who will be targeted via a comprehensive promotional campaign offering brand and image recognition. The meeting will provide the opptunity f your ganisation to showcase its latest products/services to a target audience. The meeting will offer your ganisation the opptunity to promote brand loyalty and increase sales. In summary, your sponsship will: Generate quality business leads Increase profile Create new business opptunities Demonstrate your commitment to, and suppt of, women s health initiatives Who will attend: The Organising Committee is confident that approximately delegates from Australia, New Zealand, the Asia Pacific region as well as Europe, the United Kingdom and Nth America will be present at this meeting. Delegates will include medical professionals from the following fields: Contact General obstetrics and gynaecology Obstetric and gynaecological ultrasound Fetal and maternal medicine Gynaecological oncology Reproductive medicine Pelvic flo surgery and urogynaecology Endoscopic surgery Lee-Anne Harris Specialist nursing RANZCOG, Sponsship Codinat Medico-legal (t) The opptunities outlined in this prospectus may be tailed to suit individual ganisation s objectives. To discuss these and further options please contact: (f) (e) lharris@ranzcog.edu.au 3

4 Maj Sponsship Packages Please note all figures are in New Zealand dollars and exclusive of GST. New Zealand GST of 12.5% will be added to the final figure. Kauri Spons 50,000 The premier sponsship package is named in honour of the majestic Kauri tree. When fully grown, the Kauri tree has a massive columnar trunk topped by branches that spread like umbrella spokes, suppting a crown of leaves. The Kauri is the largest species of tree in New Zealand, standing up to 50 metres tall. As with the tree itself, the Kauri sponsship suggests a strong, reliable reputation and will boast established presence, balance and stability. The spons will reap maximum acknowledgement as one of the primary sponss of the AOCOG 2009 / RANZCOG 2009 ASM. Tota Spons 30,000 One of the majestic fest canopy trees reaching up to 30 metres, the Tota is found in both the Nth and South Islands of New Zealand. Logs from this tree have been known to build Mai waka taua (Mai war canoe), often capable of holding up to 100 warris. In traditional medicine, the smoke from this wood has been used to treat a skin complaint and the boiled bark used to treat a fever. Similarly, the Tota spons will not go unnoticed, attracting prominent recognition. This package offers sponss the opptunity to demonstrate their commitment and enthusiasm while achieving a well balanced mix of promotional and presence opptunities. Rimu Spons 20,000 The Rimu tree is a highly coveted predominant tree that is internationally known f its rich grain. When used f woodwking purposes the wood from this tree commands premium attention. The Rimu spons will suit an ganisation wishing to confirm their commitment to building local and international relations and aiming to increase their accessibility to a primary target audience. Matai Spons 12,500 The timber of the relatively large and classically shaped Matai tree is strong and tough, leading it to be used f applications where strong bases are required. Like the stability that this tree is known f, Matai sponss will provide the foundation level of sponsship at this meeting. This package offers the opptunity to present ce ganisation infmation to a targeted, prime, committed audience. Participation at this level will be in high demand. 4 WOMEN WELL into the future

5 Sponsship Entitlements Four levels of maj sponsship are offered at this meeting. These packages are named after four strong New Zealand trees. This is to acknowledge the natural beauty of the host country, New Zealand, and also in recognition of the vital imptance our envirconment plays in ensuring WOMEN WELL into the future. The involvement of sponss and exhibits provides a strong foundation f the meeting and assists in ensuring its success. Several sponsship packages have been made available, and offer a variety of opptunities f contact with delegates, enhancing and reinfcing your company's image and brand. Whether you wish to be involved as one of the premier sponss, prefer to contribute at a level slightly above that of an exhibit, the packages available provide a range of opptunities f your company. Of course, if you prefer to only participate in the industry exhibition, we would welcome your involvement in this way as well. Exhibition Booths Complimentary Registrations Entitlements Advertisement in Program Handbook A4 inserts in delegate satchel Choose one additional entitlement feature Acknowledgement on Sponss Board Verbal acknowledgement at Opening and Closing Ceremony Company logo on title slides during Opening Ceremony Company logo on meeting website Hotlink on meeting website Acknowledgement in Registration Brochure Acknowledgement in Program Handbook Delegate list available one month pri (subject to compliance with privacy legislation) Delegate list available two weeks pri (subject to compliance with privacy legislation) Access to VIP guests may be arranged upon request Kauri 50,000 Tota 30,000 Rimu 20,000 Matai 12, A4 Full Colour A4 Monochrome Half A4 Monochrome Qtr A4 Monochrome Registration Brochure Program Handbook Lunch f one day of meeting Pocket Program Mning and Afternoon Tea on one day of meeting Poster Display Area Message Area Speaker Suppt Lounge Media Room Note Pads Pens Choice of preferred exhibition space will be offered in der of total sponsship contribution. Sponsship will be confirmed once payment is received. Size and prominence of sponss logos on signage and printed material will reflect the level of sponsship involvement. Additional sponsship benefits may be arranged to match each ganisation s specific marketing objectives. 5

6 Sponsship Opptunities In addition to the sponsship packages offered, the Organising Committee is pleased to present to your company the following additional sponsship opptunities. Please note all sponsship opptunities are subject to availability and will be offered on a first come, first serve basis (and subject to approval of the Organising Committee). All prices are in New Zealand dollars and exclusive of GST (New Zealand GST of 12.5% will be added to the final figure). Electronic Voting and Response System Spons 12,000 Specific sessions will use electronic responders, maximising audience participation. Your company logo will be advertised on the screen each time this occurs. Acknowledgements In the registration brochure and program handbook Company logo on meeting website Company logo acknowledgement during presentation when audience are asked to respond General Practitioners 'Diplomates Day Spons' 5,000 (two opptunities) In recognition of the imptance of the holders of the RANZCOG Diploma (DRANZCOG) to the College, and to provide their ongoing educational needs, two Diplomates Days will be held in association with the AOCOG 2009 / RANZCOG 2009 ASM. These general practitioners, who have undertaken additional study in obstetrics and gynaecology, are an imptant part of the RANZCOG membership. Sponsship is offered to two ganisations who wish to demonstrate their commitment to general practitioners wking in the area of obstetrics and gynaecology, particularly in rural and remote locations. Company logo on advertising materials Company logo on session slides throughout Diplomates Day Seat drop pri to the commencement of the Diplomates Day Opptunity to provide merchandising material and/ banners in the session room Opptunity to provide branded note pads and pens to session Delegates Diplomates Cocktail Reception Spons 4,500 (one opptunity) As an included function f all registered Diplomates, this reception will provide prime opptunity to netwk with general practitioners, members of the RANZCOG GP Obstetrics Advisy Committee, the RANZCOG President, and members of the RANZCOG Council. As spons of this reception your ganisation would have prime exposure and first hand contact with a targeted audience. Company logo on advertising materials Company logo on cocktail reception signage Opptunity to provide merchandising material and/ banners Verbal acknowledgement in cocktail reception welcome Four complimentary tickets to the cocktail reception Publications Registration Brochure (one opptunity) 10,000 The meeting registration brochure will be extensively distributed to potential delegates. The brochure will contain registration fms, together with the preliminary educational program, detailed infmation on registration, hotels and the social program. Full page colour advertisement on inside front cover of the registration brochure Company logo on back cover of the registration brochure Company logo on meeting website Program and Abstracts Handbook 10,000 (one opptunity) The meeting Program Handbook will be distributed on-site to all participants and will be a regularly used reference source during and long after the event. Please note: although there is only one opptunity available, other sponss will be permitted to advertise in the Program Handbook. A full page advertisement on the inside front cover of the program handbook Company logo on meeting website Proceedings (one opptunity) 7,250 The meeting proceedings will be provided to all delegates on CD and will be distributed to all participants. This CD will be a regularly used reference source long after the event. Advertisement on the inside front cover of the CD Logo on back cover of the CD Company logo on meeting website 6 WOMEN WELL into the future

7 Pocket Program (one opptunity) 10,000 A pocket sized condensed version of the program will be given to each delegate upon registration. This will be a quick reference guide providing room allocations and session details f each session. Advertisement on the back cover of the pocket program Logo on inside cover of the pocket program Company logo on meeting website Speakers Suppt Lounge (one opptunity) 7,400 This room will be used by all speakers at the meeting and provides a highly targeted prestigious branding opptunity. In the program handbook Company logo on meeting website Signage within the speakers suppt lounge Company logo on the computer desktops List of Participants (one opptunity) 4,000 The delegate list will be distributed via the delegate satchels and will contain the names, ganisations and states/countries of all pre-registered attendees who have consented to being listed. In the program handbook Company logo on meeting website Logo on the list of participants document Message Area (one opptunity) 7,400 The message area will be located next to registration and will be visited regularly by the majity of delegates. In the program handbook Company logo on meeting website Opptunity to provide cpate signage and merchandising material at the message area Opptunity to provide notepads and pens f the area Services Social Functions Internet Café (one opptunity) 15,000 The internet café will be used regularly by delegates, speakers and exhibits. In the registration brochure and program handbook Company logo on meeting website Logo on screen of all monits with direct links to sponss website Opptunity to provide cpate signage and merchandising material in the area Opptunity to provide notepads and pens f the area Media Room (one opptunity) 7,400 This is a prime opptunity to increase your exposure to the media who may attend the meeting. In the program handbook Company logo on meeting website Signage and logo recognition within the media lounge Opptunity to provide cpate merchandise to media Representatives in attendance Poster Display (one opptunity) 7,400 This is a prime opptunity to spons the scientific poster display at the meeting. Welcome Reception (one opptunity) 15,000 The Welcome Reception, held immediately after the official Opening Ceremony on Thursday 26 March 2009, provides the perfect opptunity f delegates to renew old acquaintances and join fellow delegates f infmal drinks and canapes, offering an excellent opptunity f netwking. This will be held in the Exhibition Area at Sky City Auckland Convention Centre. In the Registration Brochure and Program Handbook Company logo on meeting website Two minute address by spons s representative at the Welcome Reception Opptunity to provide cpate signage and merchandising material during the reception Six complimentary tickets to the function Meeting Dinner (one opptunity) 20,000 The social highlight of the meeting, the dinner is an evening not to be missed! The dinner will be held on Saturday 28 March 2009 at the Langham Hotel. In the registration brochure and program handbook Company logo on meeting website Ten complimentary tickets to the dinner Message and company logo printed on dinner menus Seat drop of cpate merchandise In the program handbook Company logo on meeting website Signage and logo recognition within the poster display area 7

8 General Items Lunch 10,000 (Four opptunities available one per day) Lunch will be served within the trade exhibition area on each day of the meeting and is a prime netwking opptunity. In the registration brochure and program handbook Company logo on meeting website Opptunity to provide merchandising material and /banners f the selected lunch Verbal acknowledgement of sponsship pri to lunch commencement Mning and Afternoon Tea 7,400 per day (Four opptunities available as part of one package mning and afternoon tea f one entire day of the meeting) Tea and coffee will be served within the trade exhibition area on each day of the meeting. In the program handbook Company logo on meeting website Opptunity to provide merchandising material and /banners f the selected tea breaks Verbal acknowledgement of suppt pri to break commencement Delegate Name Badges (one opptunity) 8,000 Every delegate will be provided with a name badge upon registration. Delegates will be required to wear their name badge f the duration of the event, which will enable access to sessions and social functions. By taking up this opptunity you are sure to maximise branding! In the program handbook Company logo on meeting website Company name and logo (one colour) printed on the name badges along with the meeting logo. Placement of logo will be at the discretion of the Organising Committee. Your company colour selected f the lanyards Seat Drop 2,500 This provides your ganisation an opptunity to display promotional material (up to three collated A4 pages) on each delegate seat pri to the commencement of a pre-selected session (subject to availability and Organising Committee approval). Imptant infmation describing your initiatives, products and services can be placed directly in the hands of your key audience. Providing cpate literature is one of the few sure ways of guaranteeing that infmation on your ganisation reaches every delegate. Limited opptunities are available and will be issued on a first come, first serve basis. Delegate Satchels (one opptunity) 10,000 Every registered delegate will be provided with an official meeting satchel upon registration. In the program handbook Company logo on meeting website Company name and logo (one colour) printed on the satchel, along with the meeting logo. Placement of logo will be at the discretion of the Organising Committee Satchel Insert 1,500 Your ganisation will be entitled to insert promotional material in delegate satchels (up to three collated A4 pages). Imptant infmation describing your initiatives, products and services can be placed directly in the hands of your key audience. Inserting cpate literature is one of the few sure ways of guaranteeing that infmation on your ganisation reaches every delegate. Limited opptunities are available and will be issued on a first come, first serve basis. Promotional Opptunities Notepads and Pens Delegates always need notepads and pens f recding imptant notes and messages throughout the meeting. Give them the opptunity to see your company name and logo each time they use them. These are often used after the event, providing you with maximum exposure. Pens Notepads 5,000 5,000 ** Please note the cost of the merchandise is included in the above figures you will not need to provide the merchandise separately. A cpate logo will be required in a high resolution fmat to facilitate branding. In the program handbook Company logo on meeting website Maximum distribution of merchandise and brand exposure issued in delegate satchels Advertising Opptunities Place an advertisement in the Program Handbook - a prime opptunity to advertise company services to delegates. 4,400 3,500 2,500 2,000 1, Full colour back cover Full colour inside back cover Full colour full page advertisement Black and white full page advertisement Black and white half page advertisement Black and white quarter page advertisement 8 WOMEN WELL into the future

9 Exhibition Opptunities Located within the Sky City Convention Centre, Auckland, and in close proximity to the AOCOG 2009 / RANZCOG 2009 ASM session rooms, the industry exhibition will play an integral role in this meeting. To acknowledge the imptance of the exhibition, the meeting program has been structured to provide maximum exposure to exhibits. Mning, afternoon tea and lunch will be served in the exhibition area. Exhibits are encouraged to participate in all meeting activities. Following on from its success at previous meetings, a Trade Passpt will also be used at the meeting. This will be issued to all delegates upon registration to encourage delegates to visit exhibits. The Trade Passpt will be the delegate entry ticket into a draw to win a prize. To qualify, delegates will need to have their Trade Passpt stamped by each exhibition booth. Stamps will be provided to all exhibits. Exhibit entitlements and booth hire options Trade exhibit 6,500 (earlybird on befe 30 September 2008) 7,500 (standard after 1 October 2008) Please note booth numbers 1, 43, 44, 45 and 46 as shown in preliminary flo plan are smaller in size - x. These booths are offered at an early bird rate of 5,000 (on befe 30 September 2008) standard rate of 6,000 (after 1 October 2008). The meeting will provide exhibits the opptunity to market products and services directly to key decision makers within their target markets. Confirmed exhibits are entitled to the following benefits and features: x 3m booth space. Black, velcro compatible back and side walls, company fascia signage, two 150w spotlights and one 240 volt/1000 watt/4 amp general purpose outlet.* Booth location listed in the official Program Handbook together with an 80 wd description of the company s products/ services. Meeting satchel, containing all meeting literature including the hard copy delegate list, program and proceedings f registered exhibition stand delegates. Exhibit registration f two ganisation representatives. This includes attendance to the Welcome Reception, access to the scientific program, mning and afternoon tea, as well as lunch f two representatives (additional social functions not included). All booths must be manned by ganisation representatives.** * Please note custom design stands will require approval by the meeting managers pri to build. Please ensure designs and infmation in relation to this is provided to the secretariat. ** Please note all ganisation representatives are required to be registered f the meeting as exhibition representatives. Additional company representatives (in excess of two per booth) will be required to register and pay additional exhibit fee. Space will only be confirmed after your payment and signed application fm are received by the secretariat. Space is assigned first to sponss, then exhibits, in der of receipt of payment. Exhibition Hours Installing exhibits Thursday 26 March (exhibits bump-in) (Welcome Reception in the Exhibition Area) Friday 27 March (exhibition opening times) Saturday 28 March (exhibition opening times) Sunday 29 March (exhibition opening times) Monday 30 March (exhibition opening times) Exhibits are to be set up on Thursday 26 March 2009*. The trade exhibition area will close at 1700 hours f cleaning and exhibits will be required to vacate the area. Dismantling exhibits Dismantling exhibits will take place on Monday 30 March 2009* only. Dismantling must not commence befe 1630 hours. * Exhibition bump-in, bump-out and exhibition hours may alter slightly and will be confirmed in the exhibit s manual, which will be available approximately six weeks pri to the meeting. Confirmation of participation In der to confirm your active suppt of the AOCOG 2009/ RANZCOG 2009 ASM, please complete the application fm and fax to post to the Congress and ASM Managers at the address listed on the application fm. When the fm is received, you will be sent a confirmation letter and tax invoice f payment. Full pre-payment of all money is required. Please make cheques in New Zealand dollars, payable to 'AOCOG 2009' and post to the meeting secretariat. Payment by Visa, American Express and MasterCard will also be accepted. Please note that payment by Amercian Express will incur a credit card surcharge of 3%. 9

10 Exhibition Flo Plan A preliminary flo plan is provided f easy reference. A detailed trade exhibit s manual, which includes the final flo plan and allocations, will be fwarded to exhibits approximately six weeks pri to the event. The Organising Committee reserves the right to alter this flo plan. FHR FHR ALBERT STREET SIDE OF BUILDING FHR FEDERAL STREET SIDE OF BUILDING Booth numbers 1, 43, 44, 45, and 46 are x. Please refer to "Exhibition Opptunities" on previous page f cost of these booths. Crespondence All crespondence should be addressed as follows: AOCOG 2009 / RANZCOG 2009 ASM Secretariat Convention Management Services Limited PO Box Henderson 0650 Auckland New Zealand (t) (f) (e) aocogranzcog2009@cmsl.co.nz (w) 10 WOMEN WELL into the future

11 Application to spons exhibit at the AOCOG 2009 / RANZCOG 2009 ASM Upon completion please fward to: AOCOG 2009 / RANZCOG 2009 ASM Secretariat Convention Management Services Limited PO Box Henderson 0650 Auckland New Zealand (t) (f) (e) aocogranzcog2009@cmsl.co.nz (w) IMPORTANT Your ganisation s involvement is considered to be confirmed once the meeting secretariat has received this completed fm. Your entitlements will become effective once agreed payment has been received. SECTION 1: General Infmation Organisation Details Given name Family Name Organisation Position Postal Address Suburb/City Country Telephone (wk) Telephone (mobile) State Postcode Facsimile SECTION 2: Sponsship q YES, we would like to participate as a spons of the AOCOG 2009 / RANZCOG 2009 ASM as follows: Sponsship Opptunity i.e. Meeting Dinner Satchel Insert Cost i.e. 20,000 1,500 SPONSORSHIP DECLARATION YES, my ganisation accepts the entitlements as outlined in the Sponsship Prospectus and we confirm sponsship of the above event. I have read and understood the entitlements and conditions outlined in the infmation supplied and agree to spons the AOCOG 2009 / RANZCOG 2009 ASM on that basis. Signature of authised person, on behalf of spons:... SUBTOTAL Add New Zealand GST 12.5% TOTAL OWING FOR SPONSORSHIP Date:.../.../... CONTINUE ON NEXT PAGE...

12 SECTION 3: Exhibition q EXHIBITION BOOTHS is/are included as part of my sponsship package as follows (please tick a): q Kauri Spons x 4 booths q Tota Spons x 3 booths q Rimu Spons x 2 booths q Matai Spons x 1 booth Please complete Section 4 relating to booth infmation OR q YES, we would like to participate as an exhibit of the AOCOG 2009 / RANZCOG 2009 ASM as follows (please tick a): Booth type i.e. earlybird standard Number Required Cost Total Cost Booth Preference (refer to flo plan) Earlybird booking (on befe 30 September 2008) Standard booking (on after 1 October 2008) 6,500 7,500 SUBTOTAL Add New Zealand GST 12.5% TOTAL OWING FOR EXHIBITION EXHIBITION DECLARATION: YES, my ganisation accepts the entitlements as outlined in the exhibition pages of the prospectus and we confirm exhibition at the above event. I have read and understood the entitlements and conditions outlined in the infmation supplied and agree to exhibit at the AOCOG 2009 / RANZCOG 2009 ASM on that basis. SECTION 4: Booth Details All exhibits (including exhibiting sponss) to complete the exhibition infmation below: Booth requirements (where applicable): q I will require a booth structure to be provided q I will require booth space only Details: Back and side walls are provided, along with an overhead Details: I will bring my own booth structure (not exceeding 3m x fascia board on which your company s name will be printed in 3m x high) OR I will der a custom booth f the exhibition sentence case (maximum 25 characters). builder closer to the event. I understand that a company sign will NOT be supplied. I agree to provide to the Meeting Managers Please print the following on my company sign (25 characters only): a plan of my custom booth f the approval of the Organising Committee pri to build. SECTION 5: Payment Method Payment must accompany your Application to Spons Exhibit. Sponsship booths will not be confirmed until payment is received. All prices are in New Zealand dollars and are exclusive of GST. GST must be added to final cost. A tax invoice will be issued on receipt of this application fm. Please indicate preferred payment method below: Signature of authised person, on behalf of exhibit:... Date:.../.../... q Cheque/international bank draft OR q Credit Card Payable to AOCOG Payment must be made in New Zealand dollars payable on a New Zealand bank and free of all charges. Complete payment details below. Please note that payment by Amercian Express will incur a credit card surcharge of 3%. q MasterCard q Visa q Amex Charges as per this fm are to be debited to: Cardholder name: Credit card number: TOTAL OWING Cardholder signature: Expiry date: SECTION 6: Cancellation Policy After the official booking has been accepted by the AOCOG 2009 / RANZCOG 2009 ASM Meeting Managers, if the sponsship item flo space can be resold to another company, the company will receive a full refund of deposits paid, less administrative fees of 20% of the total sponsship exhibition rate. If not able to be resold, the company will be liable to pay the following fees: 50% of the total sponsship/exhibition rate, if the cancellation request is received in writing befe 30 September % of the total sponsship/exhibition rate, if the cancellation request is received in writing after 1 October Any refunds of deposits paid will be made after the meeting but not later than 30 June The company will not be entitled to any interest that the ganiser may have derived from deposits made by the company. All bank charges, including senders and receiver s charges, resulting from a refund related to cancellation of a sponsship/ exhibition items will be passed on to the spons/exhibit.